MILK COMBINE PACKAGE - FCI BASTROP 2Q FY26.pdf

This document is a combined synopsis/solicitation and constitutes the formal Request for Quotation (RFQ) 15B50126Q00000008, seeking offers for the supply of milk to the Federal Correctional Institute (FCI) Bastrop. This announcement is prepared in accordance with the Federal Acquisition Regulation (FAR) Part 12 and 13 procedures, and it is the only solicitation that will be issued; a separate written solicitation will not be provided.

The use in this solicitation of any Federal Acquisition Regulation (FAR) (48 CFR Chapter 1) provision or clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision or clause, as prescribed by FAR 52.252- 5 and FAR 52.252-6.

(i) Action Code and Solicitation Number

• Action Code: Combined Synopsis/Solicitation

• Solicitation Number: 15B50126Q00000008

• Response Due Date: December 8th, 2025, by 10:00 a.m. Eastern Standard Time

(EST)

• NAICS Code: 311999 (All Other Miscellaneous Food Manufacturing)

• Contracting O ice: U.S. Department of Justice, Federal Bureau of Prisons, Field Acquisition Office, on behalf of FCI Bastrop

(ii) Line Items and Quantities

Specific line-item numbers, items, quantities, and units of measure are provided in the attached requirements worksheets, which are an integral part of this solicitation package.

(iii) Description of Requirements

The U.S. Department of Justice requires subsistence items (milk) for FCI Bastrop. Full requirements, including specific descriptions of items, quantities, and units of measure, are detailed in the attached requirements worksheets.

(iv) Delivery and Acceptance

• Delivery Dates: Deliveries are required every week on Tuesday, commencing January 6, 2026.

• F.O.B. Point: Freight on Board destination.

• Delivery Address:

FCI Bastrop https://www.acquisition.gov/far/52.252-5 https://www.acquisition.gov/far/52.252-5 https://www.acquisition.gov/far/52.252-6

1341 Highway 95 North Bastrop, TX 78602

(v) Solicitation Provisions

This acquisition is Unrestricted for small business concerns. The full text of applicable provisions and clauses may be accessed electronically on the Acquisition.gov website.

The following FAR provisions apply to this acquisition:

• 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) (DEVIATION Nov 2025)

• 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) (DEVIATION Nov 2025) (See evaluation factors below)

• 52.204-7, System for Award Management—Registration (Nov 2025)

• 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007)

• 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation (JAN 2017)

• 52.225-2, Buy American Certificate (Nov 2025)

• 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation (FEB 2021)

Evaluation Factors:

The Government intends to make multiple awards based on pricing per line item to the responsible Quoter(s) providing the best value. Evaluation factors are: (1) Price (fair and reasonable); (2) Past Performance (Go/No-Go basis). Only offerors receiving a "Go" rating for past performance (based on timeliness and order accuracy) will be considered for award.

(vi) Contract Clauses

The following FAR and agency-specific clauses apply to this acquisition:

• 52.212-4, Terms and Conditions—Commercial Products and Commercial Services (Nov 2025)

• 52.203-17, Contractor Employee Whistleblower Rights (Nov 2025)

• 52.203-19, Prohibition on Requiring Internal Confidentiality Agreements (Nov 2025)

• 52.204-13, System for Award Management – Maintenance (Nov 2025)

• 52.209-6, Protecting the Government’s Interest When Subcontracting with Debarred/Suspended Contractors (Nov 2025)

• 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2025)

• 52.219-6, Small Business Set-Aside (Nov 2025)

• 52.222-3, Convict Labor (Nov 2025)

• 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Nov 2025)

• 52.222-35, Equal Opportunity for Veterans (Nov 2025)

• 52.222-36, Equal Opportunity for Workers with Disabilities (Nov 2025)

• 52.222-37, Employment Reports on Veterans (Nov 2025)

• 52.222-50, Combating Trafficking in Persons (Nov 2025)

• 52.225-1, Buy American-Supplies (Nov 2025)

• 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (Nov 2025)

• 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Nov 2025)

• 52.232-36, Payment by Third Party (Nov 2025)

• 52.233-3, Protest After Award (Nov 2025)

• 52.233-4, Applicable Law for Breach of Contract Claim (Nov 2025)

• JAR 2852.212-4, Contract Terms and Conditions, Commercial Items (Deviation)

• DOJ-08, Continuing Contract Performance During a Pandemic Influenza or Other National Emergency (Deviation)

(vii) Offer Submission and Point o Contact

The completed solicitation package must be returned no later than 10:00 a.m. EST on December 8th, 2025.

