college of dupage 2027-b0004cleaningofinteriorandexteriorwindows.pdf

BIDDER: _____________________

COMMUNITY COLLEGE DISTRICT NO. 502

BID NUMBER: 2027-B0004

INTERIOR AND EXTERIOR WINDOW WASHING SERVICES FOR THE COLLEGE OF

DUPAGE MAIN CAMPUS AND THREE (3) REGIONAL CENTERS

BIDS DUE: THURSDAY, AUGUST 27, 2026 AT 1:00 P.M. CENTRAL TIME

In the event of College closure due to inclement weather, bid deadline will be extended to the next business day at the same time.

RETURN BIDS TO: COLLEGE OF DUPAGE PROCUREMENT SERVICES

INSTITUTIONAL RESOURCE CENTER (IRC), ROOM 1001

425 FAWELL BOULEVARD

GLEN ELLYN, ILLINOIS 60137

ATTENTION: BID NO. 2027-B0004

Issue Date: August 5, 2026

ISSUED BY THE COLLEGE OF DUPAGE PROCUREMENT SERVICES

Bid No. 2027-B0004

Procurement Services 425 Fawell Boulevard Glen Ellyn, Illinois 60137-6599 http://www.cod.edu

PHONE (630) 942-2217

August 5, 2026

INVITATION FOR BID

Sealed bids for Interior and Exterior Window Washing Services for the College of DuPage Main Campus and Three (3) Regional Centers will be received between the hours of 8:00 a.m. to 5:00 p.m.

Central Time by the College of DuPage, District 502, at the Office of the Procurement Manager, Institutional Resource Center (IRC) Building, Room 1001, 425 Fawell Blvd., Glen Ellyn, IL 60137, until Thursday, August 27, 2026 at 1:00 p.m. Central Time, at which time they will be publicly opened. In the event of College closure due to circumstance outside of the College’s control, the bid deadline will be extended to the next business day at the same time.

Any bid received after the date and time stated above will be returned unopened. College of DuPage shall not be responsible for bids that are not received at the specific office location indicated above by the stated deadline. Failure by a delivery service company or person to meet the deadline will not excuse the respondent from the deadline requirement. It is solely, the bidder’s responsibility, to ensure that adequate time is allowed for timely and accurate delivery.

Prices offered shall be F.O.B. Destination, College of DuPage, 425 Fawell Blvd., Glen Ellyn, IL 60137.

Prices must be firm. No bids will be accepted on the basis of a price prevailing at the time of shipment.

The award(s) of the contract will be made to the lowest responsible and qualified bidder whose bid complies with all the requirements prescribed. Brand or trade names in bid specifications are used for identification purpose only.

Respondents may download the Bid in addition to any future addenda from the College’s Procurement website at the following URL address: http://cod.edu/about/purchasing/requests/index.aspx

No bid shall be withdrawn for a period of ninety (90) days after the bid opening date without the consent of the College.

LEGAL NOTICE

BID NOTICE

No. 2027-B0004

The College of DuPage is accepting sealed bids for Interior and Exterior Window Washing Services for the College of DuPage Main Campus and Three (3) Regional Centers. Bid documents may be downloaded from the Procurement Website at www.cod.edu/about/purchasing/requests by clicking on the link for this bid and following the instructions.

Bids will be received between the hours of 8:00 a.m. to 5:00 p.m. Central Time to the College of DuPage Procurement Services in the Institutional Resource Center (IRC) Building, Room 1001, 425 Fawell Blvd., Glen Ellyn, IL 60137 up to and no later than Thursday, August 27, 2026 at 1:00 p.m. Central Time at which time they will be publicly opened. In the event of College closure due to inclement weather, bid deadline will be extended to the next business day at the same time.

A Pre-Bid Conference is scheduled via Zoom for Wednesday, August 12, 2026 at 11:00 a.m. Central Time. The Pre-Bid Conference is not mandatory, but highly recommended.

The College of DuPage is committed to the economic development of disadvantaged business enterprises;

qualified Minority, Women, and Persons with Disabilities Owned Businesses are highly encouraged to participate

College of DuPage Board of Trustees Reserves the right to reject any and all responses. This invitation is issued in the name of the Board of Trustees of College of DuPage, Community College District 502, Glen Ellyn, Illinois.

