Combine Synopsis Soliitation 36C24726Q0861 Therapeutic Virtual Reality VR System Dublin VAMC.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* VR Therapeutic System (VA-26-00083311)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 36109-3798

SOLICITATION NUMBER* 36C24726Q0861

RESPONSE DATE/TIME/ZONE 08-27-2026 10AM EASTERN TIME, NEW YORK,

USA

ARCHIVE 10 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 5965

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Central Alabama Veterans Health Care

215 Perry Hill Road

Montgomery AL 36109-3798

POINT OF CONTACT*

Contracting Officer

Earnest Ellison

Earnest.Ellison@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Columbia VAMC

6439 Garners Ferry Road

Columbia SC

POSTAL CODE 29209-1638

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL www.va.gov

URL DESCRIPTION www.va.gov

AGENCY CONTACT’S EMAIL ADDRESS Earnest.Ellison@va.gov

EMAIL DESCRIPTION Earnest.Ellison@va.gov

DESCRIPTION

This is a combined presolicitation/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.201-1, “Simplified procedures,” as supplemented with additional information included in this notice. This announcement constitutes only solicitation;

quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is set aside for Small Business requirement for full and open competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 – Surgical Appliance and Supplies Manufacturing, with a small business size standard of 800, size standards on millions of dollars, 800 Employees.

The FSC/PSC is 5965 – Headsets, Handsets, Microphone and speakers.

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

557-26-4-2446-0120

36C24726Q0861 08-20-2026

Earnest Ellison 08-27-2026

10 AM EDT

36C247 Department of Veterans Affairs Central Alabama Veterans Health Care

X 100

X

339113

800 Employees

N/A

X

36C247

See Delivery Schedule

Department of Veterans Affairs Central Alabama Health Care System East Campus 2400 Hospital Road Tuskegee AL 36083-5001

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

VR Therapeutic System; Dublin VAMC, Dublin Ga

ARO: 30 Days

See CONTINUATION Page

557-3660160-2443-820100-3131 010040175

X X

X 1

Earnest Ellison Contracting Officer

36C24726Q0861

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

SALIENT CHARACTERISTICS

Therapeutic Virtual Reality (VR) System for Clinic and Veteran Use

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

C.2 52.213-4 TERMS AND CONDITIONS—SIMPLIFIED ACQUISITIONS (OTHER

THAN COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES) (OCT 2025)

C.3 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.4 52.223-23 SUSTAINABLE PRODUCTS (NOV 2025) (DEVIATION)

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 52.204-13 SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE

(DEVIATION) (NOV 2025)

C.8 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2025)

(DEVIATION)

C.9 52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2025) (DEVIATION)

C.10 52.225-1 BUY AMERICAN—SUPPLIES (NOV 2025) (DEVIATION)

C.11 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

C.12 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.13 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.14 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.15 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..58

C.16 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.2 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION

(DEVIATION) (NOV 2025)

E.5 52.214-21 DESCRIPTIVE LITERATURE (APR 2002)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Earnest Ellison

Central Alabama Veterans Health Care

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[x] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] After products has been received

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FMS-VA-2(101), Financial Services Center, PO Box 149971, Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK

Virtual Reality (VR) Therapeutic System

Carl Vinson VA Medical Center Dublin, GA

1. BACKGROUND:

The Carl Vinson VA Medical Center is committed to providing Veterans with evidence based, non-pharmacologic treatment options that align with the national initiative through the Pain Management Opioid Safety and Prescription Drug monitoring Program (PMOP) office supporting the use of virtual reality (VR) within pain management teams.

CVVAMC requires a therapeutic virtual reality system capable of delivering immersive experiences designed to assist with pain distraction, guided relaxation, mindfulness, stress reduction, and emotional wellness. The system will support interdisciplinary pain management efforts by providing Veterans with an additional non-opioid modality to enhance comfort and improve the overall patient experience.

