Combined_Solicitation_Synopsis_140R6026Q0064_ECAO_Flatiron_Tree_Diagnosis_and_Removal.pdf

Solicitation

Number:

140R6026Q0064

ECAO Flatiron Tree Diagnosis and Removal

Bureau of Reclamation Eastern Colorado Area Missouri Basin Region

FOR OFFICIAL USE ONLY

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation where quotations will be requested. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 effective 3/13/2026.

Solicitation Number 140R6026Q0064 is issued as a request for quotation (RFQ) in accordance with FAR 12.603(c)(2)(ii). This requirement is synopsized and solicited under Total Small Business set-aside. The applicable NAICS code is 561730 with a business size standard of $9.5M.

This Notice is Requesting Quotations under Small Business Set-Aside

Solicitation Closing Date: May 25, 2026 Solicitation Closing Time: 1200 PST

ONLY ELECTRONIC QUOTES will be accepted for this requirement. Quotes must be electronically delivered to:

Carlos Quiles Bureau of Reclamation E-mail: carlos_quiles@ios.doi.gov

E-mailed quotes must be in the following format:

One (1) PDF document – to include (Brochures, technical specifications, warranty information, and past performance references).

Emailed quotations must be in the Contract Specialist or Contracting Officer’s email no later than 1200 PST on May 25, 2026 to be considered for award.

E-mail subject line must contain the following naming scheme:

*Quote – Company Name* 140R6026Q0064 ECAO Flatiron Tree Diagnosis and Removal *

Inquiries regarding this Solicitation should be made to:

Carlos Quiles Contract Specialist E-mail: carlos_quiles@ios.doi.gov

DEADLINE FOR QUESTIONS: May 20, 2026 mailto:carlos_quiles@ios.doi.gov

PRICE SCHEDULE:

• Quotations will be considered for award based on the following schedule, but no quotation will be considered for award on only a part of the price schedule. The price schedule shall be completed in its entirety.

• Quotations are subject to the terms and conditions of this solicitation.

Dolores Project Valves & Actuators Price Schedule

CLIN Description Period of Performance Amount $ 00010 Tree Services

6/1/2026 – 5/31/2027

VENDOR INFORMATION

Vendor Name Point of Contact

Address Name

City, State, Zip

Email

Unique Entity ID#

Phone

Item Description: ECAO Flatiron Tree Diagnosis and Removal

Bureau of Reclamation Missouri Basin

Eastern Colorado Area Office Loveland, CO

PERFORMANCE WORK STATEMENT

1. BACKGROUND

Reclamation intends to award a contract for tree assessment, maintenance, and/or removal services to be performed by an arborist certified in accordance with ANSI A300 standards. Work will be conducted at Reclamation’s Eastern Colorado Area Office (ECAO) and Flatiron Powerplant (FI) facilities located at 11056 W. CR 18E, Loveland, Colorado.

The objective of this contract is to promote and preserve tree health while ensuring a safe and well-maintained outdoor environment. Services will include maintaining trees and the surrounding grounds to support the safety, appearance, and operational needs of the facilities.

Timely, accurate, and complete performance of these services is essential and is a mandatory requirement of the contract.

A site visit will be scheduled for interested parties, and attendance is strongly encouraged.

Offerors are urged to thoroughly inspect the locations where services will be performed and to familiarize themselves with all general and local conditions that may affect performance costs.

Failure to inspect the site shall not relieve the Contractor of responsibility or serve as grounds for any claim after contract award. Drone use is NOT permitted in lieu of attending the scheduled site visit.

2. SCOPE

The Contractor shall provide all personnel, supervision, equipment, tools, materials, and other resources necessary to fully perform the requirements of this contract. Contractor personnel shall maintain a clean, neat, and professional appearance at all times during the period of performance.

Services include, but are not limited to, comprehensive tree health assessments; pruning and routine maintenance; tree removal when warranted; and complete debris removal and site restoration following trimming or removal. Approximately 12.86 acres of trees will be surveyed, with the extent of pruning and/or removal determined by the assessed health and condition of individual trees.

