COMBINED SYN-SOL DES-Medical Director.docx

COMBINED SYNOPSIS/SOLICITATION FOR

EMERGENCY SERVICES MEDICAL DIRECTOR

General Information

Contracting Office Address Red River Army Depot Directorate for Contracting 100 James Carlow Drive, Bldg. 735 Texarkana, TX 75505-5000 Contract Specialist: Chad Robinson, chad.l.robinson4.civ@army.mil Contracting Officer: Aeron Miller aeron.p.miller.civ@army.mil

DESCRIPTION

This is a combined synopsis/solicitation for Medical Director to oversee the Emergency Medical Services (EMS) Program; IAW with AR 40-3, Table 13-1 (Chief, emergency medical services—experience, training, and certification requirements) EMS Level 1(2013), and IAW with Texas State Board of Medical Examiners, Emergency Services, Chapter 197.1-197.6 dated 9 January 2003. This is prepared in accordance with the format in Federal Acquisition Regulation (FAR) 13.5 and (FAR) 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested to be filled in on page 5.

The associated North American Industry Classification System (NAICS) code is 621111, with a small business size standard of $16 million. The product service code is Q999. The Government will award a Firm‐Fixed Price (FFP) Contract. The contract will have a base year and four option years, each consisting of 12 months each.

PERFORMANCE WORK STATEMENT

1. GENERAL DESCRIPTION OF WORK REQUIRED

This contractual scope of work is for the acquisition of the Medical Director to oversee the EMS Program; IAW with AR 40-3, Table 13-1 (Chief, emergency medical services—experience, training, and certification requirements) EMS Level 1(2013).

1.1. Contract is for a one-year period from the effective date of the contract, with four (4) option years. Quantities are estimates only with no guarantee of minimum or maximum quantity per delivery.

Failure of the Government to furnish such items in the amounts or quantities described in this schedule as "estimated" or "maximum" will not entitle the contractor to any equitable adjustments in price.

1.2. Performance of services under this contract shall commence on award and verification of State Medical Certifications Licenses etc. cited in paragraph 2.1. and shall remain in effect through the duration of the contract, unless terminated sooner under the provisions of this contract by RRAD authorized Contract personnel.

1.3. It is the contractor’s responsibility to report on-site with all necessary equipment and paperwork necessary to perform the services listed in this scope of work. It is also the contractor’s responsibility to report on-site on the time and dates that will be established upon contract award as indicated in paragraph 5.1.

2. GENERAL REQUIREMENTS

2.1. MEDICAL LICENSE / CERTIFICATION AND ACCREDITATION REQUIREMENTS

1. An off-line medical director shall be:

a) a physician licensed to practice in Texas and Emergency Medicine;

b) familiar with the design and operation of EMS systems;

c) experienced in pre-hospital emergency care and emergency management of ill and injured patients;

d) actively involved in the training and/or continuing education of EMS personnel, under his or her direct supervision, at their respective levels of certification;

e) actively involved in the medical audit, review, and critique of the performance of EMS personnel under his or her direct supervision;

f) actively involved in the administrative and legislative environments affecting regional and/or state pre-hospital EMS organizations;

g) knowledgeable about local multi-casualty plans;

h) familiar with dispatch and communications operations of pre-hospital emergency units;

i) knowledgeable about laws and regulations affecting local, regional, and state EMS operations.

2. The medical director shall:

a) approve the level of pre-hospital care which may be rendered locally by each of the EMS personnel employed by EMS personnel under the medical director's supervision, regardless of the level of state certification or licensure, before the certificate or licensee is permitted to provide such care to the public;

b) establish and monitor compliance with field performance guidelines for EMS personnel;

c) establish and monitor compliance with training guidelines which meet or exceed the minimum standards set forth in the National Registry of EMTs and Texas Department of Health EMS certification regulations;

d) develop, implement, and revise protocols and/or standing delegation orders, if appropriate, governing pre-hospital care and medical aspects of patient triage, transport, transfer, dispatch, extrication, rescue, and radio-telephone-telemetry communication by the EMS;

e) direct an effective system audit and quality assurance program;

f) meet on site quarterly for quality assurance and quality improvement meetings;

g) determine standards and objectives for all medically related aspects of operation of the EMS including the inspection, evaluation, and approval of the system's performance specifications;