Table of Contents

1.0 GENERAL INFORMATION

1.1 DEFINITIONS

1.2 BIDS TO CONFORM TO REQUIREMENTS OF LEGAL ADVERTISING

1.3 COMPLIANCE

1.4 COMPLIANCE WITH LAWS - PUBLIC CONTRACTS

1.5 REGULATIONS

1.6 BID MODIFICATIONS

1.7 PRICES FIRM

1.8 AWARD OF CONTRACT

1.9 CONSIDERATION OF BIDS

1.10 COMPETENCY OF BIDDER

1.11 BIDDER WARRANTIES

1.12 PAYMENT TERMS

1.13 PAYMENT REMITTANCE

1.14 CASH BILLING DISCOUNTS

1.15 LOCAL BUSINESS PREFERENCE

1.16 EQUAL EMPLOYMENT OPPORTUNITY

1.17 TAX EXEMPTION

1.18 HOLD HARMLESS CLAUSE

1.19 CONTRACTORS LIABILITY INSURANCE

1.20 PREVAILING WAGE ACT

1.21 BUSINESS ENTERPRISE PROGRAM

2.0 INSTRUCTIONS TO BIDDERS

2.1 OUTSIDE DOCUMENT DISCLAIMER

2.2 BLACKOUT PERIOD

2.3 PRE-BID MEETING

2.4 REQUESTS FOR INFORMATION/CLARIFICATION

2.5 BID DEADLINE AND SUBMISSION

2.6 EXCEPTIONS

2.7 ERROR IN BID

2.8 WITHDRAWAL OF BIDS

2.9 NOTICES

2.10 BID DEPOSIT

2.11 PERFORMANCE AND PAYMENT BOND

3.0 BID SPECIFICATIONS

3.1 SCOPE OF WORK

3.2 SERVICES

3.3 SITE VISITS

3.4 TERM OF SERVICE

3.5 CONTRACT RENEWAL ESCALATION

3.6 WORK SCHEDULE

3.7 WORK LOCATIONS

3.8 CLEANING OF INTERIOR AND EXTERIOR GLASS SURFACES

3.9 ADDITIONAL REQUIREMENTS

3.10 CONTRACTOR RESPONSIBILITIES

3.11 WORKING HOURS

3.12 PROTECTION OF WORK DAMAGES AND REPAIRS

3.13 CLEAN-UP

3.14 PREVAILNG WAGES

3.15 REFERENCES

4.0 BID FORM

5.0 BUSINESS ENTERPRISE PROGRAM

6.0 CERTIFICATIONS **Required**

7.0 SIGNATURE PAGE **Required**

8.0 CONFLICT OF INTEREST DISCLOSURE AND NON-COLLUSION FORM **Required**

EXHIBIT A – CAMPUS MAP

EXHIBIT B - PREVAILING WAGE FORM

EXHIBIT C - SAMPLE SMALL PROJECTS AGREEMENT

EXHIBIT D - DRAWINGS: MAIN CAMPUS - EAST

EXHIBIT E - DRAWINGS: MAIN CAMPUS – WEST

EXHIBIT F - DRAWINGS: NAPERVILLE CENTER

EXHIBIT G - DRAWINGS: CAROL STREAM CENTER

EXHIBIT H - DRAWINGS: WESTMONT CENTER

BID SUBMISSION CHECKLIST

Things to Remember When Submitting a Response to an Invitation to Bid for the

College of DuPage

1. Read the entire document. In your review, note critical items such as: blackout period, required goods and services, submittal dates, submission requirements, etc.

2. Note the contact information provided. The Procurement Services Office Buyer at purchasing@cod.edu is the single point of contact for this Invitation to Bid and is the only person with whom you are allowed to communicate regarding this bid. This person is an excellent source of information for any questions you may have.

3. Take advantage of the “question and answer” period. Submit your questions to Procurement Services by the date in the Invitation to Bid and view the answers given in the formal addenda issued for the Invitation to Bid. All addenda issued for an Invitation to Bid will be emailed to each company that downloaded the bid documents and will include all questions asked and answered concerning the Invitation to Bid. Please ensure when downloading the bid documents, you use a valid email address.

4. Do not alter, add to, or delete and part of the Bid documents without prior approval.

Please refer to the section titled Exceptions for instruction on how to request a deviation to the original Invitation to Bid.

5. Ensure all Addenda are signed. Before submitting your response, check the College Procurement website at http://www.cod.edu/about/purchasing/requests/index.aspx to see whether any addenda were issued for this Bid request. If so, you must submit a signed copy of the addenda along with your bid response.

6. Review and read the bid document again to make sure you have addressed all requirements.

*Bids will not be accepted if Sections 4, 5, 6, 7, and 8 are not completed. (Please note there are two (2) signature lines in Section 8 that must be signed.)

*If your company is a Certified Women-Owned, Minority-owned, or Persons with Disability-owned business, please include a copy of any and all certifications.

7. Submit your response on time. Note the date and time listed on the front page of the Invitation to Bid and be sure to submit all required items on time. Late responses will not be accepted.

It is the sole responsibility of the Respondent to ensure that adequate time is allowed for timely and accurate submission and that the Bid is received as required.

8. Important dates to know:

• Bid Publication Date – Wednesday, August 5, 2026

• Pre-Bid Meeting – Wednesday, August 12, 2026 at 11:00 a.m. Central Time

• Questions Due – Thursday, August 13, 2026 by 12:00 p.m. Central Time

• Bids Due – Thursday, August 27, 2026 at 1:00 p.m. Central Time

• Target Board Approval Date – Thursday, September 24, 2024

1.0 GENERAL INFORMATION

1.1 DEFINITIONS

A. BIDDER shall mean the individual or business entity submitting a Bid to supply any or all of the services or goods required by the Bid Documents.

B. BID shall mean the Bid Documents as completed by the Bidder which constitutes the Bidder's offer.

C. CONTRACT shall mean the agreement between the College and Contractor as set forth in the Bid Documents and as awarded by the College of DuPage Board of Trustees.

D. BID DOCUMENTS shall mean collectively the Instructions to Bidders, General Conditions, Special Conditions, Specifications, Attachments, and Addenda, if any, Bid, Site Inspection Certificate, Contractor Certifications and Forms for Minority Participation. The above documents shall be considered as one integrated document setting forth the obligations of the parties.

E. CONTRACTOR shall mean the individual or business entity submitting a Bid and to whom the College of DuPage Board of Trustees awards the Contract.

F. COLLEGE shall mean the College of DuPage, Community College District No. 502, a body politic and corporate of the State of Illinois.

G. DIRECTOR shall mean the person or persons authorized by the College to act in connection with this Contract. Such authorization shall not include any power to change the scope of the Contract or to obligate the College to pay additional sums beyond the amount of the Contract awarded by the College of DuPage Board of Trustees.

H. PROCUREMENT MANAGER shall mean the Procurement Manager of the College of DuPage.

I. SPECIFICATIONS shall mean the description of the required services, Contract Goods, equipment, personnel, volume and use statistics and all requirements for the scope of work set forth in the Bid Documents.

1.2 BIDS TO CONFORM TO REQUIREMENTS OF LEGAL ADVERTISING

The College will not entertain or consider any Bid responses: (i) received after the exact time specified in the legal advertisements; (ii) not accompanied by the required bid deposit/bond, if required; or (iii) in any other way failing to comply fully with the conditions stated in the legal advertisement.

