Cochran _ Peacock St Stormwater Improvements .pdf

CONTRACT DOCUMENTS AND

TECHNICAL SPECIFICATIONS

FOR

PEACOCK STREET

STORMWATER IMPROVEMENTS

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FOR THE

CITY OF COCHRAN

AUGUST 2025

STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666 CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100

NEWNAN OFFICE: 40 Greenway Circle, Suite A, Newnan, GA 30265 / Phone: 770.755.7978

CITY OF COCHRAN, GA

PEACOCK STREET STORMWATER IMPROVEMENTS

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SPECIFICATIONS AND CONTRACT DOCUMENTS

PEACOCK STREET

STORMWATER IMPROVEMENTS

TABLE OF CONTENTS

PART 1 – BIDDING / AGREEMENTS / BONDS / CONDITIONS

I. INSTRUCTION TO BIDDERS

II. INVITATION TO BID

III. BID FORM

IV. BID BOND

V. CONTRACTOR AFFIDAVIT AND AGREEMENT

VI. SUBCONTRACTOR AFFIDAVIT

VII. REFERENCE VERIFICATION AND RELEASE FORM

VIII. CONTRACTOR FURNISHED DOCUMENTS

IX. FORM OF AGREEMENT (STIPULATED PRICE)

X. NOTICE TO PROCEED

XI. PERFORMANCE BOND

XII. PAYMENT BOND

XIII. CERTIFICATE OF OWNER’S ATTORNEY

XIV. GENERAL CONDITIONS

XV. SUPPLEMENTARY CONDITIONS

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XVI. EXHIBITS AND DETAILS

PART II – SPECIFICATIONS

SECTION 01025 MEASUREMENT AND PAYMENT

SECTION 01100 SUMMARY

SECTION 01200 PRICE AND PAYMENT PROCEDURES

SECTION 01300 ADMINISTRATIVE REQUIREMENTS

SECTION 01323 CONSTRUCTION PROGRESS SCHEDULES

SECTION 01330 SUBMITTAL PROCEDURES

SECTION 01400 QUALITY REQUIREMENTS

SECTION 01500 TEMPORARY FACILITIES AND CONTROLS

SECTION 01600 PRODUCT REQUIREMENTS

SECTION 01630 PRODUCT SUBSTITUTION PROCEDURES

SECTION 01700 EXECUTION REQUIREMENTS

SECTION 01720 RECORD DOCUMENTS

END

SECTION I

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INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Page

Article 1 – Defined Terms

Article 2 – Funding

Article 3 – Copies of Bidding Documents

Article 4 – Qualifications of Bidders

Article 5 – Examination of Bidding Documents, Other Related Data, and Site

Article 6 – Pre-Bid Conference

Article 7 – Site and Other Areas

Article 8 – Interpretations and Addenda

Article 9 – Bid Security

Article 10 – Contract Times

Article 11 – Liquidated Damages

Article 12 – Substitute and “Or-Equal” Items

Article 13 – Subcontractors, Suppliers and Others

Article 14 – Preparation of Bid

Article 15 – Basis of Bid; Comparison of Bids

Article 16 – Submittal of Bid

Article 17 – Modification and Withdrawal of Bid

Article 18 – Opening of Bids

Article 19 – Bids to Remain Subject to Acceptance

Article 20 – Evaluation of Bids and Award of Contract

Article 21 – Contract Security and Insurance

Article 22 – Signing of Agreement

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ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office (Falcon Design Consultants, Attention: jbrown@fdc-llc.com) – The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered. Falcon Design Consultants will provide Contract Documents to Bidders and be responsible for issuing all project addenda, responding to written questions, opening bids, and all other items related to this proposed project.

B. Owner – The City of Cochran, Georgia

C. Owner’s Representative - Falcon Design Consultants, LLC, an independent consulting engineering firm, is the City of Cochran’s appointed Owner’s Representative for this project.

D. Engineer – Falcon Design Consultants, LLC, an independent consulting engineering firm, is the design engineer of record for this project.

ARTICLE 2 – FUNDING

2.01 Project funding is from the Georgia Department of Transportation “Georgia Transportation

Investment Act” program.

ARTICLE 3 – COPIES OF BIDDING DOCUMENTS

Complete sets of the Contract Documents may be obtained from the Issuing Office.

