Collaborative_Courts_Full_Service_Partnership.pdf

COUNTY OF ORANGE

HEALTH CARE AGENCY

REQUEST FOR PROPOSAL (RFP)

FOR

COLLABORATIVE COURTS FULL SERVICE PARTNERSHIP

RFP NO. 042-2692401-AE

County of Orange RFP

Health Care Agency - Collaborative Courts Full Service Partnership, 042-2692401-AE

County of Orange

Health Care Agency

Procurement Services

405 W. 5th st

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release Project Date September 16, 2024

Question Submission Deadline October 1, 2024, 4:00pm

Question Response Deadline October 4, 2024, 12:00am

Proposal Submission Deadline October 8, 2024, 4:00pm

Contractor Selection Date Upon Approval by Board of Supervisors

**This is a proposed schedule that is subject to change. Any changes to the schedule for the RFP process will be issued to all Respondents via addenda on the County’s online bidding system https://procurement.opengov.com/portal/ocgov **

PROPOSALS MUST BE RECEIVED ON

OR BEFORE

Tuesday, October 8, 2024

4:00 pm https://procurement.opengov.com/portal/ocgov

SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. SCOPE OF WORK

SECTION 3. WRITTEN PROPOSAL SCORING FORMAT

SECTION 4. PROPOSAL RESPONSE REQUIREMENTS

SECTION 5. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

Attachments:

A - CCFSP_ MODEL CONTRACT

B - CCFSP_BUDGET PACKAGE

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The County of Orange, through its Health Care Agency, (hereinafter referred to as “County”) is soliciting proposals from qualified firms (hereinafter referred to as “Respondents”) for

Collaborative Courts Full Service Partnership (FSP), in accordance with the Behavioral Health

Services Act (Prop 1). This is a court-focused, consumer-centered program where individualized, consumer-driven services will be provided.

The Juvenile Court of the Orange County Superior Court (Juvenile Court) encounters a number of youth who, because of their mental health issues, are unable to take full advantage of the rehabilitative supports provided for youth and have not responded positively to the normal efforts of the Juvenile Court. Such efforts include supports provided by the County of Orange

Social Services Agency (SSA) and the Orange County Probation Department (OC Probation).

These youth are under the purview of Specialized Dependency Courts and Delinquency Courts of the Juvenile Court.

The youth currently are underserved and are at risk of extended placements outside of the home.

The primary goal of this program is to provide FSP services to Seriously Emotionally Disturbed

(SED) children and Severely Mentally Ill (SMI) transitional age youth who are at risk of out-of-home placement. The required services are set forth in Section 2 of this RFP. Respondents must meet the minimum qualifications and requirements as set forth within the RFP and be capable of providing the services identified in the Scope of Work.

1.2 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Proposals are to be uploaded via the County's Online Bidding System at https://procurement.opengov.com/portal/ocgov. This is a fully electronic Request for

Proposals (RFP). Respondents must submit their proposals online via County’s online bidding system. Only electronic proposals will be accepted. Facsimile and e-mail proposals will NOT be allowed. For assistance on uploading proposals via County’s online bidding system, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/.

Note: Allow sufficient time to upload all required files. The County's eProcurement Portal will not allow any uploads after the due date and time specified herein, e.g.; if Part 1 and 2 uploaded successfully at 3:58:38 P.M. and Part 3 is in progress of being uploaded at 4:00:01

P.M., Part 3 will not upload successfully.

B. Examine the RFP documents and the site of the proposed work carefully before submitting a Proposal for the work contemplated. Investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all RFP documents. County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Proposal. If any person https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Flogin&data=05%7C01%7Cjessica.loy%40ocgov.com%7Ca945829bcd8d441710e608dbae35df8b%7Ce4449a56cd3d40baae3225a63deaab3b%7C0%7C0%7C638295318629814063%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=nz3f1bYe8rr5Cj1J6wc%2FzVq9ulgluhjV6%2FmB9uSML68%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Flogin&data=05%7C01%7Cjessica.loy%40ocgov.com%7Ca945829bcd8d441710e608dbae35df8b%7Ce4449a56cd3d40baae3225a63deaab3b%7C0%7C0%7C638295318629814063%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=nz3f1bYe8rr5Cj1J6wc%2FzVq9ulgluhjV6%2FmB9uSML68%3D&reserved=0 https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/ contemplating submitting a response to this RFP is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to the County Deputy Purchasing Agent (DPA) via the County’s online bidding system under the bid page for this solicitation. If clarification or interpretation of this solicitation is considered necessary by County, an addendum shall be issued, and the information will be posted via the County’s online bidding system. Any interpretation of, or correction to, this solicitation shall be issued by the DPA. It is the responsibility of each Respondent to periodically check the County’s online bidding system to ensure that they have received and reviewed any and all addenda to this solicitation. County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information. If an addendum is issued, Respondents must acknowledge the addendum via the County’s eProcurement Portal. All questions or requests for interpretations must be received on Tuesday, October 1, 2024, before 4:00 pm as specified in the solicitation.

