Combined_Synoposis_SOL_25Q0015.pdf

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR A REQUEST FOR QUOTATION, (RFQ), FOR

N4008525Q0015 OPENING CLEANING AND POST HARVEST TIMBER STAND IMPROVEMENT AT THE

NAVAL SUPPORT ACTIVITY, CRANE, INDIANA. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

In accordance with FAR 5.102 availability of this solicitation is limited to the electronic medium and the Government will NOT provide copies. The official plan holders list will be maintained and can be printed on the website only. Any subsequent amendments will be posted to the website for viewing and downloading. It is the quoters responsibility to periodically check the website for amendments. All prospective quoters are strongly encouraged to register on the website. All contractual and technical questions shall be submitted to Melissa Willis via e-mail at melissa.l.willis4.civ@us.navy.mil or Carrie L. Grimard at carrie.l.grimard.civ@us.navy.mil.

Solicitation # N4008525Q0015 is for a Firm Fixed Price contract for approximately 92 acres of opening cleaning and approximately 521 acres of post-harvest timber stand improvement at the Naval Support Activity, Crane, Indiana. Completion date will be 730 calendar days after award.

All contractors who submit quotes for work and who may be awarded contracts through the NAVFAC ML PWD Crane Contracting office must be registered in the System for Award Management (SAM) at www.sam.gov PRIOR to the quote due date. An Quoter is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation in accordance with FAR 52.204-7-(b)(1).

NOTE: REGISTRATION IN THE SAM DATABASE IS FREE. If you are not currently registered please register immediately. Per the SAM website, processing time is 12-15 business days.

You will submit your quote and all required documents electronically via the Solicitation Module in the Procurement Integrated Enterprise Environment (PIEE) website. QUOTES EMAILED DIRECTLY TO MELISSA WILLIS OR THE CONTRACTING OFFICE WILL NOT BE ACCEPTED. There is additional information on this process in PIEE website.

The posting on sam.gov is only for the notification of Contract Opportunities. This is now noted on the sam.gov description of the solicitation.

The registration for PIEE website is in the right hand corner of the PIEE homepage: https://piee.eb.mil/ Once registered you can view all the trainings (PDF instructions, and videos) at this site if you need them https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml

If you need additional assistance, please call 866-618-5988 which is PIEE website support.

Quoters are required to submit both responsibility determination and price sheet electronically via the Solicitation Module in the Procurement Integrated Enterprise Environment (PIEE) website.

Department of Defense (DoD) training is available at https://dodprocurementtoolbox.com/site-pages/solicitation-module.

Additional Web Based Training is available at https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml

Quoters shall allow adequate time to upload files which may be slower for non-DoD users and to avoid other technical difficulties that may be encountered. Quoters are also responsible for submitting files in the format specified and consistent with requirements stated elsewhere in this solicitation. Files that cannot be opened, or are otherwise missing the required content are the responsibility of quoters.

Quotes are due no later than 2:00 p.m. on Wednesday 27 August 2025. QUOTES MUST BE SUBMITTED

VIA PIEE WEBSITE. QUOTES CONSIST OF THE FOLLOWING: (1) COMPLETED PRICE SHEET (2)

RESPONSIBILITY DETERMINATION ITEMS AS DESCRIBED BELOW

1. PRICE SHEET: Solicitation Submittal Requirements:

• Quoters shall complete, sign and submit the price sheet

Basis of Evaluation: The Government will evaluate price based on the total price. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFQ.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

2. The following responsibility determination items shall be submitted:

(i) In order to show the quoter’s ability to obtain adequate financial resources to support this project, the quoter shall submit a letter from a bank or other financial institution stating their available line of credit and that their accounts are in good standing.

(ii) Description of quoter’s facilities and equipment

(iii) Other quoter’s work presently under contract

(iv) Provide proof that the required VETS-4212 Federal Contractor Veterans’ Employment Report has been submitted for the preceding fiscal year in accordance with FAR 52.222-37 or provide an explanation of why this requirement does not apply to your firm.

(v) Provide a minimum of two and maximum of three projects completed within the last three years that are similar in type, size, scope, and complexity; include contract numbers, project titles and descriptions, dollar amounts, and points of contact, along with telephone numbers; provide evidence of your company performing these efforts successfully (Indicators of successful performance as measured by percentage of award fee given or favorable past performance ratings, or awards received, etc.)

BASIS FOR AWARD

Quotes shall conform to all terms and conditions contained in the RFQ. Quotes which do not conform to all requirements expressed in this solicitation may be rejected without further evaluation, deliberation or discussion.

Award will be made to the lowest price quote.

The Government reserves the right to reject any or all quotes at any time prior to award.

The quote should be submitted initially on the most favorable terms from a price standpoint. Quoters shall not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their quotes. However, the Government reserves the right to clarify certain aspects of quotes or conduct discussions providing an opportunity for the quoters to revise their quotes.