All tree trimming, felling, bucking, removal, and restoration activities shall comply with applicable federal and state laws and ANSI A300 arboricultural standards. Prior to any pruning or removal, the Contractor shall evaluate tree age and structural integrity and inspect for infectious diseases, parasites, pests, structural defects, and other hazards. An experienced arborist certified in accordance with ANSI A300 standards shall perform or oversee all evaluations.

The Contractor shall take all necessary precautions to prevent wildfires during performance of this purchase order and shall safely attempt to extinguish any fire caused directly or indirectly by Contractor operations.

During any state-declared closed fire season, the Contractor shall comply with all applicable fire restrictions. Each piece of ground-operated powered equipment used under this purchase order, including ATVs, automobiles, trucks, and tractors—shall be equipped with the following serviceable items:

• One dry chemical fire extinguisher (minimum 2½-pound capacity or higher rating)

• One shovel

• One water container with a minimum one-gallon capacity

All internal combustion engines shall be equipped with properly installed and maintained spark arresters or approved spark-arresting devices. Small multi-position engines (e.g., chainsaws) shall meet SAE J335b standards. Passenger vehicles and light trucks shall be equipped with a baffle-type muffler and tailpipe. Heavy-duty trucks may use a vertical stack exhaust system with muffler, provided the exhaust stack extends above the cab. Exhaust-driven turbochargers are considered acceptable spark arresters.

The Bureau of Reclamation requires ongoing maintenance of the work area to ensure a safe environment and maintain a clean, orderly appearance.

3. PERIOD OF PERFORMANCE

The term of the contract will be from June 1, 2026, through May 31, 2027.

HOURS: The contractor shall only perform work from 8:00am to 3:30pm, Monday through Thursday. No work will be done on Federal Holidays or the day just before holidays.

4. TASK

The Contractor shall provide comprehensive tree health assessments; pruning and maintenance;

tree removal when warranted; and complete debris removal with full site restoration following any trimming or removal activities.

Notes:

• To prevent damage, the Contractor shall exercise extreme caution to avoid the septic tank and leach field when maneuvering equipment.

• The total work area is approximately 13 acres; however, trees are not present throughout the entire area. Refer to Map B for a rough estimate of tree locations and coverage.

Coordination & Approvals

• All onsite work shall be coordinated with Reclamation with a minimum of three (3) business days’ advance notice.

• Following each evaluation period, the Contractor shall submit a written report to

Reclamation outlining findings and recommendations.

• No trimming, spraying, or removals shall begin without prior written approval from

Reclamation.

• All evaluations shall be conducted by a certified arborist experienced with the tree species present and knowledgeable of Colorado’s climate and growing conditions.

Work Schedule (No Exceptions)

• Tree Evaluations: June – August

• Trimming and Removal: October – February (during dormancy to minimize stress to trees and reduce impacts to nesting birds)

Tree Evaluations

• Evaluations shall be conducted within the area identified in Attachment (Map A&B).

• Each tree shall be assessed for:

o Insect infestations o Storm or other structural damage o Disease or decline o Potential hazards to vehicles, buildings, infrastructure, or Reclamation staff and visitors

Recommendations & Authorization

• Following evaluation, recommendations may include:

o No action required o Spraying (subject to case-by-case review and potential environmental compliance requirements by Reclamation) o Trimming / pruning o Removal

No trimming, spraying, or removal shall proceed without Reclamation approval.

Trimming / Pruning

• Work shall be limited to approved trees only.

• Trees not identified for action shall remain undisturbed.

• Utilize proper arboricultural techniques to improve tree structure, health, and safety.

Methods may include crown raising, structural pruning, crown cleaning, subordination cuts, restoration cuts, and appropriate thinning practices. All pruning shall be performed in a manner that minimizes wound size, reduces the potential for decay, increases necessary clearance, mitigates risk, addresses storm damage, and enhances overall aesthetics and optimizes structural integrity. Topping and other improper pruning practices are strictly prohibited.