h) function as the primary liaison between the EMS administration and the local medical community, ascertaining and being responsive to the needs of each;

i) develop a letter or agreement or contract between the medical director(s) and the EMS administration outlining the specific responsibilities and authority of each. The agreement should describe the process or procedure by which a medical director may withdraw responsibility for EMS personnel for noncompliance with the Emergency Medical Service Act, the Health and Safety Code, Chapter 773, the rules adopted in this chapter, and/or accepted medical standards;

j) take or recommend appropriate remedial or corrective measures for EMS personnel, in conjunction with local EMS administration, which may include, but are not limited to, counseling, retraining, testing, probation, and/or field preceptorship;

k) suspend a certified EMS individual from medical care duties for due cause pending review and evaluation;

l) establish the circumstances under which a patient might not be transported;

m) establish the circumstances under which a patient may be transported against his or her will in accordance with state law, including approval of appropriate procedures, forms, and a review process;

n) establish criteria for selection of a patient's destination; and

o) develop and implement a comprehensive mechanism for management of patient care incidents, including patient complaints, allegations of substandard care, and deviations from established protocols and patient care standards.

3. SECURITY REQUIREMENTS

3.1. Contractor personnel or any representative of the contractor entering Red River Army Depot or any of its interiorly secured areas shall abide by all security procedures and shall be subject to security searches or inspections at anytime.

3.2. Contractor employees shall have a valid and current State Drivers License. All vehicles entering Red River Army Depot shall have a valid and current vehicle registration during the time the vehicle is in use on the installation.

3.3. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

3.4. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated T1 (Previously a NACI) or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD Federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled T1 at the Office of Personnel Management.

For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3.5. IWATCH (See Something, Say Something) Training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 60 calendar days of contract award and within 60 calendar days of new employees commencing performance, with the results reported to the COR no later than 60 calendar days after contract award.

3.6. Impact on contractor performance during increased FPCON during periods of increased threat (contractor personnel working on an installation). During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower.

3.7. Contractor will acquire and need to return all issued U.S. Government Common Access Cards, installation badges, and/or access passes. Use FAR 52.204-9 or PADDS Clause IF00015.

4. WORK SCHEDULE & WORK HOURS

4.1. Normal business work hours for the EMS Program at Red River Army Depot are 24/7.

4.2. Red River Army Depot observes Legal Holidays as follows:

1. New Year’s Day

2. Birthday of Martin Luther King, Jr.

3. George Washington’s Birthday

4. Memorial Day

5. Juneteenth National Independence Day

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veteran’s Day

10. Thanksgiving Day

11. Christmas Day

When any of the above legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Friday or Saturday, the preceding Thursday is observed as a holiday by the U.S. Government.

5. PERFORMANCE REQUIREMENTS SUMMARY MATRIX:

This is a description of how you will measure performance

PWS TASK

Contract Task

METHOD AND ASSESSMENT

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS:

52.212-1 Addendum, Instructions to Offerors A-1. Period for Acceptance of Offers IAW FAR 52.215-1(d). The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

A-2. To ensure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offers must be complete, self-sufficient, and respond directly to the requirements of this solicitation. A complete quote consists of: Part I – Price. Failure to furnish a complete offer may result in the offer being determined unacceptable by the Government. Response to this solicitation must be submitted by the due dates specified in this Combined Synopsis Solicitation. The signed Combined Synopsis Solicitation document must be submitted electronically to all individuals listed below. Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows (email is highly suggested):

Contract Specialist – Chad Robinson, chad.l.robinson4.civ@army.mil

Basis for Award: See Provision at FAR 52.212-2 below.

Submission of Questions: Any questions regarding this RFQ must be received by 28 AUG 2024 at 3:00 PM Central Standard Time (CST). Questions shall be submitted by email to Contract Specialist at chad.l.robinson4.civ@army.mil Responses to questions are not considered changes to the RFQ as the only way the RFQ can be modified is through an amendment that will be issued. Oral explanations or instructions given before the award of a contract will not be binding. Upon receipt of questions, the Government will provide answers to all questions by email/sam.gov. Contractors will be notified if an extension is needed to respond to the questions submitted.

Submission Due Date: All offers are due by 5 SEPT 2024 at 3:00 PM (CST). All responses received within this time frame will be considered by the government. Responses shall be submitted electronically to Chad Robinson, chad.l.robinson4.civ@army.mil concerning this acquisition. Offeror must be registered in System for Award Management (SAM) prior to receiving an award. Refer to website https://www.sam.gov/portal/public/SAM/.