A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quote(s) within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the quote's specified expiration time, the Government may accept a quote, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ALL OR NONE OFFERS/QUOTES

Quotes are solicited on an “all or none” basis and FAR 52.212-1 (e) Multiple Offers is hereby modified. Failure to submit quotes for all line items listed shall be cause for rejection of the quote.

SINGLE AWARD

A single contract will be awarded from this solicitation and FAR 52.212-1 (h) Multiple Awards is hereby modified.

Multiple awards will not be made from this solicitation.

QUOTES ARE DUE NO LATER THAN 2:00 P.M. ON WEDNESDAY, 27 AUGUST 2025. QUOTES MUST

BE SUBMITTED ELECTRONICALLY VIA PIEE WEBSITE. QUOTES CONSIST OF THE FOLLOWING: (1)

COMPLETED PRICE SHEET (2) RESPONSIBILITY DETERMINATION ITEMS AS DESCRIBED ABOVE

Wage Determination 1981-1257, Revision #69, dated 07/08/2025 is incorporated.

NAICS Code: 115310, Support Activities for Forestry. The Small Business Size Standard is $11,500,000.00

FSC Code: F018

This procurement is issued as 100 percent small business set-aside.

The following provisions and clauses are applicable:

-FAR 52.204-7, System for Award Management (Nov 2024) -FAR 52.204-13, System for Award Management Maintenance. (Oct 2018) -FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020) -FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020) -FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Nov 2021) -FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) -FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023) -FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (Mar 2025) ALT I (Feb 2024) (Deviation 2025-O0003 and 2025-O0004) -FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023) -FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Mar 2025) (Deviation 2025-O0003 and 2025-O0004); *Includes:

-FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(Jan 2017) -FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) -FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Dec 2023) -FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) -FAR 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) -FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition (Dec 2023) -FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Jan 2025) -FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) -FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) -FAR 52.219-28, Post-Award Small Business Program Rerepresentation (Jan 2025) -FAR 52.222-3, Convict Labor (Jun 2003) -FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2025) -FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) -FAR 52.222-41, Service Contract Labor Standards (Aug 2018) -FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) -FAR 52.222-50, Combating Trafficking in Persons (Nov 2021) -FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022)

-FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) -FAR 52.223-23, Sustainable Products and Services (Mar 2025) (Deviation 2025-O0004)

-FAR 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) -FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) -FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) -FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) -FAR 52.233-3, Protest After Award (Aug 1996) -FAR 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)

-FAR 52.228-5, Insurance-Work on a Government Installation (Jan 1997) -FAR 52.229-3, Federal, State, and Local Taxes (Feb 2013) -FAR 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013) -DFARS 252.201-7000, Contracting Officer's Representative (Dec 1991) -DFARS 252.203-7000, Requirements Relating To Compensation of Former DoD Officials (Sep 2011) -DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Dec 2022) -DFARS 252.203-7005, Representation Relating To Compensation of Former DoD Officials (Sep 2022) -DFARS 252.204-7003, Control of Government Personnel Work Product (Apr 1992) -DFARS 252.204-7004, Level I Antiterrorism Awareness Training for Contractors (Jan 2023) -DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) -DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (May 2024) -DFARS 252.204-7015, Notice Of Authorized Disclosure of Information for Litigation Support (Jan 2023) -DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services—Representation (Dec 2019) -DFARS 252.204-7017, Prohibition on The Acquisition Of Covered Defense Telecommunications Equipment Or Services—Representation (May 2021) -DFARS 252.204-7018, Prohibition on The Acquisition Of Covered Defense Telecommunications Equipment Or Services (Jan 2023) -DFARS 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements (Nov 2023) -DFARS 252.204-7020, NIST SP 800-171 DoD Assessment Requirements (Nov 2023) -DFARS 252.204-7024, Notice on the use of the Supplier Performance Risk System (Mar 2023) -DFARS 252.225-7000, Buy American—Balance of Payments Program Certificate—Basic (Feb 2024) -DFARS 252.225-7001, Buy American and Balance of Payments Program—Basic (Feb 2024) -DFARS 252.225-7012, Preference for Certain Domestic Commodities (Apr 2022) -DFARS 252.225-7055, Representation Regarding Business Operations with the Maduro Regime (May 2022) -DFARS 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime (Jan 2023) -DFARS 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region – Representation (Jun 2023) -DFARS 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (Jun 2023) -DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) -DFARS 252.232-7006, Wide Area Workflow Payment Instructions (Jan 2023) -DFARS 252.232-7010, Levies On Contract Payments (DEC 2006) -DFARS 252.237-7010, Prohibition on Interrogation of Detainees By Contractor Personnel (Jan 2023) -DFARS 252.244-7000, Subcontracts for Commercial Products or Commercial Services (Nov 2023) -DFARS 252.247-7023, Transportation of Supplies by Sea—Basic (Oct 2024)

21 Apr 2021

GENERAL PARAGRAPHS

1. GENERAL INTENTION:

Work includes provisions of all labor, supervision, tools, materials, equipment and transportation necessary to complete approximately 92 acres of opening cleaning and approximately 521 acres of post-harvest timber stand improvement and incidental related work at Naval Support Activity, Crane, Indiana complete and ready for use.