2. SCOPE:

The contractor shall provide all labor, equipment, software subscriptions, licensing, accessories, shipping, training, warranty support, and technical assistance necessary to furnish a complete therapeutic virtual reality system designed to support non-pharmacologic pain management for Veterans receiving care at Carl Vinson VA Medical Center.

3. PERIOD OF PERFORMANCE:

Product to be received before or at least 30 days ARO (after receipt of order)

4. DAYS AND HOURS OF OPERATION:

Monday – Friday, 8:00 a.m. to 9:00 p.m.

Saturday & Sunday, 9:00 a.m. to 9:00 p.m.

5. EQUIPMENT DESCRIPTION:

A. Virtual Reality based digital therapeutic engagement platform for VA clinic. (QTY 4)

• Tablet

• Meta Quest 3S

• Auxillary Battery

• Two USB-C Charging Cords

• USB-C Charging Brick with 4 port 130 watt port charger

• Cleaning cloth

• Headset cover

• Hard case and foam insert

• Flow Headstrap

B. Virtual Reality based digital therapeutic engagement platform for Veteran home use.

(QTY1)

• Meta 3S headset

• Meta USB-C charging cord and brick

• Two Meta Hand Controllers-battery operated

• Extender for using glasses in the headset

• Silicon Facial Interface

• Head strap

• Cleaning cloth

• Quick start guide

• Top 100 Video Menu

• Carrying Case

C. UV Light Clean Box (QTY 1)

6. PERFORMANCE REQUIREMENTS:

Vendor shall provide Four (4) Virtual Reality based digital therapeutic engagement platforms for VA Clinics, One (1) Virtual Reality based digital therapeutic engagement platform for Veteran Home Use, and One (1) UV Light Clean Box. Product to be received before or at least by 30-60 days ARO (after receipt of order). Software and content updates shall be deployed remotely.

Online self-service support shall be provided. A 12-month warranty, from date of delivery, shall be in place to ensure that hardware components will be free from defects in materials and equipment. Warranty shall repair/replace affected hardware or provide substitute components or accessories.

7. CONTRACT PERFORMANCE MONITORING:

The government reserves the right to monitor services in accordance with Performance Requirements.

8. INVOICES:

INVOICES: All invoices should be submitted in arrears and must contain the appropriate purchase order number. Submit invoices through Tungsten Network, (1-877-489-6135), http://www.tungsten-network.com . NOTE: If invoice is submitted improperly (too early, incorrect purchase order number, incorrect billing, etc), invoice will be returned to contractor for correction.

Vendor Electronic Invoice Submission Methods

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network (Formerly OB10), to transition vendors from paper to electronic invoice submission. Please go to this website http://www.tungsten-network.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

2. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI).

The X12 EDI Web site (http://www.x12.org).

3. A properly prepared invoice will contain:

• Invoice Number and Date

• Contractor’s Name and Address

• Accurate Purchase Order Number

• Supply or Service provided

• Invoice must show service provided and amount due, by CLIN

• Total amount due

Vendor e-Invoice Set-Up Information:

Please contact OB10 at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or OB10, please contact the FSC at the phone number or email address listed below:

• OB10 e-Invoice Setup Information: 1-877-489-6135

• OB10 e-Invoice email: VA.Registration@ob10.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov mailto:vafsccshd@va.gov

SALIENT CHARACTERISTICS

Therapeutic Virtual Reality (VR) System for Clinic and Veteran Use

1. Purpose

The Department of Veterans Affairs requires a therapeutic virtual reality (VR) system capable of supporting Veteran-centered clinical care, rehabilitation, wellness, and therapeutic interventions.

The system shall support use in VA clinical environments and, when prescribed or authorized by the VA, independent Veteran use outside of the traditional clinical setting.

The system shall provide an integrated combination of VR hardware, therapeutic software/content, accessories, training, and technical support suitable for use with Veteran populations.

2. Required System Components

The system shall include, at a minimum:

• Meta Quest 3S Immersive virtual reality headset(s) capable of operating without connection to a personal computer with 256 GB internal storage. Wireless operation, Bluetooth and WiFi capability, and rechargeable battery system.