Respondents are not to contact other County personnel with any questions or clarifications concerning this RFP. The DPA will provide all official communication concerning this

RFP. Any County response relevant to this RFP other than through or approved by the

DPA is unauthorized and will be considered invalid.

C. Proposals must be valid for a period of at least three hundred sixty-five (365) calendar days from the Proposal Submission Deadline. No Proposal may be withdrawn after the submission date.

D. Each Respondent must submit their proposal electronically via the County’s eProcurement

Portal.

E. All pages must be numbered and identified sequentially by section. Proposals must be tabbed and indexed in accordance with the information requested in the Proposal Response

Requirements Section. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this RFP shall be type written or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

F. Proposals are not to be marked as confidential or proprietary. County may refuse to consider any Proposal so marked. All Proposals and supporting documents will be subject to the provisions of the California Public Records Act (California Code Government Code

7920 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. County shall not be liable in any way for disclosure of any such records. Additionally, all Proposals shall become the property of County. County reserves the right to make use of any information or ideas in the Proposals submitted. Respondents should not request that certain information be treated as exempt, and statements in the Proposals should not be marked as confidential or proprietary.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a

Proposal that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to Respondent, Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in Proposal.

In the event Respondent has done work for County on this Project in the past or has reason to believe that a conflict of interest may exist for Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this RFP. Any

Respondent who is found to have an actual conflict of interest may have its Proposal rejected on that ground. Respondent, its employees and/or consultants may be subject to the provisions of the California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a Statement of Economic Interest (Form 700). If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the Contract by County.

Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of the Act.

H. By submitting a Proposal, Respondent represents that it thoroughly examined County’s requirements, is familiar with the services required under this RFP and is qualified and capable of providing the services to achieve County’s objectives.

I. Each Respondent must submit its Proposal in strict accordance with all requirements of this RFP and compliance must be stated in the Proposal. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for County’s consideration as specified in the Proposal

Response Requirements, subsection 4.1.8, “Statement of Compliance.”

J. County reserves the right to request proposal revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of County. Any

Proposal may be rejected if it is conditional, incomplete or deviates from specifications in this RFP. County reserves the right to waive, at its discretion, any procedural irregularity, immaterial defects or other improprieties which County deems reasonably correctable or otherwise not warranting rejection of the Proposal. Any waiver will not excuse Respondent from full compliance.

K. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, CCFSP

Budget Packet. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by Respondent in: a) preparing its Proposal in response to this RFP; b) submitting that Proposal to County; c) negotiating with County any matter related to

Respondent’s Proposal; and d) any other expenses incurred by Respondent prior to the date of award and execution, if any, of the Contract.

L. Any Proposal may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the RFP. Failure to comply with the technical features and acknowledgment of receipt of addenda are common causes for holding a

Proposal nonresponsive.

M. Where two or more Respondents desire to submit a single Proposal in response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture.

County intends to contract with a single firm that may subcontract with multiple firms

(team) but not with multiple firms doing business as a joint venture.

N. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

O. If applicable, County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your proposal submission response.

P. County reserves the right to: a) negotiate the final Contract with any Respondent(s); b) withdraw this RFP in whole or part at any time without prior notice (County makes no representations that any Contract will be awarded to any Respondent responding to this

RFP); c) award its total requirements to one Respondent or to apportion those requirements among two or more Respondents; d) reject any Proposal if it is conditional, incomplete or deviates significantly from the services requested in this RFP; and/or e) request Best and

Final Offer from any Respondent determined to be within the competitive range. Unless requested by County, late Best and Final Offers will not be accepted by County for any reason.

1.3 PROTEST PROCEDURES

A. All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

1. The name, address, and telephone number of the protestor.

2. The signature of the protestor or the protestor’s representative.

3. The solicitation or contract number.

http://www.usfcr.com/

4. A detailed statement of the legal and/or factual grounds for the protest; and,

5. The form of relief requested.

B. Protest of Bid/Proposal Specifications: All protests related to proposal specifications must be submitted to the Deputy Purchasing Agent no later than five (5) business days prior to the Proposal

Submission Deadline. Protests received after the five (5) business-day deadline will not be considered by County. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a proposal prior to the close of the solicitation in accordance with the proposal submittal procedures provided in this RFP.

C. Protest of Award of Contract: In protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the notice of intent award is provided by the

DPA. Protests relating to a proposed contract award which are received after the five (5) business day deadline will not be considered by County.

