Combined_Syn-Sol_N6264922Q0082.docx

This is a COMBINED SYNOPSIS/SOLICITATION N6264922Q0082 for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures for commercial items found at FAR 13.5, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on both FEDBIZOPPS and NECO (http://www.neco.navy.mil/).

This solicitation documents and incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2022-05 and DFARS Publication Notice 20220526. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

The clauses may be accessed in full text at these addresses:

http://acquisition.gov/far/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

The NAICS code is 811113, for Caterpillar Engines Maintenance Services. This is a competitive, unrestricted action among sources duly authorized to operate and do business in JAPAN. Offerors may be required to submit additional documentation demonstrating their ability to perform in Japan prior to award.

It is the quoter’s responsibility to ensure all electronic media are readable by the Government.

All Contract Line Item Numbers (CLINs) shall have a firm-fixed unit price and total price.

Quotation for this RFQ must be on an “All or NONE” basis. Partial or incomplete quotations are ineligible for award.

Contractors may request clarification of any specification or contract term. No verbal requests for information will be accepted by the Contracting Officer or his/her Technical Representative. Contractor’s questions must be submitted to the Contract Specialist in writing via email: Chie.Fujii.JA@fe.navy.mil. All requests for clarification on the subject solicitation shall be emailed to the Contract Specialist by 22 June 2022 at 1600 hrs Japan Standard time (JST). All questions and answers will be submitted via an amendment to the original solicitation.

This announcement will close and time for quote submission is on 15 July 2022 at 1600 hrs JST.

Offers received after this date and time will be considered non-responsive and will not be given further consideration. Please provide all submission to the Government Point of Contact: Chie.Fujii.JA@fe.navy.mil.

Additional Note:

“Offerors are reminded of the requirements associated with Subcontracting with contractors that are debarred, suspended or proposed for debarment contained at FAR 52.209-6. As with all FAR requirements, please ensure you are familiar with those requirements prior to submitting your proposal.”

Oral communications are not acceptable in response to this notice. All responsible sources may submit a quote which shall be considered by the agency.

Lack of registration in the System for Award Management (SAM) database will make a vendor ineligible for award. Vendors may obtain information on registration and annual confirmation requirement by calling 1-866-606-8220, or via the internet at http://www.sam.gov.

All quotes shall include price(s), a point of contact to include, name, phone number, and e-mail address. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

Quoter’s Company information:

Below company information must be provided.

Company name:

Company address:

Cage code:

Point of Contact (POC):

POC’s phone number:

POC’s e-mail address:

The NAVSUP, Fleet Logistics Center (FLC), Yokosuka, Contracting Department requests responses from qualified sources capable of providing:

CLIN 0001 CATERPIALLR ENGINES YEARLY MAINTENANCE

QTY and UNIT: 1 Group Base Year 1 August 2022 or award date, whichever later through 31 July 2023 See Work Specification (WS) below for details.

YT-804 2 x 6 Month Checks YT-805 1 x 6 Month Check and 1 x 6 Year Check YT-806 2 x 6 Month Checks YT-807 1 x 6 Month Check and 1 x 24 Month Check

CLIN 1001 CATERPIALLR ENGINES YEARLY MAINTENANCE

QTY and UNIT: 1 Group Option Year 1 1 August 2023 through 31 July 2024 See WS below for details.

YT-804 1 x 6 Month Check and 1 x 24 Month Check YT-805 2 x 6 Month Checks YT-806 1 x 6 Month Check and 1 x 6 Year Check YT-807 2 x 6 Month Checks

CLIN 2001 CATERPIALLR ENGINES YEARLY MAINTENANCE

QTY and UNIT: 1 Group Option Year 2 1 August 2024 through 31 July 2025 See WS below for details.

YT-804 2 x 6 Month Checks YT-805 1 x 6 Month Check and 1 x 24 Month Check YT-806 2 x 6 Month Checks YT-807 1 x 6 Month Check and 1 x 6 Year Check

CLIN 3001 CATERPIALLR ENGINES YEARLY MAINTENANCE

QTY and UNIT: 1 Group Option Year 3 1 August 2025 through 31 July 2026 See WS below for details.

YT-804 1 x 6 Month Check and 1 x 24 Month Check YT-805 2 x 6 Month Checks YT-806 1 x 6 Month Check and 1 x 24 Month Check YT-807 2 x 6 Month Checks

Contractor may submit in either Japanese Yen or U.S. Dollar or Japanese Yen. If receiving quotes in multiple currencies, current exchange rate will be used for evaluation purpose in accordance with FAR 52.225-17.