1.3 COMPLIANCE

Submissions under this Invitation to Bid shall be for items at least equal to or better than the quality and performance characteristics stated herein. The burden of proof that product and services meet specifications shall be documented by the bidder and be provided as part of the submitted bid. Failure to provide complete documentation of the product compliance with specifications required may result in bid rejection.

1.4 COMPLIANCE WITH LAWS - PUBLIC CONTRACTS

This Contract is a competitively bid public contract of the College of DuPage subject to laws and ordinances governing public contracts. The Bidder shall at all times observe and comply with all laws, ordinances, regulations and codes of the Federal, State and other local government agencies which may in any manner affect the preparation of the Bid or the performance of the Contract. If the Bidder observes that any of the Bid Documents are at variance therewith, it shall promptly notify the Procurement Manager in writing and necessary changes shall be effected by appropriate modification.

1.5 REGULATIONS

The Contractor or Subcontractor, warrants that they are familiar with and they shall comply with all Federal, State, and Local Laws, statutes, ordinances, rules and regulations and the orders and decrees of any courts or administrative bodies or tribunals in any manner affecting the performance of the Contract, including, without limitation, Workmen’s Compensation Laws, minimum salary and wage statutes and regulations, laws with respect to permits and licenses and fees in connection therewith, laws regarding maximum working hours and regulations with respect to use of explosives. No plea of misunderstanding or ignorance thereof will be considered. Whenever required, the Contractor, or Subcontractor, shall furnish the college with satisfactory proof of compliance with said Federal, State and Local Laws, statutes, ordinances, rules, regulations, orders, and decrees.

1.6 BID MODIFICATIONS

Unless indicated, it is understood that bids are in strict accordance with specification requirements. Bids shall be deemed final, conclusive, and irrevocable. No bid shall be subject to correction or amendment for any error or miscalculation. Bid prices shall include cost of materials as specified, any applicable discounts and shipping. Installation costs shall be included only when indicated on page one. Installation shall include, but is not limited to, all assembly required, setting in place, and mounting all materials at various campus locations.

1.7 PRICES FIRM

All prices quoted in the Bid shall be firm and will not be subject to increase during the term of the Contract awarded to the Contractor, except as otherwise provided in the Bid Documents.

1.8 AWARD OF CONTRACT

The award of the contract will be made within ninety (90) calendar days after the opening of bids to the lowest responsible and qualified bidder whose bid complies with all the requirements prescribed. The successful bidder will be notified by electronic mail that their bid has been accepted and that they have been awarded the contract. Notification will also be posted on the College’s Procurement website at http://www.cod.edu/about/purchasing/ . Failure to execute performance as per accepted bid may result in legal action by the College of DuPage to recover damages.

If a contract is not awarded within ninety (90) days after the opening of bids, a bidder may file a written request with the Procurement Manager for the withdrawal of their bid and the Procurement Manager will permit such withdrawal.

The bid security (if required) of all except the three (3) low bidders will be returned promptly after the bids have been checked, tabulated, and the relation of the bids established. Bid security of the three (3) lowest bidders, if required in legal notice, will be returned as soon as the contract and the bond of the successful bidder have been promptly executed and approved. If contracts cannot be awarded promptly, the College may permit the three (3) lowest bidders to substitute bid bonds for bank cashier’s checks, bank drafts or certified checks submitted with their bids. Bid bonds executed by corporate surety companies shall be satisfactory to the Owner, but such substitution shall not be made until a period of fifteen (15) days has elapsed after the date of opening of bids and bond forms furnished by the College shall be used.

1.9 CONSIDERATION OF BIDS

The College reserves the right to reject or accept any or all Bid responses, to extend the bidding period, to waive technicalities in the documents and/or to direct that the solicitation be abandoned or rebid prior to award of the Contract.

1.10 COMPETENCY OF BIDDER

No Bid will be accepted from or Contract awarded to a Bidder that is in arrears or is in default to the College upon any debt or Contract, or that is a defaulter, as surety or otherwise upon any obligation to said College, or has failed to perform faithfully any previous contract with the College.

1.11 BIDDER WARRANTIES

The submission of a Bid shall constitute a warranty that: (i) Bidder has carefully and thoroughly reviewed the Bid Documents and has found them complete and free from ambiguities and sufficient to describe the Contract work; (ii) Bidder and all workers and/or employees it intends to use in the performance of this Contract are skilled and experienced in the type of work or services called for by the Bid Documents; and

(iii) neither the Bidder nor any of its employees, agents, suppliers or subcontractors have relied on any verbal representations from the College, or any of the College's employees, agents, or consultants, in preparing the Bid.

1.12 PAYMENT TERMS

All invoices must be provided to the College for services rendered directly to the College. Undisputed invoices will be paid to the contractor within sixty (60) days of receipt of properly submitted invoices, in accordance with the Local Government Prompt Payment Act.

1.13 PAYMENT REMITTANCE

All College vendors are required to receive payment from the College via an Automated Clearing House (ACH) transfer. Instructions to register for ACH payments will be sent, upon request, to successful bidders.

Failure to comply with the ACH requirements may result in termination of the contract or purchase order.

College ACH transfers typically occur the third week of each month. Invoices must be received at least 3 weeks prior to each ACH payment release. You are strongly encouraged to set up your account upon notice of award to avoid a delay payment.

1.14 CASH BILLING DISCOUNTS

Cash billing or percentage discounts for payment will not be considered in evaluating Bids.

1.15 LOCAL BUSINESS PREFERENCE

When two (2) or more responsible bidders submit the same low bid, the contract award will be determined by drawing lots in a public meeting unless one bidder is a local bidder within the District boundaries and one is a non-local bidder, in which event the local bidder will be awarded the contract.

