Code_of_Conduct_Affidavit_Revised_070108.rtf

This is a Code of Conduct Affidavit document prepared for the Maine Division of Purchases in relation to a magnetic truck decals procurement solicitation. The affidavit establishes ethical and conduct requirements for bidders participating in the state contracting process. The solicitation involves magnetic truck decals with bids due February 17, 2010. The contract period may not exceed three years from the original start date, with any extensions subject to the State Purchasing Director's discretion and contractor consent.

Bidders must submit unit prices inclusive of all discounts and delivery to the destination, with quotes reflecting the State's exemption from Federal and Maine sales and use taxes. In cases of tied bids, preference is given to in-state bidders or those offering products manufactured in Maine. Awards will be made to the lowest responsible bidder considering best value to the State, evaluated based on quality, conformity with specifications, delivery date, and ultimate cost. The State reserves the right to reject any or all bids, waive formalities, and increase or decrease quantities by up to 10% unless otherwise stated. All bids and quotes must be received by the Division of Purchases at the 4th floor, 9 State House Station, Burton M. Cross Building, 111 Sewall Street, Augusta, Maine prior to the opening deadline.