Cochran Airport Hangar Spray Foam Invitation .pdf

Cochran Municipal Airport — Main Hangar Ceiling Spray Foam Insulation Project | 2026

CITY OF COCHRAN / COCHRAN MUNICIPAL AIRPORT

INVITATION TO BID

MAIN HANGAR CEILING SPRAY FOAM INSULATION PROJECT

829 GA Highway 126 • Cochran, Georgia 31014

Bid Closing: September 30, 2026

1. Invitation to Bid Cochran Municipal Airport invites qualified, properly licensed and insured contractors to submit sealed bids for the removal of existing fiberglass ceiling insulation and installation of closed-cell spray polyurethane foam insulation at the Main Hangar located at 829 GA Highway 126, Cochran, Georgia 31014.

The work generally consists of approximately 8,000 square feet of hangar ceiling area, removal and disposal of existing fiberglass insulation, installation of a minimum 2-inch thickness of closed-cell spray foam over the ceiling, sealing of gaps at the tops of the wall metal sheeting and roof rafters, application of a durable white coating after the foam has cured, and complete cleanup and removal of project debris.

2. Solicitation Information Solicitation No. PE-66203-N0NST-2027-000000020

Issuing Agency Cochran Municipal Airport

Project Main Hangar Ceiling Spray Foam Insulation

Project Location 829 GA Highway 126, Cochran, Georgia 31014

Bid Closing Date September 30, 2026

Bid Closing Time 5:00 PM EST

Bid Submission Email: Cochran.airport@gmail.com, mailed to: 829

GA Hwy 126, Cochran, GA 31014, or hand-delivered to same location as mailing address.

Bid Opening Bid added to Georgia Procurement site: 8/26/2026

Anticipated Award $55,000 - $60,000

Contract Completion Within 60 calendar days of contract award, unless otherwise authorized in writing

3. Scope of Work

• Protect hangar doors, aircraft, equipment, electrical fixtures, stored property, floor surfaces, and other areas from damage, overspray, dust, debris, and construction residue.

• Remove existing fiberglass insulation from the ceiling area designated for the work. Contractor shall include labor, handling, loading, transportation, and lawful disposal.

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• Prepare the substrate as required by the selected foam manufacturer. The contractor shall identify any required repairs, cleaning, drying, surface preparation, or preconditioning before application.

• Install closed-cell spray polyurethane foam insulation at a minimum installed thickness of 2 inches over the entire 80 ft x 100 ft ceiling area (approximately 8,000 square feet).

• Seal gaps and openings at the tops of the wall metal sheeting and at roof-rafter/end-wall interfaces. Sealing shall be continuous and sufficient to close visible air gaps and openings encountered within the project limits.

• Where required to provide a continuous finished system, extend the foam approximately 2 inches down the wall from the ceiling line to cover and seal the specified gaps. Exact field conditions shall be verified by the contractor during the site visit.

• After the foam has cured and has been accepted by the Airport, apply a durable white coating/paint system compatible with the installed foam and approved for the intended use.

• Remove all masking, temporary protection, equipment, unused materials, debris, and work residue from

Airport property no later than two business days after completion.

• Perform final cleanup and leave the hangar in a clean, safe, workmanlike condition.

4. Material and Performance Requirements

• Closed-cell spray polyurethane foam shall be a commercially manufactured product intended for interior application over metal building assemblies and shall be installed in accordance with the manufacturer's written instructions.

• Minimum installed foam thickness: 2 inches over the specified ceiling area. Contractor shall not rely on an average thickness that permits localized areas below the specified minimum.

• Contractor shall identify the proposed product manufacturer, product name, technical data, density, published

R-value per inch, application temperature range, substrate requirements, and applicable evaluation/listing information with the bid.

• Foam and coating systems shall comply with all applicable requirements of the authority having jurisdiction

(AHJ), including applicable Georgia building and fire-code requirements.

• The contractor shall identify the proposed ignition/thermal barrier or protective coating system, if one is required by the AHJ or the foam manufacturer's listing. The white coating shall not be assumed to satisfy a code requirement unless the proposed system is specifically approved/listed for that purpose.

• Coating shall be compatible with the foam, suitable for the hangar environment, and applied at the manufacturer's specified coverage/thickness.

• Contractor shall provide product technical data sheets and Safety Data Sheets (SDS) before installation.

5. Codes, Permits, and Approvals The contractor shall perform the work in accordance with applicable federal, State of Georgia, and local requirements and all requirements of the AHJ. As of the date of this solicitation, Georgia's mandatory state construction codes include the 2024 International Building Code with Georgia Amendments and the 2024

International Fire Code, effective January 1, 2026. The contractor is responsible for determining which provisions apply to this project and for identifying required permits, inspections, approvals, and code-related protective measures.

The contractor shall promptly notify the Airport in writing of any condition that, in the contractor's professional judgment, requires a change to the scope, materials, sequencing, or protective system for code compliance. No extra work shall be performed without written authorization from the Airport/Owner.

6. Airport and Hangar Safety Requirements

• Coordinate all work with the Airport Manager before mobilization.

• Contractor shall identify all prepositioning, staging, access, lift, ventilation, electrical, material storage, and other site requirements no later than one week before starting work.

• Contractor shall maintain safe access and shall not obstruct aircraft operating areas, emergency exits, fire protection equipment, hangar doors, taxi/parking areas, or Airport operations without prior approval.

