COCO001-20.PDF

1. REQUSITION NUMBER

1025591139

2. CONTRACT NO. 3.AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER

COCO001-20

6. SOLICITATION ISSUE DATE

04/22/2020

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CLARA ROBERTS

b. TELEPHONE NUMBER (No collect calls) 850-524-0068

8. OFFER DUE DT/LOCAL TIME

05/06/2020 2:00PM

9. ISSUED BY CODE

Solutions Integrated Service G UNICOR FPI Central Office Washington, DC 20534

10. THIS AQUISITION IS

UNRESTRICTED

X SET ASIDE100 % FOR

X SMALL BUSINESS

SMALL DISADV.BUSINESS

8(A)

NAICS: 561320

SIZE STANDARD: 27.5 Mil.

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

X RFQ IFB RFP

16. ADMINISTERED BY CODE

Solutions Integrated Service G UNICOR FPI Central Office Washington, DC 20534

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE

TELEPHONE NO. TIN:

RFQ: 6000162727

17b. CHECK IF REMITANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18a. PAYMENT WILL BE MADE BY CODE

USA

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

See Section B

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

X FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO

THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE __________________________________

OFFER DATED __________________. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HERIN,

ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

Sharon Oliver

31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE

CONTRACT EXCEPT AS NOTED

32b. SIGNATURE OF AUTHORIZED GOVT. REPRESENTATIVE 32c. DATE

33. SHIP NUMBER

PARTIAL FINAL

34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD)

39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42d. TOTAL CONTAINERS

15. DELIVER TO CODE

UNICOR FPI Central Office Washington, DC 20534

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (10-95)

Prescribed by GSA - FAR (48 CFR) 53.212

PAGE 1 OF

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12,17,23,24 & 30

Terms of delivery: DST

SOLICITATION TERM/TYPE: THIS SOLICITATION WILL RESULT IN AN 1040 HOUR AND AN OPTIONAL 1040 HOUR, FIXED PRICE, INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) TYPE DELIVERY ORDER.

Minimum guarantee is 30 hours.

ITEMS SOLICITED: See below.

ESTIMATED USAGE: See below.

DESTINATION: Federal Correctional Institute, Lexington, KY

TIME FOR DELIVERY: within two (2) days after awarded.

TERMS OF DELIVERY IS FOB DESTINATION FOR ALL ITEMS.

The period of performance shall be approximately 6 months from date of award. PO may be extended an additional 3 - 6 months if the government determines that it is in the best interest of the government to do so.

REQUEST FOR QUOTE (RFQ) IS 100% SET ASIDE FOR A SMALL BUSINESS.

QUESTIONS PERTAINING TO THIS RFQ WILL ONLY BE ADDRESSED IN WRITING VIA EMAIL TO: clara.roberts@usdoj.gov. NO PHONE

CALLS PLEASE.

The date and time for receipt of proposals is WEDNESDAY, MAY 6, 2020 at 2:00 PM, EST.

SEND ALL QUOTES TO:

CLARA ROBERTS

EMAIL TO CLARA.ROBERTS@USDOJ.GOV

OR

EFAX 352-330-8100

Completed quotes must be Clara Roberts by the deadline stated above to be considered.

THE FOLLOWING INFORMATION IS REQUIRED TO BE COMPLETED BY THE OFFEROR:

VENDOR'S DUN & BRADSTREET NUMBER:_______________________________

VENDOR'S POINT OF CONTACT: _____________________________________

VENDOR'S TELEPHONE & FAX NUMBER: _______________________________

VENDOR'S EMAIL ADDRESS: ________________________________________

VENDOR'S BUSINESS SIZE (i.e. SMALL, LARGE, ETC.): ______________

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database (System Award Management) prior to award, during performance and through final payment of any contract resulting from this solicitation.

DJU6000162727 PAGE 2 OF 11

Request For Quote

_______________________________________________ Signature

The Administrative Contracting Officer is TBD

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

Item No. SUPPLIES OR SERVICES Quantity U/M UNIT PRICE AMOUNT IN US$ PR Number Del.Date

00001 1,040 EA 1025591139 10/31/2020

Contractor for Industrial Manager

1,040 EA 1025591139 04/30/202100002

Contractor for Industrial Manager

OPTIONAL PERIOD

DJU6000162727 PAGE 3 OF 11

STATEMENT OF WORK (SOW)

1.0 Background

2.0 Scope

3.0 Objectives

4.0 Tasks

5.0 Delivery

6.0 Government-Furnished Property

7.0 Security

8.0 Place of Performance

9.0 Period of Performance

1.0 Background

UNICOR, Federal Prison Industries (FPI) is a wholly own Federal Government Corporation with factories throughout the

United States in approximately 50 Federal Prisons. FPI is a non-appropriated Federal Agency and manufactures various products for sale to other Federal Agencies and DoD.

