Combined Specifications - SGL 338 School Road Improvement.pdf

GENERAL SPECIFICATIONS

SGL 338 – School Road Improvement Project

I. SCOPE OF WORK:

A. The Pennsylvania Game Commission (PGC), Northcentral Region, requires services to maintain approximately 7,034 feet of administrative road on State Game Land (SGL) 338 in Elk County. Services shall include, but not be limited to, the furnishing of all labor, superintendence, tools, equipment, aggregates, cross-pipes, and seed for the road improvement project as per Attachments 1-7. All Purchase Orders require the contractor to provide the equipment, materials, labor, insurance, and all miscellaneous expenses to complete the operation.

B. This project is being bid as one contract.

Any questions concerning the technical aspects of this project should be directed to the Land Management Group Supervisor (LMGS):

Jason Wagner State Game Warden / Land Management Group Supervisor PA Game Commission, Northcentral Region PO Box 5038 1566 South 44 HWY Jersey Shore, PA 17740 814-404-2220 jasonwagne@pa.gov

II. PROJECT LOCATION:

SGL 338 is in Jay Township, Elk County. Road project starts just off State Route 255 behind the Jay Township Community Center.

41.274508°N, -78.502612°W

III. CONTRACT TASKS:

A. The contractor will supply all necessary equipment to complete cross-pipe/headwall installations as well as delivery, application, grading and compaction of specified aggregates. Contractor will deliver and install specified cross-pipes, concrete head walls, and apply aggregates.

B. Contractor shall comply with all attachments for the School Road Improvement Project.

C. Bid Package Line Items:

1. Administration, Mobilization, Incidentals

• Lump Sum mailto:jasonwagne@pa.gov

2. Grading and Rolling Road Surface to Establish Crown, Shape Ditch Line and

Shoulder of Existing Road – 4,026 linear feet (Public Access Road Segment)

• Bid per Linear Foot

3. Grading and Shaping Ditch Lines on Both Sides of Existing Road to Include

Establishing and Cleaning of Tail Ditches – 3,008 linear feet (Administrative Road Segment)

4. 18-inch Corrugated Smooth Bore Plastic Pipe – 450 linear feet of installation

5. Pipe Bedding and Back fill with PennDOT 2RC – 345 Tons

• Bid per Ton

6. Precast Winged Concrete Headwalls for 18-inch Pipe – 15 total structures for head walls

• Bid per Structure

7. Precast Flat Concrete Headwall for 18-inch Pipe – 1 total structure for head wall

• Bid per Structure

8. Parking Area Improvement – 60’ x 30’ parking area (placement and rolling of 69 tons of PennDOT 2A Aggregate) – 1 total parking area

9. PennDOT 2A Aggregate Running Surface – 3,230 tons

• Bid per Ton

10. Placement, Grading and Rolling of PennDOT 2A Aggregate – 7,000 linear feet

11. Soil Erosion and Sedimentation Control & Restoration

IV. SITE INSPECTION AND ASSISTANCE:

The PGC will conduct an optional one-time-only tour of the work site for prospective bidders on Tuesday, December 23, 2025 at 10:00am. Attendees will meet at the gravel access road to the site, just south of the Bennetts Valley Community Center (formerly Bennetts Valley Elementary School), 19073 Bennetts Valley Hwy, Weedville, PA 15868 at the intersection of State Route 255 and Plum Street.

V. CONTRACT REQUIREMENTS:

A. The project will begin within 10 days of the contractor’s receipt of the Purchase

Order that includes a notice to proceed (weather permitting). All work must be completed by June 26, 2026. No extensions will be granted.

B. The Contractor agrees to comply with all attachments.

C. The Contractor is obligated to furnish equipment, materials, support equipment, and personnel necessary to complete the road improvement project as specified. The Contractor maintains responsibility for the entire project even if another organization/subcontractor is providing part of the equipment and/or personnel.