This is an open-market combined synopsis/solicitation for commercial services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all offers must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Chad Robinson at chad.l.robinson4.civ@army.mil

All interested companies shall provide offers for the following:

Signature & Name/Title of person authorized to sign offer:

Offer Date - ___________________________

TABLE 1

AS6311 - ALT

Electronic Contracting

(a) All Army Contracting Command – Detroit Arsenal (ACC-RRAD) solicitations will be publicized on the System for Award Management website (https://www. sam.gov). Any additional attachments, including Technical Data Packages (TDPs) when available electronically, will be separate attachments or links embedded in the solicitation.

(b Unless directed to do otherwise in Section L of this solicitation, offerors shall follow the instructions in paragraph (c) below.

(c) With the recent transition from www.FBO.gov to www.beta.sam.gov and then to www.sam.gov, the www.sam.gov site has been experiencing a number of issues. Interested Offerors shall submit a proposal via email to the Contract Specialist (chad.l.robinson4.civ@army.mil) and cc the corresponding Contracting Officer (aeron.p.miller.civ@army.mil) with the subject header: Proposal Submission – W911RQ-24-R-4234 (company name). Once a proposal is received, the Contract Specialist/Contracting Officer will reply with the respective Offeror stating receipt of proposal submission.

(1) Maximum size of each e-mail shall be 10 megabytes. You may use multiple e-mail messages for each bid/submission, however, you must annotate the subject lines as described above for each message, and number them in this manner: “Message 1 of 3, 2 of 3, 3 of 3”. Bids can be submitted can be submitted using any of the following electronic formats:

(2) Microsoft Office Products; Word, Excel, or PowerPoint. Spreadsheets must be sent in a format that includes all formulate macro and format information. Print image is not acceptable.

(3) Files in Adobe PDF (Portable Document Format). Scanners should be set to 300 dots per inch.

(4) Files in HTML (Hypertext Markup Language). HTML documents must not contain active links to live Internet sites or pages. All linked information must be contained within your electronic bid/offer and be accessible offline.

(5) Other electronic formats are not acceptable.

Ensure that filenames of attachments DO NOT contain spaces to limit virus scanners rejecting the email as unscannable.

(d) Please pay close attention to the Issued By block location on the cover page of the solicitation for closing date and time. The closing date and time is based on the local time of the listed location of the Issued By office. In accordance with FAR 15.208(a), offerors are responsible for submitting proposals, and any revisions, and modifications, so as to be received by the Government office designated in the solicitation by the time specified.

(e) It is the responsibility of the Offeror to ensure the proposal/quote is received by the date and time specified on the cover page of this solicitation. In accordance with FAR 15.208, if the proposal/quote was not received at the initial point of entry to the Government infrastructure (in this case, received through SAM) by the exact date and time specified on the cover page of this solicitation, it will be determined late. Proposal/quote is defined to mean ALL volumes or parts required in the solicitation are included in the electronic submission.

Note: There is no "expected" or "target" length of time for proposal submission; size and content may be factors, therefore offerors are strongly cautioned when submitting proposals to allow adequate time for submission.

(f) Solicitations may remain posted on www.Ssam.gov after the solicitation closing date. If the response deadline has passed for the solicitation, vendors will no longer be able to submit electronic responses.

(g) Any award issued as a result of this solicitation will be distributed electronically. In the event of a FOIA request for a copy of any award issued as a result of this solicitation, or any subsequent modifications to the contract, the contract and modifications will be released, including the awarded unit price. This is the notice required by Executive Order 12600 (June 23, 1987) of the Government’s intention to release unit prices in response to any request under the Freedom of Information Act (FOIA), 5 USC 552. Unit price is defined as the contract price per unit or item purchased as it appears in Section B of the contract and is NOT referring to nor does it include Cost or Pricing data/information. If an Offeror objects to such release in the base contract or contract modifications, the Offeror must notify the contracting officer in writing prior to the closing date identified in this solicitation and include the rationale for the objection consistent with the provisions of FOIA. A release determination will be made based on rationale given.

(h) Questions pertaining to this solicitation should be directed to the Contract Specialist identified on the cover page of this solicitation. For technical assistance in doing business with the Government, and doing business electronically, please visit the Procurement Technical Assistance Center (PTAC) website at http://www.aptac-us.org/ to locate a regional center.