D. Protest Process

1. In the event of a timely protest, County shall not proceed with the solicitation or award of the contract until the DPA renders a decision on the protest.

2. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

3. County may, after providing written justification to be included in the procurement file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of County. The award of a contract shall in no way compromise the protestor’s right to the protest procedures outlined herein. If the protestor disagrees with the decision of the, DPA the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement

Appeals Board, in accordance with the process stated below.

E. Appeal Process

1. If the protestor wishes to appeal the decision of the DPA, the protestor must submit, within three (3) business days from receipt of the DPA’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ocgov.com

2. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the grievance, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

3. The decision of the County Procurement Officer will be final and there shall be no right to any administrative appeals of this decision.

1.4 EVALUATION PROCESS AND CRITERIA

Proposals will be evaluated by an Evaluation Panel of job knowledge experts based on the responses and responsiveness to the requirements in this RFP. Any Proposal may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the

RFP. County may request clarifications, or otherwise verify the contents of the Proposal, including information on Respondent and proposed sub-contractors.

Minimum Qualifications/Requirements Stage

All timely submitted Proposals first will be evaluated by the DPA for the minimum qualifications set out below. The minimum qualifications will be verified by the DPA for the Proposal to be deemed responsive.

Respondent’s Proposal must meet the following minimum qualifications/requirements to proceed to the evaluation and scoring stage:

A. In order to be eligible to enter into a contract with County, an individual or entity must not be listed on the current Cumulative Sanction List of the Office of the Inspector General

(U.S. Department of Health and Human Services) or the General Services

Administration’s list of parties excluded from federal programs, or the California Medi-

Cal Suspended and Ineligible Provider List. Accordingly, County will not review any proposal submitted by an individual or entity found to be on any of these lists and the proposal will automatically be rejected. County will notify Respondent of this determination in writing.

County plans to use the following databases to identify individuals and entities that are not eligible to contract with County:

• https://exclusions.oig.hhs.gov/

• https://sam.gov/search/

• Medi-Cal Suspension Search Database

• Social Security Administration’s Death Master File mailto:CPOAppeals@ocgov.com https://exclusions.oig.hhs.gov/ https://sam.gov/search/

It is the sole responsibility of all respondents to verify that they are not on any of these lists prior to preparing, and submitting, a proposal in response to this RFP. Correction of any errors found on any of the lists, above, is the sole responsibility of Respondent and must be made prior to submission of the proposal.

B. In addition, in order to be eligible to enter into a contract with County, an individual or entity must not have any pending charge(s) or conviction(s) for violation of criminal law(s) and/or any sanction(s) or disciplinary action(s) imposed or taken against them by any federal or state law enforcement, regulatory or licensing agency or body, including exclusion from Medicare and Medicaid programs. Accordingly, all respondents must self-disclose with explanation, or deny the existence of this information pertaining to their principals, executives, and managers directly involved with the performance of the services solicited herein.

Proposals deemed to meet all minimum qualifications/requirements will move to the evaluation process stage.

Evaluation Process Stage

The evaluation process stage may be conducted in two phases. Phase I will be an evaluation of the written proposal based on the evaluation criteria for all Respondents and Phase II will be an evaluation of the interview/presentation for only the highest-rated Respondents in Phase I that are invited to participate in Phase II. The Evaluation Panel has the right to determine whether to conduct Phase II and the number of Respondents who will participate in Phase II if it is conducted.

Please note that contract award will be made to the responsible Respondent whose proposal is most advantageous to County, taking into consideration the applicable evaluation criteria. Cost Proposal as an evaluation criterion does not require County to select Respondent with the lowest cost proposal.

Phase I:

In Phase I, written proposals will be scored by the Evaluation Panel using the established weighted criteria set out in Section 3. Written Proposal Scoring Format, which have been assigned points before the submission of proposals that measure the responsiveness to each criterion.

The Evaluation Panel will evaluate the written materials solely on the quality of the responses to all questions and requirements of this RFP using the evaluation criteria. The total number of points earned for all criteria will be tallied for each proposal, and the proposals will be rank-ordered based upon the points earned.

Phase II:

If the Evaluation Panel decides to conduct Phase II, then the selected highest-ranked Respondent(s) from Phase I invited to participate in Phase II will provide an interview/presentation on their proposed Crisis Intervention Training services.

Respondents must be prepared to travel to County at their own expense to make their interview/presentation within ten (10) calendar days after notification by the DPA. Respondents must be prepared to discuss all aspects of their proposal in detail, including answering technical questions. Respondents are not allowed to alter or amend their proposal during the interview/presentation process.

