college of dupage new bid date 2027-b0002addendum2.pdf

Procurement Services

425 Fawell Boulevard Glen Ellyn, Illinois 60137-6599

PHONE (630) 942-2355

FAX (630) 942-4322

BID NO. 2027-B0002

INSTALLATION OF A CONCRETE SLAB WITH BOILER AND RADIANT HEAT AND

SOLAR ARRAY FOR A NEW GREENHOUSE

ADDENDUM NO. 2

AUGUST 19, 2026

This addendum is being issued to update the specifications and provide additional information.

This information becomes part of the Bid Documents upon receipt. Please review and incorporate into your Bid accordingly.

For which Bids are scheduled to be received on Wednesday, August 26, 2026 September 9, 2026, no later than 1:00 p.m., Central Time.

The signed Addendum acknowledgment is required to be returned with your Bid no later than the due date set forth for this Invitation to Bid.

Below are clarifications to this bid:

A. CLARIFICATIONS

1. Bid Due Date and Time

Change From: Wednesday, August 26, 2026 at 1:00 p.m. Central Time

Change To: Wednesday, September 9, 2026 at 1:00 p.m. Central Time

2. Requests for Information/Clarification

Change From: Questions must be submitted in writing and be directed via email to the Procurement Services at purchasing@cod.edu no later than Thursday, July 30, 2026, by 12:00 p.m. Central Time

Change To: Questions must be submitted in writing and be directed via email to the Procurement Services at purchasing@cod.edu no later than Monday, August 24, 2026, by 12:00 p.m. Central Time

B. CLARIFICATIONS

1. Replace Bid Cover Page with attached Revised Cover Page CP-A.

2. Replace Page 2 with attached Revised Page 2-A.

3. Replace Page 3 with attached Revised Page 3-A.

4. Replace Page 5 with attached Revised Page 5-A.

5. Replace Page 12 with attached Revised Page 12-A.

C. ATTACHMENTS

1. Attachment A: Revised Cover Page CP-A

2. Attachment B: Revised Page 2-A

3. Attachment C: Revised Page 3-A

4. Attachment D: Revised Page 5-A

5. Attachment E: Revised Page 12-A

BID NO. 2027-B0002

SOLAR ARRAY FOR A NEW GREENHOUSE

ADDENDUM NO. 2

AUGUST 19, 2026

This signed Addendum is required to be returned with your Bid no later than the due date set forth for this Invitation to Bid. If you have already submitted your Bid, please submit this signed form via email to purchasing@cod.edu.

All issued addenda must be signed and returned to the College as per the instructions in the addenda or bid will not be accepted.

You can submit this completed addendum to the Procurement Services Office by one of the means below:

1. If you have not yet submitted your bid please sign this addendum and include with your sealed bid.

2. If you have already submitted your bid, please sign and return to Procurement Services via email at purchasing@cod.edu no later than the scheduled bid deadline. We will make sure it accompanies your bid.

You also have the option of withdrawing your bid, if necessary.

ACKNOWLEDGEMENT:

I HAVE RECEIVED THIS ADDENDUM NO.________

Company Name:

Address:

Authorized Signature:

ATTACHMENT A:

REVISED COVER PAGE CP-A

CP-A

BIDDER: _____________________

COMMUNITY COLLEGE DISTRICT NO. 502

BID NUMBER: 2027-B0002

SOLAR ARRAY FOR A NEW GREENHOUSE

BIDS DUE: WEDNESDAY, AUGUST 26, 2026 SEPTEMBER 9, 2026, AT 1:00 P.M.

CENTRAL TIME

In the event of College closure due to inclement weather, bid deadline will be extended to the next business day at the same time.

RETURN BIDS TO: COLLEGE OF DUPAGE PROCUREMENT SERVICES

INSTITUTIONAL RESOURCE CENTER (IRC), ROOM 1001

425 FAWELL BLVD.

GLEN ELLYN, ILLINOIS 60137

ATTENTION: BID NO. 2027-B0002

Issue Date: July 15, 2026

ISSUED BY THE COLLEGE OF DUPAGE PROCUREMENT SERVICES

ATTACHMENT B:

REVISED PAGE 2-A

2-A

Bid No. 2027-B0002

Procurement Services 425 Fawell Boulevard Glen Ellyn, Illinois 60137-6599 http://www.cod.edu Phone (630) 942-2217

July 15, 2026

INVITATION FOR BID

Sealed bids for the Installation of a Concrete Slab with Boiler and Radiant Heat and Solar Array for a New Greenhouse will be received Monday through Friday, between the hours of 8:00 a.m. to 5:00 p.m.