This is a lump sum contract, awarded on a fixed-price basis.

2. GENERAL DESCRIPTION:

Opening Cleaning

GENERAL REQUIREMENTS The work includes the following:

a. Selecting trees and shrubs for treatment within the designated work areas following the guidelines outlined below in “MARKING GUIDE”.

b. Treating the selected trees and shrubs as described below in “METHOD OF TREATMENT”.

c. Cutting all grape vines within the boundaries of the areas designated as described below in

“MARKING GUIDE”.

WORK AREA BOUNDARIES: Work areas are to be determined by assignment of tracts from NSA foresters.

Maps of the work areas will be provided by NSA Crane Foresters.

AREAS TO BE TREATED: Areas to be treated are not marked with any type of boundary marking. It is the responsibility of the contractor to find the work area utilizing the maps provided. The acreage to be worked as set forth in these specifications are approximate only, having been derived from Geographic Information System (GIS) mapping and not from a land survey. All disputes relating to the acreage involved shall be referred to the GIS for settlement.

MARKING GUIDE: Selection of trees and shrubs for treatment must be made by a professional forester. The following guidelines must be followed when selecting trees and shrubs for treatment:

a) Obey Date Restrictions: Between the dates of April 1st and October 1st coppicing or felling will be strictly limited to trees that are 3 inches in DBH or smaller due to the presence of the federally endangered Indiana Bat. During this timeframe, treatment of trees larger than 3 inches DBH will be limited to a double girdle.

b) Cleaning in Previous Regeneration Openings: In 8-20 year old regeneration openings, when present, the best trees must be selected and the undesirable competing trees must be treated. Grapevines shall be cut within these older regeneration openings to within 12” of ground level.

Crop-Tree Release Guide:

i. Select a minimum of 25 crop trees per acre

ii. Select high-quality, vigorous, dominant, co-dominant, or intermediate oak crop trees per acre

iii. Where there are insufficient numbers of oak crop trees to reach the required minimum number of crop trees, then select other high quality, vigorous, dominant or co-dominant desirable tree species as crop trees until the required minimum is reached.

iv. The spacing between crop trees should be at least 25 feet.

v. Treat all adjacent trees that are touching the crown of the crop tree or that are above the drip line or edge of the crop tree crown. Treat all questionable trees.

Where two excellent crop trees are beside each other, retain both trees.

vi. Do not treat understory stems.

vii. It is better not to release a crop-tree or crop trees in part of a stand than to release obvious unacceptable trees to meet goals for spacing or number of trees per acre.

viii. For sprout clumps, treat all but the best, high quality, dominant or co-dominant, low origin sprout.

c) Perform Grapevine Control: All grapevines shall be cut with the exception of vines within or on the boundary of a regeneration opening. Grapevines shall be cut to within 12” of ground level.

d) Obey Riparian Buffer Restrictions: No treatments will be performed within 50 feet of an intermittent stream or within 100 feet of a perennial stream as indicated by the map given to the contractor.

e) No Shagbark hickory trees shall be treated in any manner, whether by girdle or felling.

METHOD OF TREATMENT

Any tree or shrub designated for treatment must either be felled, or double girdled, at the option of the contractor and within constraints of the presence of the Indiana Bat as stated in paragraph “a” of the “MARKING GUIDE” section. Trees felled shall leave a stump not higher than 12 inches from the ground. No top or limbs shall be left leaning against any standing tree.

GIRDLES: Stems not felled shall be completely double girdled by a chainsaw with girdles 4 to 10 inches apart.

Girdles shall be made in the following manner: Using a chain saw, cut through the bark and at least one inch deeper than the cambium at a height of three feet or less above the ground. The cut must be joined so that a continuous girdle results. Where irregularities in the shape of the tree make it impossible to fashion a complete girdle in the location indicated, locate the cut so that continuous girdles results.

TREATMENTS NEAR DEVELOPED AREAS: Care shall be taken to remove treated trees from cleared areas around or on any structure or right of way. Trees or shrubs should not be treated if upon dying there is a high probability of them falling on to maintained areas.

WEATHER: During periods of extremely high fire hazard, operations may be suspended by the KO or a duly authorized representative.

ORNAMENTAL PEAR TREATMENT: All ornamental pear within the work areas should be treated.

AILANTHUS TREATMENT: For the purposes of this contract, the treatment of ailanthus will be limited to occasional occurrences of ailanthus, less than 15 stems per acre, on the overall tract. The “per acre” requirement is expressed as the average per acre on a tract-wide basis. This level of ailanthus within the stand will not be considered an “infestation”. “Infestations” of ailanthus will be treated by an invasive species control contract which is separate from this contract. If the contractor encounters a tract where the ailanthus exceeds 15 trees per acre they should report this to the NTR.