1.16 EQUAL EMPLOYMENT OPPORTUNITY

In the hiring of employees for the performance of work under the Contract and any subcontract thereunder, no Contractor or Subcontractor shall, by reason of race, color, sex, religion, national origin, ancestry, age, marital status, disability, unfavorable military discharge or sexual orientation discriminate against any citizen of the United States, in the employment of Labor or workers, who are qualified and available to perform work to which the employment is related. Neither shall any Contractor or Subcontractor, or any person on behalf of either, discriminate against or intimidate any employee hired for the performance of work under this Contract on account of race, color, sex, religion, national origin, ancestry, age, marital status, disability, unfavorable military discharge or sexual orientation.

1.17 TAX EXEMPTION

College of DuPage District #502 is exempt from Federal, State and Municipal taxes. Exemption certificates will be furnished upon request.

1.18 HOLD HARMLESS CLAUSE

Contractor shall indemnify, hold harmless and defend the College of DuPage, its officers, trustees, agents, servants, and employees, from and against any and all claims, lawsuits, demands, liabilities, and losses whatsoever occurring or resulting to any and all persons, firms or corporations furnishing or supplying work, services, materials, or supplies in connection with the performance of this agreement, and from any and all claims, liabilities, and losses occurring or resulting to any person, firm, or corporation for damage, injury, or death arising out of or connected with Contractor’s performance of this agreement, unless such claims, liabilities, or losses arise out of the sole negligence or willful misconduct of the College of DuPage.

“Contractors performance” includes Contractor’s action or inaction and the action or inaction of Contractor’s officers, employees, agents and Subcontractors.

1.19 CONTRACTORS LIABILITY INSURANCE

The Contractor shall not commence work under this contract until all insurance required herein is obtained and approved by the College. Nor shall the Contractor allow any subcontractor to commence work until all similar insurance required of the subcontractor has been so obtained.

The Contractor shall furnish the College of DuPage with a Certificate of Insurance, with College of DuPage, its trustees, officers, agents, employees, and any other parties designated by COD named as an additional insured for Commercial General and Automobile Liability, showing the minimum coverage indicated below.

Insurance companies must have a Best Rating of at least A VI and otherwise be acceptable to the College.

Workers’ compensation insurance shall include a waiver of subrogation in favor of the College of DuPage.

The College will also be shown as the certificate holder. Further, the Certificate of Insurance shall state that coverage provided is primary to any other coverage available to College of DuPage. An endorsement page showing coverage must accompany the certificate of insurance. The foregoing certificate shall contain a provision that coverage afforded under the policies will not be cancelled or non-renewed until at least sixty (60) days prior written notice has been given to College of DuPage.

TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE

Combined Single Limit per Occurrence/Aggregate

Commercial General Liability including:

1. Premises – Operations $1,000,000 / $2,000,000

2. Explosion, Underground and Collapse Hazard

3. Products/Completed Operations

4. Contractual Insurance

5. Broad Form Property Damage

6. Independent Contractors

7. Bodily Injury

Automobile Liability Owned, Non-owned, or Rented $1,000,000 / $2,000,000

Workers' Compensation and Employers’ Liability As Required by Applicable Laws

Professional Liability If Performance Specifications are required by the Contract

1.20 PREVAILING WAGE ACT

When applicable, and as a condition of receiving payment, Contractor must pay its employees prevailing wages in the locality in which the work is to be performed as establish for Public Works (construction and maintenance of a public work) prevailing wage and other requirements under Contract for Public Workers 820 ILCS 130/4. When required by the College Contractor shall provide a copy of the certified payroll on request. Contractor is responsible for contacting the Illinois Department of Labor to ensure understanding of prevailing wage requirements.

The prevailing rates of wages are determined by the Illinois Department of Labor and are available on the Department’s official website: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-rates.aspx The College of DuPage has adopted the resolution regarding the prevailing wage rates for DuPage County in accordance with Illinois Prevailing Wage Act and are available the College’s website: http://www.cod.edu/about/purchasing/illinois_prevailing_wage_act.aspx .

1.21 BUSINESS ENTERPRISE PROGRAM

The College of DuPage encourages the participation of qualified minorities, females, and persons with disabilities owned businesses in public contracts. It is the practice of the College to ensure full and equitable economic opportunities to persons and businesses that compete for business with the College of DuPage, including minorities, females, and persons with disabilities owned business enterprises The College is committed to the economic development of disadvantaged business enterprises and the award of contracts to businesses owned by minorities, females, and persons with disabilities for services to the extent provided by the Business Enterprise for Minorities, Females and Persons with Disabilities Act (“Act”), 30 ILCS 575.

END OF SECTION

2.0 INSTRUCTIONS TO BIDDERS

2.1 OUTSIDE DOCUMENT DISCLAIMER

The College of DuPage cannot warrant, represent, or guarantee the accuracy or completeness of documents which have not been obtained directly from the College. If you have obtained these documents from a third party source, the College is not responsible for any loss or damage including, but not limited to, time, money, or goodwill arising from errors, inaccuracies or omissions in any third party bid documents.

To obtain official documents, please visit: https://www.cod.edu/about/purchasing/requests/index.aspx .

Click on the link for this solicitation, and follow the prompts to enter your information onto our vendor list and download the original documents. This will ensure your contact information is registered on our vendor list, and we can send you any addenda that may be issued. This website is the only official website for prospective bidders to obtain digital copies of bid documents. It is the responsibility of each prospective bidder to verify the completeness of their printed bid documents before submitting a bid and accompanying executed addenda acknowledgement, and other required forms.