• Meta Touch plus controller(s)

• Compatible Lenovo Tab K11 (Gen 2) Caregiver tablet(s). Pre-paired Bluetooth. Android based interface.

• ArborXR enterprise device management designed specifically to support VA environments, secured clinical environments, low-bandwidth deployments, patient home use, network restricted facilities, and operational resilience during internet outages.

• All required charging cables, power adapters, and related accessories.

• Protective hard-shell carrying/storage case suitable for transportation and storage of the equipment.

• Cleaning materials or manufacturer-recommended means of cleaning/disinfecting reusable equipment between users. Disposable facial interfaces.

• Cleanbox UV-C Sanitization system

• Comfort headstrap with padding and adjustable tightening.

• Quick-start instructions and user guidance appropriate for clinicians, caregivers, and Veterans.

• Access to therapeutic and immersive VR content for the period specified in the contract.

• Manufacturer/vendor technical support.

• Clinician/caregiver management capability, where applicable to the clinical configuration.

3. Therapeutic Capabilities

The system shall provide immersive and/or interactive therapeutic content capable of supporting multiple clinical and wellness applications, including:

• Pain distraction and pain-management support.

• Anxiety and stress reduction.

• Relaxation and guided meditation.

• Emotional wellness and distress reduction.

• Cognitive engagement and stimulation.

• Reminiscence therapy.

• Recreational therapy.

• Reduction of social isolation through meaningful immersive experiences.

• Physical activity and movement-based therapeutic activities.

• Cognitive games and goal-directed therapeutic activities.

• Activities supporting occupational therapy, physical therapy, and/or speech therapy when utilized in rehabilitation settings.

• Activities supporting range of motion, coordination, kinesthetic awareness, functional movement, and/or life skills.

• Non-pharmacological therapeutic interventions that may be incorporated into an individualized Veteran plan of care.

4. Veteran-Specific Content

The system shall include immersive content specifically appropriate for the Veteran population.

Content shall include a variety of Veteran-relevant experiences such as:

• Military and service-related experiences.

• Veteran memorials and historical experiences.

• Travel and destination experiences.

• Nature and outdoor environments.

• Meditation and relaxation experiences.

• Music and arts.

• Educational and learning experiences.

• Recreational experiences.

• Experiences designed to encourage positive memories, conversation, engagement, and social connection.

The content library shall provide sufficient variety to allow clinicians and Veterans to select experiences based on individual therapeutic goals, interests, abilities, and preferences.

5. Clinical/Therapist Use

For systems intended for use within VA clinics, the solution shall provide a clinician/caregiver interface capable of facilitating and managing VR sessions. The clinical configuration shall provide the ability to:

• Select and launch therapeutic or immersive content.

• Control or manage the Veteran's VR session.

• Allow the clinician to view or monitor the Veteran's VR experience when supported by the application.

• Adjust applicable therapeutic activity settings or difficulty based upon the Veteran's abilities.

• Support clinician-directed therapeutic activities.

• Support multiple therapeutic applications from a centralized platform.

• Allow clinicians to incorporate VR activities into individualized treatment plans.

The system should minimize the need for complex technical configuration by clinical staff.

6. Veteran/Home or Remote Use

When issued directly to a Veteran for use outside the VA facility, the system shall:

• Be portable and self-contained.

• Be capable of stand-alone operation without connection to a personal computer.

• Provide an intuitive interface appropriate for Veteran self-use.

• Minimize the number of external components required for normal operation.

• Include preconfigured therapeutic and wellness content.

• Provide content that can be accessed without continuous internet connectivity.

• Include instructions sufficient for independent setup and routine use.

• Include a protective carrying/storage case.

• Include all necessary charging equipment.

• Provide access to technical support for troubleshooting and operational assistance.

The system shall be designed to reduce unnecessary technical burden on the Veteran and facilitate use in the Veteran's residence or other authorized setting.

7. Content and Software

The therapeutic VR platform shall provide:

• A comprehensive library of immersive therapeutic experiences.