Tree & Stump Removal

• Work shall be limited to approved trees only.

• Stumps shall be cut flush with the surrounding ground level. Stump grinding and grinders are not permitted.

Debris Removal & Site Restoration

• All wood, limbs, wood chips, and debris shall be collected and removed from

Reclamation property and properly disposed.

• If a chipper is used for branch consolidation, all material shall be collected removed.

• Disposal shall be completed in accordance with applicable regulations.

• The site shall be restored to its pre-work condition upon completion of services.

• Within 5 business days of work being completed.

STANDARD

The Contractor shall perform all services described above in a timely and professional manner, without deviation from established schedules or quality standards.

The Contractor shall provide and utilize all necessary equipment, tools, and machinery required to complete the work. All equipment shall be maintained in safe, good working condition and operated in accordance with applicable safety standards and manufacturer specifications.

The Contractor shall be solely responsible for any damage resulting from its operations to Government property or privately owned property, including but not limited to vehicles, buildings, irrigation systems, landscaping, and other improvements.

For safety purposes, the Contractor shall avoid operating machinery in or around occupied areas (including both people and property) whenever possible and shall take all necessary precautions to prevent injury, damage, or disruption.

5. ENVIRONMENTAL PROTECTION

The contractor shall comply with all federal, state, and local laws, regulations, and standards. All environmental protection matters shall be coordinated with the Contracting Officer (CO), Quality Assurance Evaluator (QAE).

6. CONTRACTOR PERSONNEL

The Contractor shall designate a responsible manager who has full authority to act on behalf of the Contractor in all matters relating to the daily operations of the resulting purchase order. The Contractor’s designated representative shall be able to read, write, speak, and understand the English language.

The Contractor shall provide qualified, experienced, drug-free, and safety-oriented personnel to perform all services under this purchase order. Contractor personnel shall promptly correct unsafe working conditions when possible or immediately report such conditions to the CO and QAE, or other appropriate authority. All accidents or injuries, regardless of severity, shall be reported without delay.

This requirement is subject to the applicable U.S. Department of Labor wage determinations under the Service Contract Act of 1965. The Contractor shall be responsible for compensating employees in accordance with the required minimum monetary wages and fringe benefits.

The Contractor and its personnel shall report any damaged structures, facilities, or property discovered during performance of the work. Any condition that interferes with or prevents proper performance of contractual duties shall be reported to the QAE no later than the following workday. Notification may be made in writing, by telephone, or in person and shall include the specific location and nature of the condition.

The Contractor shall immediately notify the CO by telephone of any accident resulting in injury, death, damage to Government or private property, or the loss of Government property arising from the actions of the Contractor, its subcontractors, agents, or employees. A written report shall be submitted to the CO within two (2) working days of the incident. All required accident records shall be maintained in accordance with Occupational Safety and Health Administration (OSHA) regulations. The Contractor shall fully cooperate with and provide requested information for any follow-up investigation conducted by Reclamation.

7. CONTRACTOR FURNISHED SUPPLIES

The Contractor shall furnish all personnel, supervision, equipment, tools, materials, and other resources necessary to fully and satisfactorily perform the requirements of this contract. This shall include, at a minimum, obtaining and maintaining all licenses, certifications, and permits required to meet the contractual obligations and applicable laws or regulations.

8. SAFETY AND HEALTH

• The Contractor shall comply with all applicable Occupational Safety and Health

Administration (OSHA) rules and regulations.

• The Contractor shall adhere to Reclamation Safety and Health Standards (Revised 2009), a copy of which is available upon request. The Contractor shall always maintain safe work practices during the duration of this contract.

• A high standard of safety and health practices shall be exercised throughout performance of the contract, with particular attention during trimming/removing operations and other high-risk activities.