Respondents’ total score shall be as follows;

• Written Proposal/Oral Presentation Score in Phase I: 900 points

• Interview/Presentation Score in Phase II: 100 points

Please note that, if the Evaluation Panel does not conduct Phase II, the total score for all

Respondents is the points awarded in Phase I. If the Evaluation Panel does conduct Phase II, Respondents that County elects not to invite to participate in Phase II will not have a total score.

Respondent agrees that the submission of a proposal is permission by Respondent for County to verify all information contained therein. If County believes it necessary, additional information may be requested from Respondent. Failure to comply with any such request may disqualify a

Respondent from further consideration.

1.5 SELECTION/AWARD PROCESS

Upon the completion of the evaluation process, the Evaluation Panel will make a recommendation for an award to DPA. Final award determination shall be subject to reference checks and past performance and may be subject to approval(s) by the County Board of Supervisors. In addition, County reserves the right to verify and validate any information prior to the Contract Award and during the entire term of the Contract.

The Model Contract contained in this RFP is the Contract proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this

RFP, including special conditions and requirements and those added by addendum, necessary attachments, and to reflect Respondent’s Proposal and qualifications.

Negotiations may or may not be conducted with the finalist(s); therefore, the Proposal submitted should contain Respondent(s) most favorable terms and conditions, since the selection and award may be made without further discussion or need for clarification. Any additional exceptions to the terms and conditions made by any Respondent(s) after submission of its proposal is not permitted and may result in elimination from further consideration.

If a satisfactory contract cannot be negotiated in a timely manner, County, in its sole discretion, may terminate negotiations with the selected Respondent and begin negotiations with the next

Respondent.

Exceptions to the terms and conditions of the proposed Contract or the statements regarding

Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFP in the Section below titled: "PROPOSAL RESPONSE

REQUIREMENTS" subsection titled: “Statement of Compliance”.

1.6 TITLE VI SOLICITATION NOTICE

The County of Orange, in accordance with the provisions of the Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all

Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.7 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9 REQUIREMENTS

Effective June 3, 2006, all contractors, entering into a contract with County, who are not already established in Countywide Enterprise Resource Planning (ERP) System as an Auditor-Controller vendor, will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors.

County will inform contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) calendar days of notification of selection of award of contract but prior to official award of contract, the selected contractor agrees to furnish to contract administrator, DPA, or the agency/department deputy purchasing agent the required W-9 or W-8.

1.8 COUNTY OF ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED

VETERAN BUSINESS ENTERPRISE (DVBE) PREFERENCE POLICIES

A. OCLSB: Effective January 1, 2020, the Orange County Board of Supervisors adopted the

OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet

(1) and (2) below:

1. Local Business requirements:

a. Maintains their principal center of operations (i.e. headquarters) within Orange

County, and;

b. Has:

i. a business address located in the County of Orange that is not a post office box, or

ii. a valid business license or certificate of occupancy issued by the County of

Orange or by an Orange County city, or other documentation acceptable to the

County of Orange.

2. Small Business Requirements:

a. Must be certified as a Small Business by the State of California Department of

General Services (DGS); and,

b. DGS Small Business requirements must be valid at the time of bid/proposal submittal.

B. DVBE: Effective January 1, 2021, County of Orange Board of Supervisors adopted the

DVBE Preference policy. The DVBE Preference policy supports local business opportunity, economy and the development of the County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet (1) and (2) below:

1. Must be certified as a DVBE by the State of California Department of General

Services (DGS); and,

2. DGS DVBE requirements must be valid at the time of bid/proposal submittal.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in

Section 5.3 Titled - COUNTY OF ORANGE LOCAL SMALL BUSINESS (OCLSB) AND

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) CERTIFICATION

REQUIREMENTS.

SECTION 2. SCOPE OF WORK

2.1 GENERAL INFORMATION

A. TARGET POPULATION

Collaborative Courts Full Service Partnership (FSP) services shall be provided to Seriously

Emotionally Disturbed (SED) children and Severely Mentally Ill (SMI) transitional age youth (up through 25 years of age) who are at risk of out-of-home placement and are involved in the Juvenile

Recovery Court program, GRACE Court, Teen Court, Truancy Court, Crossover Youth Court, or any other Juvenile court program of the Juvenile Court of the Orange County Superior Court

(Juvenile Court), as determined by County. Some youth served may reside in placements outside of Orange County.

B. SERVICES TO BE PROVIDED BY RESPONDENT

1. Provide FSP Services to serve a minimum of 160 children/youth and their families at any one time.

2. Provide a program that demonstrates a “whatever-it-takes” approach to service provision.

3. Involve the various stakeholders in both the treatment planning process and outcome evaluation effort. Mental health treatment professionals will be included as part of the team to ensure children/youth are engaged in treatment appropriate to their diagnosis.

