Code_of_Conduct_Affidavit_Revised_070108.rtf

This Code of Conduct Affidavit is a compliance document required by the Maine Division of Purchases in connection with the contract solicitation for Military Vehicle Anti-Corrosion Compound under the Maine Military Authority. The solicitation seeks a one-year supply contract for NWAC Greenwax Bulk anti-corrosion compound in 5-gallon containers (part number GNW-5G) to support military vehicle and equipment maintenance operations. The projected annual volume is 40 to 60 containers, representing 200 to 300 gallons total. Sealed bids were due February 17, 2010, and are to be submitted to the Division of Purchases, Room 119, State Office Building, Augusta, Maine. Delivery is required to 125 Kansas Road, Limestone, Maine. The State Purchasing Director reserves the right to extend the contract beyond the initial one-year term with contractor consent and to cancel with thirty days' written notice.

Award will be made to the lowest responsible bidder based on best value evaluation considering quality, specification conformance, delivery dates, and ultimate cost. Bid prices must be submitted net F.O.B. destination with all transportation and delivery charges fully prepaid by the contractor, with prices remaining fixed throughout the contract period unless periodic changes are agreed to in writing. In the event of tie bids, preference is given to in-state bidders or vendors offering commodities produced or manufactured in Maine. The solicitation specifies a single-source product restriction to NWAC Greenwax Bulk from Northwest Anti-Corrosion, Inc., limiting competition to that vendor or authorized distributors only. Orders will be transmitted via email delivery order documents, with shipments accepted only up to two weeks prior to stated delivery dates; advance shipments without prior approval are subject to refusal. The winning bidder may be required to provide product samples and certificates of conformance for evaluation.