• A minimum of 200 immersive experiences/videos for the Veteran-focused configuration, or an equivalent library providing comparable therapeutic breadth.

• Interactive therapeutic applications in addition to passive immersive video experiences.

• Content appropriate for adult and older Veteran populations.

• Content supporting relaxation, distraction, recreation, cognitive engagement, and emotional wellness.

• Veteran-specific immersive experiences.

• Ability to receive applicable software/content updates when connectivity is available.

• Continued access to contracted therapeutic content for the duration of the applicable license/subscription period.

Core therapeutic content intended for Veteran home use shall be capable of operation without requiring continuous internet connectivity.

8. Hardware Characteristics

The VR headset shall:

• Provide high-resolution immersive visual capability suitable for therapeutic applications.

• Be lightweight and portable.

• Be designed for comfortable use during therapeutic sessions.

• Incorporate an all-in-one/stand-alone design.

• Not require connection to an external gaming computer for normal therapeutic operation.

• Include integrated audio or compatible audio capability.

• Support hand controllers and interactive applications when required.

• Include rechargeable power capability.

• Include all manufacturer-required charging equipment.

• Be capable of storage and transportation in a protective carrying case.

9. Accessibility and Ease of Use

The system shall be appropriate for use with Veterans who may have varying levels of experience with technology. The solution shall:

• Provide a simplified user experience.

• Minimize complicated menus and setup requirements.

• Allow clinical staff to initiate therapeutic experiences with minimal steps.

• Provide controls suitable for users with varying levels of dexterity when interactive controllers are required.

• Support seated therapeutic experiences.

• Include experiences appropriate for Veterans with mobility limitations.

• Allow clinicians to select experiences based upon the Veteran's functional and cognitive abilities.

10. Training and Implementation

The contractor shall provide sufficient implementation support to permit safe and effective operation of the system. Support shall include, at minimum:

• Initial system setup guidance.

• User training materials.

• Clinician/caregiver instructions for clinical systems.

• Veteran instructions for systems intended for home/remote use.

• Quick-start documentation.

• Technical support contact information.

• Assistance troubleshooting hardware, software, and content-access issues.

• Ongoing customer/technical support for the applicable contract period.

11. Cleaning and Infection-Control Considerations

For systems used in VA clinical environments with multiple Veterans:

• Equipment shall be capable of routine cleaning/disinfection between users in accordance with manufacturer recommendations.

• The contractor shall provide manufacturer-recommended cleaning procedures.

• Components contacting the Veteran's face or hands shall be constructed of materials capable of being appropriately cleaned or shall utilize replaceable/cleanable interfaces as applicable.

• Cleaning shall not adversely affect normal operation of the equipment when performed according to manufacturer instructions.

12. Portability

The system shall be sufficiently portable to support use in multiple clinical locations and/or Veteran residences.

The system shall not require permanent installation and shall include an appropriate storage/transport solution for the headset, controllers, charging equipment, and accessories.

13. Technical Support

The contractor shall provide technical/customer support for the duration of the applicable warranty, subscription, or contract period. Support shall address:

• Hardware operation.

• Software operation.

• Therapeutic content access.

• Account or device configuration, when applicable.

• Software/content updates.

• Troubleshooting.

• Replacement or warranty procedures for defective equipment.

14. Warranty

All hardware shall include the manufacturer's standard commercial warranty or better. The contractor shall identify:

• Hardware warranty period.

• Software/content support period.

• Procedures for reporting defective equipment.

• Repair or replacement procedures.

• Technical support availability.

15. Complete Solution

The proposed solution shall be delivered as a complete, functional therapeutic VR system. Any hardware, software, licenses, subscriptions, accessories, cables, adapters, cases, controllers, configuration, or other components necessary for the system to perform the required functions shall be included in the proposed solution unless specifically identified as Government-furnished equipment.