ORNAMENTAL PEAR and AILANTHUS TREATMENT METHOD:

a) Basal Bark: Herbicide is applied to the individual stem to a height of 1.5-2 times the stem diameter at application point, to a maximum of 15 inches. Applications of this type will be made by using one of the following chemical mixtures:

1.At least 20% triclopyr combined with a basal oil carrier (Note: Diesel fuel or kerosene are not accepted basal oil carriers.)

2.At least 15% triclopyr combined with 5% imazapyr combined with a basal oil carrier. (Note:

Diesel fuel or kerosene are not accepted basal oil carriers.)

b) Other pesticides not mentioned in the above list are subject to approval through the NSA Crane Environmental Department.

c) Stems treated shall be marked with highly visible flagging or paint.

d) Care shall be taken to protect desirable vegetation to the maximum extent practical as determined by the government.

e) Chemicals used for this job shall not be stored on Navy property. All usage, storage, mixing, and disposition of unused chemicals, oil diluent, penetrant, and surfactant shall be in strict conformance with label directions.

f ) No facilities for large scale mixing are available on property. Thus, all mixing shall be performed off the property prior to arrival. A maximum single-tank fluid transport limit of 300 gallons shall be enforced.

g) Rinse water and containers shall be disposed of in accordance with label directions. Excess pesticides, rinse water, and containers shall not be disposed of on Navy property.

h) Pesticide spills shall be cleaned, decontaminated, and reported as specified by NSA Crane Environmental procedures. In the event of a spill, both security and the NSA environmental protection department shall be contacted at (812) 854-3233.

i) Vehicles used to transport the herbicide shall be equipped with a fire extinguisher, a spill decontamination kit, and emergency wash water.

j) Chemical Material Safety Data Sheets (MSDS) must be stored in the Accident Prevention Plan (APP) at all times.

k) Chemical product usage must be reported monthly to the NTR.

Post Harvest Timber Stand Improvement

GENERAL REQUIREMENTS The work includes the following:

d. Selecting trees and shrubs for treatment within the designated work areas following the guidelines outlined below in “MARKING GUIDE”.

e. Treating the selected trees and shrubs as described below in “METHOD OF TREATMENT”.

f. Cutting all grape vines within the boundaries of the areas designated as described below in

“MARKING GUIDE”.

WORK AREA BOUNDARIES: Work areas are to be determined by assignment of tracts from NSA foresters.

Maps of the work areas will be provided by NSA Crane Foresters.

AREAS TO BE TREATED: Areas to be treated are indicated by boundary trees marked with two horizontal lines of paint, facing into the tract. The acreage to be worked as set forth in these specifications are approximate only, having been derived from Geographic Information System (GIS) mapping and not from a land survey. All disputes relating to the acreage involved shall be referred to the GIS for settlement.

MARKING GUIDE: Selection of trees and shrubs for treatment must be made by a professional forester. The following guidelines must be followed when selecting trees and shrubs for treatment:

a) Obey Date Restrictions: Between the dates of April 1st and October 1st coppicing or felling will be strictly limited to trees that are 3 inches in DBH or smaller due to the presence of the federally endangered

Indiana Bat. During this timeframe, treatment of trees larger than 3 inches DBH will be limited to a double girdle.

b) Complete Regeneration Openings: All trees and shrubs within new regeneration openings that are over one inche DBH or over five feet tall must be treated. The exception is the occasional large diameter wildlife or seed tree. These will generally be 20” and greater in DBH.

c) Coppice Oak within New Openings: While in new regeneration openings, efforts will be made to coppice oak. Oaks clearly within regeneration opening with a DBH of 12 inches or lower will be coppiced as close to the ground as possible to promote healthy stem production. During the dates stated in paragraph “a” of this section, coppicing will be limited to trees 3 inches in DBH or smaller, however stems larger than 3” in DBH, may be treated with a double girdle within 4” of the ground to promote coppice sprouting.

d) Treat Damaged Trees: Trees severely damaged during the logging operations must be either felled or girdled unless eminent danger of falling into mowed or developed areas.

e) Evaluate Cull Trees: Trees with a painted 'X' on them shall be treated. Most other cull trees should be left for wildlife trees, including large mast producing “wolf” trees, hollow trees, cavity containing trees and honeybee trees.

f) Cleaning in Previous Regeneration Openings: In 15-20 year old regeneration openings, when present, the best trees must be selected and the undesirable competing trees must be treated. Grapevines shall be cut within these older regeneration openings to within 12” of ground level.

g) Perform Crop Tree Release: Crop trees in the poletimber and small sawtimber size classes throughout the stand should be released.

h) Perform Grapevine Control: All grapevines shall be cut with the exception of vines within or on the boundary of a regeneration opening. Grapevines shall be cut to within 12” of ground level.

i) Obey Riparian Buffer Restrictions: No treatments will be performed within 50 feet of an intermittent stream or within 100 feet of a perennial stream as indicated by the map given to the contractor.

j) No Shagbark hickory trees shall be treated in any manner, whether by girdle or felling.