REPORT ON USE OF EMPLOYEES OF NON-FEDERAL ENTITIES TO PROVIDE SERVICES TO DEPARTMENT OF THE ARMY

(a) The contractor is required to submit direct labor hours and a relevant composite indirect labor rate associated with the reporting period (generally contemporaneous with submission of a request for payment (e.g., voucher, invoice, or request for progress payment)). The composite indirect labor rate will be used to grossly calculate the number of indirect hours associated with services reported in each period.

(b) The information submitted will be treated as contractor proprietary information when associated with a contractor name or contract number. The Assistant Secretary of the Army (Manpower and Reserve Affairs) (ASA (M&RA)) will oversee the aggregation of this information and will exclude contract number and contractor name from any use of this data. The planning factor(s) derived from this data by ASA (M&RA) and its contract support (if any) will be used solely for manpower planning purposes and will not be applied to specific acquisitions. Detailed data by contract number and name will not be released to any other governmental entity other than ASA (M&RA) and will only be used for the stated purposes (reporting and planning).

(c) Reporting format: The information will be reported electronically to the M&RA data collection point. The following information, per contract and/or task/delivery order, will be needed to complete all of the data fields under this data collection program:

CONTRACTOR NAME AND ADDRESS

CONTRACT NUMBER ___________________________________________

(Include Task/Delivery Order Number)

TOTAL ESTIMATED CONTRACT OR TASK/DELIVERY ORDER VALUE $_______________________

DIRECT LABOR HOURS EXPENDED DURING REPORTING PERIOD ____________________________

(Also, include estimated value, including all loadings) (Needed for final data reconciliation by Army)

ESTIMATED VALUE $______________________

CONTRACT LINE ITEM NUMBER(S) (CLIN(S)) ___________________________ (as applicable) FEDERAL SUPPLY CLASS OR SERVICE CODE _______________________________________________ (Relevant to the services reported) (If you do not have this information, it can be found at: http://web1.whs.osd.mil/peidhome/guide/mn02/SECT1.HTM. The entire Procurement Coding Manual is at: http://web1.whs.osd.mil/peidhome/guide/mn02/mn02.htm; select the most appropriate code for the predominant services reported per contract or order, and CLIN when applicable.)

ARMY/DOD/PURCHASE REQUEST/PROCUREMENT REQUISITION NUMBER/PROCUREMENT WORK DIRECTIVE NUMBER (PR&C, PWD, etc.) ______________________________________________________ (From Contract or Task/Delivery Order award document)

APPROPRIATION DATA PERTAINING TO THE SPECIFIC CONTRACT OR TASK/DELIVERY ORDER

(If multiple appropriation, by CLIN, when applicable) _____________________________________________

ESTIMATED VALUE FOR EACH APPROPRIATION $_________________________

(Needed for final data reconciliation with Defense Finance and Accounting System Data)

PERIOD FOR WHICH THIS DATA PERTAINS—

FROM: (Mo/Day/Year) _____________________________ (e.g., from 01 Nov 1999 to 30 Nov 1999) TO: (Mo/Day/Year) _______________________________ (NOTE: For preexisting contracts, the first report should start 01 Oct 1999, or start of the contract, whichever is later.)

RELEVANT COMPOSITE INDIRECT LABOR RATES FOR THE SERVICES AND PERIOD REPORTED

(One composite indirect labor rate will be used to estimate the number of indirect hours and a second composite indirect labor rate will be used to estimate the value of indirect hours (needed for data quality control and rationalization).)

NAME AND ADDRESS OF ARMY ORGANIZATION SUPPORTED (Immediate Army customer receiving/reviewing work) NAME AND ADDRESS OF CONTRACTING OFFICE (Office that issued the Contract or Task/Delivery Order) CONTRACTOR POC, PHONE NUMBER, EMAIL ADDRESS (Will only be used to contact the respondent for clarification regarding data submission.)

(End of Format)

d) The information required shall be reported electronically to the ASA (M&RA) data collection point at the following secure web site, drawing on the relevant data elements cited in paragraph (c) of this clause:

http://eCMRA.army.mil.