D. As further guarantee of faithful performance of the conditions set forth in this Contract, the successful bidder hereby agrees to furnish the Commission with a Cashier’s, Treasurers, or Certified Bank Check, or an Irrevocable Letter of Credit, or Insurance Bond payable to the “Pennsylvania Game Commission” in the amount of $15,000.00.

E. Failure to comply with any of the terms or conditions of the Contract may result in cancellation of the agreement and claim may be made against the surety or the security for all or part of the damages sustained by such noncompliance.

F. Prevailing minimum wages apply to this project. Refer to “Attachment 7” for information on the wage rate specifications.

G. The Contractor is responsible for obtaining all township and/or state road bonding prior to any activity and shall maintain those bonds throughout the duration of activity.

VI. INSURANCE REQUIREMENTS:

A. The contractor will provide Worker’s Compensation insurance sufficient to cover all the employees of the contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury Insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

C. Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

D. HOLD HARMLESS: The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth.

VII. BID AWARD:

Bidders must offer prices for all items as listed in the electronic bid form.

The bid will be awarded to the bidder with the lowest total price for the entire project. One purchase order will be awarded for the project.

Bids are to be submitted electronically thru the Commonwealth’s “PA Supplier Portal” supplier system by January 8, 2026. If you have not registered as a vendor with the state, you must first complete this at www.pasupplierportal.state.pa.us prior to submitting an electronic bid. Any questions regarding this may be directed to Bobbi Mercer (bmercer@pa.gov) at 717-787-6594.

The Commission reserves the right to reject any and all bids and to choose the bid that, in its sole opinion, best meets the needs of this project.

ALL VENDORS WHO CONDUCT BUSINESS WITH THE PENNSYLVANIA

GAME COMMISSION MUST HAVE A VENDOR NUMBER ASSIGNED TO THEM IN

ORDER TO RECEIVE PAYMENT FROM THE COMMONWEALTH.

Vendors may access the website www.pasupplierportal.state.pa.us or phone (877) 435- 7363 or (717) 346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a Dept. of General services (DGS) website, so you need to contact them directly if you have any problems with the website.

VIII. CONTRACT TERM:

The contract term shall commence upon receipt of required bond, certificate of insurance, signed General Specifications page, and terminate June 26, 2026. No extensions will be granted.

IX. PAYMENT TERMS:

Payment for road maintenance contract: The price shall include all labor, equipment, tools, stone, insurance and all items necessary for the completion of the project.

Roadway improvements shall be paid for based on a Lump Sum (LS) unit price for each of the ten (10) line items in the contract/purchase order. The Lump Sum unit price for each ‘Work Item’ shall include all labor, equipment, materials, services, and incidental items to complete work required for that ‘Work Item’.

http://www.pasupplierportal.state.pa.us/ mailto:bmercer@pa.gov http://www.pasupplierportal.state.pa.us/ mailto:ra-srmhelp@state.pa.us mailto:ra-srmhelp@state.pa.us

The contractor shall be paid on a reimbursement basis after inspection verifies work was successfully completed to the terms and specifications outlined in the contract.

X. ATTACHMENTS

• ATTACHMENT 1: Location / Project Map

• ATTACHMENT 2: General Specifications

• ATTACHMENT 3: Cross Pipe Construction Drawings and Specifications

• ATTACHMENT 4: Precast Concrete Winged Headwall Technical Specifications &

Drawings

• ATTACHMENT 5: Precast Concrete Flat Headwall Technical Specifications &

Drawings

• ATTACHMENT 6: Restoration

• ATTACHMENT 7: Prevailing Wage Sheet

Attachment 1 – Location/Project Map

Attachment 2 – General Specifications

Approximately 7,034 feet of existing State Game Land road will be improved by applying a PennDOT 2A aggregate running surface to the entire road length. Road surface driving aggregates must be center crowned at 4 to 6 degrees and drain all water into the ditches, cross-pipes, and/or turnouts. Where necessary, the road surface will be shaped and graded with a dozer with a six-way blade or road grader to a 15-foot road base surface. Broad shallow side ditches will be established outside the 15-foot road base. Ditches will be positively drained and designed to interface with all newly installed and existing cross pipes and culverts. Project also includes the improvement of one parking area with an application of PennDOT 2A aggregate.