Central Time by the College of DuPage, District 502, at the Office of the Procurement Manager, Institutional Resource Center (IRC) Building, Room 1001, 425 Fawell Blvd., Glen Ellyn, IL 60137, until Wednesday, August 26, 2026 September 9, 2026, at 1:00 p.m. Central Time, at which time they will be publicly opened. In the event of College closure due to inclement weather, bid deadline will be extended to the next business day at the same time.

Any bid received after the date and time stated above will be returned unopened. College of DuPage shall not be responsible for bids that are not received at the specific office location indicated above by the stated deadline. Failure by a delivery service company or person to meet the deadline will not excuse the Respondent from the deadline requirement. It is solely, the bidder’s responsibility, to ensure that adequate time is allowed for timely and accurate delivery.

Prices offered shall be F.O.B. Destination, College of DuPage, 425 Fawell Blvd., Glen Ellyn, IL 60137.

Prices must be firm. No bids will be accepted on the basis of a price prevailing at the time of shipment.

The award(s) of the contract will be made to the lowest responsible and qualified bidder whose bid complies with all the requirements prescribed. Brand or trade names in bid specifications are used for identification purpose only.

Respondents may download the Bid in addition to any future addenda from the College’s Procurement website at the following URL address: http://cod.edu/about/purchasing/requests/index.aspx.

No bid shall be withdrawn for a period of ninety (90) days after the bid opening date without the consent of the College.

ATTACHMENT C:

REVISED PAGE 3-A

3-A

LEGAL NOTICE

BID NOTICE

No. 2027-B0002

The College of DuPage is accepting sealed bids for the Installation of a Concrete Slab with Boiler and Radiant Heat and Solar Array for a New Greenhouse. Bid documents may be downloaded from the Procurement Website at www.cod.edu/about/purchasing/requests by clicking on the link for this bid and following the instructions.

Bids are due Monday through Friday, between the hours of 8:00 a.m. to 5:00 p.m. Central Time to the College of DuPage Procurement Services in the Institutional Resource Center (IRC) Building, Room 1001, 425 Fawell Blvd., Glen Ellyn, IL 60137 up to and no later than Wednesday, August 26, 2026 September 9, 2026, at 1:00 p.m. Central Time, at which time they will be publicly opened.

A Pre-Bid Conference is scheduled via Zoom for Wednesday, July 22, 2026, at 10:00 a.m. Central Time.

A Site Visit is scheduled at the College for Tuesday, July 28, 2026, at 10:00 a.m. Central Time. The Pre- Bid Conference and Site Visit are not mandatory, but highly recommended.

A Bid Security in the form of a bid bond, cashier’s check or certified check in the amount of fifteen percent (15%) of the total base bid is required for this project.

Prevailing Wage Rates will apply to this project. Refer to the IDOL website for current DuPage County rates.

The College of DuPage is committed to the economic development of disadvantaged business enterprises;

qualified Minority, Women, and Persons with Disabilities Owned Businesses are highly encouraged to participate

College of DuPage Board of Trustees Reserves the right to reject any and all responses. This invitation is issued in the name of the Board of Trustees of College of DuPage, Community College District 502, Glen Ellyn, Illinois.

ATTACHMENT D:

REVISED PAGE 5-A

5-A

BID SUBMISSION CHECKLIST

Things to Remember When Submitting a Response to an Invitation to Bid for the

College of DuPage

1. Read the entire document. In your review, note critical items such as: blackout period, required goods and services, submittal dates, submission requirements, etc.

2. Note the contact information provided. The Procurement Services Office Buyer at purchasing@cod.edu is the single point of contact for this Invitation to Bid and is the only person with whom you are allowed to communicate regarding this bid. This person is an excellent source of information for any questions you may have.

3. Take advantage of the “question and answer” period. Submit your questions to Procurement Services by the date in the Invitation to Bid and view the answers given in the formal addenda issued for the Invitation to Bid. All addenda issued for an Invitation to Bid will be emailed to each company that downloaded the bid documents and will include all questions asked and answered concerning the Invitation to Bid. Please ensure when downloading the bid documents, you use a valid email address.