Advertisements for this project will be placed on City’s website:

https://cityofcochran.com/bids.aspx and at the Georgia Procurement Registry website located at:

https://ssl.doas.state.ga.us/gpr/index. Complete sets of Bidding Documents shall be used in preparing Bids; Owner assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

3.01 The Owner, in making copies of Bidding Documents available on the above terms, does so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

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ARTICLE 4 – QUALIFICATIONS OF BIDDERS

4.01 Bidders are required to self-perform a minimum of 51% of the total work required to provide a completed project to the Owner.

4.02 To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit written evidence with bid such as financial data, previous experience, present commitments, and such other data as may be called for below.

A. Required Bidder Qualification Statement with Supporting Data

B. List of 5 Project References;

C. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such license within the time for acceptance of Bids;

D. Copy of GDOT Prequalification [or] Evidence of Bidder’s ability to obtain Prequalification and a covenant by Bidder to obtain the Prequalification within the time for acceptance of

Bids.

ARTICLE 5 – EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND

SITE

5.01 Subsurface and Physical Conditions

A. The Supplementary Conditions identify:

1. Those reports known to Owner of explorations and tests of subsurface conditions at or contiguous to the Site.

2. Those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities).

B. Copies of reports and drawings, if any, referenced in Paragraph 5.01.A will be made available by Owner to any Bidder upon written request. Those reports and drawings are not part of the

Contract Documents, but the “technical data” contained therein as provided in Paragraph 4.02 of the General Conditions has been identified and established in Paragraph 8 of the Supplementary

Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any

“technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

5.02 Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to existing

Underground Facilities at or contiguous to the Site is based upon information and data furnished to Owner and by owners of such Underground Facilities, including Owner, or others.

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5.03 Hazardous Environmental Condition

A. The Supplementary Conditions identify any reports and drawings known to Owner relating to a

Hazardous Environmental Condition identified at the Site.

B. Copies of reports and drawings referenced in Paragraph 5.03.A will be made available by Owner to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein as provided in Paragraph 4.06 of the General

Conditions has been identified and established in Paragraph 8 of the Supplementary Conditions.

Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

5.04 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 4.02, 4.03, and 4.04 of the General Conditions.

Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the

Contract Documents to be within the scope of the Work, appear in Paragraph 4.06 of the General

Conditions. On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates.

5.05 Not used

5.06 Not Used

5.07 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and the other related data identified in the

Bidding Documents;

B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy Bidder as to all state and local Laws and Regulations that may affect cost, progress, and performance of the Work;

D. Not used

E. consider the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site;

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the Bidding Documents; and the Site-related reports and drawings identified in the Bidding

Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs;

F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. promptly give Owner written notice of all conflicts, errors, ambiguities, or discrepancies that

Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by

Owner is acceptable to Bidder; and

I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

5.08 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 5, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Owner written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Owner are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 6 – PRE-BID CONFERENCE

6.01 A non-mandatory pre-bid conference will be held at 11:00 AM local time on Thursday, October

30, 2025 at 102 N Second St Suite A, Cochran, GA 31014 for the proposed project. Owner will transmit to all prospective Bidders of record such Addenda as Owner considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 7 – SITE AND OTHER AREAS

7.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.

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ARTICLE 8 – INTERPRETATIONS AND ADDENDA

8.01 All questions about the meaning or intent of the Bidding Documents are to be submitted in writing to the Owner’s Representative, Attention: James Jones via email at jjones@fdc-llc.com.

Interpretations or clarifications considered necessary by Owner’s Representative in response to such questions will be issued by Addenda mailed or delivered to all parties recorded by Owner as having received the Bidding Documents. Questions received after 5:00 PM local time on Monday, November 10, 2025 may not be answered. Only questions answered by Addenda will be binding.

Oral and other interpretations or clarifications will be without legal effect.

8.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by Owner and all Addenda will be posted on the City’s website.

ARTICLE 9 – BID SECURITY

9.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of

Bidder’s maximum Bid price and in the form of a certified check, bank money order, or a Bid bond

(on the form attached) issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General Conditions.

9.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the

Contract Documents, furnished the required contract security and met the other conditions of the

Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of

Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults. The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Agreement or 61 days after the Bid opening, whereupon

Bid security furnished by such Bidders will be returned.

