Combine FCI Bastrop - FCI Bastrop 1Q FY-2026 Milk Requirement - SAM.pdf

U.S. Department of Justice Federal Bureau of Prisons Field Acquisition OƯice On Behalf Of Federal Correctional Institution, Bastrop

This document is a combined synopsis/solicitation and constitutes the formal Request for Quotation (RFQ) 15B50126Q00000008, seeking oƯers for the supply of milk to the Federal Correctional Institute (FCI) Bastrop. This announcement is prepared in accordance with the Federal Acquisition Regulation (FAR) Part 12 , and it is the only solicitation that will be issued; a separate written solicitation will not be provided.

This solicitation incorporates provisions and clauses by reference. This solicitation document and incorporated provisions and clauses are those in eƯect through Federal Acquisition Circular 2025-06. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. To view all available rewritten FAR Parts and agency deviations, visit Revolutionary FAR Overhaul.

(i) Action Code and Solicitation Number

Action Code: Combined Synopsis/Solicitation

Solicitation Number: 15B50126Q00000008

Response Due Date: December 8th, 2025, by 10:00 a.m. Eastern Standard Time

(EST)

NAICS Code: 311999 (All Other Miscellaneous Food Manufacturing)

Contracting OƯice: U.S. Department of Justice, Federal Bureau of Prisons, Field Acquisition OƯice, on behalf of FCI Bastrop

(ii) Line Items and Quantities

Specific line-item numbers, items, quantities, and units of measure are provided in the attached requirements worksheets, which are an integral part of this solicitation package.

(iii) Description of Requirements

The U.S. Department of Justice requires subsistence items (milk) for FCI Bastrop. Full requirements, including specific descriptions of items, quantities, and units of measure, are detailed in the attached requirements worksheets.

(iv) Delivery and Acceptance

Delivery Dates: Deliveries are required every week on Tuesday, commencing January 6, 2026.

F.O.B. Point: Freight on Board destination.

Delivery Address:

FCI Bastrop 1341 Highway 95 North Bastrop, TX 78602

(v) Solicitation Provisions

This acquisition is Unrestricted for small business concerns. The full text of applicable provisions and clauses may be accessed electronically on the Acquisition.gov website.

The following FAR provisions apply to this acquisition:

FAR 52.212-1, Instructions to OƯerors—Commercial Products and Commercial Services (SEP 2023) (DEVIATION NOV 2025), applies to this acquisition. (see 12.205(a)).

FAR 52.212-2, Evaluation—Commercial Products and Commercial Services

(NOV 2021) (DEVIATION NOV 2025)

52.204-7, System for Award Management—Registration

52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation

52.225-2, Buy American Certificate

52.229-11, Tax on Certain Foreign Procurements—Notice and Representation

Evaluation Factors:

The Government intends to make multiple awards based on pricing per line item to the responsible Quoter(s) providing the best value. Evaluation factors are: (1) Price (fair and reasonable); (2) Past Performance (Go/No-Go basis). Only oƯerors receiving a "Go" rating for past performance (based on timeliness and order accuracy) will be considered for award.

(vi) Contract Clauses

The following FAR and agency-specific clauses apply to this acquisition:

52.212-4, Terms and Conditions—Commercial Products and Commercial Services

52.203-17, Contractor Employee Whistleblower Rights

52.203-19, Prohibition on Requiring Internal Confidentiality Agreements

52.204-13, System for Award Management – Maintenance

52.209-6, Protecting the Government’s Interest When Subcontracting with Debarred/Suspended Contractors

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

52.219-6, Small Business Set-Aside

52.222-3, Convict Labor

52.222-19, Child Labor—Cooperation with Authorities and Remedies

52.222-35, Equal Opportunity for Veterans

52.222-36, Equal Opportunity for Workers with Disabilities

52.222-37, Employment Reports on Veterans

52.222-50, Combating TraƯicking in Persons

52.225-1, Buy American-Supplies

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-33, Payment by Electronic Funds Transfer—System for Award Management

52.232-36, Payment by Third Party

52.233-3, Protest After Award

52.233-4, Applicable Law for Breach of Contract Claim

JAR 2852.212-4, Contract Terms and Conditions, Commercial Items (Deviation)

DOJ-08, Continuing Contract Performance During a Pandemic Influenza or Other National Emergency (Deviation)

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting Officers will rely on representations from offers based on provisions in the solicitation.

Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

FAR provisions and clauses utilize the RFO Part 52 model deviation text available at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52.

(vii) OƯer Submission and Point of Contact

The completed solicitation package must be returned no later than 10:00 a.m. EST on November 21, 2025.