UNICOR's operating system is SAP E6 version. This will be upgraded to S/4 HANA by February 2021. Good working knowledge of SAP is mandatory for this position.

This position requires an Industrial Specialist with specific financial knowledge of SAP as it relates to the inter-workings of the Interagency Solutions. Currently, UNICOR is in need of an Industrial Specialist to assistance on a short term basis until appropriate levels of staffing can be put into place. The Contractor will be require to possess a minimum of five (5) years experience in the following areas: SAP experience in product sourcing; product costing; purchase requisition, creations and Purchase order modifications, Profit center analysis, invoice processing and balance. Must be proficient with accounts payable and accounts receivable process customer relations; business development; and working in a prison environment. Must be proficient in balancing costing GL accounts. Must complete a NCIC background check. The Contractor will be require to possess experience in working in a prison environment. The contractor must be a United States citizen.

2.0 Scope

The scope of work will include responsibility for managing the day to day financial operations of the Interagency

Solutions Group. This includes complex level which requires extensive up front preparation to include downloading

Sales Orders, Purchase Orders, and running financial reports from SAP. In addition, putting financial information into

SAP will also be required. This information will come from the customer and Contracting Officers. The Industrial

Specialist works closely with internal and external customers to ensure projects are documented and assigned a qualifying number to track the project and funding throughout the entire process inside and outside of SAP. This requires complete order oversight and contact with internal and external contractors. The incumbent coordinates the loading, monitoring, and evaluation of the procurement services provided by the Interagency Solutions. This often requires set-up, follow-up, and resolution of any and all issues dealings with funds from the customer going to the vendor for the services/products provided. The incumbent may be responsible for reviewing requisitions before they are approved in SAP, processing statement of works SOW's, certifying invoices, reviewing aging reports for external and internal customers to ensure the customer and the Interagency Solutions Group are completely satisfied with the project, so it can be closed out at the completion of the job and collect the fees for.

Contractor may be requested to assist with any of the other Business Groups.

3.0 Objectives

Assist the Interagency Solutions Supervisor with managing the Interagency Solutions project management workload.

Responsibilities include but are not limited to, working with customers, UNICOR factory and central office personnel, UNICOR vendors, general managers, contracting staff and inmate clerks. Offeror must have working knowledge of SAP

DJU6000162727 PAGE 4 OF 11

operating system, Microsoft, Federal Acquisition Regulations, and UNICOR's general and interagency policies.

4.0 Tasks

" Manages the planning, administration, review, and evaluation of an extremely varied combination of complex performance objectives to meet the customers' requirement.

" Pro-actively involved in procurement activities relating to assigned program by assisting in negotiating vendor requirements and customer needs;

" Utilize SAP to review for accuracy all customer orders put into the system daily, sales orders, request for purchase (RP), comparing customer purchase orders (PO), putting in RPs and POs at the request of the contracting officer. Request any changes/corrections to sales orders, RPs and POs will be done by the incumbent in SAP;

" Communicate with vendors regarding MIPRs, RAs, sales orders, invoices, etc. for accuracy and payment within a timely manner;

" Communicate with UNICOR Central Accounts Payable (CAP) and Central Accounts Receivable (CAR) staff to ensure invoices and payments are accurate;

" Monitor inventory levels, regularly re-evaluate and adjust safety stock levels, rounding values;

" Field all inquiries from General managers, staff, contracting officers and vendors, expediting or changing orders, upon request within a timely manner;

" Assist factory managers with production order management (create, cost, release, researching and documenting variances);

" Ensure all supporting documentation for each folder has the correct information in SAP as well as on the groups share (s) drive for further review if necessary

" Keeps all Interagency folders in order for review by customer at anytime without notice.

" Incumbent is responsible for resolving problems between functional areas, customers, and UNICOR

5.0 Delivery

Complete stated tasks within 3 business days or less; Ensure Interagency Solutions accounting codes are balanced at the end of each month.

6.0 Government-Furnished Property

Government will provide working space at a Federal Institution, thin client or laptop to complete work, printer, and telephone.

7.0 Security

The services performed may be accomplished on property of the U.S. Government, Bureau of Prisons. There are strict rules and regulations which must be adhered to by all persons performing duties within the perimeter of the

Institutions. The Contractor and their personnel providing services at the Federal Correctional Institutions' on behalf of the Contractor shall adhere to all regulations prescribed by the Institution at all times.

Unless individual waivers are obtained under procedures outlined in the U.S. Department of Justice, Federal Bureau of

Prisons, Program Statement 3000.01, the following investigative procedures will be applied to the Contractors employees working under the terms of the proposed contract:

NCIC (National Crime Information Center)

DOJ-99 (Name Check)

FD-259 (Fingerprint Check)

DJU6000162727 PAGE 5 OF 11

Law enforcement Agency Check

Security Clearance must be obtained by each employee before being permitted to work on site. Subcontractors and

"relief" employees will be subject to the same investigative procedures as the primary contractor and his/her employees.