METHOD OF TREATMENT

Any tree or shrub designated for treatment must either be felled, or double girdled, at the option of the contractor and within constraints of the presence of the Indiana Bat as stated in paragraph “a” of the “MARKING GUIDE” section. Trees felled shall leave a stump not higher than 12 inches from the ground. No top or limbs shall be left leaning against any standing tree.

GIRDLES: Stems not felled shall be completely double girdled by a chainsaw with girdles 4 to 10 inches apart.

Girdles shall be made in the following manner: Using a chain saw, cut through the bark and at least one inch deeper than the cambium at a height of three feet or less above the ground. The cut must be joined so that a continuous girdle results. Where irregularities in the shape of the tree make it impossible to fashion a complete girdle in the location indicated, locate the cut so that continuous girdles results.

TREATMENTS NEAR DEVELOPED AREAS: Care shall be taken to remove treated trees from cleared areas around or on any structure or right of way. Trees or shrubs should not be treated if upon dying there is a high probability of them falling on to maintained areas.

WEATHER: During periods of extremely high fire hazard, operations may be suspended by the KO or a duly authorized representative.

AILANTHUS TREATMENT: For the purposes of this contract, the treatment of ailanthus will be limited to occasional occurrences of ailanthus, less than 15 stems per acre, on the overall tract. The “per acre” requirement is expressed as the average per acre on a tract-wide basis. This level of ailanthus within the stand will not be considered an “infestation”. “Infestations” of ailanthus will be treated by an invasive species control contract which is separate from this contract. If the contractor encounters a tract where the ailanthus exceeds 15 trees per acre they should report this to the NTR.

AILANTHUS TREATMENT METHOD:

a) Basal Bark: Herbicide is applied to the individual stem to a height of 1.5-2 times the stem diameter at application point, to a maximum of 15 inches. Applications of this type will be made by using one of the following chemical mixtures:

1.At least 20% triclopyr combined with a basal oil carrier (Note: Diesel fuel or kerosene are not accepted basal oil carriers.)

2.At least 15% triclopyr combined with 5% imazapyr combined with a basal oil carrier. (Note:

Diesel fuel or kerosene are not accepted basal oil carriers.)

b) Other pesticides not mentioned in the above list are subject to approval through the NSA Crane Environmental Department.

c) Stems treated shall be marked with highly visible flagging or paint.

d) Care shall be taken to protect desirable vegetation to the maximum extent practical as determined by the government.

e) Chemicals used for this job shall not be stored on Navy property. All usage, storage, mixing, and disposition of unused chemicals, oil diluent, penetrant, and surfactant shall be in strict conformance with label directions.

f ) No facilities for large scale mixing are available on property. Thus, all mixing shall be performed off the property prior to arrival. A maximum single-tank fluid transport limit of 300 gallons shall be enforced.

g) Rinse water and containers shall be disposed of in accordance with label directions. Excess pesticides, rinse water, and containers shall not be disposed of on Navy property.

h) Pesticide spills shall be cleaned, decontaminated, and reported as specified by NSA Crane Environmental procedures. In the event of a spill, both security and the NSA environmental protection department shall be contacted at (812) 854-3233.

i) Vehicles used to transport the herbicide shall be equipped with a fire extinguisher, a spill decontamination kit, and emergency wash water.

j) Chemical Material Safety Data Sheets (MSDS) must be stored in the Accident Prevention Plan (APP) at all times.

k) Chemical product usage must be reported monthly to the NTR.

3. LOCATION:

The work shall be located at Naval Support Activity in Crane, Indiana. The Contracting Officer will indicate the exact location.

4. CONTRACT LINE ITEMS: Reserved

5. DEFINITIONS-TECHNICAL:

5.1 Contracting Officer (KO): The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

5.2 Contractor: The term refers to both the prime Contractor and all Subcontractors. The Prime Contractor shall insure that his/her subcontractors comply with the provisions of this contract.

5.3 Quality Assurance (QA): The method used by the Government to provide some measure of control over the quality of purchased goods and services received.

5.4 Quality Assurance Evaluator (QAE): The Government employee designated by the KO to monitor contractor performance.

5.5 Quality Control (QC): A method used by the Contractor to control the quality of goods and or services provided.

5.6 Where “as shown”, “as indicated”, “as detailed”, or words of similar import are used, it shall be understood that reference is made to the drawings accompanying this specification unless stated otherwise.

5.7 Where “as directed”, “as required”, “as permitted”, “approval”, “acceptance”, or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the KO is intended unless stated otherwise.

5.8 Professional Forester: Forester who graduates with a forestry degree from an SAF accredited university. Academic transcripts may be required.

6. CONTRACT DRAWINGS:

6.1 The following drawing/drawings accompany this specification and are a part thereof. Drawings are the property of the Government and shall not be used for any purpose other than that contemplated by the specification.

