Combined SSN and NOI to Sole Source.pdf

Combined Sources Sought Notice and Notice of Intent to Award a Sole Source Contract for a Fiber Coupled Spectrograph

Notice ID: AMDTCNOI2601872

Contract Opportunity Type: Special Notice

Response Date: August 25, 2026

Product Service Code (PSC): 6640 – Laboratory Equipment and Supplies

NAICS Code: 334516 - Analytical Laboratory Instrument Manufacturing

BACKGROUND

The National Institute of Standards and Technology (NIST) is conducting market research to identify alternative sources that (a) are capable of meeting NIST’s minimum requirements for the following commercial products and commercial services and (b) would be interested in competing for that requirement:

a. The spectrograph shall use a high performance 1024x128 pixel back-illuminated CCD-array detector with superior linearity and extremely low dark signal and is cooled down to at least 10 °C.

b. Shall cover wide spectral range from 200 nm to 830 nm.

c. Shall be equipped with a 250 µm slit.

d. Capable to take measurements with an integration time of 4 ms or less.

e. Shall include a built-in shutter and linear variable long wave pass order-sorting optical filter to block high-order diffraction and minimize stray light.

f. Shall include a built-in filter wheel with UV density filters OD1, OD2, OD3, OD4 and other special optical filters: one 715 nm longpass color glass filter, and one UV bandpass filter U340.

g. Shall include a 24 Bit A/D converter.

h. Shall include factory calibration. Calibration files shall be stored inside the instrument to eliminate potential measurement errors due to using wrong calibration files stored in a computer. Including Stray light correction matrix.

i. Identification sensor for input fiber optic to eliminate possible measurement errors due to using wrong input fiber optic.

j. Ethernet interface.

k. The spectrograph shall be 100% compatible and part-interchangeable with an existing

Instrument Systems’ spectrometers; CAS140B, CAS140CT, CAS140CTS, and

CAS140D.

l. Shall be compatible with existing LabVIEW programs at NIST for controlling the spectrograph.

m. Shall include all software and drivers required for operations with windows 11 operating system and LabVIEW software.

n. Shall allow for interchangeability of system parts to the NIST owned irradiance probes, radiance heads, fiber bundles, and fiber adapters.

o. Shall include qty 2 custom vacuum compatible fiber bundle:

i. Length: overall 4m (2m vacuum service and 2 m in air service)

ii. Include KF40 flange at midpoint to allow for vacuum sealing.

iii. Terminated with keyed ferrules for repeatable placement.

iv. Include identifying adapters to allow instruments to identify individual fiber bundles.

NIST has not yet determined its acquisition strategy for this requirement and encourages interested sources to respond to this Notice.

If NIST’s market research indicates there are alternative sources that are capable and interested in competing to fill this requirement, separate and apart from Instrument Systems GmbH via its sole U.S. distributor, Konica Minolta Sensing Americas, Inc. (UEI# DR2YNJY4QMU4), located at 101 Williams Drive, Ramsey, New Jersey 07446-1217, USA , then NIST will consider conducting a competitive acquisition in accordance with law and regulation. To be clear, NIST’s identification of Konica Minolta Sensing Americas, Inc. in this Notice does not constitute a binding commitment or obligation for it to conduct a sole source procurement with Konica Minolta Sensing Americas, Inc. for this requirement.

INSTRUCTIONS FOR RESPONDING TO RESPOND TO THIS NOTICE

Parties that respond to this Notice are requested to voluntarily submit the requested information via email in Microsoft Word, Adobe PDF, and/or Microsoft Excel format to the designated point(s) of contact whose name and email address appears at the bottom of this notice. Please provide only the information requested by this Notice, and do not include proprietary, classified, confidential, or sensitive information in a response to this Notice.

Information Requested in Response to This Notice: To help NIST with its market research, NIST is requesting that industry sources carefully review this notice and any attachments to it and voluntarily provide the following information:

1. Company Summary

• Notice Identification: Notice ID and Title of this posting.

• Corporate Details: Company name, physical address, website address, and Unique Entity Identifier (UEI).

• Point of Contact (POC): Name, phone number, and email address.

• Company Size Standard: Your company’s size status relative to the NAICS code provided in this Notice. (Refer to the SBA Table of Small Business Size Standards).

https://www.sba.gov/document/support-table-size-standards

• System for Award Management (SAM) Registration: Indicate whether your company has an active registration for procurement purposes in SAM.gov.

2. Feedback for Draft Requirements

• Review the potential requirements/minimum specifications included with this Notice.

Then, please provide suggestions to (a) improve clarity of it; (b) to make it more competitive; (c) to indicate whether there anything in it that may inadvertently exclude domestic involvement; and (d) to indicate how the requirements could potentially be revised to improve the ability for domestic (“Made in America”) end products to be considered.

3. Information Regarding Your Company’s Products and Services

• Provide specifications, company name of the original equipment manufacturer, and the country of manufacture for products and services that your company is legally authorized to sell and that may meet NIST’s minimum requirements.

o Indicate whether, in your opinion, the product(s) meet the definition of (a) commercial product or (b) commercially available off-the-shelf (COTS) item or COTS item as described at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-2 and, if so, which definition applies ((a) or (b)).

o Indicate whether, in your opinion, the service(s) meet the definition of commercial service as described at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-2.

• Standard Commercial Pricing: Provide your company’s standard commercial pricing information for the identified products and services and explain what is included in those standard prices.

• Estimated Price Range: You may provide an estimated price or price range for the requirements, including a brief explanation of how the price estimate was developed.

• Standard Commercial Terms and Conditions: Provide a copy of the standard commercial terms and conditions for the commercial products and commercial services identified in the response to this notice, including nature and duration of standard commercial warranty.

4. Regulatory and Supply Chain Compliance

• Indicate whether your company could comply with FAR Clause 52.219-14, Limitations on Subcontracting (OCT 2022) if this acquisition were to be set aside for small businesses. Provide a brief supporting explanation.

https://sam.gov/ https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-2 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-2 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-2 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-2 https://www.acquisition.gov/far/part-52#FAR_52_219_14 https://www.acquisition.gov/far/part-52#FAR_52_219_14

5. Existing Governmentwide Contract Vehicles

• Indicate whether your company has its own GSA Multiple Award Schedule (MAS) contract or other federal contract vehicles under which NIST could award an order and, if so, provide the contract details (contract number, Contracting Officer name/contact, SOW, terms and conditions, and price lists).

We truly appreciate your company’s willingness to provide the above-mentioned information which NIST will be valuable in helping NIST complete its market research.

IMPORTANT NOTES

This Notice does not obligate the Government to award a contract or otherwise pay respondents to this notice for information provided in response to this Notice. Following a review of the responses and market research, NIST may publish a solicitation on an authorized site, depending on the chosen acquisition strategy. Responses received after the closing date for this Notice may not be considered.

There is no solicitation available at this time.

The Government reserves the right to use information that it receives in response to this Notice as it deems appropriate to establish final requirements or for other legally appropriate purposes.

Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s capability.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

After a review of the responses received, a synopsis and solicitation may be published on GSA’s eBuy or SAM.gov. However, responses to this notice will not be considered an adequate response to any such solicitation(s).

QUESTIONS ABOUT THIS NOTICE

For additional information, please contact the primary contact or, if named, secondary contact identified at the bottom of this notice.