ENVIRONMENTAL MANAGEMENT SYSTEM

(a) RRAD has implemented an Environmental Management System (EMS), which is based on ISO-14001, and is concerned about environmental issues. RRAD desires to conduct its business operations in an environmentally sound manner. Relevant significant aspects will be communicated to contractors (including those used for outsourcing) and suppliers through the solicitation package where applicable. RRAD expects its suppliers and contractors to provide, at the same quality and price, products and services that have the least environmental consequence of all available options.

(b) Wherever possible, where a supplier’s product is causing a significant environmental aspect at RRAD, RRAD will communicate to that supplier that they should select the available option that minimizes the potential environmental impact of that product. Any contractor with plans to be working six months or longer at RRAD must receive EMS awareness training and information on operational controls where applicable. This training is thirty minutes in duration and will be provided by RRAD. A copy of the RRAD Environmental Policy can be viewed on the Depot Website via the Internet.

ADMINISTERING CONTRACTING OFFICER

NAME: Aeron P. Miller ADDRESS: Red River Army Depot 100 James Carlow Drive

ATTN: CCTA-HDR

Texarkana, Texas 75507-5000

TELEPHONE: (571)588-1514

E-MAIL: aeron.p.miller.civ@army.mil

SECURITY REGULATIONS

(a) All contractors, subcontractors, and their employees are responsible for complying with the following regulations:

(1) Items forbidden on the depot include "strike anywhere" matches, alcoholic beverages, narcotics, photographic equipment, unauthorized tools, firearms, explosives and illegal knives (stilettos, switchblades, hook blades, and blades over three inches in length).

(2) Personnel will not retain passes and badges upon job completion or termination, enter depot in an intoxicated condition, fight, gamble, picket, or create a disturbance. Failure to return badges will cost your firm $50.00 per badge.

(3) Contractor will ensure that all contractor employees comply with all applicable fire, safety, and security requirements and adhere to all applicable state and federal labor laws and regulations.

(b) General Instructions:

(1) All depot traffic regulations will be observed.

(2) Predetermined work routes will be followed with no deviation.

(3) All personal vehicles and containers are subject to search and confiscation of unauthorized items while on the depot (with or without presence of owner).

(4) Notorious misconduct off the depot may be sufficient grounds for denying entrance to the depot.

(5) POV'S must have a minimum insurance coverage and state inspection sticker, in accordance with Texas State Laws.

(6) All personnel will adhere to all depot fire, safety, security, and other applicable regulations.

(7) Vehicles owned by commercial firms or common carriers must display a magnetic or other type sign/placard, visible on both sides of the vehicle.

(8) All commercial carriers will enter the depot through the Commercial Motor Vehicle Access Control Point (CVO ACP).

SAFETY AND OCCUPATIONAL HEALTH REQUIREMENTS

(a) The contractor shall furnish all personnel and material necessary for the prevention of accidents, injury, or damage to employees or equipment while operating on a Federal reservation. Also includes personnel and equipment necessary for the prevention of accidental damage to Government property, Federal employees or other U.S. Government contractor personnel.

(b) The contractor and his employees to include subcontractors and their employees, will comply with all Federal, state and local laws pertaining to traffic safety and safety of public rights of way. In addition, the contractor or his authorized agent will comply with the Occupational Safety and Health Act Parts 1910 and 1926, the U.S. Army Engineer Manual 385-1-1, Army Regulations, Red River Regulations 385-1, and the Uniform Code of Traffic Control Devices.

(c) Each contractor shall have a written contractors safety program and policy. In cases where the subcontractor has a written regulation for its employees, a copy of that regulation will be forwarded to the contractor for forwarding to the Contracting Officer, prior to commencement of work.

(d) Subcontractors and Employees. Each subcontractor shall be considered a contractor employee for purposes of this section.

(e) Warning signs, barricades, and detours. The contractor shall furnish and erect adequate warning signs, flashing lights, and barricades to properly control traffic movements around or through the construction site. The contractor shall provide and maintain any detours or crossovers necessary for the safety and convenience of traffic.

(f) Contractor and Employee Vehicles. Contractor vehicles must meet with current state safety regulations and an appropriate sticker affixed in the lower left corner of the windshield. Vehicles not meeting the state safety codes will not be allowed on RRAD. Those which have a safety inspection expire while on RRAD will be removed and properly recertified NLT 15 days prior to the expiration date. Vehicles found to be out of inspection date will be ordered off of the depot and the contractor decal removed. Vehicles found by RRAD Safety personnel to be unsafe for RRAD operations will be brought to the attention of the contractor who will either repair the vehicle or remove it.

