CO4 C SOW SPECIFICATIONS 12444626Q0078.pdf
PDF 112 KB Posted
- Solicitation number
- 12444626P0078
- Issued by
-
Department of Agriculture Forest Service
About this file
This document is a Specifications file for a snow removal contract with the U.S. Department of Agriculture Forest Service, specifically for the Chippewa National Forest Supervisor's Office located at 200 Ash Avenue NW, Cass Lake, Minnesota 56633.
The Government seeks a contractor to provide snow removal services for the 2026-2027 winter season, with the contract structured as an initial year plus four option years. Services include complete clearing of driveways, parking areas, sidewalks, stairs, stoops, and back porches, along with mobilization and administration costs. Plowing operations shall occur on weekdays (Monday through Friday) only when snow accumulation reaches 2 inches or more, without advance coordination with the Contracting Officer's Representative (COR). All plowing must be completed outside business hours between 6 PM and 5 AM, with morning operations finished before 5 AM to avoid conflicts with arriving employees. Weekend snowfall may be plowed on Sunday evening if no additional snow is forecasted overnight. The COR may request additional unscheduled plowing events for accumulations under 2 inches at the same bid rate, with contractor availability required within 24 hours of notification. Snowbank and storage area locations must be pre-coordinated with the COR. The Government will evaluate quotations using Lowest Price Technically Acceptable criteria, evaluating only the lowest-priced offer for technical ability initially. The contract is subject to the Service Contract Act, affecting minimum employee pay rates and benefits. Contractors are responsible for any damage to site improvements, government property, or private property. Work tracking requires contractors to notify the COR via text or email within 24 hours of completing work, with final invoices due by June 30th annually, submitted electronically in PDF format with detailed descriptions of work performed and payment made electronically upon approval.
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Text version
General Description
Description of Base Bid Items
SPECIFICATIONS
Chippewa National Forest, Cass Lake Supervisor’s Office
Snow Removal Contract 200 Ash Avenue NW, Cass Lake MN 56633
Provide snow removal services for the Chippewa National Forest Supervisor’s Office (SO) in Cass Lake MN for the 2026-2027 winter season. The site is used by employees and the public. This will be a multi-year contract, initial year plus 4 option years.
There will be no scheduled site visit. If you wish to schedule a site visit contact
Daniel Ballantyne: email Daniel.Ballantyne@usda.gov phone 218 335 8600.
The Government will evaluate quotations based on the Lowest Price Technically Acceptable criteria. Only the lowest priced offer will be evaluated for Technical Ability. Should the lowest price offer not receive an acceptable technical or past performance rating, the process will continue in order of lowest priced offer until the lowest price, technically acceptable offer with acceptable or neutral past performance is identified.
Contractor will be held responsible for any damage to any site improvements, government property, or private property on the site at the time of performance.
This contract is subject to the Service Contract Act (SCA). This mainly affects the minimum rate of pay and benefits received by employees performing work under this contract.
Item 1: Snow Removal - Supervisors Office Site - Each Occurrence This item includes the complete clearing of the driveway/parking areas, clearing of sidewalks, stairs stoops and back porch, including mobilization and administration costs, shown on the attached map and as coordinated with the COR.
• The Contractor shall plow on Weekdays (M-F) only, when the snow accumulation in Cass Lake is 2” or more, without coordination with the COR.
• Plowing shall be completed outside of business hours (6PM to 5AM). Morning plowing operations must be completed before 5AM to avoid conflicts with employees who are arriving for work.
• If snowfall occurs over the weekend, plowing may be done on Sunday evening if no additional snow is expected overnight.
• If the areas are not cleared by 5AM, or if more than 2” of snow falls during business hours, the Forest Service may clear the snow themselves. In this case, coordinate with the COR before arriving after business hours or early the next day to plow after a snow event.
• The COR may request additional unscheduled plowings events of under 2” if conditions warrant, at the same bid rate. Contractor must be available within 24 hours of COR notification of unscheduled plowing event.
• Locations of snowbanks and storage areas shall be coordinated in advance with the COR. See attached map.
mailto:Daniel.Ballantyne@usda.gov
Payment
Contractor shall send the COR a text or email within 24 hours of plowing or other work under this contract as a record of the work performed. If no text or email is received, there may be disputes upon billing, and this may result in the contractor not receiving payment for that work.
• Final payment shall be invoiced no later than June 30th of each year.
• Contractor shall submit electronic invoice documents (pdf format) to the COR either as an attachment in the IPP.gov online system or as an email attachment.
• Invoices shall list each date of work and a description of the work performed.
• Once approved, payments will be made electronically.
Work Tracking
There will be no scheduled site visit. If you wish to schedule a site visit contact Daniel Ballantyne: email Daniel.Ballantyne@usda.gov phone 218 335 8600.
File details come from the government source that posted it. Updated .