CN-370000-CN334-CMC3.pdf
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- Contract number
- CN334
- Issued by
- Florida
About this file
This document is an email chain regarding a Cherwell Separation Notification for the Florida Department of Environmental Protection (FDEP), Division of Recreation and Parks. The notification concerns the separation of Philip Stone, who served as the site/contract/grant manager for multiple agreements managed by the division. Michael Foster, Bureau Chief of Design and Construction, and Jeffrey Whitfield, the new contract manager who began employment on April 26, 2021, are the primary parties responsible for managing the transition. The Florida Accountability Contract Tracking System (FACTS) database serves as the central record-keeping system for contract management updates.
The document identifies 24 active, renewed, or continuing professional service agreements previously managed by Philip Stone that require contract manager updates in FACTS. These agreements include contract IDs CN305, CN333, CN441, CN297, CN325, CN229, CN544, CN302, CN298, CN332, CN335, CN331, CN301, CN334, CN330, CN328, CN470, CN303, CN327, CN304, and CN230. The contracts encompass various service types including continuing professional services, construction contracts, statewide professional services, and master agreements with vendors such as Leahuu Partners P.A., EAC Consulting Inc., GLE Associates Inc., GPI, Weiler Engineering Corporation, and Sweet Sparkman for projects including Henderson Beach Shop and Residence Reroof and St. Andrews State Park Redevelopment. Supporting documentation for the contract manager changes was directed to the Contracts_ADM@dep.state.fl.us shared inbox for processing and FACTS entry, with instructions to refer to individual contract language to determine whether formal amendments, change orders, electronic notification, or coordination with Finance and Administration was required.
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From: McInnis, Gloriann To: Flanagan, Sabina J Cc: Contracts_Adm Subject: FW: Cherwell Separation Notification - Incident #569426 - Division-Recreation/Parks Date: Tuesday, April 27, 2021 8:54:50 AM Attachments: image002.png
Sabina, please handle.
Thanks, Gloriann McInnis|FCCN, FCCM Florida Department of Environmental Protection Division of Administrative Services - Bureau of General Services Purchasing Director Email: gloriann.mcinnis@FloridaDEP.gov Office: 850-245-2354
From: Contracts_Adm <Contracts_Adm@dep.state.fl.us> Sent: Tuesday, April 27, 2021 8:54 AM To: McInnis, Gloriann <Gloriann.McInnis@FloridaDEP.gov> Subject: FW: Cherwell Separation Notification - Incident #569426 - Division-Recreation/Parks
Good morning Gloriann, Is there someone from your team that is available to update the contract manager in FACTS for the agreements listed below?
Christina R. Harrell |PMP®, FCCN, FCCM
Division of Administrative Services - Bureau of General Services Contracts Administrator Email: Christina.R.Harrell@FloridaDEP.gov Office: 850-245-2311
From: Foster, Michael <Michael.Foster@dep.state.fl.us> Sent: Tuesday, April 27, 2021 8:31 AM To: Davis-Gordon, Heather <Heather.Davis-Gordon@FloridaDEP.gov>; Contracts_Adm <Contracts_Adm@dep.state.fl.us> Cc: Harrell, Christina R <Christina.R.Harrell@FloridaDEP.gov>; Lee, Jessica M <Jessica.M.Lee@FloridaDEP.gov>; Whitfield, Jeffrey <Jeffrey.Whitfield@FloridaDEP.gov>; Skehan, Alyssa <Alyssa.Skehan@FloridaDEP.gov>; Wiman, Adam <Adam.Wiman@FloridaDEP.gov> Subject: RE: Cherwell Separation Notification - Incident #569426 - Division-Recreation/Parks
Good morning, Jeff Whitfield (cc’d) started with DEP yesterday (4/26) and he will be the manager for all of the agreements listed below. Please let me know if there are any questions.