(g) Contractors are responsible for their employees' conduct and their vehicles. Employees with unsafe vehicles will be required to remove them from RRAD until they can be repaired.

(h) Accidents, other than minor first aid injuries, should be reported to the COR and/or Contract Administrator who will inform Safety as appropriate. These are reportable on a Department of Army Form 285 when they occur on U.S. Federal property. .

(i) The Contracting Officer will notify the contractor in writing of any observed non-compliance with the foregoing provisions. The contractor shall, after receipt of such notice, immediately take corrective action. The Safety Manager may make direct contact with a contractor or his authorized representative for conditions of imminent danger to life or U.S. Government property. In such cases, the Contracting Officer will be immediately notified. In cases which have the potential for embarrassment to the U.S. Government, or Red River Army Depot, the Contracting Officer will notify the contractor verbally to be followed up by a written report of the situation and the action to be taken to correct it. If the contractor fails or refuses to promptly take corrective action, the Contracting Officer will issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders will be made the subject of a claim for extension of time or for excess costs or damages by the contractor unless it was later determined that the contractor was in compliance.

FIRE PREVENTION AND PROTECTION

The contractor shall comply with all fire prevention measures prescribed in the installation fire regulations, a copy of which is on file in the office of the Contracting Officer. A written fire permit shall be obtained from the installation fire marshal for use of open flame devices, such as: blowtorches, portable furnaces, tar kettles, or gas and electric welding and cutting equipment in, or within 15 feet of buildings. The contractor shall be liable for any fire loss to Government property attributable to negligence on the part of the contractor, including failure to comply with fire prevention measures prescribed by terms of this contract.

ROUTINE UNESCORTED ACCESS CREDENTIAL REQUIREMENTS

(a) In accordance with Department of Defense (DoD) and Army policies governing Physical Access Control, all unescorted persons who require routine access to Red River Army Depot (RRAD) (includes stand-alone facilities) must have a valid purpose to enter, have their identity proofed and vetted by RRAD, and be issued, or in possession of an authorized and valid access credential. Persons possessing a DoD-issued Common Access Card (CAC) are vetted to DoD personnel security standards and shall be considered identity proofed. Non-Federal Government and Non-DoD issued cardholders who require routine unescorted access shall require identity proofing and vetting to determine fitness and eligibility for access.

(b) The National Crime Information Center (NCIC) Database is the Government's authoritative data source for vetting the claimed identity and to determine fitness, using biographical information including, but not limited to, the person's name, date of birth, and social security number. Persons requesting access to RRAD who are not in possession of an approved Government-issued identification card shall be required to provide one of the documents listed below in order to initiate the proofing and vetting requirements. Authorized documents are:

(1) US Passport or US Passport Card

(2) Permanent Resident Card or Alien Registration receipt Card (INS Form I-551)

(3) Foreign Passport with temporary (I-551) stamp or temporary (I-551) printed notation on a machine readable immigrant visa

(4) Foreign passport with current arrival-departure record (INS Form I-94)

(5) Employment authorization document that contains a photograph (INS Form I-766)

(6) Driver's License or Identification Card issued by a state or outlying possession of the United States, provided it contains a photograph and biometric information such as name, DOB, gender, height, eye color, and address

(7) Identification Card issued by Federal, State, or local Government Agency, provided it contains a photograph and biometric information

(8) School Identification Card with Photograph

(9) US Military Draft Record

(10) US Coast Guard Merchant Mariner Card

(11) Transportation Workers Identification Credential (TWIC)

(12) Native American Tribal Document

SUBMISSION OF INVOICES

(a) The contractor shall invoice in such a manner that the total costs by CLIN, including G&A and overhead, associated with this contract and/or each individual delivery order are separate, distinct, and clearly identifiable. Each invoice shall cite the total amount invoiced, the cumulative amount invoiced to date, the date, contract number, and period for which the invoice was submitted. The contractor shall submit two (2) copies to the cognizant Defense Contract Audit Agency (DCAA) concurrent with submittal of four (4) copies to the CO for payment by the Government paying office designated in Block 12 of the award page. Costs determined by DCAA to be unallowable will subsequently be deducted by the Government from the Contractor's next invoice.