9.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.

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ARTICLE 10 – CONTRACT TIMES

10.01 The number of days within which, or the dates by which, the Work is to be substantially completed and ready for final payment are set forth in Article 6 of the Bid Form herein the Agreement.

ARTICLE 11 – LIQUIDATED DAMAGES

11.01 Provisions for liquidated damages, if any, are set forth in paragraph 4.03 of the Form of Agreement and Stipulated Price Contract herein the Agreement.

ARTICLE 12 – SUBSTITUTE AND “OR-EQUAL” ITEMS

12.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, or those substitute or “or-equal” materials and equipment approved by

Owner and identified by Addendum. The materials and equipment described in the Bidding

Documents establish a standard of required type, function and quality to be met by any proposed substitute or “or-equal” item. No item of material or equipment will be considered by Owner as a substitute or “or-equal” unless written request for approval has been submitted by Bidder and has been received by Owner at least 5 days prior to the date for receipt of Bids. Each such request shall conform to the requirements of Paragraph 6.05 of the General Conditions. The burden of proof of the merit of the proposed item is upon the Bidder. Owner’s decision of approval or disapproval of a proposed item will be final. If Owner approves any proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner.

ARTICLE 13 – SUBCONTRACTORS, SUPPLIERS AND OTHERS

13.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective

Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by Owner. If Owner, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute, without an increase in the Bid.

13.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the

Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Owner makes no written objection prior to the giving of the

Notice of Award will be deemed acceptable to Owner and Owner subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 6.06 of the General

Conditions.

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13.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom Contractor has reasonable objection.

13.04 The Contractor shall exercise due diligence to ensure that neither it nor any of its subcontractors engages, employs, or otherwise contracts with any individual or entity that would present an actual or potential conflict of interest in connection with the performance of this Agreement. This includes, but is not limited to, any party who:

a. Is currently employed by, or has within the past twelve (12) months been employed by, the Owner;

b. Has a financial interest that may be materially affected by the outcome of this Contract;

c. Has access to non-public, proprietary, or confidential information related to the Project;

or

d. Is otherwise in a position that could reasonably be perceived to compromise their objectivity or create divided loyalties.

The Contractor shall implement appropriate internal procedures to vet all personnel and subcontractors and shall certify to the Owner, upon request, that no such conflicts exist. In the event a potential conflict is identified, the Contractor shall promptly notify the Owner in writing and shall not proceed with the engagement of the individual or entity unless and until written approval is obtained from the Owner.

Failure to comply with the requirements of this clause may be deemed a material breach of this

Agreement.

ARTICLE 14 – PREPARATION OF BID

14.01 The Bid Form is included with the Bidding Documents. Additional copies may be obtained from

Owner.

14.02 All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink. Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section listed therein.

14.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown.

14.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown.

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14.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

14.06 A Bid by an individual shall show the Bidder’s name and official address.

14.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the

Bid Form. The official address of the joint venture shall be shown.

14.08 All names shall be printed in ink below the signatures.

14.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

14.10 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

14.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

ARTICLE 15 – BASIS OF BID; COMPARISON OF BIDS

15.01 Lump Sum – Not Used

15.02 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule.

B. The value of items required by the Contract Documents but not shown in the line items on the

Bid Form shall be included in the unit price of the line item that relates to this work.

C. The total of all estimated prices will be the sum of the products of the estimated quantity of each item and the corresponding unit price. The final quantities and Contract Price will be determined in accordance with Paragraph 11.03 of the General Conditions.

D. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

E. Owner may adjust actual quantities by a maximum of 50% without additional costs or adjustment of unit price provided by the Bidder.

15.03 Allowances

A. In the amount bid on the Bid Form submitted, the Bidder shall include a $100,000 Contingency

Allowance. This allowance is for additional work as directed by the Owner.

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15.04 Completion Time Comparisons

A. Not Used

ARTICLE 16 – SUBMITTAL OF BID

16.01 With each copy of the Bidding Documents, a Bidder is furnished one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the following documents:

A. Required Bid security;

B. List of 5 Project References;

C. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such license within the time for acceptance of Bids;

D. Certificate of Insurance (listing Cochran as the Certificate Holder);

E. Contractor Affidavit and Agreement;

F. Subcontractor Affidavit;

G. Contractor’s Statement of Legal Status and Financial Capability;

H. Acknowledgment of Addenda;

I. GDOT License, Prequalification or proof of the ability to obtain Prequalification prior to opening of Bids;

16.02 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in a plainly marked package with the

Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED – PEACOCK STREET STORMWATER IMPROVEMENTS.”