2.2 BLACKOUT PERIOD

Under no circumstances are respondents to contact or discuss this Invitation to Bid, or any of the information contained herein or about this solicitation in general, with any College of DuPage trustee, employee, vendor, contractor or subcontractor, other than using the methods outlined in this bid. Respondents are strictly forbidden from visiting the College’s locations or approaching any College trustee, employee, vendor, contractor or subcontractor for any information related to this Invitation to Bid or this solicitation without the direct knowledge and authorization in writing in advance from the Procurement Manager or Buyer. Violation of these provisions may subject the respondent to immediate disqualification.

2.3 PRE-BID MEETING

1. The College will hold a Zoom Pre-Bid Meeting at Wednesday, August 12, 2026 at 11:00 a.m.

Central Time. All parties interested in responding to the Bid are urged to attend the Zoom meeting.

The College will clarify the objectives of the Bid and answer questions during the Pre-Bid Meeting.

2. Zoom Invite Meeting Information for the Pre-Bid meeting

Topic: Pre-Bid 2027-B0004, Interior and Exterior Window Washing Services for the College of DuPage Main Campus and Three (3) Regional Centers Time: Wednesday, August 12, 2026 at 11:00 a.m. Central Time (US and Canada)

Join Zoom Meeting: https://cod.zoom.us/j/4032153786

Meeting ID: 403 215 3786

One tap mobile +13126266799,,4032153786# US (Chicago) Dial by your location +1 312 626 6799 US (Chicago) +1 301 715 8592 US (Washington DC) +1 646 558 8656 US (New York) +1 669 900 6833 US (San Jose)

Meeting ID: 403 215 3786

Find your local number: https://cod.zoom.us/u/kb8Pu8UUch

2.4 REQUESTS FOR INFORMATION/CLARIFICATION

If any firm submitting a bid for this solicitation is in doubt as to the true meaning of the specifications or other documents or any part thereof, bidder shall request clarification from the Procurement Services.

Questions must be submitted in writing and be directed via email to the Procurement Services at purchasing@cod.edu no later than Thursday, August 13, 2026 by 12:00 p.m. Central Time. Questions for which answers are provided will be communicated to all registered recipients of bid documents via addendum. All issued addenda must be signed and returned to the College as per the instructions in the addenda or bid will not be accepted.

2.5 BID DEADLINE AND SUBMISSION

To be assured of consideration, Bids must be received between the hours of 8:00 a.m. to 5:00 p.m.

Central Time, Monday through Friday, by the College of DuPage Procurement Services in the Institutional Resource Center (IRC) Building, Room 1001, 425 Fawell Blvd., Glen Ellyn, IL 60137, no later than Thursday, August 27, 2026 at 1:00 p.m. Central Time. See Exhibit A for the location of the Institutional Resource Center (IRC) Building.

Late bids will not be considered. Failure by a delivery service company or person to meet the deadline will not excuse the Bidder from the deadline requirement. It is solely the Bidder’s responsibility to ensure that adequate time is allowed for timely, accurate delivery and that the Bid is received as required.

All Bidders shall submit one (1) sealed original copy, and one (1) flash drive containing all completed documents of the Bid.

Bids must be in a sealed envelope and delivered to:

College of DuPage Procurement Services Institutional Resource Center (IRC) Building, Room 1001 425 Fawell Blvd.

Glen Ellyn, Illinois 60137 Attention: Bid No. 2027-B0004

Bids must be received by the date and hour of the Bid Opening as shown in the legal advertisement. The sealed envelope submitted by the Bidder shall carry the following information on the face of the envelope:

Bidder's name, address, Bid Notice Number, advertised date of Bid Opening and the hour designated for Bid Opening as shown in the legal advertisement. Unless otherwise stated, all blank spaces on the bid forms shall be fully completed. Bidder bears all responsibility for error or omissions in the submission of the Bid.

2.6 EXCEPTIONS

If any Respondent intends to take any deviations or exceptions from the specifications or other bid documents, Respondent shall submit to the Procurement Manager a written request for a deviation or exception at least 10 business days prior to the date and time of advertised bid opening date. If the Procurement Manager considers such deviation or exception acceptable, the Procurement Manager shall issue an Addendum setting forth such deviation or exception from the specifications or other which shall be applicable to all Respondents submitting a response.

If no Addendum is issued by the Procurement Manager/Buyer, then such deviation or exception shall be deemed rejected.

The College may reject any response containing deviations or exceptions not previously accepted through a written Addendum. A copy of such Addendum will be e-mailed or delivered to each Respondent receiving a set of such bid documents. Respondent shall acknowledge receipt of each Addendum issued in the space provided on the bid form or via a signed addendum. Failure to acknowledge receipt of addenda may result in disqualification of the bid. All written requests for deviations or exceptions shall be sent to purchasing@cod.edu.

2.7 ERROR IN BID

Where a bidder claims to have made a mistake, such mistake must be called to the attention of the Procurement Manager within twenty-four (24) hours after the opening of bids. Within forty-eight (48) hours of the bid opening, bidder shall submit to the College’s designated Procurement Manager original documentary evidence and a detailed explanation of how the mistake was made. Failure to conform to this requirement precludes the bidder from withdrawing its bid based upon a bid mistake. If such notice, proof and explanations have been tendered, and the Procurement Manager is convinced that a bona fide mistake has been made, the Procurement Manager may recommend to the Board of Trustees that the bidder be allowed to withdraw its bid and recommend that the bid be awarded to the next lowest responsible, responsive bidder. If the Board determines by majority vote, that the bidder has made a bona fide error, no award will be made upon such bid and the bid security will be returned.

2.8 WITHDRAWAL OF BIDS

Bidders may withdraw their Bids at any time prior to the time specified in the legal advertisement as the date and hour set for the Bid Opening. However, no Bidder shall withdraw, cancel or modify its Bid response for a period of ninety (90) calendar days after said advertised Bid Opening. Requests for withdrawal must be made in writing on the Bidder’s letterhead to the College’s Procurement Services. Bidders must make their own arrangements for the return of their Bid.