(b) With regards to other direct costs (ODC), the contractor shall separately identify the costs associated for each ODC (e.g. material, travel, reproduction, etc.). Invoices for travel expenses must be submitted within sixty (60) days after completion of travel. These invoices shall be accompanied by one (1) copy of the orders authorizing travel (if applicable) and one (1) copy of all receipts for reimbursable items (e.g. airline tickets, rental car, and lodging). (See Section H, Paragraph entitled: REIMBURSEMENT OF OTHER DIRECT COSTS.)

(c) The contractor shall not invoice for any portion of the award fee, if applicable, until and unless authorized by the Award Fee Determining Official via modification to each Delivery Order. (See in this respect Section H, paragraph entitled: AWARD FEE).

INSURANCE (Fixed Price Contract) Pursuant to the requirements of the contract clause titled "Insurance-Work on a Government Installation", the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

a. Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $20,000 per occurrence for property damage.

ORGANIZATIONAL CONFLICT OF INTEREST

(a) Due to the nature of this contract, OCI implications will be reviewed on an individual Task Order basis, prior to the issuance of each Task Order. Each situation will be examined on the basis of its particular facts and the nature of the proposed support/services/deliverables. The exercise of common sense, good judgment and sound discretion will be employed in determining whether a significant potential conflict exists and, if it does, the development of an appropriate means for resolving it. The two underlying principles are-

- preventing the existence of conflicting roles that might bias a contractor’s judgment

- preventing an unfair competitive advantage

(b) Perspective offerors are invited to review Federal Acquisition Regulation Subpart 9.5 “Organizational and Consultant Conflicts of Interest.” Particular attention is directed to FAR 9.505, 9.505-1, 9.505-2, 9.505-3 and 9.505-4.

(c) The effort to be performed under this contract may require the contractor to support the development of system requirements/specifications, provide system engineering and technical direction, and/or recommend products/capabilities. As such, the contractor may not (1) be awarded a contract to supply the system, product, capability or components, or (2) be a subcontractor or consultant to a supplier of the system or any major component on which provides support hereunder. However, the contractor may participate (i) on a noncompetitive basis under a prime contract with the Government or (ii) with the written approval of the Contracting Officer. This restriction shall be effective through a period ending one (1) year following completion of performance under the specific task order where the potential conflict has been identified.

(d) The effort to be performed under this contract may require access to the proprietary information from other companies and consequently creates a potential significant conflict of interest. It is the intention of the Government to prevent creation of an unfair competitive advantage as a result of knowledge gained through access to proprietary information. Consequently, when access to proprietary information of other companies is required, the contractor shall (1) enter into a written agreement with the other company(ies) to protect their proprietary information from unauthorized use or disclosure for as long as it remains proprietary; and (2) refrain from using such proprietary information for any purpose other than providing advisory and assistance service to the Government under this contract. In addition, the contractor shall (1) inculcate upon its employees, through appropriate means, such formal training and promulgation of company policies and procedures, the principles of FAR Subpart 9.5, so that employees will refrain from using or disclosing proprietary information except as provided herein; and (2) obtain from each of its employees whose responsibility in connection with the work under this contract may be reasonably expected to involve access to such proprietary information, a written agreement, which in substance shall provide that such employee will not, during his employment by the contractor or thereafter, disclose to other than the contractor's employees or sponsor, or use for the employee's own benefit or the future benefit of any other individual, corporation, or organization any such proprietary information to which the employee had access in connection with the work under the contract. An executed copy of all proprietary information agreements shall be furnished to the Contracting Officer within fifteen (15) calendar days of execution. The contractor shall hold the Government harmless and indemnify the Government as to any cost/loss resulting from the unauthorized use or disclosure of third party proprietary information by the contractor, its employees, subcontractors, or agents.

(e) For breach of any of the above restrictions or disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the contractor discovers and promptly reports an organizational conflict of interest (or potential thereof) subsequent to contract award, the Contracting Officer may terminate this contract for convenience if such termination is deemed in the best interest of the Government.

(f) The contractor shall include a clause which includes paragraphs a. in all subcontracts. Likewise, a clause which includes paragraph b. and c. shall be included in all subcontracts which may require access to proprietary information of other firms. When the above paragraphs are included in a subcontract, the term "Contracting Officer" shall represent the head of Contracts Office of the prime contractor.