NOTE: Contractor shall take into account that daily time delays may occur due to security checks when entering and exiting FCI and shall not be construed as Government delays in performance of the contract.

8.0 Place of Performance

Federal Correctional Institute, Lexington, KY

9.0 Period of Performance

The period of performance shall be 6 months from date of award. PO may be extended an additional 3 - 6 month periods if the government determines that it is in the best interest of the government to do so.

PART I: INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is

COCO001-19 and this solicitation is issued as a Request For QUOTE (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05. The North American Industry

Classification System code is 561320, Temporary Help Services. This requirement is 100% set aside for a small business. Small Business Size Standard is $27.5 million. UNICOR, Federal Prison Industries, Inc., intends to enter into a SIX MONTH, firm-fixed-price, order, with one - three to six month option period, if utilizied, for the following commercial item(s):

SEE SECTION B FOR LIST OF ITEMS

MULTIPLE AWARDS ARE POSSIBLE.

Required delivery shall be 2 calendar days or sooner from receipt of each task order issued for these line items.

CONTRACTOR'S RESPONSIBILITY: It is the responsibility of the Contractor to follow any Special Security Requirements of the facility where the work is performed in the performance of the contract and to consider the effects of those security requirements in the pricing of the proposal.

HOLIDAYS: The following is a list of Federal Holidays observed by the Government:

New Year's Day

Labor Day

Martin Luther King's Birthday

Columbus Day

DJU6000162727 PAGE 6 OF 11

Washington's Birthday

Veteran's Day

Thanksgiving

Memorial Day

Independence Day

Christmas

Government-Furnished Property

Government will provide working space in the Federal Correctional Institute, Lexington, KY; thin client or laptop to complete work; printer and telephone.

Security

The services performed may be accomplished on property of the U.S. Government, Bureau of Prisons. There are strict rules and regulations which must be adhered to by all persons performing duties within the perimeter of the

Institutions. The Contractor and their personnel providing services at the Federal Correctional Institutions' on behalf of the Contractor shall adhere to all regulations prescribed by the Institution at all times.

Unless individual waivers are obtained under procedures outlined in the U.S. Department of Justice, Federal Bureau of

Prisons, Program Statement 3000.01, the following investigative procedures will be applied to the Contractors employees working under the terms of the proposed contract:

NCIC (National Crime Information Center)

DOJ-99 (Name Check)

FD-259 (Fingerprint Check)

Law enforcement Agency Check

Security Clearance must be obtained by each employee before being permitted to work on site. Subcontractors and

"relief" employees will be subject to the same investigative procedures as the primary contractor and his/her employees.

NOTE: Contractor shall take into account that daily time delays may occur due to security checks when entering and exiting FCI and shall not be construed as Government delays in performance of the contract.

DEPARTMENT OF JUSTICE CONTRACTOR RESIDENCY REQUIREMENT

For three of the five years immediately prior to submission of your offer/bid/quote, or prior to performance under a contract or commitment, individuals or contractor employees providing services to any Federal Bureau of Prisons facility must have:

1. legally resided in the United States (U.S.);

2. worked for the U.S. overseas in a Federal or military capacity; or

3. been a dependent of a Federal or military employee serving overseas.

If the individual is not a U.S. citizen, they must be from a country allied with the U.S. The following website provides current information regarding allied countries: http://www.opm.gov/employ/html/citizen.htm

By signing this contract or commitment document, or by commencing performance, the contractor agrees to this restriction.

DJU6000162727 PAGE 7 OF 11

Contractor agrees that FPI is in the category of the most favored or best commercial customer category of the

Contractor and as such, the Contractor will :

During the contract period, the Contractor shall report to the Contracting Officer all price reductions offered to the category of customers that are considered by the Contractor to be their most favored or best commercial customer.

1. A price reduction shall apply to purchases under this contract if, after the award date, the Contractor-

i) Revises downward its commercial catalog, price list, schedule, etc., to its best commercial customers (or category of customers) below the awarded price under this contract;

ii) Grants more favorable discounts or terms and conditions to its best commercial customers than those contained in this contract that would result in prices below the awarded price under this contract, an/or

iii) Grants special discounts to its best commercial customer (or category of customers) that would result in prices lower than the awarded price under this contract.

2. The Contractor shall offer the price reduction to FPI with the same effective date, and for the same time period, as extended to the commercial customer (or category of customers).

The Contractor may offer the Contracting Officer a voluntary price reduction at any time during the contract period.

The Contractor shall notify the Contracting Officer of any price reduction subject to this clause as soon as possible, but not later than 15 calendar days after its effective date.