The system offered shall be therapeutic VR technology or equal, capable of providing substantially equivalent therapeutic functionality, Veteran-spec

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4.00 EA __________________ __________________

Immersive Manf. Part# MI-ME-VC-1 for Veterans (Clinic

Version) is a VR-based digital therapeutic engagement platform delivered on Meta Quest 3S with a synchronized caregiver control tablet for supervised clinical use.

Designed for deployment within VA clinics and community care settings, it includes 200+ curated immersive experiences and therapeutic engagement applications.

Supports both secure online connectivity and offline operation to ensure continuity of care across network-restricted environments. Real-time session monitoring and launch and termination control by clinical staff. Designed for seated use only and not intended for standing or ambulation during operation. To be administered and supervised by a licensed provider or trained clinical staff.

Includes built-in safety controls, simplified patient interface, and emergency exit functionality. Not a standalone medical treatment; intended to supplement provider-directed care plans. What's included 1 x Tablet 1x Meta Quest 3S 1x Auxiliary battery (VR branded) 2x Black USB-C charging chords 1x 130w black USB-C charging bricks (do use a standard 8w charging bricks) 4 port 130Watt per port charger. 1x VR branded cleaning cloth 1x VR branded headset cover 1x Hard Case and custom foam insert 1x Flow Headstrap

ARO: 30 DAYS

LOCAL STOCK NUMBER: USVS-MEC

1.00 EA __________________ __________________

VR: Essentials for Veterans - Home Use (Direct to Veteran)

Immersive Manf. Part# MI-ME-VH-1 *demo only for Veterans - Home Use is a VR-based digital therapeutic engagement platform delivered on the Meta Quest 3S and configured for clinical deployment. Designed specifically for Veterans living at home, it includes 200+ curated immersive experiences and guided relaxation, distraction, and cognitive engagement applications. Engineered with an offline-first architecture for full functionality without home internet connectivity. Designed for seated use only and not intended for standing or ambulation during operation.

Includes both gazed based and controller-based applications. To be used only under instruction and clinical guidance from an ordering VA provider. Includes built-in safety features and a simplified interface for older adult users. Not a standalone medical treatment; intended to supplement provider-directed care plans. What's included:

1x Meta 3S headset 1x Meta USB-C charging cord and brick 2x Meta Hand Controllers - battery operated 1x Extender for using glasses in the headset 1x Premium Silicon Kiwi facial interface (comes attached) 1x premium Kiwi head strap (comes attached) 1x -branded cleaning cloth 1x Quick start guide 1x Top 100 video menu 1x -branded carrying case

LOCAL STOCK NUMBER: USVS-MEVH

1.00 EA __________________ __________________

Clean box: Clean Box - CX1 Manf. CleanBox

Technologies. Manf # CX-1, The CX series is designed for HMDs-head mounted displays-and anything else that sits on your head. This includes Virtual and Augmented Reality headsets, broadcaster and fast-food headsets, earphones, and headphones. We also have adaptors for your VR haptics and controllers. CX models come in a variety of sizes so you can clean multiple devices in the same 60-seconds. The UVC LEDs we utilize operate at 265nM (the sweet spot that affects the largest cross-section of contagious). Cleanbox UVC LEDs do not emit heat, ozone, or use mercury as with UVC bulbs and tubes. The CX1 can use any power source from 100-240V, 50-60Hz, which means you can utilize power in any country in the world.

UVC is a short wavelength of UV light and has a very different impact on plastics and lenses than UVA or UVB.

UVC does not visibly impact plastics or lenses and is completely safe for long-term use at the dosage and intensity of Cleanbox engineering. CX1 (Cleans 1 HMD in 1 minute) 15.5" h x 12.5" w x 12.5" d - 11.5 lbs 39.37 cm h x

31.75 cm w x 31.75 cm d- 5.22 kg Lights certified for 10,000 hours of continual use Lightweight, portable Cleanbox engineering for maximum efficacy.

