Combined Advertisement - Solicitation PR16010670.pdf

Combined Advertisement/Solicitation – Elevator repair parts

The U.S. Embassy in Caracas has a requirement to purchase Elevator Repair Parts. Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

The solicitation number is PR16010670 and is issued as a Request for Quotation (RFQ).

The solicitation/contract will include all applicable provisions and clauses in effect through FAC 2026- 01 March 13, 2026.

Items to be acquired are:

CLIN Description Quantity Price USD Total USD

Fuse F7, F8, F17 3A 600V

Part Number AAA375BK26 *

Fuse F9, F10, 6A 250V

Part Number AAA375Y6 *

Fuse F1, F2,F4,F5,F6,F11,F15 3A

125V Part Number AAA375T28 *

Fuse F12 6 1/4A 125V

Part Number AAA375T6*

Fuse F3 1 ½ A 125V

Part Number AAA375P6*

Roller guide assembly 3¾”

Part Number A6261P*

Sliding Gib Nylatron Part Number 251BJ1*

Reverse Phase Relay

Part Number P613BV2*

Seal packing kit

Part Number D6942Y3 5½”*

Seal packing kit

Part Number D6942Y4 6½”*

Contactor 3NO 1 NC

Part Number 613 BX13*

Contactor 2NO 2 NC

Part Number 613 BX4*

Rectifier

Part Number 26MB80A*

Condenser Mallory max surge 50

VDC

Part Number CGS202T200V4C*

Condenser Mallory max surge 250

VDC

Part Number CGS133U040V4C*

Relay 24 VDC, 4NC Part Number 630F3*

Relay 115 VAC 4NC Part Number 630F4*

VICTAULIC gasket style 3”/88.9

Part Number 75 77 78*

VICTAULIC gasket style 2”/60.3

Part Number 75 77 78*

VICTAULIC gasket style 2 ½”

Part Number 75 77 78*

Surge suppressor 110 -280 V Part Number CRC – 3 280*

UTE cylinder for “Access”

Part Number 6410W6*

FURNAS Electric overload Part Number 948DA32B*

Battery

Part Number 718AAC1*

Roller 1.5

Part Number 456DB4*

Roller 3.1/32

Part Number 456D5*

Micro PCB computer

Part Number F8121BC1*

* Reference or equal models or part numbers Grand Total

F.O.B Destination: U.S. Embassy Caracas Attn: Continental Freight Forwarding, Inc. 2301 NW 107th Ave, Suite 104 Miami, FL 33172

Delivery Date: No more than 15 days after the award.

New equipment ONLY, NO grey market or refurbished products. Items never used and not altered in any way.

Award will be made to the lowest priced, technically acceptable offeror.

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION JAN 2026), applies to this acquisition. FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998). FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services. (DEVIATION JAN 2026), applies to this acquisition. Other clauses applicable to this acquisition:

• FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017).

• FAR 52.204-7, System for Award Management—Registration (DEVIATION Jan 2026).

• FAR 52.204-13, System for Award Management Maintenance (DEVIATION Jan 2026).

• FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION Jan 2026).

• FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (DEVIATION Jan 2026).

• FAR 52.222-19, Child Labor—Cooperation with Authorities and Remedies (DEVIATION Feb 2026)

• FAR 52.223-23, Sustainable Products (DEVIATION Feb 2026)

• FAR 52.225-14, Inconsistency Between English Version and Translation of Contract (Feb 2000)

• FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

• FAR 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021).

• FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

• FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023).

• FAR 52.233-3, Protest After Award (DEVIATION Jan 2026).

• FAR 52.233-4, Applicable Law for Breach of Contract Claim (DEVIATION Jan 2026).

• FAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION Jan 2026).

The full text of a FAR clause may be accessed electronically at https://www.acquisition.gov/far , the DEVIATED texts can be access at: https://www.acquisition.gov/far-overhaul

The following DOSAR provisions/clauses will also apply:

NUMBER TITLE DATE

652.229-70 EXCISE TAX EXEPTION STATEMENT FOR

CONTRACTORS WITHIN THE UNITED STATES. (for supplies to be delivered to an overseas post)

JUL 1988

652.229-71 PERSONAL PROPERTY DISPOSITION A POSTS ABROAD AUG 1999

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-

PRICE)

AUG 1999

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND

ADMINISTRATIVE LEAVE

FEB 2015

652.242-73 AUTHORIZATION AND PERFORMANCE AUG 1999

652.243-70 NOTICES AUG 1999

652.247-70 NOTICE OF SHIPMENT FEB 2015

652.247-71 SHIPPING INSTRUCTIONS FEB 2015

DOSAR 652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION) (SEP 2025)

(a) Definitions. As used in this clause-

Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning (including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available; indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction; detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

(End of Clause)

FAR 52.222-90 ADDRESING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION

APR 2026)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award of this contract. Offerors shall provide their Unique Entity Identifier (UEI) and maintain an active SAM registration with current information at all times during which they have an active Federal contract.

If there are any questions regarding this solicitation, please submit them in writing by email to:

CaracasProcurement@fan.gov no later than COB May 20, 2026.

Offers are due by May 28, 2026, 5: 00p.m (local time). All responsible sources may submit an offer that shall be considered. If there are any questions regarding this solicitation, please contact CaracasProcurement@fan.gov.

Vendor name Printed Name /Signature Date