4. Provide active engagement with children/youth and their family in the process of building resilience.

5. Provide culturally sensitive in-home and field-based, intensive, mental health care with coordinated stakeholder services addressing family needs across all life domains of the children/youth using an evidenced-based, strength-based model focusing on the person as opposed to the disability.

6. Address the specific needs of underserved SED children and/or SMI transitional age youth who are involved with the Juvenile Court in special intensive programs or those who are at risk for additional involvement, often complicated by co-occurring mental health episodes and substance use, abuse and dependence.

7. Provide a multi-disciplinary team assessment (the team will consist of the participating children/youth, one or more parents if available, a mental health treatment profession, and a social worker and/or probation officer or Court representative).

8. Provide a treatment intervention and service coordination plan upon enrollment. Such individualized plans may include (but are not limited) to the following:

a. Employment enhancement skills and development

b. Independent living skills development

c. Housing assistance

d. Individual therapy

e. Group therapy

f. Family therapy

g. Education/GED programs

h. Psychiatric services/medication management

9. Implement the treatment intervention and service coordination plan as it is the responsibility of the multi-disciplinary team using a “whatever-it-takes” approach to promote:

a. Success

b. Safety

c. Permanence in the home, school and community

10. The multi-disciplinary team will identify ways of addressing needs through linkage to existing services in the community and will have limited access to additional funding to obtain additional services and supports as necessary.

11. Provide linkage to additional services and supports which may include (but are not limited to) the following:

a. Locating family members who have “lost touch” with the dependent as a source of support

b. Community-based mental health services which focus on specialized interventions

(e.g., Equine Therapy, Art Therapy, Anger Management, Sexual Offender Therapy, etc.)

c. Supported employment and/or education

d. Transportation

e. Housing

f. Benefit acquisition

g. Respite care

h. Co-occurring disorders services

i. Other services as determined by the multi-disciplinary team and approved by

County.

12. Utilize "Flexible Funds" which shall be individualized, appropriate, reasonable, and justified for the treatment of a child’s/youth’s mental illness and overall quality of life.

Flexible Funds may be utilized when other community resources such as family/friends, food banks, shelters, charitable organizations, etc., are not available and/or accessible in a timely manner or are not appropriate for a child’s/youth’s situation.

C. PERFORMANCE OUTCOMES

County will develop and provide a Monitoring Plan to track performance outcome measure guidelines for the purpose of evaluating the impact and/or contribution of services on the well-being of county residents being served under the terms of the resulting contract. The expected outcomes for the Monitoring Plan are to enable children/youth to adaptively function at a higher and more appropriate level and to provide a quantifiable and repeatable measure to assess overall program effectiveness.

Respondent will use state-mandated data fields to evaluate the effectiveness of the “whatever-it-takes” model in supporting the wellness, recovery, and safety of its FSP participants. Respondent will ensure the following:

1. Program Targets will be that at least eighty percent (80%) of FSP members served will remain safely in the community and will not require psychiatric hospitalization, will remain out of custody, will not be arrested and will remain in shelter/housing (e.g., do not experience unsheltered homelessness). These targets, and the eighty percent (80%) benchmark, may be refined by County as additional years of data are analyzed.

2. Serve a minimum of one hundred sixy (160) children/youth that are culturally and linguistically isolated.

3. Cooperate in data collection in order to develop baseline figures for future evaluation and report performance in terms of child/youth satisfaction, length of stay, and duration of services.

4. Complete Performance Outcome Measures as required by State and/or County.

D. STAFFING REQUIREMENTS

All Respondent staff assigned to the performance of the services will be closely evaluated by

County.

1. Staffing patterns should reflect the linguistic and cultural patterns of the population to be served.

2. Coordinators with specific expertise on housing, employment development, education and health is desirable.

3. Program level capability for data analysis and program modification based on findings.

4. Staffing patterns should demonstrate the program’s ability to address co-occurring behavioral health disorders.

5. The positions noted below represent a staffing configuration. Respondent(s) may propose staffing patterns that best meet the goals of the programs and exercise flexibility in creating these patterns. One Full Time Equivalent (FTE) position is equivalent to 40 hours/week.

a. One (1) FTE Program Director, licensed mental health professional, to serve as

Medi-Cal Head of Services, unless another licensed mental health professional is designated as such.

b. Clinical Supervisor

c. Administrative Support (coordination and Medi-Cal billing)

d. Office Specialist

e. Data Analyst

f. Licensed/Licensed Waivered Clinicians

g. Lead Personal Service Coordinators

h. Personal Service Coordinators

i. Psychiatrist (Position required to be on staffing pattern)

j. Peer Parent Partners

k. Peer Youth Partners

Additionally, sufficient staff to serve in one, or in combined roles, of the following positions:

a. Education Service Coordinator

b. Housing Coordinator

c. Employment Coordinator

d. Wellness Coordinator

6. Provide Direct Service Hours (DSH). One (1) DSH being equivalent to 60 minutes, which is inclusive of billable and non-billable services, to the child/youth and child/youth’s family/support system.