NAVFAC DWG. NO. PW NO. TITLE

6.2 Omissions from the drawing(s) or specifications or the inaccurate or incomplete description of details of work which are manifestly necessary to carry out the intent of the drawing(s) and specifications, or which are customarily performed, shall not relieve the Contractor from performing such omitted or inaccurately described details of the work but they shall be performed as if fully and correctly set forth and described in the drawing(s) and specifications.

7. COMMENCEMENT. PROSECUTION. AND COMPLETION OF WORK:

The Contractor shall be required to prosecute the work diligently, and complete the entire work ready for use within 720 calendar days. The time stated for completion shall include final cleanup of the premises. The completion date will be computed starting 10 calendar days after the date of award, which is the date; the Contracting Officer signs the contract award. This 10-day period is for the Contractor's submission of required submittals including but not limited to insurance, bonds, and other submittals as identified.

8. AVAILABILITY OF UTILITY SERVICES: Reserved

9. CONTRACTOR’S STAGING AREA: Reserved

10. SCHEDULING OF WORK AND INTERRUPTIONS TO UTILITY SYSTEMS AND STATION

OPERATIONS: Reserved

11. WORKING HOURS:

Except as may otherwise be specified, all work shall be performed during regular working hours between 7:00 a.m.

and 5:00 p.m. Monday through Friday. Work may be completed on Saturday or Sunday, if scheduled in advance and approved with the Contracting Officer. No work shall be completed on holidays and NSA “closed” days unless approved by the Contracting Officer. If the Contractor desires to carry on work on Saturday, Sunday, holidays, NSA “closed” days, or outside the Center’s regular working hours, a written request shall be submitted to the Contracting Officer at least 48 hours prior to the day the contractor wants to work. "Closed Days" applies to those days scheduled in advance by the Center’s command. Weather related "Closed Days" means that only essential personnel are required on Center. The Contractor shall not work on weather related closed days. Requests not received in a timely manner may be denied.

Work Outside Regular Hours Work outside regular working hours requires Contracting Officer approval. Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer.

12. STATION REGULATIONS:

The Contractor, all employees and all subcontractors shall become acquainted with and obey all Station Regulations, including fire, traffic, safety and security regulations.

13. SECURITY REQUIREMENTS:

13.1 The Contractor shall comply with all Division Security Regulations. The Contractor shall submit the name and address of each employee hired for work on this contract and fill out questionnaires and other forms as may be required by Security. No employee or representative of the Contractor will be admitted to the site of the work unless he/she furnishes satisfactory proof of citizenship. Due to Crane being a restricted area all employees must be U.S. Citizens.

13.2 There shall be no public release of information or photographs concerning any aspect of the material or services relating to this quote, contract, or purchase order or other documents resulting therefrom without the prior written approval of the Contracting Officer. Neither the Contractor nor any of its employees shall disclose or cause to be disseminated any information concerning the operations of the activity which could result in or increase the likelihood of the possibility of a breach of the activity’s security or interrupt the continuity of its operations.

13.3 Disclosure of information relating to the services, hereunder to any person not entitled to receive it, or failure to safeguard any information that may come to the Contractor or any person under his/her control in connection with work under this contract, may subject the Contractor, his/her agents or employees to criminal liability under 18 U.S.C., Sections 793 and 798.

13.4 All inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information will be directed to the activity Commander.

13.5 Deviations from, or violations of, any of the provisions of this paragraph will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default and/or the individuals involved to a withdrawal of the Government’s acceptance and approval of employment.

13.6 Cameras and photographs are prohibited on station unless a camera permit specific to the work has been issued. Contact your KO representative for further information if required.

13.7 Contract Clause "FAR 52.204-2, Security Requirements and Alternate II," "FAC 5252.236-9301, Special Working Conditions and Entry to Work Area," and the following apply:

a. Vehicles and Equipment - In addition to other conditions and requirements set forth hereinbefore, attention is invited to the fact that vehicles and equipment admitted to Center will be required to meet standards established by the Station Safety Department. The vehicular and/or equipment conditions shall satisfactorily meet the following provisions:

(1) Steering mechanism must be satisfactory and safe condition.

(2) Horns and warning devices must be operable.

(3) Windshield wipers must be satisfactory in place, clean and unbroken.

(4) Rearview mirrors must be satisfactory in place, clean and unbroken.

(5) General body conditions: Body must be satisfactory tight including fenders, bumpers, doors and latches thereto, and other parts which might become dislocated during travel.

(6) Lights: All lights required by the type of vehicle/equipment in use shall be functional with satisfactory bulbs and lenses.

(7) Exhaust Systems: Exhaust systems shall be completely functional with no leaks.

(8) Fuel system must be free of leaks and show no evidence of loss of fuel and/or fumes.

(9) Brakes: All brakes shall be functional and give evidence of the ability to halt the loaded vehicles within safe distances.

(10) Tires need not be new but shall contain sufficient tread to indicate safety at operating speed with vehicle loaded.

(11) Electric Wiring: All wiring shall be completely insulated as required.

(12) Motors shall be reasonably clean from excess grease, dust, and dirt.

b. Motor Vehicle Operation - Ingress and egress of personnel will be subject to the security regulations of the Station.

