Combined Solicitation_Combo - FA485525Q0016.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (SOCONS)

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Questions Due Date:

CLEAR-COMM HEADSETS

FA485525Q0016

7 March 2025

12 March 2025 at 12:00 P.M. Mountain Time (MT)

All questions regarding this solicitation shall be emailed to the Contract Specialist and Contracting Officer identified herein, and the responses published by the Contracting Officer will be the only official responses.

Response Deadline: 21 Mar 2025 at 12:00 P.M. Mountain Time (MT)

All quotations must be received prior to the Response Due Date and Time to be considered. Late quotations WILL NOT be accepted. A quotation is considered late if it is not received in the email inbox of the Contract Specialist listed herein prior to the due date and time. An offeror may request a DoD Safe Upload Link from the Contract Specialist listed herein. The DoD Safe Link with the offeror’s quotation must be received as specified herein to be considered timely.

Contract Specialist:

Contracting Officer:

Garrett Wagner – garrett.wagner.1@us.af.mil, 575-784-6530 Nicholas Cervantes – nicholas.cervantes.1@us.af.mil, 575-784-6090

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ). The Request for Quotation (RFQ) number FA485525Q0016 shall be used to reference any written quote provided under this RFQ.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

a. Federal Acquisition Circular 01/17/2025

b. Defense Federal Acquisition Regulation Supplement 01/17/2025

c. Air Force Federal Acquisition Regulation Supplement 10/16/2024

4. This requirement is being set-aside for: 100% Small Business Set-Aside.

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 334220 which has a small business size standard of 1,250 Employees.

General Information

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

mailto:mauro.madera@us.af.mil mailto:corey.isaacs.1@us.af.mil

Description:

Clear-Com "CCC-802064-120-M" Headsets Qty: 50 Binaural Low Crosstalk VOX Headset, Cable 10Ft (120in), extended boom, 1/4" TRS & Nexus TP-120 Plugs with Leatherette Ear Pads; Cotton Ear Socks and Tension Band

Place of Delivery/Performance/Acceptance/FOB Point:

Cannon AFB, NM 88103 (Exact address will be provided in the purchase order.)

FOB Destination

Line Item Description Quantity Unit Unit Price Extended Price 0001 Clear-Com "CCC-802064-120-M"

Headsets Qty: 50 Binaural Low Crosstalk VOX Headset, Cable 10Ft (120in), extended boom, 1/4" TRS & Nexus TP-120 Plugs with Leatherette Ear

Pads; Cotton Ear Socks and Tension Band

50 EA $ $

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (b) first sentence revised as follows: “Submit signed and dated offers to the office specified in this solicitation prior to the exact time and date specified in this solicitation.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 21 March 2025 RFQ due time: 12:00 P.M. Mountain Time Email to SrA Garrett Wagner – garrett.wagner.1@us.af.mil and 1Lt Nicholas Cervantes – nicholas.cervantes.1@us.af.mil

Instructions to Offerors

Requirement Information mailto:mauro.madera@us.af.mil mailto:corey.isaacs.1@us.af.mil

THIS MUST BE SENT TO garrett.wagner.1@us.af.mil and 1Lt Nicholas Cervantes – nicholas.cervantes.1@us.af.mil AS STATED HEREIN. ANYTHING OTHERWISE CAN AND WILL BE

CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

It is the offeror’s responsibility to ensure its quotation is received prior to the submission due date and time specified. Offerors are required to submit their quotations electronically and offerors shall not lock, or password protect any file included in their submission. .ZIP files are not an acceptable format and will not be processed through our email system.

Please use this document to provide the following information with your quote:

Company Name: ____________ UEI Number: _______________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB: Destination Shipping Cost included? Yes

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

FAR Provision *52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and the following evaluation is applicable:

The Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offerors:

1. Technical

2. Past Performance

3. Price

Evaluation Criteria http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445

Factor 1 – Technical

The technical rating reflects the degree to which the offeror’s quotation meets or does not meet the requirements.

Technical Acceptable/Unacceptable Rating Method Adjectival Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

Factor 2 – Past Performance

Award will not be made to any offeror that has negative relevant past performance.

Factor 3 – Price - Please ensure quotes are valid until 1 October 2025

Award will be made to the lowest priced offeror meeting all other evaluation criteria.

Technical and Past Performance, when combined are approximately equal to price.

(b) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award.

Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Attachment 1 – Brand Name Justification

Attachment 2 – Provisions and Clauses

Attachments