7. Interns and volunteers, as well as subcontractors, may be proposed. If so, the proposal must clearly describe how the intern licensing and/or school supervision requirements will be met, and that interns will provide no more than 20 percent of the services. Plans to subcontract for any specific services/staffing requested in this solicitation must be discussed in detail in the proposal.

E. FACILITY REQUIREMENTS

The selected Respondent shall maintain a fully licensed facility(ies) that meets the minimum requirements for Medi-Cal eligibility, as well as the following minimum requirements:

1. Must be accessible to the Juvenile Court.

2. Facility should include the ability to accommodate drop-ins.

3. Facility must be open and operational with sufficient staff present and available to answer all incoming calls during the hours of 8:00 A.M. to 5:00 P.M., Monday through Friday.

4. Must include appropriate space for the following:

a. Group training

b. Computer labs to accommodate up to 12 individuals

c. Life skills development

d. Individual and group counseling

5. Must include a flexible office space to accommodate the team members from other client serving agencies such as OC Probation, SSA, education and Court affiliated staff. Also, it is expected that office furnishings and resources, when applicable, would be shared amongst the staff.

6. The facility must comply with the following provisions pertaining to the prohibition of discrimination against qualified persons with disabilities in all programs or activities, as they exist now or may be hereafter amended together with succeeding legislation.

a. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794 et seq., as implemented in 45 CFR 84.1 et seq.) http://www.hhs.gov/ocr/504.html

b. Americans with Disabilities Act of 1990 (42 U.S.C. 12101, et seq.) http://www.eeoc.gov/policy/ada.html

SECTION 3. WRITTEN PROPOSAL SCORING FORMAT

3.1 PHASE 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Provider Background, Qualifications &

Experience Points Based 200

(22.2% of Total)

2. Services

Points Based 200

3. Performance Objectives Points Based 200

4. Staffing

Points Based 100 (11.1% of Total)

5. Facility Points Based 50 (5.6% of Total)

6. Budget Points Based 100 (11.1% of Total) http://www.hhs.gov/ocr/504.html http://www.eeoc.gov/policy/ada.html

7. Compliance of the County Model Contract

Respondents submitting exceptions to the

County Model Contract listed in this RFP will receive a score of “0” for that criterion.

Points Based 50 (5.6% of Total)

3.2 PHASE 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Presentation/Interview Scoring Format: 400 points maximum:

County reserves the right to conduct, or to not conduct, oral interviews and/or presentations with the highest-scored Respondent(s). The decision whether to conduct oral interviews/presentations rests solely with

County and the decision of the DPA is final.

Respondents shall be ready to attend interview within ten (10) calendar days of notification.

Any inquiry to determine the responsibility of a

Respondent to this RFP may be conducted.

Respondent agrees that the submission of a

Proposal is permission by Respondent for

County to verify all information contained therein. If County believes it necessary, additional information may be requested from

Respondent. The County may also send written questions and ask for written responses within five (5) business days. Failure to comply with any such request may disqualify a Respondent from further consideration. Respondents must be prepared to discuss all aspects of their proposal in detail, including technical questions. Respondents will not be allowed to alter or amend their Proposal through the use of the presentation process.

NOTE: If interview/presentations are not conducted, the Written Proposal shall account for 900 total points of the scoring.

Points Based 100 (100% of Total)

SECTION 4. PROPOSAL RESPONSE REQUIREMENTS

Proposals must be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness and clarity of content with sufficient detail to allow for accurate evaluation and comparative analysis. Proposals are limited to 45 single sided pages. Response to Part 1 and

Part 2 will not count against the 45-page limit. All items listed in Part 3 will count against the page limit, no exceptions.

Note: Proposals that exceed the page limit noted above may be disqualified from further consideration.

Proposals must be electronically organized into three (3) sections and must be indexed in the order outlined below. List questions and responses and/or attachments as numbered and listed within each section.

4.1 COMPLIANCE STATEMENTS (PART 1)

Some *required questions might not be applicable to your company. Do not leave any required fields blank. Please indicate "N/A" when necessary. A required field that is left blank will prohibit your response from being submitted.

*indicates that it is required.