1. Site Plans – This project consists of 7,034 linear feet of road work. The work area is depicted in ATTACHMENT 1 – Map and specific tasks and standards in ATTACHMENT 2 – General Specifications.

2. Prior to final road surface placement, to achieve satisfactory shallow side-ditches, the entire ditch length on the upslope side of the roadway shall be shaped/cleaned with a grader, dozer with 6-way blade, or excavator with tilting cleanout bucket.

Additionally, on the downslope side of the roadway, existing berms shall be removed and the ground graded to slope away from the roadway.

3. Prior to grading and surface aggregate application, the contractor will remove 12 existing cross-pipes. Contractor shall then install with a backhoe or excavator, (15) 18” corrugated plastic AASHTO M294 Type S cross-pipes with precast concrete head walls. The total quantity and size of pipes listed below will be supplied and delivered by the contractor to the project site. Each cross pipe will be bedded with 2RC aggregate as per ‘ATTACHMENT 3’.

Pipe Dimensions Total Length (ft) Total 20’ Pipes 18-inch x 20-feet 20 1

Pipe Dimensions Total Length (ft) Total 30’ Pipes 18-inch x 30-feet 390 13

Pipe Dimensions Total Length (ft) Total 40’ Pipes 18-inch x 40-feet 40 1

4. Cross-pipes, head and end walls will be constructed and installed as specified in ATTACHMENT 3 – Cross Pipe Construction Drawings and Specifications & ATTACHMENTS 4 & 5 – Precast Concrete Winged & Flat Headwall Technical Specifications and Drawings.

5. After cross-pipe installation is completed, 8” of loose lift PennDOT 2A aggregate shall be placed across the entire 7,034’ road length at 12-feet wide utilizing a motorized paver. Surface aggregate shall be rolled with a minimum 10-ton vibratory roller to a finished surface with a center crown of 4 to 6 degrees.

6. An existing roughed-in 60’ x 30’ parking area will have 8” of loose lift PennDOT 2A aggregate placed and rolled. Aggregate shall be rolled with a minimum 10-ton vibratory roller and finished to ensure sheet flow of surface water off the parking area and adjacent roadway.

7. The total amount of aggregate is listed below to include cross-pipe backfill, parking lot cover and road surfacing. It will be the responsibility of the contractor to deliver these materials as part of this contract. All figures are approximate, and the actual amount required may differ based on various variables, conditions, and circumstances.

The PennDOT 2A must adhere to the specifications printed in the PennDOT Publication 408/2020 Specifications Publication. They must adhere to the specifications for Type C or Type S aggregates found in Section 703 Aggregates. Samples will be taken and tested for Coarse Gradation & Wash, Wet- Dry Durability and Petrographic Analysis. Those samples shall be provided to the PGC Land Management Group Supervisor before they are applied.

Stone other than limestone may be used provided that –The #2A coarse aggregate shall be Type A quality conforming to the requirements of Section 703.2 of PennDOT Pub.

408. Obtain the #2A coarse aggregate from a source approved in PennDOT Bulletin 14.

The #2A coarse aggregate must be crushed stone with the following characteristics:

1. pH between 6 and 12.45 measured by ASTM D4972

2. Abrasion resistance with loss of mass (LA Abrasion) less than 40% (ASTM C131.

i. PennDOT 2A 3,299 Tons

ii. PennDOT 2RC 345 Tons

8. All freshly disturbed soil will be restored and seeded per the specifications in

ATTACHMENT 6 – Restoration.

9. Soil erosion and sedimentation (E&S) control measures shall be implemented in accordance with the provisions of the Clean Streams Law and 25 Pennsylvania Code Chapter 102. The Pennsylvania Department of Environmental Protection Erosion and Sediment Program Pollution Control Manual as well as the Commonwealth of Pennsylvania Department of Transportation Publication 408 are the sources for control measures. Accelerated erosion control shall be accomplished through the rapid stabilization of all disturbed surfaces throughout the project area, use of Best Management Practices (BMPs), and precautions in the use of construction equipment.