• Hot work, ignition sources, spraying operations, curing periods, ventilation, and re-entry shall be controlled in accordance with the foam manufacturer's requirements and the AHJ's requirements.

• Contractor shall be responsible for damage caused by overspray, chemicals, equipment, falling materials, or negligence.

• Contractor shall provide appropriate fall protection and comply with applicable OSHA requirements.

7. Site Visit Prospective bidders are strongly encouraged to inspect the work area before submitting a bid. Site visits may be conducted between 10:00 AM and 3:00 PM or at other times by prior arrangement with the Airport Manager, Gail

Martin, at 678-767-3516, or Board Treasurer, Jim Washburn, at 478-230-0860.

By submitting a bid, the contractor acknowledges that it has had an opportunity to inspect accessible conditions and has considered access, ceiling configuration, existing insulation, wall/roof gaps, equipment staging, protection, disposal, and other conditions that may affect the cost of the work.

8. Contractor Qualifications

• Contractor shall be properly licensed to perform the work in Georgia, to the extent required by law.

• Contractor shall demonstrate experience with commercial closed-cell spray polyurethane foam installations, preferably in metal-building or hangar environments.

• Contractor shall provide at least three comparable project references, including project location, approximate size, date, and owner/manager contact information.

• Contractor shall provide evidence of required insurance and any bonds required by the Owner's procurement policies.

• Contractor shall identify all subcontractors proposed for material portions of the work.

9. Bid Form Item Description Lump Sum Price

1 Mobilization, site protection, staging and demobilization

2 Removal and lawful disposal of existing fiberglass insulation

3 2-inch minimum closed-cell spray foam installation over approximately 8,000 SF ceiling

4 Sealing of wall/roof/rafter gaps and approximately 2-inch wall extension as specified

5 Durable white coating/paint system after foam curing

6 Final cleanup and debris removal $____________

7 Other / Alternate (describe) $____________

TOTAL BASE BID $____________

Bid price shall include all labor, materials, supervision, equipment, lifts/scaffolding, access, protection, disposal, transportation, mobilization, permits/fees attributable to the contractor, overhead, profit, and all other costs necessary for a complete project, except items specifically identified as Owner-furnished.

10. Bid Alternates / Clarifications Contractors shall clearly identify any exclusions, assumptions, allowances, alternates, or proposed substitutions.

A bid containing material exclusions that are not clearly stated may be considered non-responsive.

11. Schedule NOTE: Work schedule will need to be coordinated with the Airport Manager, as the work environment is a community hangar with active aircraft stored within; the coordination and arrangement of aircraft removal from the hangar during the scheduled work period will need to be completed. Work shall be completed within 60 calendar days of contract award, consistent with the original Statement of Work. Contractor shall provide a proposed start date and estimated duration with the bid. Contractor shall notify the Airport of any required prepositioning no later than one week before starting work.

12. Payment Payment terms shall be governed by the final contract and the Owner's applicable procurement requirements.

Unless otherwise specified by the Owner, contractor invoices shall identify the completed work, approved change orders, retainage (if applicable), and supporting documentation required by the Owner.

13. Warranty Bidder shall state the manufacturer's warranty and contractor workmanship warranty offered for the foam and coating systems. Warranty documentation shall be provided at project closeout. The contractor shall correct defective workmanship or material failures covered by the applicable warranty in accordance with the final contract.

14. Changes to Work No change in price or scope shall be valid unless authorized in writing by the Owner. Contractor shall provide a written description and price/time impact for proposed changes before proceeding.

15. Bid Evaluation Subject to applicable procurement requirements, the Owner may evaluate bids based on responsiveness, price, qualifications, relevant experience, references, proposed materials, schedule, ability to meet code and Airport requirements, completeness of the bid, and the Owner's determination of best value. The Owner reserves the right to reject any or all bids, waive minor informalities where permitted, request clarification, and award in accordance with applicable law and procurement policy.

16. Required Bid Submission Checklist

• Completed and signed Bid Form

• Proposed foam manufacturer and product information

• Proposed coating/paint product and technical information

• Description of proposed code-compliance/protective system

• Three comparable project references

• Georgia license information, if applicable

• Certificate of insurance or evidence of insurability, if required

• List of proposed subcontractors

• Proposed project schedule

• Written identification of all exclusions, assumptions, or alternates

• Bidder contact information

17. Bidder Certification The undersigned certifies that it has examined the solicitation, scope of work, site conditions available for inspection, and all referenced requirements; that the bid is based on the bidder's own examination and understanding of the work; and that the bidder agrees to furnish all labor, materials, equipment, supervision, and services necessary to complete the work in accordance with the solicitation and resulting contract.

Company Name ____________________________________________

Address ____________________________________________

Authorized Representative ____________________________________________

Title ____________________________________________

Phone ____________________________________________

Email ____________________________________________

Signature ____________________________________________

Date ____________________________________________

18. Owner Contact / Questions Questions regarding the project or site conditions should be directed to the Airport contact(s) below. Questions requiring an amendment to the solicitation shall be answered through a written addendum issued by the Owner.

Gail Martin — 678-767-3516

Jim Washburn — 478-230-0860

Cochran.airport@gmail.com / 829 GA Hwy 126, Cochran, Georgia 31014

END OF INVITATION TO BID

mailto:Cochran.airport@gmail.com