4.1.1 Validity of Proposal *

The County requires that all Proposals be valid for at least three hundred sixty-five (365) calendar days. Submissions not valid for at least three hundred sixty-five (365) days will be considered nonresponsive. The Respondent shall state the length of time for which the submitted

Proposal shall remain valid below:

Please state 365 calendar Days if your proposal will be valid for that period of time. If your proposal will be valid for a different period of time please list the appropriate number of calendar days.

Maximum response length: 100 characters

*Response required

4.1.2 Certification of Understanding *

The County assumes no responsibility for any understanding or representation made by any of its officers, employees or agents during or prior to the execution of any Contract resulting from this solicitation unless:

A. Such understanding or representations are expressly stated in the Contract; and

B. The Contract expressly provides that the County therefore assumes the responsibility.

Representations made but not expressly stated and for which liability is not expressly assumed by the County in the Contract shall be deemed only for the information of the Respondent.

Respondent certifies that such understanding has been considered in this response.

☐ Please confirm

*Response required

4.1.3 Minimum Qualifications/Requirements Statement*

Respondent shall certify that it meets all minimum qualifications and requirements set forth herein.

☐ Please confirm

*Response required

4.1.4 Certificate of Insurance *

The Respondent shall certify its willingness and ability to provide the required insurance coverage and certificates as set forth in the Model Contract.

☐ Please confirm

*Response required

4.1.5 W-9 Requirements *

The Respondent shall certify its willingness and ability to provide W-9 Requirements as indicated in this RFP (will obtain at the time of award).

☐ Please confirm

*Response required

4.1.6 Department of the Treasury, Internal Revenue Service Form W-9 Requirements

Effective June 3, 2006, all Contractors, entering into a Contract with County, who are not already established in Countywide Accounting and Personnel System (CAPS) as an Auditor-

Controller vendor, will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors. County will inform Contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to furnish to Contract administrator, DPA, or the agency/department deputy purchasing agent the required W-9 or W-8.

You may upload the appropriate form here or comply within the ten (10) days as described above.

4.1.7 Conflict of Interest *

Respondent must certify and select option 1 or 2 below:

A. Respondent certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

A. Disclose any financial, business or other relationship with the County, any other entity that the County Board of Supervisors governs, or any County Board member, officer or employee, which may have an impact, affect or influence on the outcome of the services you propose to provide. Provide a list of current clients, employees, principals or shareholders (including family members) who may have a financial interest in the outcome of services you propose to provide.

B. Disclose any financial, business or other relationship within the last three (3) years with any firm or member of any firm who may have a financial interest in the outcome of the work.

2. Respondent certifies that no relationships exist/existed as outlined in item 1 above.

☐ Respondent certifies no current/past financial, business or other relationship(s) with the

County exist/existed as follows.

☐ Respondent certifies that no relationships exist/existed as outlined in item 1 above.

*Response required

4.1.8 Statement of Compliance*

A statement of compliance with all parts of this RFP or a listing of exceptions and suggested changes must be submitted in response to this RFP.

• Yes: This response is in strict compliance with said RFP, including, but not limited to, the terms and conditions set forth in the Contract and its Attachments, and no exceptions thereto are proposed.

• No: If there are any proposed exceptions, Respondent shall answer "No" to this question and proceed to attach a list any and all exceptions in accordance with the instructions provided after "No" is selected.

☐ Yes

☐ No

*Response required

When equals "No"

4.1.9 Attachment for each proposed exception must include:*

A. The RFP page number and section of the provision Respondent is taking exception to;

B. The complete provision Respondent is taking exception to;

C. The Respondent’s suggested rewording;

D. Reason(s) for submitting the proposed exception; and

E. Any impact the proposed exception may have on cost, scheduling, or other areas.

*Response required

4.1.10 Non-Collusion Affidavit*

Each Respondent must execute the Non-Collusion Declaration contained in the RFP and submit it with the Proposal.

The County of Orange may require that the Respondent, before awarding any subcontract, secure

Non-Collusion Declarations from proposed Subcontractors. The County of Orange does not conduct business with Respondents who engage in the act of Collusion.

• Non-Collusion_Affidavit.docx

*Response required

4.1.11 Non-Collusion Declaration - A*

Has your firm ever initiated discussions with competing consulting firms about the payment structure of an existing or potential future contract with the County of Orange? Respondent must select one (1). If Respondent selects Yes answer, Respondent must provide a brief explanation below. A “Yes” answer may preclude you from moving forward in the RFP

Process. Respondent must certify both questions below:

☐ Yes

☐ No

*Response required

When equals "Yes"

4.1.12 Reason for Collusion:*

*Response required

4.1.13 Non-Collusion Declaration - B*

If not, has your firm participated in any discussions with competing firms in an effort to influence the payment structure for existing or potential County contracts? Respondent must select one (1). A “Yes” answer may preclude you from moving forward in the RFP