Vendors shall submit quotes only to the following point of contact via email:

• Point of Contact: Magdeline Mirabal-Lopez, Contracting Officer

• Email: mmirabal@bop.gov

No fax, hand-delivered, or mail-in quotes will be accepted. Quotes must be valid for 60 calendar days after the solicitation closes. Offerors are responsible for reading all solicitation documents; inquiries regarding information already provided in the documents will not receive a response.

(viii) Additional Information

All responsible sources may submit a quotation for consideration. All future information, amendments, awards, and cancellations related to this acquisition will be posted to the official U.S. government website for procurement information on SAM.gov. Interested parties are responsible for monitoring this site.

Awards over the Micro Purchase Threshold of $15,000 will result in a Firm-Fixed Price (FFP) Purchase Order requiring contractor signature acceptance within 48 hours of delivery.

Awards under $15,000 will be FFP Government Purchase Card transactions.

Entities must be registered in the System for Award Management (SAM). Information on how to register and manage your entity can be found on the official SAM.gov website.

15B50126Q00000008 Page 1 of 2

Section 1 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES

0001 Skim Milk, 1/2 Pints, Each

Dairy, Milk, Pasteurized, Nonfat, Skim, or Fat Free, No Flavor.

(CID A-A-20338A, Group I, Type D, Flavor 5 - No Flavor, Packaging size c or d, Agricultural practice (1 )). ½ pint containers.

Firm Fixed Price

PSC: 8945

Line Period of Performance: 01/02/2026 - 09/30/2026

Delivery Schedule:

Delivery Description:

Delivery Number: 1 Delivery Week Starting: 01/05/2026 Quantity: 24,000.000000

Delivery Address: Federal Bureau of Prisons FCI Bastrop 1341 Highway 95 North Bastrop, TX 78602

J. HENDERSON

JXHENDERSON@BOP.GOV

ITEM NO. SUPPLIES/SERVICES

0002 Skim Milk, 5 gallon bags

Dairy, Milk, Pasteurized, Nonfat, Skim, or Fat Free, No Flavor. (CID A-A-20338A, Group I, Type D, Flavor 5 - No Flavor, Packaging size j, Agricultural practice (1 )). 5 Gallon Containers for Milk Dispenser.

Delivery Schedule:

Delivery Description:

Delivery Number: 1 Delivery Required On:

Quantity: 540.000000

Delivery Address: Federal Bureau of Prisons FCI Bastrop 1341 Highway 95 North Bastrop, TX 78602

J. HENDERSON

JXHENDERSON@BOP.GOV

1.1 Contractor Information and Delivery Instructions

DELIVERY INSTRUCTIONS

FCI Bastrop DELIVERY SCHEDULE

Requirement: Subsistence - Milk

QUANTITY UNIT UNIT PRICE

24,000 EA $

QUANTITY UNIT UNIT PRICE

540 BG $

AMOUNT

AMOUNT

FCI Bastrop Food Service Department requires delivery of all products within 30 days after receipt of order {ARO).

Deliveries must be made between the hours of 7:30 am and 2:00 pm CST.

Federal holiday deliveries will not be accepted. Delivery schedules must be pre arranged with the receiving warehouse.

Upon Award, the Food Service Warehouse must be contacted prior to delivery for approval or adjustments in delivery schedule. Delivery schedules will be

15B50126Q00000008 Page 2 of 2 strictly enforced. Failure to deliver within the established time frame will be considered as nonconformance to the terms of the contract.

• All items will be closely inspected.

• All deliveries must be palletized.

• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.

• All canned goods must be delivered above 34 degrees F and not frozen.

• All frozen foods must be delivered at O degrees F or below. Any product that indicates prior thawing will be refused.

• All certified religious diet items must be marked with the Kosher Symbol on individual packages, or the item will be refused.

• Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.

• Some items may require thawing and cooking to determine specifications compliance.

• Items that fail to meet specifications will be refused.

• If the product is not accepted, in accordance with FAR 52.212-4 (a), "The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price."</li>

• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within two (2) weeks of noncompliance notification.

• If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.

• • DELIVERIES SHALL BEGIN AS OF, JANUARY 6TH, 2026 AND CONTINUE EVERY TUESDAY

THEREAFTER THROUGH THE END OF THE SECOND QUARTER OF FISCAL YEAR 2026,

WHICH IS AN ESTIMATE OF 12 WEEKS DELIVERY SCHEDULE. THE FIRST DELIVERY WILL

OCCUR ON JANUARY 6TH, 2026 THE FINAL DELIVERY WILL BE TUESDAY, MARCH 31ST,

2026. QUANTATIES WILL BE SPECIFIED PRIOR TO THE FIRST DELIVERY AND MAY BE

ADJUSTED WEEKLY BY THE AFSA.