4. Do not alter, add to, or delete and part of the Bid documents without prior approval.

Please refer to the section titled Exceptions for instruction on how to request a deviation to the original Invitation to Bid.

5. Ensure all Addenda are signed. Before submitting your response, check the College Procurement website at http://www.cod.edu/about/purchasing/requests/index.aspx to see whether any addenda were issued for this Bid request. If so, you must submit a signed copy of the addenda along with your bid response.

6. Review and read the bid document again to make sure you have addressed all requirements.

*Bids will not be accepted if Sections 5, 6, 7, and 8 are not completed. (Please note there are two (2) signature lines in Section 8 that must be signed.)

*If your company is a Certified Women-Owned, Minority-owned, or Persons with Disability-owned business, please include a copy of any and all certifications.

7. Submit your response on time. Note the date and time listed on the front page of the Invitation to Bid and be sure to submit all required items on time. Late responses will not be accepted and will be returned, unopened. Ensure the box (s) containing your proposal is appropriately labeled. Please allow adequate time for delivery to Procurement Services.

8. Important dates to know:

• Bid Publication Date - Wednesday, July 15, 2026

• Pre-Bid Meeting - Wednesday, July 22, 2026, at 10:00 a.m. Central Time

• Site Visit - Tuesday, July 28, 2026, at 10:00 a.m. Central Time

• Questions Due – Thursday, July 30, 2026 , Monday, August 24, 2026 by 12:00 p.m.

Central Time

• Bids Due – Wednesday, August 26, 2026 September 9, 2026, at 1:00 p.m. Central Time

• Target Board Approval Date – Thursday, September 17, 2026

ATTACHMENT E:

REVISED PAGE 12-A

12-A

A. SITE VISIT: A Site Visit is scheduled for Tuesday, July 28, 2026, at 10:00 a.m. Central Time.

The Site Visit is not mandatory, but highly recommended. Prospective bidders should meet at the location indicated below. See Campus Map in Attachment A for Site Visit location.

Date: Tuesday, July 28, 2026, at 10:00 a.m. Central Time Location: College of DuPage

425 Fawell Boulevard Institutional Resource Center (IRC) Building, Room 1001 Glen Ellyn, IL 60137

2.4 REQUESTS FOR INFORMATION/CLARIFICATION

If any firm submitting a bid for this solicitation is in doubt as to the true meaning of the specifications or other documents or any part thereof, bidder shall request clarification from the Procurement Services.

Questions must be submitted in writing and be directed via email to the Procurement Services at purchasing@cod.edu no later than Thursday, July 30, 2026 Monday, August 24, 2026 by 12:00 p.m.

Central Time. Questions for which answers are provided will be communicated to all registered recipients of bid documents via addendum. All issued addenda must be signed and returned to the College as per the instructions in the addenda or bid will not be accepted.

2.5 BID DEADLINE AND SUBMISSION

To be assured of consideration, Bids must be received Monday through Friday, between the hours of 8:00 a.m. to 5:00 p.m. Central Time by the College of DuPage Procurement Services in the Institutional Resource Center (IRC) Building, Room 1001, 425 Fawell Blvd., Glen Ellyn, IL 60137, no later than Wednesday, August 26, 2026 September 9, 2026, at 1:00 p.m. Central Time. See Attachment A for the location of the Institutional Resource Center (IRC) Building.

Late bids will not be considered. Failure by a delivery service company or person to meet the deadline will not excuse the Bidder from the deadline requirement. It is solely the Bidder’s responsibility to ensure that adequate time is allowed for timely, accurate delivery and that the Bid is received as required.

All Bidders shall submit one (1) sealed original hard copy, and one (1) flash drive containing all completed documents of the Bid.

Bids must be in a sealed envelope and delivered to:

College of DuPage Procurement Services Institutional Resource Center (IRC) Building, Room 1001 425 Fawell Blvd.

Glen Ellyn, Illinois 60137 Attention: Bid No. 2027-B0002

Bids must be received by the date and hour of the Bid Opening as shown in the legal advertisement. The sealed envelope submitted by the Bidder shall carry the following information on the face of the envelope:

Bidder's name, address, Bid Notice Number, advertised date of Bid Opening and the hour designated for Bid Opening as shown in the legal advertisement. Unless otherwise stated, all blank spaces on the bid forms shall be fully completed. Bidder bears all responsibility for error or omissions in the submission of the Bid