• The Contractor shall exercise special caution when people or wildlife are present in the work area. Work may occur in areas where rattlesnakes and other natural hazards have previously been observed.

• The Contractor shall promptly notify the QAE of any wasp nests, rattlesnakes, animal burrows beneath structures, or other identified hazards in the work area.

• The Contractor shall immediately notify the QAE if any actual or potential safety conflicts interfere with or are anticipated to interfere with contract performance.

• The Contractor shall use heightened caution when operating powered equipment and vehicles to ensure the safety of Contractor personnel, Reclamation personnel, and the public.

• The contractor shall operate vehicles at or below the posted speed limits.

• Approved first aid kits shall be maintained in all Contractor vehicles at all times.

• The Contractor shall provide and require the use of appropriate personal protective equipment (PPE) for all employees, consistent with OSHA requirements and the hazards present.

• The Contractor shall keep the premises free of debris, waste, and unsafe accumulations generated by its operations.

• Any vandalism, security concern, safety issue, or health hazard shall be reported to the QAE as soon as possible. Crimes against persons or property, or situations requiring emergency response, shall first be reported to the appropriate County Sheriff’s Office or emergency services provider. When feasible, the Contractor shall also provide the QAE with relevant details, including the condition, time, date, location, description of damages, and any information regarding witnesses or suspects.

• During dry or high fire-risk conditions, the Contractor shall exercise extreme caution when operating equipment to prevent fire hazards and shall comply with all applicable fire restrictions.

9. GOVERNMENT FURNISHED EQUIPMENT / INFORMATION

Maps showing locations and boundaries of the areas of tree removal.

The Contractor shall be liable for any loss of or damage to Government property while such property is in the Contractor’s possession or control. The Contractor shall also be responsible for any damage to Government buildings, equipment, or other property resulting from the performance of this contract.

It is expressly understood that, in performing this purchase order, the Contractor acts as an independent contractor and not as an agent, representative, or employee of the United States Government.

10. CONTRACTOR QUALITY CONTROL PLAN

The Contractor shall be responsible for all management, supervision, and quality control actions necessary to ensure compliance with the quality standards established in this contract. The Contractor shall develop, implement, and maintain a written Quality Control Program (QCP) to ensure that all maintenance services are performed in accordance with the requirements of the contract.

Each phase of work performed under the contract is subject to Government inspection by the QAE at any time during performance. The Government’s Quality Assurance program is not a substitute for the Contractor’s QCP. The Government will monitor performance to verify compliance with contract requirements. Any service determined to be non-compliant shall be corrected and re-performed to meet the performance standards set forth in the Performance Work Statement (PWS) at no additional cost to the Government. The Government reserves the right to employ any inspection method deemed necessary to ensure full compliance with PO requirements.

The Contractor shall not use materials, supplies, or processes that could damage Government or private property. All materials and supplies used in performance of the work shall fully comply with applicable environmental laws and regulations and shall be permitted for use on Reclamation property. The Government assumes no responsibility for Contractor-owned materials or supplies that are lost, stolen, or damaged. The Contractor shall furnish only materials and supplies that meet or exceed applicable industry standards.

11. PERFORMANCE CRITERIA

The designated QAE shall document both acceptable and unacceptable performance under the contract. If the QAE determines that the Contractor’s performance is unsatisfactory, the matter shall be reported to the CO.

Upon notification by the CO, the Contractor may be required to submit a written explanation detailing the cause of the deficient performance, the corrective actions already taken to restore acceptable performance, and the specific measures that will be implemented to prevent recurrence of the deficiency.

12. PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST).

The following table summarizes the tasks, the performance standard, monitoring method, and disincentives for not meeting performance standards.

Task Description

Performance Standard

Method of Monitoring

Disincentive

Tree Pruning and Removal Activities

(1) All areas evaluated for hazardous/dead/or dying trees

(2) Trimming and or removal of appropriate trees.

