Combination Synopsis-Solicitation for Commercial Purchases.docx

COMBO SYNOPSIS SOLICITATION FOR COMMERCIAL ITEMS

1. Class Code: J066

2. NAICS Code: 811310

3. Subject: Sole-Source -- The Government requires a three (3) Year (base year plus two (2) option years) Standard Service Contract Subscription for maintenance of a Government-owned Rigaku MicroMax 007 HFM X-ray generator (SN: JD241604) and integrated Haskris WW2 water chiller subcomponent (SN: HB26373).

4. Solicitation Number: W911QX-25-Q-0096

5. Set-Aside Code: N/A

6. Response Date: Five (5) business days after posting due via email to both the Primary and Secondary Point of Contact listed in the https://SAM.gov webpage for this combined synopsis-solicitation.

7. Place of Delivery/Performance:

U.S. Army Research Laboratory

8.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

INTENT TO SOLICIT ONLY ONE SOURCE

The proposed contract action is for supplies or services for which the Government is soliciting and negotiating with only one source under the authority of FAR 13.106-1(b)(1)(i). The name of the company the Government intends to award a contract to is Rigaku Americas Corporation located at 9009 New Trails Drive, The Woodlands, TX 77381. This notice of intent is not a request for competitive proposals. However, the Government will consider all proposals received prior to the closing date and time of this solicitation

(ii) The solicitation number is W911QX-25-Q-0096 This acquisition is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03, effective 17 January 2025.

(iv) The associated NAICS code is 811310. The small business size standard is $12,500,000.00.

(v) The following is a list of contract line item number(s) and items, quantities and units of measure, (including option(s), if applicable):

CLIN 0001 (Base Effort) – Quantity (Qty) One (1) Job; One Year Standard Service Contract for maintenance of a Government-owned Rigaku MicroMax 007 HFM X-ray generator and integrated Haskris WW2 water chiller subcomponent; Coverage Includes: Parts, Labor

CLIN 0002 (Option Effort) – Quantity (Qty) One (1) Job; One Year Standard Service Contract for maintenance of a Government-owned Rigaku MicroMax 007 HFM X-ray generator and integrated Haskris WW2 water chiller subcomponent; Coverage Includes: Parts, Labor

CLIN 0003 (Option Effort) – Quantity (Qty) One (1) Job; One Year Standard Service Contract for maintenance of a Government-owned Rigaku MicroMax 007 HFM X-ray generator and integrated Haskris WW2 water chiller subcomponent; Coverage Includes: Parts, Labor

(vi) Description of requirements:

See the attached Performance Work Statement (PWS) for an extended description or the requirement:

(vii) Contract services required to begin by 01 May 2025. Any/all contract deliverables shall be made to 6375 Johnson Rd, Building 321, Aberdeen Proving Ground, MD, 21005, truck shipments are accepted Monday through Friday (except holidays) from 8:00 AM to 3:30 PM only at Logistics Warehouse, Building 321, 6375 Johnson Road, Aberdeen Proving Ground, MD 21005. The FOB point is the Destination.

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. The following addenda have been attached to this provision: None

(ix) The provision at FAR 52.212-2, Evaluation - Commercial Items is applicable to this acquisition. The specific evaluation criteria to be included in paragraph (a) of that provision are as follows: N/A

(x) Offerors shall include a completed copy of the provision at FAR 52.212-3 (with its Alternate I), Offeror Representations with its offer.

(xi) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda have been attached to this clause: None

(xii) The clause at 52.212-5 (MAR 2025) (DEVIATION 2025-O0003), Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items and the selected clauses listed in DFARS 212.301 Solicitation provisions and Contract Clauses for the Acquisition of Commercial Items, applies to this acquisition. The following additional FAR/DFARS clauses cited in this clause are applicable:

FAR:

52.204-10: REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (OCT 2018).

