Vendor questions answers posted to SAM 09 09 2026.pdf
PDF 162 KB Posted
- Solicitation number
- 12444626P0078
- Issued by
-
Department of Agriculture Forest Service
About this file
This is a Questions and Answers document from a federal contracting solicitation for snow removal services set aside for small businesses.
The solicitation is 100% set aside for small business under NAICS code 561790. The contracting officer requires general liability insurance with a minimum of $500,000 per occurrence for bodily injury; commercial automobile liability with $200,000 per person and $500,000 per occurrence for bodily injury, plus $20,000 per occurrence for property damage; and workers' compensation coverage at statutory limits with employer's liability coverage of at least $100,000. No bid, performance, or payment bonds are required. The contractor is responsible for shoveling sidewalks and moving snow to designated snowpile areas shown on the site plan only; the Forest Service will handle its own salting, and snow hauling away from the site is not included. The prime contractor may subcontract all physical snow-removal work while retaining responsibility for contract administration and performance. The estimated 12 occurrences per year is a planning estimate with no minimum quantity guaranteed. If the contractor fails to complete work by 5:00 AM, payment is limited to work actually performed, and the failure will be reflected in performance tracking. SCA wage grade determination for snowplow/truck operators is attached to the solicitation. Quotations must be submitted to Debra Derickson at debra.derickson@usda.gov with subject line "12444626Q0078" and must include a signed SF-1449, Schedule of Items, Experience Questionnaire, and technical approach, with no additional forms required.
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1. The SF-1449 identifies NAICS 561790, while the commercial solicitation text identifies NAICS 561730. Which NAICS code controls for this solicitation and size-status determination?
561790 This solicitation is 100% Set Aside for Small Business
2. What insurance types and minimum limits are required, including general liability, commercial automobile, and workers' compensation?
Required Insurance Types & Minimum Limits
• General Liability (Commercial General Liability) o Requirement: Mandatory for bodily injury liability coverage on a comprehensive policy form. Property damage liability is required in special circumstances.
o Minimum Limits: The FAR baseline floor is $500,000 per occurrence for bodily injury. 3]
Commercial Automobile Liability
• Requirement: Required on a comprehensive form if vehicles (owned, hired, or non-owned) are used in performing the contract.
• Minimum Limits: The baseline structure referenced in FAR guidelines is $200,000 per person and $500,000 per occurrence for bodily injury, plus $20,000 per occurrence for property damage.
Workers' Compensation & Employer's Liability
• Requirement: Contractors must comply with applicable federal and state workers' compensation and occupational disease statutes.
• Minimum Limits: Statutory limits for workers' compensation. Employer's liability coverage requires a statutory/regulatory minimum of $100,000
• 3. Is a bid bond, performance bond, or payment bond required?
NO
4. Are salt, sand, ice melt, or other de-icing materials included in the required services? If so, should they be included in the per-occurrence price?
No Forest will do their own salting contractor will just shovel the sidewalks.
5. Does the requirement include hauling snow away from the site, or only moving snow to the snowpile areas shown on the site plan?
Moving snow to snow pile only to areas shown on site plan.
6. May the prime contractor subcontract all physical snow-removal work while retaining responsibility for contract administration and performance?
YES
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7. Which SCA labor classification should be used for a snowplow/truck operator performing this work?
Wage Grade Determiination attached in Solicitation.
8. Are the estimated 12 occurrences per year a planning estimate only, with no minimum quantity guaranteed?
Estimated, no minimum quantity guaranteed.
9. If the Forest Service clears snow because the contractor has not completed work by 5:00 AM, how is that event handled for payment and performance tracking?
Contractor is only paid for work performed per the statement of work and failure to complete work on time would be reflected in performance tracking.
10. Please confirm the correct email address and subject-line format for submitting the quotation and whether any additional forms are required beyond the signed SF-1449, Schedule of Items, Experience Questionnaire, and technical approach.
Subject Line 12444626Q0078 Debra Derickson debra.derickson@usda.gov No additional forms.
mailto:debra.derickson@usda.gov
File details come from the government source that posted it. Updated .