(3) Clean up

Documentation Review

100% Inspection

1.) Re-work at contractor’s expense

2.) Payment deductions as specified in Section 13

13. GOVERNMENT REMEDIES

All work performed under this contract shall be subject to inspection, approval, and acceptance by the Government. The Government will evaluate the Contractor’s performance against recognized industry standards and may also consider practical, common-sense judgments applied by the QAE.

The CO will follow the procedures outlined in FAR Clause 52.212-4(a) regarding the Contractor’s failure to correct nonconforming services. Work will be considered incomplete under any of the following conditions:

• The Contractor failed to perform one or more required tasks.

• The Contractor did not perform the work in a timely manner.

If the performance of any required service is unsatisfactory and the deficiency is clearly the result of the Contractor’s actions, the Government may reduce the contract price to reflect the diminished value of the defective services. The Contractor will be notified in writing prior to any such payment deduction.

The CO will determine the amount of the payment reduction by calculating the percentage of acceptable services performed. The total number of deficiencies identified will be used to determine the percentage of work deemed unacceptable. The acceptable performance percentage will be calculated by subtracting the unacceptable percentage from 100 percent

14. INVOICES

All invoices must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP) located at www.ipp.gov. The contractor shall be registered in the IPP system before any payment is made to the contractor. The IPP system is FREE to register and use. Contractor shall read DOI-AAAP-0028 clause.

15. REQUIRED SUBMITTALS

Submittals from the contractor are required during the term of the contract to ensure quality and safe work under the contract. Required submittals are as follows:

RSN Clause or Section Title Submittals Required Due date or delivery time

No. of sets to be sent to:

CO QAE

Insurance – Work on Government Installation 52.228-5

Written certification that the required insurance has been obtained

Within 10 calendar days after award

1 0

2 Site Security Form

(1) List of all contactor and subcontractor employees performing work under this PO with supporting documentation

10 days before employee are on-site and continuously for new employees

1 0

(2) List of all vehicles and equipment to be brought onsite with supporting documentation

10 days before employee are on-site and continuously for new vehicles and equipment

1 0

Hazardous Material Identification and Material Safety Data 52.223-03 A1

List of chemicals to be used for this PO and their associated MSDS

Within 10 calendar days after award

1 0

4 Quality Control Plan

Contractor’s quality control plan

Within 10 calendar days after award

1 0 http://www.ipp.gov/

16. INSURANCE

The Contractor shall procure and maintain during the term of the contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer by an insurance company which is acceptable to the Contracting Officer. The named insured parties under the policy shall be the Contractor and the United States of America. The amount of insurance shall be no less than as follows:

WORKERS’ COMPENSATION AND EMPLOYER’S LIABILITY

$100,000 minimum coverage

GENERAL LIABILITY

$500,000 per occurrence

AUTOMOBILE LIABILITY

$200,000 each person $500,000 each occurrence $20,000 property damage

17. RECLAMATION POINTS OF CONTACT

To Schedule a site visit contact:

Jacob Hoffman Email: JTHoffman@usbr.gov Phone: 970-461-5450

Site visits will occur May 4 - May 22nd. Some weekend availability is possible.

Attachment A: Project Location Topographic Map

MAP B: Eastern Colorado Area Office and Flatiron Powerplant

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

---Addendum to 52.212-4---

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award.

The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE

PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

invoice signed by the Contracting Officer or authorized representative (COR/QAE).

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (DEC

2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND

LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause.

If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

(End of clause)

WBR 1452.215-82 EVALUATION FACTORS FOR AWARD -- QUALITY PREDOMINANCE --

BUREAU OF RECLAMATION (MAR 2021)

(a) Award will be made to the responsible offeror submitting a proposal which conforms to the solicitation and is most advantageous to the Government considering the factors and any significant subfactors listed in this provision.