52.204-27: PROHIBITION ON A BYTDANCE COVERED APPLICATION

52.209-6: PROTECTING THE GOVERNMENT’ INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (NOV 2021)

52.219-28: POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (SEP 2021)

52.222-3, CONVICT LABOR (JUN 2003)

52.222-19, CHILD LABOR--COOPERATION WITH AUTHORITIES AND REMEDIES (JAN 2022)

52.222-36: AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES (JUL 2014)

52.222-50: COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.223-20: AEROSOLS (MAY 2024)

52.223-23: SUSTAINABLE PRODUCTS AND SERVICES (MAY 2024)

52.225-13: RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.226-8: ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (MAY 2024) 52.232-33: PAYMENT BY ELECTRONIC FUNDS TRANSFER—CENTRAL CONTRACTOR REGISTRATION (OCT 2018)

DFARS:

*252.203-7005: REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (NOV 2011)

252.204-7004: DOD ANTITERRORISM AWARENESS FOR CONTRACTORS (JAN 2023)

*252.204-7016: Covered Defense Telecommunications Equipment or Services—Representation (DEC 2019) *252.204-7017: PROHIBITION ON THE ACQUISITON OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES—REPRESENTATION (DEC 2019) 252.204-7018: PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES (JAN 2021)

252.204-7022: EXPEDITING CONTRACT CLOSEOUT (MAY 2021)

252.223-7008: PROHIBITION OF HEXAVALENT CHROMIUM (JUN 2013)

252.225-7007: PROHIBITION ON ACQUISITION OF CERTAIN ITEMS FROM COMMUNIST CHINESE MILITARY COMPANIES (DEC 2018)

252.225-7012: PREFERENCE FOR CERTAIN DOMESTIC COMMODITIES (DEC 2017)

252.225-7052: RESTRICTION ON THE ACQUISITION OF CERTAIN MAGNETS AND TUNGSTEN (JAN 2023) *252.225-7055: REPRESENTATION REGARDING BUSINESS OPERATIONS WITH THE MADURO REGIME (MAY 2022) 252.225-7056: PROHIBITION REGARDING BUSINESS OPERATIONS WITH THE MADURO REGIME (JAN 2023)

252.232-7010: LEVIES ON CONTRACT PAYMENTS (DEC 2006)

252.237-7010: PROHIBITION ON INTERROGATION OF DETAINEES BY CONTRACTOR PERSONNEL (JAN 2023)

252.244-7000: SUBCONTRACTS FOR COMMERCIAL ITEMS (NOV 2023)

252.246-7008: SOURCES OF ELECTRONIC PARTS (MAY 2018)

252.247-7023: TRANSPORTATION OF SUPPLIES BY SEA (FEB 2019)

(xiii) The following additional contract requirement(s) or terms and conditions apply (full text of all FAR/DFARS clauses that contain fill-in information, as well as all local clauses, can be found in the attached Provisions and Clauses Full-Text document):

FAR PROVISIONS:

52.204-7: SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-16: COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

52.204-20: PREDECESSOR OF OFFEROR (AUG 2020)

52.204-24: REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 52.204-26: COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (OCT 2020)

52.252-1: SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

FAR/DFARS CLAUSES:

52.204-13: SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-18: COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.204-21: BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV 2021) 52.204-25: PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

52.204-27: PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.213-2 INVOICES (APR 1984)

52.232-39: UNEFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (NOV 2021)

52.233-1: DISPUTES – ALTERNATE I (MAY 2014)

52.233-3: PROTEST AFTER AWARD (AUG 1996)

52.233-4: APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2024)

52.243-1: CHANGES—FIXED PRICE (AUG 1987)

52.247-34: F.O.B. DESTINATION (NOV 1991)

52.252-2: CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.252-6: AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

252.203-7000: REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2011)

252.203-7002: REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013)

252.204-7003: CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992)

252.204-7012: SAFEGUARDING COVERDED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING (DEC 2019)

252.211-7003: ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR 2022)

252.225-7048: EXPORT-CONTROLLED (JUNE 2013)

252.232-7003: ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (DEC 2018)

252.232-7006: WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

252.243-7001: PRICING OF CONTRACT MODIFICATIONS (DEC 1991)

ADELPI LOCAL INSTRUCTION PROVISIONS:

EXCEPTIONS IN PROPOSAL

AWARD OF CONTRACT

ADELPHI CONTR. DIVISION URL

FOREIGN NATIONALS PERFORMING

PAYMENT TERMS

ADELPHI LOCAL INSTRUCTION CLAUSES:

ACC - APG POINT OF CONTACT

TECHNICAL POINT OF CONTACT

INTENT TO SOLICIT ONLY ONE SOURCE

TYPE OF CONTRACT

GOVERNMENT INSPECTION AND ACCEPTANCE

TAX EXEMPTION CERTIFICATE (ARL)

PAYMENT INSTRUCTIONS

SUPERVISION OF EMPLOYEES

WORK HOURS

ID OF CONTRACTOR EMPLOYEES

GOV’T-CONTRACTOR RELATIONSHIPS

NON-PERSONAL SERVICES

DFARS COMMERCIAL CLAUSES

(xiv) This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as N/A

(xv) The following notes apply to this announcement:

a.In accordance with FAR 32.003, contract financing cannot be provided for this acquisition.

(xvi) Offers are due on five (5) business days after solicitation posting, by 11:59 AM Eastern Standard Time via email to Primary Point of Contact: Melissa Murphy: melissa.m.murphy20.civ@army.mil and Secondary Point of Contact:, Thomas Jurgens, thomas.c.jurgens.ctr@army.mil.

(xvii) For information regarding this solicitation, please contact Primary Point of Contact: Melissa Murphy: melissa.m.murphy20.civ@army.mil and Secondary Point of Contact:, Thomas Jurgens, thomas.c.jurgens.ctr@army.mil.

Contracting Officer:

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PWS (RIGAKU).doc Performance Work Statement (PWS)

Equipment Maintenance Contract for Rigaku X-ray Generator & Haskris Water Chiller

26 March 2025

C.1 Background

The Army Research Laboratory (ARL) owns and operates a “MicroMax 007HF” X-ray generator manufactured by Rigaku Americas Corporation and connected water chiller manufactured by Haskris Corporation. This equipment is used in conjunction with mission and customer-funded research and development within the Weapons and Materials Research Directorate of ARL. In order for the equipment to operate at or above the original specifications and at or above a level required for completion of ARL mission and customer-funded research, the equipment requires periodic and emergency service.

C.2 Objective

The objective of this PWS is to define the terms of an equipment maintenance contract that will enable the ARL X-ray generator and water chiller to be maintained at or above the specifications required by ARL for the completion of mission and customer-funded research, as defined by ARL.

C.3 Requirement

C.3.1 The Contractor shall provide an authorized service for twelve (12) months for the base year and two (2) options years. The Contractor shall provide routine maintenance on the Rigaku MicroMax 007HF X-ray generator and associated Haskris water chiller. The Contractor shall maintain the equipment in operable condition.

C.3.2 Instrument Components. The Contractor shall provide maintenance support in accordance with the associated Original Equipment Manufacturer (OEM) coverage agreement for each of the following components of the equipment:

1. MM007 HFM X-ray generator, SN: JD241604

2. Haskris WW2 water chiller, SN: HB26373

C.3.2 The Contractor shall provide one (1) preventative maintenance visits per year and unlimited emergency service visits during the contract period. Coverage includes all labor time, travel time, and living expenses for emergency or planned on-site repair. Repair hours are Monday through Friday 8:00 A.M. to 5:00 P.M. Saturdays, Sundays and Contractor-recognized holidays are excluded.

C.3.3 The Contractor shall provide one (1) rebuild of the rotating anode, including anode rebuild kit, Cu anode cup, balancing, labor, and shipping, per contract period.

C.3.4 The Contractor shall include all non-consumable parts required for service and repairs.

C.3.5 The Contractor shall ensure prior to an on-site visit, all required data or other information is obtained before travel. This information aids in synchronizing materials support, and in many cases, problems can be rectified over the phone, minimizing equipment downtime.

C.3.6 The Contractor shall respond within four (4) hours via telephone. Service requiring on-site visits to repair unusable systems shall occur within 48 hours from the conclusion of the telephone response, subject to circumstances beyond the Contractor’s reasonable control.

C.3.7 The Contractor shall ensure availability technical support by phone, during standard business hours Monday through Friday, excluding recognized holidays.

C.4 ARL AT-OPSEC Requirement

C.4.1 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204.9. Personal Identify Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.4.2 For contractors that DO NOT require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation facility access and local Security policies and procedures (provided by Government Representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Contracting Officer:

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