Vendors shall submit quotes only to the following point of contact via email:

Point of Contact: Magdeline Mirabal-Lopez, Contracting OƯicer

Email: mmirabal@bop.gov

No fax, hand-delivered, or mail-in quotes will be accepted. Quotes must be valid for 60 calendar days after the solicitation closes. OƯerors are responsible for reading all solicitation documents; inquiries regarding information already provided in the documents will not receive a response.

(viii) Additional Information

All responsible sources may submit a quotation for consideration. All future information, amendments, awards, and cancellations related to this acquisition will be posted to the oƯicial U.S. government website for procurement information on SAM.gov. Interested parties are responsible for monitoring this site.

Awards over the Micro Purchase Threshold of $15,000 will result in a Firm-Fixed Price (FFP) Purchase Order requiring contractor signature acceptance within 48 hours of delivery.

Awards under $15,000 will be FFP Government Purchase Card transactions.

Entities must be registered in the System for Award Management (SAM). Information on how to register and manage your entity can be found on the oƯicial SAM.gov website.

DELIVERIES AND PERFORMANCE

F.1 Delivery Schedule and Period of Performance (PoP)

FCI Bastrop Food Service Department requires recurring weekly deliveries of subsistence milk.

Period of Performance: The initial period of performance shall cover the second quarter of Fiscal Year (FY) 2026, commencing January 6, 2026, and continuing every Tuesday thereafter, totaling twelve (12) weeks.

Delivery Frequency: Weekly, every Tuesday.

Delivery Time Frame: Deliveries must occur between 7:30 a.m. and 2:00 p.m.

Central Standard Time (CST).

Federal Holidays: Deliveries will not be accepted on Federal Holidays.

Delivery Location: All deliveries shall be made to:

FCI Bastrop Warehouse

1341 Highway 95 North

Bastrop, TX 78602

(Warehouse hours are Monday-Friday, 7:30 a.m. – 2:00 p.m.; closed on Federal

Holidays and weekends.)

F.2 Delivery Coordination and Enforcement

Scheduling: Delivery schedules must be pre-arranged with the receiving warehouse staff.

Adjustments: The Contractor must contact the Food Service Warehouse prior to any delivery for approval or necessary schedule adjustments.

Enforcement: Delivery schedules will be strictly enforced. Failure to deliver within the established time frames will be considered non-conformance with contract terms.

F.3 Quantity Adjustments

Quantities for specific items will be provided prior to the first delivery and may be adjusted weekly by the Food Service Staff/Assistant Food Service Administrator (AFSA), based on the current needs of FCI Bastrop.

SECTION E: INSPECTION AND ACCEPTANCE

All items are subject to rigorous inspection prior to acceptance. Inspection and acceptance shall be in accordance with the clause FAR 52.212-4, Inspection and

Acceptance (a), which states: "The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price."

E.1 Packaging and Palletization Requirements

All deliveries must be palletized.

E.2 Temperature Requirements

Non-Frozen Perishables (e.g., Milk): Must be delivered between 34°F and 41°F.

Canned Goods: Must be delivered above 34°F and not frozen.

Frozen Foods: Must be delivered at 0°F or below. Any product showing evidence of prior thawing will be refused.

E.3 Product Specifications and Religious Dietary Items

All items must meet specifications detailed elsewhere in the solicitation and award document.

Religious Diet Items (Kosher): All certified religious diet items must be clearly marked with the appropriate Kosher symbol on individual packages; otherwise, the item(s) will be refused.

E.4 Conditional Receipt and Disposition of Rejected Items

Examination Period: Receipt of delivery may be considered conditional for a period of three (3) business days to allow for adequate examination, testing, thawing, and cooking to determine compliance with specifications.

Vendor Responsibility for Nonconformance: Items that fail to meet specifications will be refused at the time of inspection or subsequently identified as unacceptable during the examination period. Unacceptable items must be picked up at the vendor's expense within two (2) weeks of noncompliance notification.

Disposal: If rejected products are not retrieved within the two (2) week timeframe, they will be disposed of by warehouse staff, and the Government will not be liable for the cost of the disposed goods.

SECTION K: REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS (Tailored Language)

K.1 Past Performance Information

Contractor failure to meet established delivery schedules without an excusable delay, and/or failure to conform to contract specifications, will negatively affect the contractor's past performance history. This information may be used by the

Government when making future award decisions and may result in a finding that the quoter is not a responsible source for future requirements.

CONTRACTOR’S INFORMATION SHEET

52.212-1 Instructions to Offerors—Commercial Products and

Commercial Services.

15B50126Q00000008

FCI Bastrop- Subsistence - Milk Fiscal Year 2026 Quarter 2

Name of Company: _______________________________

Address: _______________________________

Unique Entity ID: _______________________________

Cage Code: _______________________________

Point of contact name: _______________________________

Email Address: _______________________________

Phone Number: _______________________________