This solicitation/contract has the following attachments.

WORK SPECIFICATION FOR YT’S CATERPILLAR MAINTENANCE

1. INTRODUCTION.

1.1. Commander, Fleet Activities Yokosuka is the largest Naval installation outside of the U.S. and its territories. We provide 24/7 mooring service. We are committed to providing the best service worldwide even on short notice. We coordinate the most suitable berthing arrangement according to fleet maintenance and operational needs. 7th Fleet Forces facilitate rapid response to natural and manmade crises in the region all the while ensuring security and stability. As per OPNAVINST 5090.4B Chapter 4, all Navy activities shall identify means and methods for the elimination or minimization of pollutants and, where possible, incorporate them at the earliest stages of planning, design, and procurement of facilities, ships, aircraft, weapon systems, equipment, and material. Fleet Activities Yokosuka maintains 4 Yard Tug boats. Without them, our abilities to conduct business in the harbor are significantly degraded.

1.2. This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied. By agreeing to perform the services described in these specifications, the Contractor acknowledges that he/she is not, and shall not become, an employee of the U.S. Government. The Contractor further agrees that he/she shall not bring any cause of action in any forum claiming that he/she has become an employee of the U.S. Government.

1.3. This contract extension is a “non-personal services contract” as defined in FAR 37.101. It is, therefore, understood and agreed that the Contractor and/or the Contractor’s employees or sub-contractor:

1.3.1. Shall perform the services specified herein as independent Contractors, not as employees of the Government.

1.3.2. Shall manage and administer the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract.

1.3.3. Shall be free from supervision or control by any government employee with respect to the manner or method of performance of the services specified; but

1.3.4. Shall, pursuant to the Government’s right and obligation to inspect, accept, or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer as is necessary to ensure accomplishment of the contract objectives.

2. DESCRIPTION OF REQUIREMENT AND REQUIRING ACTIVITY.

Maintenance performance requirement is in accordance with Caterpillar Operation and Maintenance Manual for 3500B series II and 3500C marine propulsion engines (SEBU7844-14), Maintenance Interval Schedule Pg. 58. Initial maintenance is to be completed within a 6 month period of receipt of contract and 6 month thereon to ensure the engine maintenance requirements for each YT is met on time. The requirement includes the periodic preventive maintenance for Caterpillar 3512C marine propulsion engines onboard of Navy Tug Yard YT-804, YT-805, YT-806, and YT-807.

3. PLACE OF PERFORMANCE.

Port Operations, Bldg. 5203 or place will be determined by authorizing authority. Commander Fleet Activities Yokosuka, Japan

4. PERIOD OF PERFORMANCE:

Maintenance performance requirement is in accordance with Caterpillar 3512C Marine Main Propulsion Diesel Engines onboard Harbor yard Tug Boats 804, 805, 806 and 807.

5. PREVENTIVE/PERIODICAL MAINTENANCE SERVICES.

The Contractor shall perform the periodic preventive maintenance and on-call repairs in accordance with the manufacturer’s Maintenance manual. The services shall be performed on site depending on the operational hours of each propulsion engines during the performance period with mutually agreed upon schedule between the Contractor and the requiring activity. Qualified technician personnel are authorized to perform periodic maintenance on propulsion engines. Such services shall include technical inspection, adjustment, cleaning, and replacement parts listed in Manufacturer’s manual and other service to keep the equipment in good condition.

6. LIST OF PREVENTIVE/PREDIODICAL MAINTENANCE FOR U.S. NAVY HARBOR YARD TUG BOATS YT-804, YT-805, YT-806 AND YT-807.

The following list is the preventive/periodical maintenance for Caterpillar 3512C Marine Main Propulsion Diesel Engines onboard U.S. Navy Harbor Yard Tug Boats YT-804, YT-805, YT-806, and YT-807. The contractor shall follow the maintenance procedures described in Caterpillar Operation and Maintenance Manual for 3500B series II and 3500C marine propulsion engines (SEBU7844-14) (hereinafter “the Maintenance Manual”), and the schedule found in the same document at Maintenance Interval Schedule Pg. 58.

a Every 6 months or 250 Hours, whichever comes first.