LOCAL STOCK NUMBER: USVS-CX1

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: CARL VINSON VA MEDICAL

CENTER

ATTN: PHARMACY-

1826 VETERANS BLVD

DUBLIN, GA 31021

USA

4.00 30 Days ARO

0002 SHIP TO: CARL VINSON VA MEDICAL

CENTER

ATTN:

1826 VETERANS BLVD

1.00 30 Days ARO

0003 SHIP TO: CARL VINSON VA MEDICAL

CENTER

ATTN:

1826 VETERANS BLVD

1.00 30 Days ARO

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract,

(5) Solicitation provisions incorporated in the solicitation.

(6) Other paragraphs of this clause.

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.213-4 TERMS AND CONDITIONS—SIMPLIFIED ACQUISITIONS

(OTHER THAN COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES)

(OCT 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(ii) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(iii) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(iv) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328), unless the agency grants an exception—see paragraph (b) of 52.204–27.

(v) 52.204–30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (DEC 2023) (Pub. L. 115–390, title II).

(vi) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

(vii) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(viii) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

(ix) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(x) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(xi) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(xii) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77 and 108-78 (19 U.S.C. 3805 note)).

(2) Listed below are additional clauses that apply:

(i) 52.232-1, Payments (APR 1984).

(ii) 52.232-8, Discounts for Prompt Payment (FEB 2002).

(iii) 52.232-11, Extras (APR 1984).

(iv) 52.232-25, Prompt Payment (JAN 2017).

(v) 52.232-39, Unenforceability of Unauthorized Obligations (JUN 2013).

(vi) 52.233-1, Disputes (MAY 2014).

(vii) 52.244-6, Subcontracts for Commercial Products and Commercial Services (OCT 2025).

(viii) 52.253-1, Computer Generated Forms (JAN 1991).

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

(ii) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note) (Applies to contracts valued at or above the threshold specified in FAR 4.1403(a) on the date of award of this contract).

(iii) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2025) (E.O.

13126) (Applies to contracts for supplies exceeding the micro-purchase threshold, as defined in

2.101 on the date of award of this contract).

(iv) 52.222-20, Contracts for Materials, Supplies, Articles, and Equipment (JUN 2020) (41 U.S.C. chapter 65) (Applies to supply contracts over the threshold specified in FAR 22.602 on the date of award of this contract, in the United States, Puerto Rico, or the U.S. Virgin Islands).

(v) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212) (Applies to contracts valued at or above the threshold specified in FAR 22.1303(a) on the date of award of this contract).

(vi) 52.222-36, Equal Employment for Workers with Disabilities (JUN 2020) (29 U.S.C. 793) (Applies to contracts over the threshold specified in FAR 22.1408(a) on the date of award of this contract, unless the work is to be performed outside the United States by employees recruited outside the United States). (For purposes of this clause, “United States” includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

(vii) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212) (Applies to contracts valued at or above the threshold specified in FAR 22.1303(a) on the date of award of this contract).

(viii) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67) (Applies to service contracts over $2,500 that are subject to the Service Contract Labor Standards statute and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, or the outer Continental Shelf).

(ix)(A) 52.222-50, Combating Trafficking in Persons (OCT 2025) (22 U.S.C. chapter 78 and E.O. 13627) (Applies to all solicitations and contracts).

(B) Alternate I (MAR 2015) (Applies if the Contracting Officer has filled in the following information with regard to applicable directives or notices: Document title(s), source for obtaining document(s), and contract performance location outside the United States to which the document applies).

(x) 52.222–55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (Applies when 52.222–6 or 52.222–41 are in the contract and performance in whole or in part is in the United States (the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, and the outer Continental Shelf as defined in the Outer Continental Shelf Lands Act (43 U.S.C. 1331, et seq.))).

(xi) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706) (Applies when 52.222-6 or 52.222-41 are in the contract and performance in whole or in part is in the United States (the 50 States and the District of Columbia.))

(xii) 52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2024) (42 U.S.C.

1100111050 and 1310113109) (Applies to services performed on Federal facilities).

(xiii) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (MAY 2024) (42 U.S.C. 7671, et seq.) (Applies to contracts for products as prescribed at FAR 23.109(d)(1)).

(xiv) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air…