Process.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.1.14 Provide names of competing firms: *

*Response required

4.1.15 Litigation against County of Orange in the past seven (7) years*

Respondent must certify either Yes or No:

A. (Yes) Respondent certifies current/past litigation as follows:

1. Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving Respondent, or any company that holds a controlling interest in Respondent, against County of Orange in the past seven (7) years.

https://government-project.s3.us-west-2.amazonaws.com/65972/f9ecd2a8-fe8a-48fa-8fe6-ce482a914257_Non-Collusion_Affidavit.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ABCJPQ2S%2F20240916%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240916T232729Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEOf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDiSFpNe2gmKSXLOmYxhRHjNKfjA%2BmFUdwdY%2B1jCZxpfwIgZxakde7yVUO9qHMAJ8ifDwI7Cl6bjVOakDZZQhCxLtQqgwUIIBACGgw4OTIzNjQ2ODc2NzIiDEg8eM7sywJLcFP5iirgBGuzCNajCd2vaTHK4S9LEr9qCrKrTR5UuWb7QUHkmwhsEHpeZT5cOyLw2jYC2VVbcdPaFza%2BQEiLGi7N2b0WEcJv0iL70KyCg%2FgpRkikCNF7BDghCp9vTTEn5ZjkR3XlcRXL8xDp%2BUS3260qq5Ne2%2B4WtdEKTV%2FQ9X64wyfRxqdUol3PIjpCtq2Yfkg0qsJwzojjWAYGEuOxpLKTPiHOIQ%2FpTGxt%2F9A3hgYpnmeR1dptIgAZbwA%2B37fsKrMi%2BM%2Bt9f0%2F6tRRkC5BRBTkYQOFsbArq2xwMXIkAj%2Bmk%2BVT2puxaO%2FSxtrTReJNS7zo1qH02p4uyEX4Kbj3cZYutk%2FNa%2BST77eiZ6UGZwHl713ljkYzTsgMkLySn24jo80GyWjcv2AOBKs1slhynaFpusf9Wqz7jccXisRigJXIGWnRkle%2BBOvqSRqv2wOp5dt%2FHmidRTJegXBNZB63q33fV2Pu4VU1Lzoa3%2BrI2i50RQ5fGU6O%2BlhH2PmVftYKj4%2FJpu0k1UojincBxRYUNMYb5kOQyucjjExr9tEnvAwCuRa2t34Idp%2Fs4hHAxBcDFq374LsC%2BOkL6MZPwhECfHPJLIskK4hOwMcyG4jmZg%2BKdjEt0TrM7BMw%2B%2FQZiKUeohtRrgKioAdrzJmmSfngfbJQD6XnTUNeUAekLHc2OLqq3aJjjEguwhenlCruVbklRHFCoxWG7rwQP%2FdJO%2F2%2F6YRx3paSKlzZlFwFbKsvUR3FVhvlWaMwA4uYug6wVTM%2BUKqM67rp7kuLklKL0M2VVSRmMHGBoKXYQEquXkrgH4Ii0H9DdVgwMP31orcGOpsB220VxGqQX55rCZB%2FIXG2Rvz6jvSNKXf1bF7dPibBnGnl49XIXEoIAAHIIgR1jci1xYT0V6x6nbIF6CJ92nIBi6RXxnfP6uCQXhV%2BiLpWhMvSNuwwbB%2FwS6PJIfC0Kc21OAFhmF%2FYvSjKWoYNmMHk2lRbAZdwmHys2jkk5TF89wfZSkHcidQ%2B64LYKTdzeUy4DiTLblrLcXxiZ4c%3D&X-Amz-Signature=94740826872c1f3339e8a7f857961b1c6a08dc62c77ca24607dde1423c92f68d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Non-Collusion_Affidavit.docx%22&x-id=GetObject

B. (No) Respondent certifies that Respondent or any proposed subcontractors do not have any past or current litigation described above.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.1.16 Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against County of

Orange in the past seven (7) years.*

*Response required

4.1.17 Name/Ownership Changes:*

Respondent must certify either Yes or No below:

A. (Yes) Respondent certifies past company name changes and/or ownership changes, for

Respondent’s firm and any proposed subcontractor firm, as follows:

1. Respondent shall provide detailed information regarding any company name changes

(including legal business names) in the past seven (7) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors have not had any company name change or ownership changes in the past seven (7) years.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.1.18 Respondent shall provide detailed information regarding any company ownership changes (including legal business names) in the past seven (7) years. *

*Response required

4.1.19 The Levine Act: County of Orange Campaign Contribution Disclosure*

The Levine Act compliance is a minimum submittal requirement of this solicitation.

Please complete and sign the County of Orange Campaign…