1. Conduct every 6-month Inspection as follows and in accordance with the Maintenance Manual:

a. Batteries

b. Battery Cables

c. Centrifugal Oil Filter

d. Engine Air Cleaner Element

1. Clean / Replace (if needed)

e. Belts-Inspect

1. Adjust/ Replace

f. Cooling System Coolant Sample (Level 1)

1. Attain

2. Provide condition report to Technical Liaison (TL)

g. Cooling System Supplemental Coolant Additive (SCA) – Test /Add

h. Air Shutoff-

1. Conduct Test

i. Heat Exchanger –

1. Inspect heat exchanger

2. Provide condition report to TL.

2. Zinc Rods/coolant freeze

a. Inspect /Replace as required

b. Cooling System Coolant Sample (Level 1) - Obtain

c. Cooling System Supplemental Coolant Additive (SCA) –

1. Test /Add as required

3. Engine Oil Sample

a. Obtain and report to TL

b. Change Engine Oil and Filter

4. Hoses and Clamps

a. Inspect /Replace

5. Fuel System –

a. Prime fuel system

b. Replace fuel filter

c. Fuel System Secondary Filter – Replace

6. Log errors

a. Inspect active log errors and clear from system as required

b. Report log errors to TL

7. Technical support

a. Provide training to Port Operations personnel

8. Engine performance test

a. Conduct engine performance test

b. Provide any discrepancies from test to TL

9. Technical transportation fee

b. Every 24 months or 1000 hours, whichever comes first.

1. Inspect the following as provided in the Maintenance Manual:

a. Conduct all checks as listed in par 6.a

b. Engine

i. Inspect engine

ii. Clean engine

c. Engine Crankcase Breather –

i. Inspect crankcase breather

ii. Clean crankcase breather

d. Air Starting Motor Lubricator Bowl

i. Inspect and Clean

e. Engine Protective Devices –

i. Inspect and provide condition report to TL

f. Fuel System Primary Filter / Water Separator-

i. Inspect, Clean, and Replace as required.

g. Crankshaft Vibration Damper –

i. Inspect and provide condition report to TL

h. Auxiliary Water Pump –

i. Inspect and replace if required

ii. Provide condition report to TL

i. Driven Equipment

i. Inspect and provide condition report to TL.

j. Engine Mounts

i. Inspect and provide condition report to TL.

k. Air Shutoff Damper

i. Remove

ii. Clean

iii. Inspect and repair as required

iv. Provide condition report to TL

2. Turbocharger-

a. Inspect and replace if required.

b. Provide condition report to TL

3. Cooling Coolant (DEAC) –

a. Replace Cooling Coolant

b. Add Cooling System Coolant Extender (ELC)

4. Engine Valve Lash –

a. Inspect

b. Adjust

5. Fuel Injector –

a. Inspect

b. Adjust

6. Air Shutoff Damper

a. Remove

b. Inspect and repair as required

c. Provide condition report to TL

7. Cooling System Water Temperature Regulator –

a. Remove and Replace

c. Every 6 Years or during overhaul

1. Complete Top end overhaul as follow:

a. Conduct all 24 Months check as mentioned in above section 6.b

b. Inspect Air Starting Motor

i. Provide condition report to TL

ii. Repair/replace as required.

c. Inspect Electric Starting Motor

i. Provide condition report to TL

ii. Repair/replace as required.

d. Engine Speed/Timing Sensor –

i. Clean

ii. Inspect

iii. Provide condition report to TL

e. Inspect Prelube Pump

i. Provide condition report to TL

ii. Repair/replace as required

f. Starting Motor – Inspect

i. Provide condition report to TL

ii. Repair/replace as required

g. Water Pump – Inspect

i. Provide condition report to TL

ii. Repair/replace as required

2. Camshaft Roller Followers –Inspect

i. Provide condition report to TL

ii. Repair/replace as required

3. Cylinder Heads

a. Conduct Inspection of cylinder heads

b. Provide condition report to TL

c. Repair/replace as required

4. Unit injectors

a. Conduct Inspection of Unit injectors

b. Provide condition report to TL

c. Repair/replace as required

5. Oil suction screen

a. Remove oil suction screen

b. Clean screen

c. Inspect screen

d. Re-install screen

The following depicts the maintenance requirements by boat per year that the Contractor is required to accomplish:

7. MAINTENANCE PART LIST.

The following list is the preventive/periodical maintenance parts for Caterpillar 3512C Marine Main Propulsion Diesel Engines onboard U.S. Navy Harbor Yard Tug Boats YT-804, YT-805, YT-806, and YT-807. The list contains the parts required to conduct preventive/periodical maintenances depending on the engine service hours. For more information and detail in reference of maintenance parts utilize Caterpillar Parts Manual for 3512C marine engine (SEBP4536). For more information and detail in reference of lubrication system, fuel system, and cooling system refill capacities, and recommendations utilize Caterpillar Operation and Maintenance Manual for 3500B series II and 3500C marine propulsion engines (SEBU7844-14), Maintenance Section, Page 52.