*Silt sock must be installed down elevation of all new and replacement culverts prior to any excavation. These E&S controls must remain in place until all sediment potential has ceased. The silt sock must be made of biodegradable filling, and the outer shell must be removed when project is complete, and vegetation is adequate to stop erosion.

10. All work, including site cleanup, must be completed by the expiration date of the project. The Pennsylvania Game Commission reserves the right to inspect/evaluate the equipment which will be used to complete the contract. If in the opinion of the LMGS the equipment is not adequate to meet the specifications of the contract, the contractor will have two (2) options: Option 1 is to secure and utilize other equipment acceptable to the LMGS for the project. Option 2 is to decline the contract. If the contractor does not have adequate equipment to complete the project and does not obtain satisfactory equipment, the contract will be terminated. The decision of the LMGS as it relates to proper equipment and its ability to complete the work will be final.

11. Damage to existing infrastructure (roads, trails, food plots, etc.), private or public, will be the responsibility of the contractor to repair, at their expense, to the pre-existing or better condition. The need for repair will be determined by the LMGS prior to the conclusion of the project.

12. It is the obligation of the contractor to acquire any bonding or permits with local townships and/or PennDOT regarding any restrictions on heavy hauling. It is the contractor’s obligation to adhere to any such restrictions and take the necessary action to legally use roads accessing the project area. The bonding of roads is the responsibility of the contractor.

13. The contractor is responsible for contacting PA One Call (8-1-1) at least three (3) business days prior to any earth moving activities or hauling to ensure all utility lines are clearly identified. For more information, visit www.pa1call.org. Failure to provide adequate lead time will delay the start of the project.

14. All PGC gates are to be kept closed at all times, except when the contractor is present on the site.

15. The following will be “No-Work Days” during the contract period:

• All Saturdays during spring turkey season.

16. The contractor shall comply with all State Game Lands regulations.

17. Contractors will not remove anything from the property including flora, fauna, or artifacts.

18. The contractor will remove all trash and garbage, personal and otherwise, generated http://www.pa1call.org/ from the work performed. Burning is not permitted on this project.

19. An emergency spill kit, large enough for equipment being used, shall be available at all times during active operations on the project site.

20. The contractor will notify the LMGS three days (72 hours) prior to beginning and completion of the project work. The contractor may work at times other than the schedule of the LMGS.

21. The LMGS will inspect the work and may direct contractor to rework certain road areas or other tasks to meet required specifications. Inspection of the project will occur during normal working hours.

22. Final inspection of the project will be conducted by the LMGS. The contractor may be present at the final inspection. Upon successful completion of the required work, final payment will be released to the contractor.

23. Failure to meet and follow the terms and conditions of the project will be grounds to terminate the contract and forfeiture of the bond to the Pennsylvania Game Commission.

Attachment 3: Cross-Pipe Installation

1. SCOPE:

This work is installing cross-pipes as shown in the included “Drainage Pipe Plan” drawings.

2. MATERIALS

A. PennDOT No. 2RC Aggregate – Aggregate for the pipe bedding and backfill shall be PennDOT No. 2RC as specified in Section 703.2 of PennDOT Pub. 408. Obtain the coarse aggregate from a source listed in PennDOT Bulletin 14.

B. Cross-Pipe – Diameters and lengths of cross-pipes/culverts shall comply with all corresponding bid documents. Unless otherwise specified, all cross-pipes shall be Corrugated Smooth Bore Double Walled polyethylene pipe meeting AASHTO M294 Type S standards.

3. PROCEDURE:

A. Coordinate with PGC staff and provide construction layout to determine elevations and set cross-pipe inverts and slope to accommodate field conditions and provide positive drainage.