A mailed Bid shall be addressed to City of Cochran; Attention: Candace Summerall - City

Clerk; 112 West Dykes Street, Cochran, Georgia 31014. All bids submitted must be received prior to 2:00 PM local time on Thursday, November 20, 2025.

16.03 Bid packages submitted shall include ONE (1) complete set of bid documents, as required by this section, with original signatures and seals as required and this document set shall be labeled

“Original”. Additionally, ONE (1) complete copy set of the bid documents, as required by this section, labeled “Copy” shall be included in the bid package.

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ARTICLE 17 – MODIFICATION AND WITHDRAWAL OF BID

17.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

17.02 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 18 – OPENING OF BIDS

18.01 Bids will be opened at the time and place indicated in the Advertisement or Invitation to Bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 19 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

19.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 20 – EVALUATION OF BIDS AND AWARD OF CONTRACT

20.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible.

20.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

20.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

20.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

20.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents.

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20.06 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best interests of the Owner.

ARTICLE 21 – CONTRACT SECURITY AND INSURANCE

21.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the

Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by such bonds.

ARTICLE 22 – SIGNING OF AGREEMENT

22.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement along with the other Contract

Documents which are identified in the Agreement as attached thereto. Within 15 calendar days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the

Agreement and attached documents to Owner. Within ten calendar days thereafter, Owner shall deliver one fully signed counterpart to Successful Bidder with a complete set of the Drawings, if applicable, with appropriate identification.

SECTION II

COCHRAN, GA

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CITY OF COCHRAN, GEORGIA

INVITATION TO BID

DATE: OCTOBER 2025

Sealed unit price bids will be received by the City of Cochran, Georgia from prospective contractors for the City of Cochran, Georgia: Ash Street Park project. The work consists of furnishing and installing all materials, labor, tools, equipment, and related services required for a complete project. The project is located on the Peacock Street in Cochran, Georgia. This project includes, but is not limited to, traffic control, erosion and sediment control, clearing, grading, stormwater and sewer utility installation and landscaping within the project limits in accordance with the Contract Documents for the City of Cochran: Peacock Street

Stormwater Improvements.

The City of Cochran, in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat.

252, 42 USC 2000d—42 and Title 49, Code of Federal Regulations, Department of

Transportation, Subtitle A, Office of the Secretary, part 21, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

All questions about the meaning or intent of the Bidding Documents are to be submitted in writing to the Owner’s Representative, Attention: James Jones via email at jjones@fdc-llc.com. Interpretations or clarifications considered necessary by Owner in response to such questions will be issued by Addenda and recorded by Owner as having received the Bidding

Documents. Questions received after 5:00 PM local time on Monday, November 10, 2025 may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. Sealed Bids will be received by the

City of Cochran at 112 West Dykes Street, Cochran, GA 31014 until 2:00 PM local time, Thursday, November 20, 2025, and then publicly opened and read aloud. Only bids presented with a certification from the bidder that the bid submitted is based upon the current and complete Contract Documents will be accepted and opened.

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No bid may be modified, withdrawn, or canceled for a period of sixty (60) days after the time designated for the receipt of Bids or until the Bidder is notified by the City whichever is sooner.

The City reserves the right to reject any and all bids and to waive irregularities, technicalities, and formalities.

Each bid shall be accompanied by a Bid Bond in an amount of not less than five percent (5%) of the total bid amount. The Bid Bond may be in the form of a bond issued by a surety acceptable to the City or a cashier’s check made payable to the City of Cochran, Georgia. The entire Bid Bond shall be forfeited to the City of Cochran, Georgia as liquidated damages if the bidder fails to execute the Contract and provide Performance and Payment Bonds within fifteen

(15) days after being notified that he has been awarded the Contract.

The successful bidder will be required to furnish a contract Performance Bond and a Payment

Bond, each in the sum of one hundred percent (100%) of the total amount bid and provide insurance coverage as required in the Contract Documents.

Note: For more information please refer to the Instruction to Bidders and the Contract

Documents, which govern and supersede this Invitation to Bid.