(b) In the evaluation of proposals, all evaluation factors (listed in this provision) other than cost or price, when combined, are considered to be significantly more important than cost or price. The relative importance to be placed on the factors in relation to each other is contained in paragraph (e) of this provision. However, the degree of importance of cost or price may increase with the degree of non-cost or non-price equality between the proposals. If a proposal is determined by the contracting officer to be

"technically unacceptable" as a result of evaluating all factors other than cost or price, the proposal may be rejected from further consideration. The contracting officer reserves the right to make award to other than the technically acceptable offeror with the lowest cost or price proposal if it is determined that the technical benefits of another offeror's proposal justify its higher cost or price. The contracting officer also reserves the right to make award to a lower-priced, lower-scored offeror if it is determined that the cost or price premium involved in awarding to a higher-rated, higher-priced offeror is not justified.

[Insert the following statement if applicable (refer to WBR 1452.215-80(a)), otherwise delete] Since technical proposals are being solicited to obtain information to be used in the evaluation, the Government reserves the right to use information outside of the proposal to evaluate the capability of offerors and the value of offers.

(c) Pursuant to FAR 15.305(a)(1), a cost or price analysis will be performed to determine price reasonableness and any instances of unbalanced pricing, using one or more of the techniques at FAR 15.404-1.

(d) The following factors and significant subfactors (if listed), will be considered in evaluating proposals and making the source selection: [Insert all factors, including cost or price and significant subfactors (if any) which have been prepared in accordance with FAR 15.304 For examples of additional technical proposal instructions (technical approach, transformers, facilities and equipment, small business, etc.) see Sample Technical Proposal Instruction document on the One Stop Shop.]

(e) The relative importance of the factors listed in paragraph (d) of this provision is as follows: [Indicate the relative importance the Government will place on the listed factors (and any subfactors) in relation to each other including the relationship of technical factors to cost or price – see FAR 15.304(e) for your only three options.]

(End of provision)

WBR 1452.223-81 SAFETY AND HEALTH -- BUREAU OF RECLAMATION (OCT 2022)

(a) The Contractor shall not require any person employed in the performance of this contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to an employee’s health or safety.

(b) Contractor shall comply with the most current version of the Bureau of Reclamation’s Reclamation Safety and Health Standards (RSHS) and, if incorporated, 52.236-13 Accident Prevention.

The RSHS manual shall be obtained at:

http://www.usbr.gov/safety/rshs/index.html

(c) Comply with the standards (29 CFR) issued by the Occupational Safety and Health Administration (OSHA), U.S. Department of Labor, www.osha.gov.

(d) In the event there is a conflict between the requirements contained in paragraphs (b) and (c) referenced herein, or in the Statement of Work (SOW) or Performance Work Statement (PWS), the more stringent requirement shall prevail.

(e) If required in the SOW or PWS, the Contractor shall submit a written proposed safety program as prescribed in the RSHS and the written specifications.

(f) The Contractor shall maintain an accurate record of and shall report to the Contracting Officer (or authorized representative) in the manner prescribed by the Contracting Officer, all cases of death, occupational diseases, or traumatic injury to employees or the public involved, and property damage in accordance with the RSHS and OSHA guidelines.

(g) If the contractor deems that an updated version of the RSHS constitutes a substantive change to the contract, affecting price or time (or both), the contractor may request a contract modification in accordance with the terms of the contract.

(End of clause)

WBR 1452.223-82, ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS IN FEDERAL

BUILDINGS AND FEDERALLY CONTROLLED FACILITIES -- BUREAU OF RECLAMATION

(NOV 2022)

When accessing Federal buildings and federally controlled facilities under this contract, contractor employees shall comply with the Safer Federal Workforce Task Force’s current guidance for COVID-19 workplace safety protocols for Federal agencies at https://www.saferfederalworkforce.gov/.

(End of clause)

--- End of Addendum to 52.212-4---

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR

2026)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108- 78 ( 19 U.S.C. 3805 note)).

The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[ ] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[ ] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

[ ] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X](4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[ ] (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

[ ] (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

[ ] (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

[X] (9) 52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023) [ ](10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

[ ] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

[ ](ii) Alternate I (Dec 2023) of 52.204–30.