(1) All drivers shall be prepared to provide the following: (a) valid driver’s license, (b) proof of insurance, (c) current registration upon request of security guard.

(2) All personnel must be made aware of the base speed limits.

(3) Parking is in designed areas only. No parking is permitted in fire lanes or on seeded areas.

(4) Traffic accidents shall be reported immediately to the Security Desk.

(5) All personnel entering the installation are subject to random vehicle inspections. The purpose of these inspections is to detect the theft of Government and private property, and to detect contraband or illegal drugs.

(6) Providing Information to Subcontractors - Prime Contractors shall be responsible for ensuring that subcontractors receive security information.

13.8 Vehicle Searches

Vehicles are subject to search while entering, remaining in, or leaving the Center.

14. PASSES AND BADGES:

14.1 IDENTIFICATION BADGES:

a. All Contractor employees shall obtain the required employee passes. All Contract employees who will be working on-center at NSA Crane are required to be badged through the Defense Biometric Identification System. Each employee shall retain their badge on their person at all times while at the NSA Crane.

b. Employee identification shall not be substituted for the station required badge. Other badge or identification requirements may be spelled out in this project.

c. All contractors and subcontractors including suppliers and delivery companies are required to get a daily pass by stopping at the visitor's center each day to undergo a background check and obtain a pass which could take a minimum of 30 minutes each day. Passes will be issued up to 28 days at a time.

d. To request 1 day visitor passes:

- A SECNAV 5512-1 Access Form will need to be filled out and SIGNED by the individual needing a pass. - Base Sponsor will be your contract's assigned Construction Manager (CM), Design Manager (DM), or Engineer Technician (ET)

- Forms missing information including but not limited to the Base Sponsor information will not be processed but will be returned for completion and resubmission.

- Forms for subcontractors shall be forwarded to the CM/DM/ET by the prime contractor.

- Forms must be received by the CM/DM/ET FIVE WORKING days ahead of the requested visit date so security can conduct a background check.

- A completed SECNAV 5512-1 Access Form is only valid for 90 days. If it has been over 90 days a new signed SECNAV 5512-1 Form will need to be submitted by the individual.

e. Due to the requirement to conduct background checks, requests for one day passes that are not submitted at least 5 working days prior may not be granted.

f. Personnel requiring access for more than 10 working days in a 12-month period, regardless if it's for work on one or multiple contracts, will be issued a temporary DBIDS Pass that will be good for 180 days while a complete background check is conducted by the Navy. When the Navy's background check has been successfully completed, the individual will be contacted to return to the Visitor Control Center to receive their permanent DBIDS Credential. DBIDS will be "NO COST" to contractors.

g. If entry of any individual is denied the Contractor will be immediately notified. Failure to obtain entry approval will not affect the contract price or time of completion.

h. When an employee leaves the Contractor's service or is removed from the contractor by request of the Contracting Officer, the employee's badge shall be returned to the contractor the same day.

That same day, the contractor shall inform NSA Crane Security (Mr. Mark Zehnder 854-8393) that the employee is no longer allowed access to NSA Crane.

i. If an employee's badge is lost or stolen, it must be reported to the Government security Office immediately.

j. Be advised the temporary badge process both involve a background check. Persons with any felony conviction, persons listed on the terrorist watch list, persons who are registered sex offenders, persons with any outstanding criminal warrants, and persons with certain misdemeanors will not be issued badges or passes.

14.2 REPRESENTATIVES AUTHORIZED TO REQUEST PASSES:

The Contractor shall provide to the KO, in writing, the names of two designated representatives authorized to request personnel and vehicle passes for employees and subcontractor's employees prior to commencement of work under this contract.

14.3 PERSONNEL ENTRY APPROVAL:

Failure to obtain entry approval will not affect the contract price or time of completion.

14.4 OCCUPIED AND EXISTING BUILDING[S]:

The Contractor shall be working around existing buildings which are occupied. Do not enter the buildings without prior approval of the KO. The existing buildings and their contents shall be kept secure at all times.

15. CONTRACTOR EMPLOYEES:

15.1 The Contractor shall provide to the KO, the name or names of the responsible supervisory person or persons authorized to act for the Contractor.

15.2 The Contractor shall furnish sufficient personnel to perform all work specified within the contract.

15.3 Contractor employees shall conduct themselves in a proper, efficient, courteous, and businesslike manner.

15.4 The Contractor shall, after notice by the KO, remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

15.5 In addition to data required, provide a list of the key personnel of the contractor and subcontractors (including addressees and telephone numbers) for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

16. RESTRICTED OR HAZARDOUS AREAS:

Contractor shall note those areas designated as "restricted", "hazardous," or "red flagged" areas. At no time shall the Contractor enter these areas without proper authorization from the Officer in Charge of Construction or his designated representative. When the Contractor submits his schedule of work, the KO will re-emphasize those areas requiring authorization for entry and will brief the Contractor on the proper notification and entry procedures for the specific area.