2.9 NOTICES

All communications and notices between the College and Bidders regarding the Bid Documents shall be in writing via email. Notices to the Bidders shall be addressed to the email address provided by the

Bidders; notices to the Procurement Manager shall be addressed to Procurement Services Department via-email at purchasing@cod.edu.

2.10 BID DEPOSIT

When required in the legal advertisement, the Bid shall be accompanied by cashier's check, certified check or surety bond in the amount shown in the legal advertisement or as may be prescribed in these Bid Documents. A certified or cashier's check shall be drawn on a responsible bank doing business in the United States and shall be made payable to the order of the College of DuPage. The Surety issuing the bond must have a general rating of "A", and shall be a Class V or higher in the financial size category as defined by Best's Key Rating Guide - Property and Casualty. Failure to submit the bid deposit shall constitute an informal Bid and such Bid shall be rejected.

The Bidder hereby agrees that the bid deposit shall be forfeited to the College as liquidated damages and not as penalty in the event Bidder fails to comply with the terms of this invitation to bid, or otherwise fails or refuses to honor the Bid upon award of the Contract by the College.

The bid deposit of all bidders will be returned, with the exception of the winning Contractor, after the College has awarded the Contract. The bid deposit of the Contractor will be returned after the Contract has been awarded and the Contractor has submitted all insurance documentation and the Performance and Payment Bond, as required by the Bid Documents.

*This solicitation does not require a bid deposit.

2.11 PERFORMANCE AND PAYMENT BOND

The successful Bidder shall furnish a Performance and Payment Bond in the full amount of the Contract on the College Bid Form. The Surety issuing the Performance and Payment Bond must have a general rating of "A" and shall be a Class V or higher in the financial size category as defined by Best's Key Rating Guide- Property and Casualty.

In the event that the Bidder fails to furnish the Performance and Payment Bond within fourteen (14) calendar days after service of the Notice of Award, the College may elect to retain Bidder's bid deposit as liquidated damages and not as a penalty and the Contract may be terminated. The parties agree that the sum of the bid deposit is a fair estimate of the amount of damages that the College will sustain due to the Bidder's failure to furnish the Performance and Payment Bond and the termination of the Contract.

*This solicitation does not require a performance and payment bond.

3.0 BID SPECIFICATIONS

GENERAL SPECIFICATIONS FOR INTERIOR AND EXTERIOR WINDOW WASHING SERVICES FOR

THE COLLEGE OF DUPAGE MAIN CAMPUS AND THREE (3) REGIONAL CENTERS

3.1 Scope of Work

The Contractor shall furnish all necessary labor, equipment, supplies, materials and other accessories, services and facilities for the cleaning of interior and exterior glass surfaces at the College of DuPage Main Campus and three (3) Regional Centers in strict accordance with the Specifications, terms and conditions of this Sealed Bid and the Agreement included herein.

3.2 Services

The Contractor must clean all Interior and Exterior Windows at the locations listed in these bid specifications and indicated in the Exhibits. The services to be performed shall include, but not limited to, cleaning of all fixed and operable windows, block, glass entrance doors and reflective glass surfaces.

3.3 Site Visit

The College of DuPage is an open campus. Vendors are free to come view the locations at their leisure between the hours of 7:00 a.m. and 10:00 p.m. Maps of each location are included as Exhibits in this bid document.

3.4 Term of Service

The contract term shall be for two (2) years with a one-year renewal option. This contract may be terminated by the College for any cause, giving thirty (30) days written notice by registered mail.

3.5 Contract Renewal Escalation

Vendor’s original bid prices will be valid for the initial two (2) year contract term. For the renewal option, the Vendor may request a price increase accompanied with supporting documentation that substantiates the reason for the increase and subject to acceptable performance by the Vendor. The requested increase cannot exceed three percent (3%). Requests for a price increase shall be made no later than six months before the expiration of the current contract period. If the Vendor does not request a price increase within six months of expiration of the current contract term, a price increase will not be approved for the term of the renewal option. If the price increase is approved by the Chief Procurement Officer, a contract amendment must be signed by the Vendor and the College to reflect the price increase and the effective date of the change

3.6 Work Schedule

YEAR 1:

A. October/November 2026: Clean all exterior glass surfaces of all the buildings at the Main Campus and at the three (3) Regional Centers.

B. December 2026/January 2027: Clean all interior and exterior glass surfaces of all the buildings at the Main Campus and at the three (3) Regional Centers.

C. April/May 2027: Clean all exterior glass surfaces of all the buildings at the Main Campus and at the three (3) Regional Centers

YEAR 2:

A. October/November 2027: Clean all exterior glass surfaces of all the buildings at the Main Campus and at the three (3) Regional Centers.

B. December 2027/January 2028: Clean all interior and exterior glass surfaces of all the buildings

C. April/May 2028: Clean all exterior glass surfaces of all the buildings at the Main Campus and at

OPTION YEAR 3:

A. October/November 2028: Clean all exterior glass surfaces of all the buildings at the Main Campus and at the three (3) Regional Centers.

B. December 2028/January 2029: Clean all interior and exterior glass surfaces of all the buildings

C. April/May 2029: Clean all exterior glass surfaces of all the buildings at the Main Campus and at

3.7 Work Locations

The Services shall be performed at: (1) College of DuPage’s Main Campus (East Campus and West Campus), 425 Fawell Boulevard, Glen Ellyn, IL 60137, (2) Carol Stream Center, 500 Kuhn Road, Carol Stream, IL 60188, (3) Westmont Center, 650 Pasquinelli Drive, Westmont, Il 60559, and (4) Naperville Center, 1223 Rickert Drive Naperville, IL 60540. All work locations are indicated on the Exterior Window Reference Plan drawings in the exhibits of this bid document.