CONTRACTOR RESPONSIBILITY AND ELIGIBILITY FOR AWARD

(a)The Government will award a contract to the offeror that:

(1) submits the lowest evaluated offer if award is based on price only, or the offer that provides the best value to the Government if factors in addition to price are identified elsewhere in this solicitation,

(2) submits a bid or proposal that meets all the material requirements (including technical requirements of the specification, if applicable) of this solicitation, and

(3) meets all the responsibility criteria at FAR 9.104.

(b) To make sure that an offeror meets the responsibility criteria at FAR 9.104 the Government may:

(1) arrange a visit to the offeror’s plant and perform a preaward survey;

(2) ask the offeror to provide financial, technical, production, or managerial background information.

(c) If the offeror does not provide the Government with the data requested within 7 days from the date the requested is received, or if the offeror refuses to have an onsite visit to the offeror’s facility, the Government may determine the offeror to be non-responsible.

(d) If the Government visits the offeror’s facility, please make sure that current certified financial statements and other data relevant to the bid or proposal available for Government personnel to review.

TASK ORDER PROCEDURES

(a) The contractor shall incur costs under this contract only in the performance of Task Orders and modifications to Task Orders issued by the Contracting Officer in accordance with this procedure. No other costs are authorized without the express written consent of the Contracting Officer.

(b) Task Orders will be issued by the Contracting Officer to the contractor incorporating (i) the task to be performed to include deliverables; (ii) the required task dates or overall period of performance; and, (iii) any Government-furnished property. Deliverables may consist of charts, reports, briefing notes, tabulations, view graphs, computer software, materials, prototypes, presentations, etc., as appropriate.

(c) Task Orders will be issued on a Cost-Plus-Fixed-Fee basis with a specified period of performance on a DD Form 1155 Order for Supplies or Services which shall incorporate the Task SOW provided by the Government. A revision to a Task Order will be issued on a Standard Form 30 Amendment of Solicitation/Modification of Contract and may incorporate revisions to Task SOWs that will clearly indicate the revisions.

(d) The Government guarantees that at least the identical minimum amount will be ordered during each contract period. This minimum amount may be issued at any time during the ordering period (i.e., it may not necessarily be issued at the beginning of each contract period).

(e) In the event of multiple awards, each awardee will be provided a fair opportunity to be considered for each order. Broad discretion will be exercised by the Contracting Officer who will consider the following factors in the placement of orders:

(1) Quality of Proposal submitted for the task.

(2) Past performance in a given functional area identified in source selection and/or on previous tasks issued thereunder;

(3) Quality of deliverables provided on previous Task Orders;

(4) Cost control ability demonstrated by previous Task Orders and/or required due to the complexity of the proposed Task Order;

(5) Cost reasonableness on previous Task Orders, or cost competition on the proposed Task Order;

(6) Urgency of the requirement;

(7) Uniqueness of the requirement; and,

(8) Whether the task is considered to be a continuation of a previously issued Task Order.

Typically, each new Task Order will be subjected to the above factors, and if deemed by the Contracting Officer as appropriate for “competition” will be submitted to each awardee for development of a Task Proposal, to include a cost “volume” (see in this respect paragraph g. below).

(f) No protest under FAR Subpart 33.1 is authorized in connection with the issuance or proposed issuance of a Task Order, except on the grounds that the order increases the scope or maximum value of the contract in total (not necessarily each contract period).

(g) The contractor shall submit to the Contracting Officer a Task Proposal within ten (10) calendar days after receiving a draft of the task SOW and written notification from the Contracting Officer that a Task Proposal is required. The Task Proposal shall provide the contractor’s detailed approach to accomplishing the requirements of the task and will identify the contractor’s overall estimate for completing the task. An oral presentation may be required in lieu of or in addition to the Task Proposal. Specific direction will be provided by the Contracting Officer.

(h) The contractor shall initiate task performance promptly upon receipt of a fully executed Task Order that has been signed by the Contracting Officer. The signed Task Order will incorporate all items agreed upon during cost proposal discussions.

(i) It is the Government’s intent to fully fund each task order when issued; however, it may be necessary to incrementally fund some task orders.

(j) The “Limitations of Funds” clause contained in Section I herein will be applicable to all funding actions (whether or not they are incremental or full funding type actions).

(k) This ordering procedure is of a lesser order of precedence than the “Limitation of Funds” clauses of the contract.