[X](12)52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (31 U.S.C. 6101 note).

[ ] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[ ] (14) [Reserved] [ ]52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Deviation JAN 2026) (15 U.S.C.

657a).

(a) Definition. HUBZone small business concern, as used in this clause, means a small business concern, certified by the Small Business Administration (SBA), that appears on the List of Qualified HUBZone Small Business Concerns maintained by the SBA (13 CFR 126.103).

(b) Applicability. This clause applies only to-

(1) Contracts that have been set aside or awarded on a sole-source basis to, HUBZone small business concerns;

(2) Part or parts of a multiple-award contract that have been set aside for HUBZone small business concerns; and https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/part-52#FAR_52_209_6

(3) Orders set aside for HUBZone small business concerns under multiple-award contracts as described in 8.4 and 16.5

(c) General.(1) Offers are solicited only from HUBZone small business concerns. Offers received from concerns that are not HUBZone small business concerns will not be considered.

(2) Any award resulting from this solicitation will be made to a HUBZone small business concern.

(d) Joint venture. A joint venture may be considered a HUBZone concern if—

(1) At least one party to the joint venture is a HUBZone small business concern and complies with 13 CFR 126.616(c); and

(2) Each party to the joint venture qualifies as small under the size standard for the solicitation, or the protégé is small under the size standard for the solicitation in a joint venture comprised of a mentor and protégé with an approved mentor-protégé agreement under the SBA mentor-protégé program.

(e) A HUBZone joint venture agrees that, in the performance of the contract, at least 40 percent of the aggregate work performed by the joint venture shall be completed by the HUBZone small business parties to the joint venture. Work performed by the HUBZone small business party or parties to the joint venture must be more than administrative functions.

(End of clause)

52.219-4 Notice of Price Evaluation preference for HUBZone Small Business Concerns (Deviation

JAN 2026)

(a) Evaluation preference.(1) Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except-

(i) Offers from HUBZone small business concerns that have not waived the evaluation preference; and

(ii) Otherwise successful offers from small business concerns.

(b) Waiver of evaluation preference. A HUBZone small business concern may choose to waive the evaluation preference. If the concern waives the preference, the factor will be added to its offer for evaluation purposes.

□ Offeror chooses to waive the evaluation preference.

(c) Joint venture. A HUBZone joint venture agrees that, in the performance of the contract, at least 40 percent of the aggregate work performed by the joint venture shall be completed by the HUBZone small business parties to the joint venture. Work performed by the HUBZone small business parties to the joint venture must be more than administrative functions.

(End of provision) [ ](17)[Reserved] [X]52.219-6 Notice of Total Small Business Set-Aside (Deviation JAN 2026)

(a) Definition. Small business concern, as used in this clause—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(2) Affiliates, as used in paragraph (a)(1) of this clause, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) Applicability. This clause applies only to-

(1) Contracts that have been set aside for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.4 and 16.5.

(c) General.(1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(End of clause)

[ ]Alternate I (Mar 2020) of 52.219-6.

[ ] 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

[ ]Alternate I (Mar 2020) of 52.219-7.

52.219-8 Utilization of Small Business Concerns (Deviation JAN 2026)

(a) Definitions. As used in this contract—

HUBZone small business concern means a small business concern that meets the requirements described in 13 CFR 126.200, certified by the Small Business Administration (SBA) and designated by SBA as a HUBZone small business concern in the Small Business Search (SBS) and the System for Award Management (SAM).

Service-disabled veteran-owned small business (SDVOSB) concern means an SDVOSB concern that meets the requirements described in 13 CFR 128.300, is certified by SBA, and is designated by SBA as an SDVOSB concern in SBS and SAM.

Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation and qualified as a small business under the criteria and size standards in 13 CFR part 121, including the size standard that corresponds to the NAICS code assigned to the contract or subcontract.

Small disadvantaged business (SDB) concern means a small business concern under the size standard applicable…