1. College of DuPage Main Campus, East Buildings

• Berg Instructional Center (BIC)

• Culinary & Hospitality Center (CHC)

• Health & Science Center (HSC)

• McAninch Art Center (MAC)

• Physical Education Center (PE)

• Seaton Computing Center (SCC)

• Student Resource Center (SRC)

• Student Services Center (SSC)

2. College of DuPage Main Campus Main Campus, West Buildings

• Campus Maintenance Center (CMC)

• Institutional Resource Center (IRC)

• Robert J. Miller Homeland Security Education Center (HEC)

• Homeland Security Training Center (HTC)

• Technical Education Center (TEC)

3. Carol Stream Center Building, 500 Kuhn Road, Carol Stream, IL 60188

4. Westmont Center Building, 650 Pasquinelli Drive, Westmont, Il

5. Naperville Center, 1223 Rickert Drive, Naperville, IL 60540

3.8 Cleaning Of Interior and Exterior Glass Surfaces

A. Clean all surfaces using a cleaning brush and squeegee to obtain a uniformly bright surface free of drips, streaks and foreign material. All hard water stains shall be removed as needed.

B. Windows shall be cleaned using an appropriate soap or detergent solution, thoroughly rinsed, and squeegee dried to provide a clean, streak-free finish.

C. All moisture, on the sills and frames, shall be removed with a clean cloth.

D. All gum, paint and adhered soil that are not water-soluble must be removed by use of an appropriate cleaning agent.

E. Any adhered “hydrophobic” type solid that cannot be scraped off should be removed with the use of an appropriate cleaning agent.

F. Cleaning shall include the metal and aluminum frames, both interior and exterior.

G. At the end of the workday, the Contractor shall remove all equipment, material and supplies from the work area.

H. The work shall be completed in a workmanship manner consistent with industry standards.

I. The Contractor shall exercise extreme care when cleaning windows to prevent stains/damage to the interior and exterior surfaces of the College. All exterior turf and landscaping shall be protected at all times to prevent damage. No aerial lift will be allowed on turf without proper protection.

3.9 Additional Requirements

Bidding contractors must be capable of, and experienced with, window cleaning of facilities with multiple buildings, multiple sites, and multiple floors (stories) with a combined total of over 1 million square feet

All work will be scheduled through Monica Chowaniec, Manager, Custodial Operations, Facilities Operations. Supervisors shall report to Monica Chowaniec before starting each day's work. Work shall not commence without authorization from Monica Chowaniec.

Exterior window cleaning for the Spring cycle is defined as April 1 through May 31; the Fall cycle is defined as October 1 through November 30. Interior window cleaning shall be performed in December/January. All windows shall be cleaned within these designated timeframes.

Pole extensions shall not be permitted above grade level.

The use of drones, unmanned aerial vehicles (UAVs), or any remotely operated aerial equipment is strictly prohibited for the performance of this contract.

Vendor and Contractor vehicles, including vans, trucks, trailers, and other company-owned vehicles, shall not be parked on sidewalks, pedestrian walkways, building entrances, or other areas not designated for vehicle parking. Vehicles shall be parked only in approved parking areas as directed by the College. This requirement is necessary to maintain pedestrian safety, emergency access, and compliance with campus safety regulations.

A schedule shall be submitted at least two (2) weeks prior to commencing window washing to Monica Chowaniec, Manager, Custodial Operations, Facilities Operations, identifying the anticipated start and completion dates for all building locations.

All work, once started, shall be completed without interruption or unnecessary delay. Services shall be performed solely by the Contractor's employees and shall not be subcontracted. The College recognizes that weather conditions may impact scheduling and will work with the Contractor as necessary. Window washing shall not be performed during precipitation or other unsafe weather conditions.

Failure to provide services as specified in this bid in a timely, safe, and competent manner shall constitute cause for the College to terminate the contract by written notice specifying the effective date of termination.

The Contractor shall not permit employees to walk on window ledges, roof edges, architectural features, or other surfaces not intended for pedestrian access while performing the work.

Prior to the start of each seasonal cleaning cycle, the Contractor shall inspect each site with the designated College representative to identify and document any existing damage. Contractor shall be responsible for repair of damage to building exterior and interior, drives, curbs, streets, walks, grass, shrubbery and trees, which may be caused by workmen and/or equipment employed during progress of work. All such repairs shall be made to satisfaction of the College’s representative, at no cost to the College

The Contractor shall remove all bird droppings, insect residue, spider webs, nests, dirt accumulation, and similar contaminants from windows, window frames, sills, and accessible adjacent surfaces as part of the regular window cleaning service. No additional compensation shall be paid for this work.

The Contractor shall remove normal environmental buildup, including expected calcium stains, hard water spots, mineral deposits, and similar surface deposits that can be removed through standard professional window cleaning methods. Removal of these conditions shall be included in the Contract price. The Contractor shall notify the College of any permanent staining, etching, or deterioration that cannot be removed through normal cleaning procedures before attempting restoration or requesting additional services.

A supervisor or foreperson shall be present on-site at all times during window washing operations.

This individual shall be fluent in English (speaking, reading, writing, and comprehension) and shall be responsible for checking personnel in and out, coordinating work with College representatives, addressing scheduling issues, corrections, and other project-related matters. The supervisor or foreperson shall not perform window washing duties.

Unless documented by the Contractor prior to each cleaning cycle, all facilities shall be presumed to have no broken windows, damaged window screens, damaged lightning protection systems, damaged roofs, damaged flashing, damaged gutters, or other related deficiencies. Any damage identified after completion of the window washing that was not previously documented shall be considered the responsibility of the Contractor and the cost of repairs may be deducted from payments due under the contract.