SECTION III

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COCHRAN, GA

PEACOCK STREET STORMWATER IMPROVEMENTS

BID FORM

BID DATE: THURSDAY, NOVEMBER 20, 2025

BID TIME: 2:00 PM

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COCHRAN, GA

PEACOCK STREET STORMWATER IMPROVEMENTS

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TABLE OF CONTENTS

Page

Article 1 – Bid Recipient

Article 2 – Bidder’s Acknowledgements

Article 3 – Bidder’s Representations

Article 4 – Bidder’s Certification

Article 5 – Basis of Bid

Article 6 – Time of Completion

Article 7 – Attachments to This Bid

Article 8 – Defined Terms

Article 9 – BID SUBMITTAL

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ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to:

City of Cochran, Georgia

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged:

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and

Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has considered the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs.

E. Based on the information and observations referred to in Paragraph 3.01.D above, Bidder does not consider that further examinations, investigations, explorations, tests, studies, or data are

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necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents.

F. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

G. Bidder has given Owner’s Representative written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder.

1. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

ARTICLE 4 – BIDDER’S CERTIFICATION

4.01 Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D:

1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process;

2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition;

3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and

4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

ARTICLE 5 – BASIS OF BID

Bidder will complete the Work in accordance with the Contract Documents for the following:

PEACOCK STREET STORMWATER IMPROVEMENTS

LINE ITEM BID FORM

ITEM

NO.:

GDOT

PAY ITEM

NO.:

ESTIMATED

QUANTITY

UNITS DESCRIPTION

UNIT

PRICE

TOTAL

PRICE

1 151-1000 1 L.S. MOBILIZATION $________ $__________

2 150-002 1 EA, TRAFFIC CONTROL $________ $__________

3 N/A 1 L.S. BONDS AND INSURANCE $________ $__________

4 163-002 1 L.S. EROSION CONTROL $________ $__________

5 N/A 1 L.S. DIVERT AND PUMP EXISTING

STORM DRAIN WATER

6 210-0100 1 L.S. GRADING COMPLETE $________ $__________

7 610-1880 290 L.F. REMOVE STORM DRAIN PIPE $________ $__________

8 610-2586 320 S.F. REMOVE ASPHALT PAVEMENTS

INCLUDING BASE

9 550-1360 80 L.F.

36” STORM DRAIN PIPE; RCP,

RUBBER GASKET BELL AND

SPIGOT; COMPLETE INCLUDING

BUT NOT LIMITED TO BEDDING,

HAUNCHING, BACKFILL AND

COMPACTION IN ACCORDANCE

WITH APPROVED DRAWINGS

10 550-1360 208 L.F.

36” STORM DRAIN PIPE; HDPE,

WATER TIGHT JOINT; COMPLETE

INCLUDING BUT NOT LIMITED TO

BEDDING, HAUNCHING, BACKFILL

AND COMPACTION IN

ACCORDANCE WITH APPROVED

DRAWINGS

11 668-5005 1 EA.

JUNCTION BOX; SPECIAL DESIGN;

DEMO AND RECONSTRUCT

EXISTING JUNCTION BOX W/

GRATE INLET (STM D-1) TO

ACCOMMODATE EXISTING AND

PROPOSED STORM DRAIN PIPE

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12 441-0600 1 EA. CONCRETE HEADWALL; TWIN 36”

RCP

13 603-2180 30 TN STN DUMPED RIP RAP; TP 3 $________ $__________

14 310-5100 15 TN GRADED AGGREGATE BASE; MIN

8” THICK; 98% DRY COMPACTION

15 413-1000 8 GAL BITUM TACK COAT; PRIME COAT

AT 0.25GAL/SY

16 402-3130 4 TN

RECYCLED ASPHALTIC CONCRETE;

12.5 MM SUPERPAVE, GP 1 OR 2,

INCL BIT MTL; 2” THICK

17 413-1000 3 GAL BITUM TACK COAT; AT 0.10 GAL/SY $________ $__________

18 402-3255 3 TN

RECYCLED ASPHALTIC CONCRETE;

25 MM SUPERPAVE, GP 1 OR 2, INCL

BIT MATL; 1.5” THICK

19 652-5301 30 LF SOLID TRAFFIC STRIPE; 6” WHITE $________ $__________

20 652-5305 15 LF SOLID TRAFFIC STRIPE; 6” YELLOW $________ $__________

21 700-6910 4830 S.F. PERMANENT GRASSING; SOD $________ $__________

22 1 1 N/A

PROJECT CONTINGENCY

ALLOWANCE (FOR USE BY CITY

ONLY)

$ 25,000.00 $ 25,000.00

TOTAL BASE BID:

_______________________________________________________________________________Dollars

In Numbers: $________________________________________________

Unit Prices have been computed in accordance with Paragraph 11.03.B of the General Conditions.

Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all unit price Bid items will be based on actual quantities, determined as provided in the Contract Documents.

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ARTICLE 6 – TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete within 90 calendar days after the date when the Contract Times commence to run as provided in Paragraph 2.03 of the General Conditions, and will be completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions within 120 calendar days after the date when the Contract Times commence to run.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 7 – ATTACHMENTS TO THIS BID

7.01 The following documents are submitted with and made a condition of this Bid:

A. Required Bid security;

B. List of 5 Project References (SECTION XVII. – REFERENCE VERIFICATION AND

RELEASE FORM);

C. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such license within the time for acceptance of Bids;

D. GDOT Prequalification [or] Evidence of Bidder’s ability to obtain a Prequalification and a covenant by Bidder to obtain Prequalification within the time for acceptance of Bids.

E. Certificate of Insurance (listing Cochran as the Certificate Holder);

F. Contractor Affidavit and Agreement;

G. Subcontractor Affidavit;

H. Contractor’s Statement of Legal Status and Financial Capability;

I. Acknowledgment of Addenda;

ARTICLE 8 – DEFINED TERMS

8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

ARTICLE 9 – BID SUBMITTAL

9.01 This Bid is submitted by:

If Bidder is:

An Individual

Name (typed or printed):

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By:

(Individual’s signature)

Doing business as:

A Partnership

Partnership Name:

By:

(Signature of general partner -- attach evidence of authority to sign)

Name (typed or printed):

A Corporation

Corporation Name: (SEAL)

State of Incorporation:

Type (General Business, Professional, Service, Limited Liability):_______

By:

(Signature -- attach evidence of authority to sign)

Name (typed or printed):

Title:

(CORPORATE SEAL)

Attest

Date of Qualification to do business in ______________ is ____/____/____.

A Joint Venture

Name of Joint Venture:

First Joint Venturer Name: (SEAL)

(Signature of first joint venture partner -- attach evidence of authority to sign)

Title:

Second Joint Venturer Name: (SEAL)

(Signature of second joint venture partner -- attach evidence of authority to sign)

Title:

(Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.)

Bidder's Business Address

Phone No. ___________________________ Fax No.

E-mail _____

SUBMITTED on ____.

SECTION IV

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BID BOND

Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.

BIDDER (Name and Address):

SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address):

City of Cochran, Georgia 112 West Dykes Street Cochran, GA 31014

BID

Bid Due Date: TUESDAY, SEPTEMBER 16TH, 2025

Description: PEACOCK STREET STORMWATER IMPROVEMENTS

BOND

Bond Number:

Date (Not earlier than Bid due date):

Penal sum $

(Words) (Figures)

sub�ect t� the ter�s set f�rth be��w d� each cause

BIDDER SURETY

(Seal) (Seal)

Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: By:

Signature Signature (Attach Power of Attorney)

Print Name Print Name

Title Title

Attest: Attest:

Signature Signature

Note: Above addresses are to be used for giving any required notice. Provide execution by any additional parties, such as joint venturers, if necessary.

SECTION IV

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1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this Bond shall be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation shall be null and void if:

3.1 Owner accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or

3.2 All Bids are rejected by Owner, or

3.3 Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from Bid due date without Surety’s written consent.

6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after Bid due date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.

11. The term “Bid” as used herein includes a Bid, offer, or proposal as applicable.

SECTION V

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CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-

91, stating affirmatively that the individual, firm or corporation that is contracting with the City of

Cochran, Georgia, has registered with and is participating in a federal work authorization program*

[any of the electronic verification of work authorization programs operated by the United States

Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with City of Cochran, Georgia, contractor will secure from each subcontractor(s) similar verification of compliance with

O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each verification to City of…