The following lists are parts required for 6 Months Checks.

The following lists are additional parts required for 24 Months Checks.

The following lists are additional parts required for 6 Year Checks.

In addition, the following lists are parts required for Top End Overhaul.

8. REPLACEMENT PARTS.

The Contractor shall furnish replacement parts required for PM (already included in total cost of PM service) at no additional cost to the Government. Parts outside of the normal PM will be negotiated separately either via OPR or separate contract pending Micro-purchase limits. Consumable items, accessories, and items not connected electrically or mechanically to the equipment are excluded from such replacement parts.

9. CONTRACTOR EXPERIENCE/TRAINING.

The Contractor shall provide all required applicable certification documentation that the service personnel are trained and experienced in repairing and/or maintaining the equipment covered herein.

10. REPORTING TO PORT OPERATIONS BEFORE AND AFTER SERVICE.

Inspection of the preventive maintenance and on-call repair services performed hereunder shall be made by the Port Ops Maintenance Officer or higher of the requiring activity. The Contractor shall report to the Port Operation Maintenance Officer or authorized YT crew personnel prior to and upon completion of each service. Upon completion of the service, the Contractor shall provide a copy of the service slip, signed by the Department Technician, certifying that the service has been performed and that the equipment is functioning at working condition. If the service is performed or completed outside the regular working hours, the Contractor shall present the certified service slip to the Command Duty Officer.

11. SERVICE SLIPS.

All Caterpillar marine propulsion engines service slips must contain the following minimal information:

12. SERVICES PERFORMANCE TIME.

The scheduled Maintenance services shall be performed from 0800 to 1600, Monday through Friday. (Depending of ship job schedule and tug boat availability) On Saturday, Sunday and Japanese holiday, contractor shall provide services from 0800 to 1600 but ‘Limited manpower’ is available. (Dependent of ship job schedule and tug boat availability) Any other hours as mutually agreed upon between the Contractor and the requiring activity.

For phone call support during working operational hours (0800-1600, Monday through Friday):

CFAY Port Operations Port Control Dispatcher Office (after working hours)

CONUS: 11-81-46-816-7366

DSN: 243-7366

13. CONTROL AND DISPOSE OF WASTE.

The contractor will dispose of all waste/hazardous waste associated with this specification in accordance with the following standards and Japanese law.

a. Japan Environmental Governing Standards (JEGS) for the Overseas Environmental Baseline Guidance Document.

b. Japanese Law Relative to Disposal and Cleaning of waste (Haikibutu no Shori oyobi Seisou ni Kansuru Houritsu).

14. GENERAL REQUIREMENTS.

Unless otherwise specified, all work shall conform to the standards for overhauling work of this contract described below. However if a conflict between below publication and the specification of this contract is found, the specification of this contract precedes.

a. JIS (Japan Industrial Standard)

b. Technical Rules of Class NK (Nippon Kaiji Kyokai)

c. The Shipbuilding Association of Japan (Nihon Zosen Kogyo-kai)

d. Contractor furnished material and government furnished material. The contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this contract. The Government will not provide the facility, equipment, material, and services under this contract.

15. TECHNICAL LIAISON (TL).

Will confirm work schedules with the contractor. Provides the technical direction, clarification, and guidance, the TLs have been identified below.

a. ENS LEANDRIS FRISON

SERVICE CRAFT OFFICER

E-MAIL: Leandris.Frison@fe.navy.mil

CONTACT PHONE NUMBER (CONUS): 11-81-46-816-5648

DSN: 243-5648

b. ENC JAYSON MUNSAYAC

MAINTENANCE CHIEF

E-MAIL: Jayson.Munsayac@fe.navy.mil

CONTACT PHONE NUMBER (CONUS): 11-81-46-816-7370

DSN: 243-7370

c. CHIEF ENGINEER

ENC (SW) VINCENT SAA

E-MAIL: Vincenttheodore.Saa@fe.navy.mil

CONTACT PHONE NUMBER (CONUS): 11-81-46-816-7370

DSN: (315) 243-7370

16. ACTIVITY REGULATIONS.

a. The Contractor will not schedule maintenance during Holidays. Contractor shall schedule all required maintenance during the Government's normal working hours are from 0800 to 1645, Mondays through Fridays except for the following Federal Holidays:

1. New Year’s Day (1 January, unless this day falls on a weekend)

2. Martin Luther King, Jr. Day (third Monday in January)

3. President's Day (third Monday in February)

4. Memorial Day (last Monday in May)

5. Independence Day (4 July, unless this day falls on a weekend)

6. Labor Day (first Monday in September)

7. Columbus Day (second Monday in October)

8. Veteran's Day (11 November unless this day falls on a weekend)

9. Thanksgiving Day (fourth Thursday in November)

10. Christmas Day (25 December, unless this day falls on a weekend)

17. SAFETY AND ENVIRONMENTAL REQUIREMENTS.

All work on Base shall be conducted in a safe manner and shall comply with the current safety and environmental requirements as indicated in EM385-1-1, Safety and Health Requirements Manual issued by the U.S. Army Corps of Engineers and JEGS, Japanese Environmental Governing Standards issued by Headquarters, U.S. Forces Japan. EM385-1-1 is obtainable from Internet address http://www.usace.army.mil/CESO/Pages/Home.aspX, and a copy of the current JEGS will be made available for the contractor’s inspection and review upon request to MMO. The Contractor shall brief the safety and environmental consideration at the pre-performance conference specified above, and submit the minutes in Japanese to MMO after the briefing immediately.

18. CONTRACTOR’S RESPONSIBILITY.

a. These requirements and responsibilities shall be considered to be a part of this work specification. Consideration shall be given to these requirements and responsibilities and shall be reflected in the Contractor's bid/offer. The Contractor shall comply with all National, prefecture and local environmental regulations. The Contractor shall assume these responsibilities and perform as required. Contractors unless otherwise specified, shall conform to the standards for overhauling work of this contract described below. However if a conflict between below publication and this work specification of this contract is found, the work specification of this contract precedes.

1. JIS (Japan Industrial Standard)

2. Technical Rules of Class NK (Nippon Kaiji Kyokai)

3. The Shipbuilding Association of Japan (Nihon Zosen Kogyo-kai)

b. The contractor’s appearance shall be neat, well-groomed, and professional at all times.

c. The contractor shall conduct himself/herself in an efficient and professional manner consistent with CFAY Port Operations business standards. The contractor shall interact with the CFAY Port Operations in a courteous, polite, and professional manner.

d. Alcohol/Drug use in the workplace will not be tolerated. Any Contractor/sub-contractor found to be under the influence of, consuming, or using alcohol or drugs while on duty will be subject to administrative action from the Contracting Officer, which may include contract termination.

e. The Contractor shall provide each employee with identification (ID) badge made of nonmetallic material that is easily readable, and includes employee's name, Contractor's name, and recent color photograph of the employee.

f. Display of ID Badges. Contractor personnel shall wear the ID badge at all times when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

g. The Contractor shall remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

h. Work Permits. All contractors and sub-contractors who do not reside within Japan shall have a valid Work Permit/Working Visa prior to reporting to the CFAY. All contractors and sub-contractors shall be registered with the U.S. or Japan.

i. The Government shall monitor the contractor's performance under this contract using on-site inspections and customer feedback. The contractor shall be given the opportunity to correct or address any adverse findings resulting from observations and feedback consistent with the Inspection/Acceptance clause in the contract.

19. REPORTING.

Inspection of the preventive maintenance shall be made by the Port Operations Maintenance Officer or higher of the requiring activity. The Contractor shall report to the Port Operation Maintenance Officer or authorized crew personnel prior to and upon completion of each service. Upon completion of the service, the Contractor shall provide a copy of the Quarter Maintenance Check List in English, signed by the Department Technician, certifying that the service has been performed and that the equipment is functioning at working condition.

PERFORMANCE BASED SERVICE CONTRACT (PBSC)

The Government acquires the services through this contract based on PBSC concept. Quality Assurance Surveillance Plan (QASP) is described below.