B. Provide relocation/installations of culverts as designated by PGC staff.

C. Install cross-pipes in the dry in non-flow conditions. The cross-pipe shall be installed as shallow as possible with fill used in the approaches to help create grade breaks in the roadway. The fill should be tapered into the existing road elevation on either side of the pipe. Transitions should be sufficiently long to accommodate truck-trailer combinations. Excavate to the required depth, length, and shape as shown on the details. Install cross-pipe in accordance with manufacturer’s written instructions. Install precast concrete headwalls at the inlet and outlet of the cross-pipes. Provide coarse aggregate pipe bedding compacted in 6-inch lifts with a stand-up hand operated or walk behind vibratory compactor to 12” above top of cross-pipe. Backfill remaining trench with suitable excavated material and/or extra coarse aggregate. Compaction of cross-pipe bedding will be considered adequate with no visible movement of material under compaction equipment and no rutting or displacement under vehicle loads. The bottom of pipe inlet should be at the same elevation as the ditch. At some stations, the elevation of the ditch at the pipe inlet will be required to be raised to the level of the adjacent ditch line using aggregate.

D. Precast concrete head walls must be sealed around the pipe interface to preclude water pass around. Head walls and pipe must possess a final slope and outfall to preclude water or sediment accumulation.

E. Existing culverts removed during construction shall be removed from PGC property and properly disposed of.

Attachment 4: Precast Winged Concrete Headwall – Technical Specifications

This work is installing precast concrete headwalls for cross-pipes as shown on the included drawings. All headwalls shall be winged.

2. MATERIALS

The precast concrete headwalls shall be single-piece units with the following characteristics:

1. Concrete – 4,000 psi at 28 days with 5.5% air entrainment.

2. Reinforcement – ASTM 615, grade 60 with minimum cover of 1½ inches.

3. All exposed edges are chamfered at 1-inch.

4. Materials and construction to comply with the applicable portions of PennDOT

Publication 408.

5. Layout and dimensions to be comparable to the attached drawings with minimum 12-inch thick walls with an integral footer.

Excavate the trench for the new drainage pipe at the proper location. Prepare subgrade for the headwalls on both ends of the excavated trench. Place the precast concrete headwalls on the subgrade. Place 4 inches of 2RC coarse aggregate on the subgrade so that the headwalls can be placed level and stable. Make sure that the headwalls are placed at the proper elevations so that a minimum slope of 3-inches per 10-feet is achieved in the drainage pipes.

The corrugations on the ends of the pipes can be removed to obtain proper fit inside the precast concrete headwalls. Insert the drainage pipes in the headwalls. Complete the backfill of the drainage pipes to lock them in place. Grout any voids around the pipes/headwalls. Use a non-shrink grout with a minimum compressive strength of 4,000 psi. Any pockets, bolt sleeves, lifting lugs, or other voids are to be grouted. If debonding of grout becomes apparent, a concrete bonding agent/compound will be necessary.

Attachment 5: Precast Concrete Headwall – Technical Specifications

This work is installing precast concrete headwalls for cross-pipes as shown on the included drawings.

2. MATERIALS

The precast concrete headwalls shall be single-piece units with the following characteristics:

1. Concrete – 4,000 psi at 28 days with 5.5% air entrainment.

2. Reinforcement – ASTM 615, grade 60 with minimum cover of 1½ inches.

3. All exposed edges are chamfered at 1-inch.

4. Materials and construction to comply with the applicable portions of PennDOT

Publication 408.

5. Layout and dimensions to be comparable to the attached drawings with minimum 12-inch thick walls with an integral footer.

3. PROCEDURE:

Excavate the trench for the new drainage pipe at the proper location. Prepare subgrade for the headwalls on both ends of the excavated trench. Place the precast concrete headwalls on the subgrade. Place 4 inches of 2RC coarse aggregate on the subgrade so that the headwalls can be placed level and stable. Make sure that the headwalls are placed at the proper elevations so that a minimum slope of 3-inches per 10-feet is achieved in the drainage pipes.

