Coffeen_TSI_W76D_FY24_Updated.docx

Site Specific Job Specification Form FY 24 W76D Timber Restoration Project Project Name: Coffeen Lake State Fish and Wildlife Area (IDNR) Restoration Project DNR Site Names and Counties: Coffeen Lake State Fish and Wildlife Area (SFWA) (Montgomery County) The following specifications shall be applied to the above-named job.

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. GOAL: This contract will continue a project for non-native, invasive plant species and invasive woody plant control at select locations at Coffeen Lake SF&WA, Montgomery County, Illinois.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

1.2.1. Vendor shall complete the site-specific projects as described. The primary objective of the vendor will be to control invasive, non-native or undesirable plant species in target areas as identified and described by the Primary Job Coordinator. Examples of non-native, invasive species to be controlled include bush honeysuckle, autumn olive, multiflora rose, black locust. No trees larger than 6” DBH will be removed. The first priority will be to remove bush honey suckle in the identified timber units. If all honey suckle is removed in the timber units, and there are still hours left, the second priority will be to remove bush honey suckle, autumn olive, or black locusts in the grassland units. Work will be completed within the following dates of January 1, 2024 to March 31, 2024. Billing must be completed and submitted by May 15, 2024. Herbicide type and rate must be approved by the Primary Job Coordinator prior to use.

1.2.2. General Work Details

Certified Payroll, The Vendor and each subcontractor who participate in public works shall be in accordance with 820 ILCS 130/5

1.3. MILESTONES AND DELIVERABLES:

1.3.1. To meet IDNR’s NPDES permitting, Vendor shall complete a work log for each day crews are working on site to document work completed, man hours, conditions, and amount and type of herbicide used. The work log shall be provided to the Primary Job Coordinator with each invoice.

1.3.2. Vendor shall notify the Primary Job Coordinator 24 hours before beginning work on a job.

1.3.3. Vendor shall notify the Primary Job Coordinator weekly via email or phone with updates on work planned the upcoming week and work completed the previous week.

1.3.4. Invoices may be submitted monthly, quarterly, or at the completion of the contract. A final invoice for the contract must be submitted by May 15, 2024.

1.3.5. Vendor is expected to produce a kill rate of at least 90% for all treated woody stems.

1.3.6. Vendor must be able to complete the project within specified work dates under conditions that minimize harmful impacts to the site.

1.4. VENDOR / STAFF SPECIFICATIONS:

1.4.1. Vendor shall have a valid Illinois Department of Agriculture Commercial Herbicide Applicators License. All workers under Vendor’s supervision shall have Commercial Herbicide Applicators or Commercial Herbicide Operators licenses registered to the Vendor’s Commercial Herbicide Applicators License.

1.4.2. Vendor shall demonstrate familiarity with local native and exotic plants to be able to identify species to be removed and native species to be left undisturbed. Vendor shall be able to identify such species in growing season and have experience with selective species removal techniques. Vendor and all those applying herbicide under their supervision must be knowledgeable of native flora in Illinois and be able to recognize and avoid spray application to rare plants (especially state threatened or endangered species).

1.4.3. All herbicide applicators shall wear appropriate protective clothing, including eye protection, long pants, and long-sleeved shirts and gloves. It shall be the responsibility of the Vendor to be aware of and adhere to these and all other state and OSHA regulations.

1.4.4. Vendor shall have a minimum of one (1) year of professional experience in the use of herbicides and management within natural areas in Illinois.

1.5. TRANSPORTATION AND DELIVERY: Not applicable.

1.6. SUBCONTRACTING:

1.6.1. Subcontractors are allowed provided the subcontractor meets all the qualifications of the Vendor in section 1.4. For purposes of this section, subcontractors are those specifically hired to perform all or part of the work covered by the contract. If subcontractors shall be utilized, Vendor must identify the names and addresses of all subcontractors it shall be entering into a contractual agreement that has an annual value of $50,000 or more in the performance of this Contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money to the extent the information is known that each subcontractor is expected to receive pursuant to the Contract. Attach additional sheets as necessary. Documentation of experience required in section 1.4 must be provided for all subcontractors. All information regarding subcontractors must be provided at the time of bidding.

1.6.2. If unanticipated subcontracting is needed during completion of the contract, Vendor must submit to the Primary Job Coordinator the names and addresses of all subcontractors, a description of work to be performed and anticipated amount of money, and documentation of experience required in section 1.4. Vendor must receive written approval for this subcontracting from the Primary Job Coordinator.

2. PRICING

2.1 TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract value is firm or estimated at the time it is submitted for obligation. The total value of this contract is firm.

2.2 EXPENSES:

1.

2.

2.1 2.2

2.2.1 The Vendor shall be responsible for any expenses which may incur as a result of conducting the activities described in the Job Specifications, including repair, maintenance, or extraction of equipment.

2.2.2 The Vendor shall be responsible for any expenses which may incur as a result of inadequate treatment where follow-up is required to meet stated treatment standards.

2.2.3 Payment for this contract will only include the Vendor’s time working at the job site and will not include time spent traveling to or from the job site.

2.3 N/A

2.4 VENDOR’S PRICING:

2.4.1 Pricing shall be in the following format: Per Hour

All work described in the job specifications for this contract.

Hour

265 hours

To be determined

3. TERM OF CONTRACT:

3.1 TERM OF THIS CONTRACT: This contract shall commence upon the last dated signature of the Parties and shall terminate June 2, 2024.

3.1.1 In no event will the total term of the contract, including the initial term, any renewal terms and any extensions, exceed 10 years.

3.1.2 Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

JOB ADMINISTRATION

Primary Job Coordinator/ District Wildlife Biologist:

Name: Emma Launer Position: District Wildlife Biologist Address: PO Box 517 Coffeen, IL 62017 Phone number: 618-944-0290 email: Emma.Launer@illinois.gov Natural Heritage Biologist:

Name: Mark Phipps Address: 826 Morton Court Litchfield, IL 62056 Phone number: (217) 324-2161 email: mark.phipps@illinois.gov

Landowner/Site Manager:

Name: Adam Hayes Address: PO Box 97 Ramsey, IL 62080 Phone number: 618-423-2215 email: Adam.Hayes@illinois.gov

ATTACHMENTS: Work area map, work log

Project units in order of priority:

Project location map:

Location Map:

Work Hours Documentation

CONTRACT:

LOCATION:

COMPANY:

CONTACT:

IDNR CONTACT:

PHONE:

MAXIMUM CONTRACT PAYMENT:

HOURLY RATE:

TOTAL HOURS:

COMPLETION DATE:

APPLIED

VOLUME USED

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