Accordingly, the Contractor shall not deviate from his submitted and approved work schedule without the proper notification to, and approval from, the KO. This is an extremely important procedure requirement and is necessary for the safety and welfare of the Contractor and his employees.

17. BUILDINGS: Reserved

18. RADIO TRANSMITTER AND CELL PHONE RESTRICTIONS:

18.1 To preclude accidental actuation of sensitive electronic equipment or explosives, the Contractor shall conform to the restrictions and procedures for the use of radio transmitting equipment and cell phones as delineated by the Contracting Officer. All radio transmitters and cell phones shall be approved by the Explosive Safety Office and properly marked. Under no circumstances shall transmitters and cell phones be used without prior approval. from the Explosives Safety Office (ESO) (Coordinate with Government Project Manager the appropriate submission request.

18.2 Cellular phones shall not be taken within the perimeter of ordnance operating areas/buildings unless they are turned "OFF". Also, none are allowed within 100 feet of any explosive loaded boxcar or magazine where their doors are open.

18.3 The Contractor shall ensure that all employees are aware of "Radio Frequency Hazard" areas when they are working within or close to them.

19. CONTRACTOR FIRE SAFETY PROGRAM:

Contractor operations are not exempt from complying with rules and regulations with regard to preventing fires. All extinguishers mentioned in this section are 10 lb. ABC type with a minimum rating of 2A 60 BC, and are to be contractor supplied. The following guidance is pertinent to the fire prevention rules and regulations that must be complied with while working at NSA Crane.

19.1 APPLICABLE SOURCE DOCUMENTS

HIGHER LEVEL INSTRUCTIONS

NFPA, National Fire Protection Association OPNAVINST 11320.23G, Shore Activities Fire Protection and Emergency Services Program NAVSEA OP 5, Volume 1, Ammunition and Explosives Safety Ashore

LOCAL INSTRUCTIONS

COMNAVREGMIDLANTINST 11320.11B FIRE PREVENTION AND PROTECTION

REGULATIONS

19.2 BASIC FLAME TOOL/HOT WORK PERMIT REQUIREMENTS (EXPLOSIVES AREA ONLY)

Before any operation utilizing open flame, arc welders, grinders, or other heat or spark-producing equipment is allowed, a Flame Tool/Hot Work Permit must be requested by calling the Fire Department at 757-444-2324 (option #2). This call should be made on the day the permit is required. The dispatched Fire Prevention Inspector will visit each worksite and, if the area meets minimum requirements, the permit will be issued. Each permit will list specific requirements/restrictions that must be met prior to the hot work being performed.

Basic flame tool requirements include, but are not limited to, the following:

a) Keep combustible materials a minimum of 35 feet from the hot work area.

b) Keep flammable liquids a minimum of 50 feet from the hot work area.

c) Keep open explosive materials a minimum of 100 feet from the hot work area, unless the area in question is a magazine, in which case a different distance requirement will be determined and directed by the on scene inspector (see “Special Requirements…” below).

d) Authorized flame retardant type material (e.g. Refrasil-type cloth), when required, must be used to cover and protect exposures (including those items listed above) that cannot be removed from the hot work area.

e) All work involving open flame or spark-producing equipment must be done under the added protection of a designated Fire Watch/Standby. This individual (must be someone other than the permit holder) must have no other duties and be trained in the use of portable fire extinguishers. An approved 10 lb. ABC type extinguisher is the minimum required extinguisher that must be provided by the contractor. The Fire Watch’s signature is also required on the Hot Flame Permit.

f) Fire Watch/Standby(s), with the approved extinguisher, must be present in the immediate hot work area during and at least 30 minutes after the work is complete. The Fire Watch/Standby must have read and fully understand the instructions and requirements on the permit.

g) A permit will normally be issued for only the amount of time required to perform the work, not to exceed one (1) week. Additional time may be requested by calling 757-444-2324 (option #2) and requesting that the existing permit be renewed.

h) The person who signs as the “Permit Holder” must be the person performing the hot work within the explosive/pyro area. This person must be present in order to date and sign the permit. The permit holder must read and understand all instructions and requirements listed on the front and reverse side of the permit before signing.

i) Prior to hot work beginning each day, the Permit Holder is responsible for ensuring the area is fire-safe and that the guidelines of the Hot Flame Permit are still in place. If not, contact Fire Prevention and/or the area supervisor.

j) All permits for explosive/pyro production building(s), magazine(s) or other explosive/pyro holding areas require the building/area supervisor or a designated building/area representative to be present and after reviewing the permit, sign the permit, as well. Army and/or Navy Safety must be contacted to determine if permits are required, in addition to the Hot Flame Permit.

19.3 SPECIAL REQUIRMENTS FOR WORK IN EXPLOSIVE AREAS

When work is to be done in areas where there is a good possibility that open explosive/pyro type materials may have been present, the following pertains:

a) Prior to a hot flame permit being issued for work pertaining to an explosive/pyro building or magazine, a review of the proposed work project must be performed by the Fire…