The corrugations on the ends of the pipes can be removed to obtain proper fit inside the precast concrete headwalls. Insert the drainage pipes in the headwalls. Complete the backfill of the drainage pipes to lock them in place. Grout any voids around the pipes/headwalls. Use a non-shrink grout with a minimum compressive strength of 4,000 psi. Any pockets, bolt sleeves, lifting lugs, or other voids are to be grouted. If debonding of grout becomes apparent, a concrete bonding agent/compound will be necessary.

Attachment 6: Restoration

This work is securing a satisfactory stand of vegetation and permanent stabilization at disturbed areas or where directed by the PGC, and includes preparation of the seed bed, furnishing and placing lime and fertilizer, furnishing and sowing of seed, mulching, and maintaining and tending the seeded areas.

2. MATERIALS

Seed Mix – As shown and specified below. Other similar mixes may be proposed subject to the approval of PGC staff and provided proposed mixes provide effective stabilization and protection against accelerated erosion, promote improved wildlife habitat, and are consistent with the project requirements and PGC wildlife habitat management best practices.

SEED MIX FOR DISTURBED AREA RESTORATION ON STATE GAME LANDS

SEEDING: Exact seed mixture and specifications will be required. No substitutions of other seed mixtures will be allowed.

Seed: 5 lbs crimson clover /acre 5 lbs ladino or white clover /acre 50 lbs oats (spring) or wheat (fall) /acre

FERTILIZER: 500 LBS/ACRE OF 10-20-20

LIME: 2 ton/acre of pulverized agricultural limestone MULCH: 2.5 ton/acre straw (100 bales) – no paper mulch SEEDING DATES: Spring - up to June 15th

Fall – August 1st to September 15.

** ALL QUANTITIES (WHERE APPLICABLE) ARE BASED ON PURE LIVE SEED (PLS)

Seed mixes SHALL NOT include annual or perennial rye, wildrye, or fescue variety grass seeds.

Deliver premixed seed in bags or other suitable containers, each fully labeled with the name, trademark, and warranty of the producer and with the mixture type, weed seed percentage, purity percentage, germination percentage, and mix formula or composition.

Do not use seed which has become wet, moldy, or otherwise damaged in transit or storage, has a mix date older than 9 months prior to seeding, or has a test date older than 6 months prior to seeding.

A. Sowing - Sow the seed mixture on a still day at a rate specified in Section 804.2 of

Pub. 408.Sow by hand or by approved sowing equipment in 2 applications, one-half the seed while the seeder is traveling in one direction and the other half while the seeder is traveling at right angle to the first direction. After sowing, rake, cultipack, or brush drag the surface very lightly, just deep enough to cover the seeds. Rake only in a direction parallel to the contour lines.

B. Mulching - After sowing is completed, spread mulch uniformly over the entire seeded area at a rate of 3 tons (dry weight) per acre. The mulch shall be moist at the time of placement.

4. MAINTENANCE:

At no additional cost to the PGC, maintain the seeded area until all work under the Contract has been completed and accepted by the PGC. Maintenance shall include refilling rain-washed gullies, reseeding, reapplying fertilizer, lime and mulch, and removal of large and noxious weeds, as directed by the PGC.

BUREAU OF LABOR LAW COMPLIANCE

PREVAILING WAGES PROJECT RATES

Project Name:

General Description:

Project Locality

Awarding Agency:

Contract Award Date:

Serial Number:

Project Classification:

Determination Date:

Assigned Field Office:

Field Office Phone Number:

Toll Free Phone Number:

Project County:

Commonwealth of Pennsylvania Report Date: 12/2/2025

State Game Land 338 School Road Improvement

Dirt and gravel road improvement project to include roadway grading, replacement and installation of new cross-pipes with head walls, applying aggregate road surface and rolling finished roadway.

Jay Township

Pennsylvania Game Commission

1/1/2026

25-10360

Heavy/Highway

12/2/2025

Altoona

(814 )940-6224

Elk County

Department of Labor & Industry Page 1 of6

Attachment 7