Quality Assurance Surveillance Plan (QASP) for the Maintenance of Caterpillar Marine Propulsion Engines

a. Objective: This QASP has been developed by the Government in providing effective and systematic surveillance for the maintenance of Caterpillar boat engines. The QASP provides the methodology by which a Contractor’s performance will be monitored to determine compliance with standard performance objectives. The plan is designed so that surveillance is limited to that which is necessary to verify that the Contractor is performing the services satisfactorily and relates directory to performance objectives of the Work Specification (WS).

b. Method of Surveillance: Surveillance of Contractor performance in the method will be used by the Government to determine whether the Contractor is effectively and efficiently complying with all terms and conditions of the contract. The following surveillance methods shall be used:

c. Evaluation and Rating: The TL will report the Contractor’s performance in each operation and rate the performance by using the form of “Contractor’s Performance Evaluation Sheet” (Attachment (1)) and submit to the Contracting Officer on a quarterly basis. In case any inconsistency or deficiency is found, the TL will record it on the form and attach any related document to the form. The Government will rate the Contractor’s performance using the following adjectival ratings:

EXCEPTIONAL (E): The services performed by the Contractor are considered to have exceeded the performance standards described above and demonstrate a good probability of success without any problems during the remaining period of the contract.

VERY GOOD (VG): The services performed by the Contractor are considered to have satisfied the performance standards described above and demonstrate a good probability of success during the remaining period of the contract. Even if the Contractor had minor problems on its performance, the Contractor has demonstrated that it could correct such problems without any damage to the Government.

SATISFACTORY (S): The Contractor’s performance is considered to have substantially met the stated performance standards described above and demonstrates a good probability of success during the remaining period of the contract. Even if the Contractor had minor problems on its performance, the Contractor has demonstrated that it could correct such problems with minimal damage to the Government. Although some minor inconsistency or weakness exists, it can be readily corrected.

MARGINAL (M): The Contractor’s performance is considered to have partially failed meeting the stated performance standards, and the response to correct the deficiency was marginal. That is, a substantial number of the Contractor’s record responses “good,” but a deficiency or weakness exists, and it/they may be susceptible or correction through the exchange of information. There is marginal probability of success during the remaining period of the contract.

UNSATISFACTORY (U): The Contractor failed meeting one or more of the stated performance standards, and failure was considered “major.” Even if the failure was minor, the Contractor did not or could not correct the deficiency properly and/or if adversely affected the Government operation. In such a case, probability to success during the remaining period of the contract is minimal unless a proper corrective action is made.

Note: The TL will assess the overall rating based on all the three (3) performance standards above with comments. All three (3) factors are equally important and the comment from the TL is mandatory.

d. Incentive/Decrement: For favorable evaluation record(s) of the Contractor’s performance, the Government will submit positive performance evaluation. Further, the Contracting Officer will consider reducing frequency of surveillance, which is currently 100%, for the remaining contract period. When the Contractor performs "nonconforming services" (e.g., services rated "Marginal" or "Unsatisfactory"), such a decremental records/reports will be unfavorably affect future contract award. The Government may seek an equitable adjustment in accordance with the clause, "FAR 52.212-4(a), Inspection/Acceptance.

e. Record of Evaluation: The Contracting Officer will maintain a complete QASP file. All records will be retained and considered when deciding if it is in the best interest of the Government to exercise an option to extend the term of the contract or enter into a new contract.

CONTRACT ADMINISTRATION PLAN (CAP)

In order to expedite the administration of this contract, the following delineation of duties is provided. The names, addresses and phone numbers for these offices or individuals are included elsewhere in the contract award document. The office or individual designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function assigned.

1. The Procuring Contract Office (PCO) is responsible for:

PCO Name: Chie Fujii Ashore Contracts Division

2. The Contract Administration Office (CAO) is responsible for matters specified in the FAR 42.302 and DFARS 42.302 except those areas otherwise designated as the responsibility of the TL or someone else herein.

Name: (Same as PCO)

3. The paying office is responsible for making payment of proper invoices after acceptance is documented.

4. It is emphasized that only the PCO/CAO has the authority to modify the terms of the contract. In no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. If in the opinion of the contractor an effort outside the scope of the contract is requested, the contractor shall promptly notify the PCO in writing. No action may be taken by the contractor unless the PCO has issued a contractual change.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

31-JUL-2023

SUPPLY OFFICER

PORT OPERATIONS BLDG#5203

PSC 473 BOX 1

FPO AP 96349-0030

11-81-46-816-9072 FOB: Destination N61054

31-JUL-2024

N61054

31-JUL-2025

N61054

31-JUL-2026

N61054

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV 2021)

(a) Definitions. As used in this clause--

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [] will, [] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [] does, [] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT

2020)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review…