• Milk will be delivered to:

1341 Highway 95 North Bastrop, TX 78602. Warehouse hours are Monday-Friday 7:30am-2pm, we are closed on Federal Holidays and weekends.

Items must meet specifications as indicated on the solicitation and award.

All items will be closely inspected prior to acceptance.

See FAR 52.212-4 (a) Inspection and Acceptance.

https://www.acquisition.gov/far/52.212-4 Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor's history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.

DELIVERIES AND PERFORMANCE

F.1 Delivery Schedule and Period of Performance (PoP)

FCI Bastrop Food Service Department requires recurring weekly deliveries of subsistence milk.

• Period of Performance: The initial period of performance shall cover the second quarter of Fiscal Year (FY) 2026, commencing January 6, 2026, and continuing every Tuesday thereafter, totaling twelve (12) weeks.

• Delivery Frequency: Weekly, every Tuesday.

• Delivery Time Frame: Deliveries must occur between 7:30 a.m. and 2:00 p.m.

Central Standard Time (CST).

• Federal Holidays: Deliveries will not be accepted on Federal Holidays.

• Delivery Location: All deliveries shall be made to:

FCI Bastrop Warehouse 1341 Highway 95 North Bastrop, TX 78602 (Warehouse hours are Monday-Friday, 7:30 a.m. – 2:00 p.m.; closed on Federal Holidays and weekends.)

F.2 Delivery Coordination and Enforcement

• Scheduling: Delivery schedules must be pre-arranged with the receiving warehouse staff.

• Adjustments: The Contractor must contact the Food Service Warehouse prior to any delivery for approval or necessary schedule adjustments.

• Enforcement: Delivery schedules will be strictly enforced. Failure to deliver within the established time frames will be considered non-conformance with contract terms.

F.3 Quantity Adjustments

Quantities for specific items will be provided prior to the first delivery and may be adjusted weekly by the Food Service Staff/Assistant Food Service Administrator (AFSA), based on the current needs of FCI Bastrop.

SECTION E: INSPECTION AND ACCEPTANCE

All items are subject to rigorous inspection prior to acceptance. Inspection and acceptance shall be in accordance with the clause FAR 52.212-4, Inspection and Acceptance (a), which states: "The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price."

E.1 Packaging and Palletization Requirements

• All deliveries must be palletized.

E.2 Temperature Requirements

• Non-Frozen Perishables (e.g., Milk): Must be delivered between 34°F and 41°F.

• Canned Goods: Must be delivered above 34°F and not frozen.

• Frozen Foods: Must be delivered at 0°F or below. Any product showing evidence of prior thawing will be refused.

E.3 Product Specifications and Religious Dietary Items

• All items must meet specifications detailed elsewhere in the solicitation and award document.

• Religious Diet Items (Kosher): All certified religious diet items must be clearly marked with the appropriate Kosher symbol on individual packages; otherwise, the item(s) will be refused.

E.4 Conditional Receipt and Disposition of Rejected Items

• Examination Period: Receipt of delivery may be considered conditional for a period of three (3) business days to allow for adequate examination, testing, thawing, and cooking to determine compliance with specifications.

• Vendor Responsibility for Nonconformance: Items that fail to meet specifications will be refused at the time of inspection or subsequently identified as unacceptable during the examination period. Unacceptable items must be picked up at the vendor's expense within two (2) weeks of noncompliance notification.

• Disposal: If rejected products are not retrieved within the two (2) week timeframe, they will be disposed of by warehouse staff, and the Government will not be liable for the cost of the disposed goods.

SECTION K: REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS (Tailored Language)

K.1 Past Performance Information

Contractor failure to meet established delivery schedules without an excusable delay, and/or failure to conform to contract specifications, will negatively affect the contractor's past performance history. This information may be used by the Government when making future award decisions and may result in a finding that the quoter is not a responsible source for future requirements.

CONTRACTOR’S INFORMATION SHEET

52.212-1 Instructions to Offerors—Commercial Products and

Commercial Services.

15B50126Q00000008

FCI Bastrop- Subsistence - Milk Fiscal Year 2026 Quarter 2

Name of Company: _______________________________

Address: _______________________________

Unique Entity ID: _______________________________

Cage Code: _______________________________

Point of contact name: _______________________________

Email Address: _______________________________

Phone Number: _______________________________