3.10 Contractor Responsibilities

In support of the Work provided under this Contract, the Contractor must:

Have a supervisor on-site at all times;

Supply an adequate number of trained personnel to perform the Work.

Provide all consumable supplies, equipment, tools, materials, transportation and labor required to perform the Work.

Use the appropriate materials and practices that will clean all windows in a manner consistent with best industry standards.

Become familiar with all locations and bring to the Manager's attention any existing conditions that may adversely affect the Contractor's Work.

Notify the College when a building is completed so an inspection of work can be performed upon completion.

3.11 Working Hours

All work performed under this Contract must be performed during the College’s regular working hours, which are from 8:00 a.m. to 5:00 p.m. Monday through Friday. The College with work with the awardee in setting up a time schedule for the work to be performed.

3.12 Protection of Work, Damages and Repairs

It shall be the sole responsibility of the Vendor performing services for this contract to safeguard their own materials, tools, and equipment. The College shall not assume any responsibility for vandalism or theft of materials, tools or equipment.

The Vendor shall be responsible for any damages to College property including but not limited to structures, windows, vehicles, material, and equipment during the course of the work where such damage is directly due to work under this contract, or where such damage is the result of the negligence or carelessness on the part of the Vendor or on the part of the sub Vendors.

3.13 Clean-Up

The Vendor shall be responsible for cleaning and removing debris from affected work areas. The Vendor shall keep the premises free of debris and unusable work materials resulting from their work.

3.14 Prevailing Wages

Prevailing Wage Rates shall comply with Section 2 of the "Prevailing Wage Act - Illinois Revised Statutes, Chapter 48, and Paragraph 395-1 et. seq." The most current scale of prevailing wages to be paid shall be posted by the Contractor in a prominent and easily accessible place at the site of work.

3.15 References

Provide at least three (3) references verifying the company’s knowledge and experience in addressing vector control in a variety of environments.

4.0 BID FORM

2022-B0004, Interior and Exterior Window Cleaning Services for the College of DuPage

Person to contact regarding bid:

Name and Title:

Company Name:

Phone:

Address:

E-mail Address:

Submitted by: (printed)

Submitted by: (signed)

4.1 SCOPE OF WORK

Bidders to furnish all labor, equipment, supplies, materials and other accessories, and services as required to satisfactorily complete all Services described here in as required for the window cleaning services where bid below. Bid/proposal pricing for all items and/or services must be based on the standard unit of measure indicated. Pricing on alternate unit of measure may not be accepted.

Contract will be awarded based on the lowest responsive and responsible bidder(s) meeting all the terms and conditions of the specification.

The College reserves the right to award one (1) or more Contracts or reject any or all Bids when, the best interest of the College will be served thereby.

ITEM NO. DESCRITION QUANTITY

UNIT OF

MEASURE

UNIT COST

YEAR 1

TOTAL COST FOR EXTERIOR

WINDOW WASHING FOR ALL

BUILDINGS AT THE MAIN &

WEST CAMPUS, CAROL

STREAM CENTER, WESTMONT

CENTER, AND NAPERVILLE

CENTER, IN OCTOBER/

NOVEMBER, 2026

1 LOT $ .

TOTAL COST FOR INTERIOR

AND EXTERIOR WINDOW

WASHING FOR ALL BUILDINGS

AT THE MAIN CAMPUS, CAROL

STREAM CENTER, WESTMONT

CENTER, AND NAPERVILLE

CENTER, IN DECEMBER2026/

JANUARY2027

1 LOT $ .

ITEM NO. DESCRITION QUANTITY

UNIT OF

MEASURE

UNIT COST

TOTAL COST FOR EXTERIOR

WINDOW WASHING FOR ALL

BUILDINGS AT THE MAIN

CAMPUS, CAROL STREAM

CENTER, WESTMONT

CENTER, AND NAPERVILLE

CENTER, IN APRIL/MAY, 2027

1 LOT $ .

YEAR 2

TOTAL COST FOR EXTERIOR

WINDOW WASHING FOR ALL

BUILDINGS AT THE MAIN

CAMPUS, CAROL STREAM

CENTER, WESTMONT

CENTER, AND NAPERVILLE

CENTER, IN OCTOBER/

NOVEMBER, 2027

1 LOT $ .

TOTAL COST FOR INTERIOR

AND EXTERIOR WINDOW

WASHING FOR ALL BUILDINGS

AT THE MAIN CAMPUS, CAROL

STREAM CENTER, WESTMONT

CENTER, AND NAPERVILLE

CENTER, IN

DECEMBER 2027/JANUARY

1 LOT $ .

TOTAL COST FOR EXTERIOR

WINDOW WASHING FOR ALL

BUILDINGS AT THE MAIN

CAMPUS, CAROL STREAM

CENTER, WESTMONT

CENTER, AND NAPERVILLE

CENTER, IN APRIL/MAY 2028

1 LOT $ .

GRAND TOTAL (YEARS 1 AND 2 ): $ .

NOTE: Vendor’s original bid prices will be valid for the initial two (2) year contract term. After the initial two-year term, the Vendor may request a price increase accompanied with supporting documentation that substantiates the reason for the increase and subject to acceptable performance by the Vendor. The requested increase cannot exceed three percent (3%). Requests for a price increase shall be made no later than six months before the expiration of the current contract period. If the Vendor does not request a price increase within six months of expiration of the current contract term, a price increase will not be approved for the term of the renewal option. If the price increase is approved by the Chief Procurement Officer, a contract amendment must be signed by the Vendor and Cook County to reflect the price increase and the effective date of the change.

Comments:

Bidders must fully complete and submit the required Forms in this bid document:

• Section 4.0 Bid Tab

• Section 5.0 BEP Utilization Plan

•…