All payment inquiries should be directed by email to:

accountspayable@central.unicor.gov

INVOICES ARE TO BE MAILED TO:

UNICOR, Federal Prison Industries (ERFM)

Central Accounts Payable

P.O. Box 11849

Lexington, KY 40578-1849

ATTN: Diane Klusman, Chief of Vendor Services

PH: 1-800-827-3168

Future requirements for these or similar items from this or other UNICOR factories may be added to the resulting contract if considered to fall within the scope of work and the price is determined to be fair and reasonable.

Questions regarding this requirement may be addressed in writing to Clara Roberts at clara.roberts@usdoj.gov. All FAR forms, clauses and provisions necessary to submit an offer may be accessed at the following web site:

http://acquisition.gov/far. This combined synopsis/solicitation and necessary forms are available on web site:

http://www.fbo.gov or http://www.unicor.gov/fpi_contracting/about_procurement/forms/pdfs/bmg.pdf.

CONTRACT CLAUSES

52.201-1, Definitions (NOV 2013)

52.203-3 Gratuities (APR 1984)

52.203-5, Covenant Against Contingent Fees (APR 1984)

52.203-6, Restrictions on Subcontractor Sales to the Government (SEP 2006)

DJU6000162727 PAGE 8 OF 11

52.203-7, Anti-Kickback Procedures (OCT 2010)

52.203-12, Limitation on Payments to Influence Certain Federal Transactions (OCT 2010)

52.203-13, Contractor Code of Buisness Ethics and Conduct (APR 2010)

52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (SEP

2013)

52.204-4, Printed or Copied Doubled-sided on Recycled Paper (MAY 2011)

52.204-7, System for Award Management (JUL 2013)

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013)

52.204-13, System for Award Management Maintenance (JUL 2013)

52.204-14, Service Contract Reporting Requirements (JAN 2014)

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspened, or Proposed for Debarment (AUG 2013)

52.216-10, Incentive Fee (JUN 2011)

52.216-24, Limitation of Government Liability (APR 1984)

52.219-6, Notice of Total Small Business Set-Aside (NOV 2011)

52.222-50, Combating Traficking in Persons (FEB 2009)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; (AUG 2011)

52.225-13, Restrictions on Certain Foreign Purchases. (FEB 2006)

52.225-25, Prohibition on Engaging in Sanctioned Activities Related to Iran- Certification(DEC 2012)

52.232-18, Availability of Funds (APR 1984)

52.232-23, Assignment of Claims (JAN 1986)

52.232-25, Prompt Payment (JUL 2013)

52.232-33, Payment by Electronic Funds Transfer - System for Award management (JUL 2013)

52.233-1, Disputes (JUL 2002)

52.233-3, Protest after Award (AUG 1996)

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)

52.242-1, Notice of Intent to Disallow Costs (APR 1984)

DJU6000162727 PAGE 9 OF 11

52.242-13, Bankruptcy (JUL 1995)

52.243-2, Changes - Cost Reimbursement, Alternate I (AUG 1987)

52.244-6, Subcontracts for Commercial Items; (DEC 2013)

52.246-5, Inspection of Services- Cost Reimbursement (APR 1984)

52.246-25, Limitation of Liability- Services (FEB 1997)

52.249-6, Termination for Convenience of the Government (Cost Reimbursement). (MAY 2004)

52.252-2, Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

___________www.acquisition.gov__________________

52.252-4, Alterations in Contract (APR 1984)

52.252-6, Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any _____. [insert regulation name] (48 CFR _____) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.253-1 Computer Generated Forms. (JAN 1991)

52.212-2, Evaluation - Commercial Items (OCT 2014), significant evaluation factors are past performance, technical factors and price. Quality, delivery, and customer service will be evaluated under past performance. The Government may make award without discussions; therefore, the offeror's initial offer should contain their best pricing. Award will be based on the best value to the Government considering the evaluation factors listed above. Best value may be determined using tradeoffs among the evaluation factors, so that award may be made to other than the lowest-priced or highest technically-rated proposal. Please note that all offers which fail to furnish required representations and certifications or past performance information or reject the terms and conditions of the solicitation may be excluded from consideration for award;

52.252-1 Solicitation Provisions Incorporated by Reference (2/98)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text.

52.252-2 Clauses Incorporated by Reference (2/98)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at: http://www.arnet.gov/far/

52.204-6 Data Universal Numbering System (DUNS) Number

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52.207-4 Economic Purchase Quantity-Supplies

52.212-1 Instructions to Offerors-Commercial Items

52.212-2 Evaluation - Commercial Items

52.212-4 Terms and Conditions-Commercial Items

52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders-Commercial Items

52.216-24 Limitation of Government Liability

52.219-1 Small Business Program Presentations

52.219-6 Notice of Total Small Business Set-Aside

52.244-6 Subcontracts for commercial Items

52.247-34 F.o.b. Destination

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