mailto:Gloriann.McInnis@FloridaDEP.gov mailto:Sabina.Flanagan@FloridaDEP.gov mailto:Contracts_Adm@dep.state.fl.us https://clicktime.symantec.com/3HULXHhsuKBJfgWcNpEgdfy7Vc?u=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__floridadep.gov_%26d%3DDwMFAg%26c%3Dt66OdIEmBPzVSbhT9DF5Og%26r%3DLhjta659735AcOVYB-xUziGXjY9WqfIEbeJjkW8yxuo%26m%3DCbNMq7Msciv71ltSmFD0ZqPOnsBO2iURM1i08RzJavo%26s%3Dp5M1as73v3VU64c2I3sGZd3P7QD1foMgGS1sToqhN_Y%26e%3D mailto:gloriann.mcinnis@FloridaDEP.gov https://floridadep.gov/ mailto:Christina.R.Harrell@FloridaDEP.gov mailto:Michael.Foster@dep.state.fl.us mailto:Heather.Davis-Gordon@FloridaDEP.gov mailto:Contracts_Adm@dep.state.fl.us mailto:Christina.R.Harrell@FloridaDEP.gov mailto:Jessica.M.Lee@FloridaDEP.gov mailto:Jeffrey.Whitfield@FloridaDEP.gov mailto:Alyssa.Skehan@FloridaDEP.gov mailto:Adam.Wiman@FloridaDEP.gov
Thanks, Michael W. Foster Jr., P.E.
Bureau Chief, Design and Construction Division of Recreation and Parks Florida Department of Environmental Protection Michael.Foster@FloridaDEP.gov Office: 850.245.2694 Cell: 850.251.5385
From: Davis-Gordon, Heather <Heather.Davis-Gordon@FloridaDEP.gov> Sent: Monday, April 26, 2021 4:26 PM To: Foster, Michael <Michael.Foster@dep.state.fl.us> Cc: Harrell, Christina R <Christina.R.Harrell@FloridaDEP.gov>; Lee, Jessica M <Jessica.M.Lee@FloridaDEP.gov> Subject: FW: Cherwell Separation Notification - Incident #569426 - Division-Recreation/Parks
Good afternoon Michael, The Bureau of General Services is copied on Cherwell Separation Notifications to assist with identifying new site/contract/grant managers for the Florida Department of Environmental Protection (DEP). I reviewed the Florida Accountability Contract Tracking System (FACTS) database, and Philip Stone is listed as the site/contract/grant manager for the following agreements:.
Agency Contract ID: CN305 - Renewed Long Title:
Continuing Professional Service LEÂHUU PARTNERS P.A CN333- Active Continuing Services Contract CN441- Active Construction Contract CN297- Active Continuing Services Contract CN325- Active Continuing Services Contract CN229- Renewed Statewide Continuing Professional Services -WGI CN544- Active Henderson Beach Shop and Residence Reroof CN302- Active Statewide Continuing Professional Services - EMO/Architects CN298- Active Master Agreement with Sweet Sparkman Lovers Key http://www.dep.state.fl.us/ mailto:Michael.Foster@FloridaDEP.gov mailto:Heather.Davis-Gordon@FloridaDEP.gov mailto:Michael.Foster@dep.state.fl.us mailto:Christina.R.Harrell@FloridaDEP.gov mailto:Jessica.M.Lee@FloridaDEP.gov
CN332- Active Continuing Services Contract CN335- Active Continuing Services Contract CN331- Active Statewide Professional Services CN301- Renewed Statewide -EAC Consulting, Inc.
CN334- Active Continuing Services Contract CN330- Active Continuing Professional Services CN328- Active Continuing Services Contract CN470- Active Prof.
Services Contract for St. Andrews SP Redevelopment CN303- Renewed Continuing Professional Service GLE Associates, Inc.
CN327- Active Continuing Services Contract CN304- Renewed Statewide Continuing Professional Services – GPI CN230- Active Statewide - Weiler Engineering Corporation
Please refer to the language in the contract/grant to determine if a formal amendment, change order, electronic notification, or coordination with F&A is required to notify all parties of the site/contract/grant manager change.
Supporting documentation required to make the change should be sent to the (Contract) shared Inbox at Contracts_ADM@dep.state.fl.us for processing and FACTS entry.
Thank you, Heather Davis-Gordon
Florida Department of Environmental Protection
Administrative Services mailto:Contracts_ADM@dep.state.fl.us
3800 Commonwealth Blvd.
Tallahassee, FL 32399
Heather.Davis-Gordon@FloridaDEP.gov 850-245-2331
From: Contracts_Adm <Contracts_Adm@dep.state.fl.us> Sent: Thursday, April 22, 2021 8:13 AM To: Davis-Gordon, Heather <Heather.Davis-Gordon@FloridaDEP.gov> Subject: FW: Cherwell Separation Notification - Incident #569426 - Division-Recreation/Parks
Please handle.
Thank you, Christina R. Harrell |PMP®, FCCN, FCCM
Division of Administrative Services - Bureau of General Services Contracts Administrator Email: Christina.R.Harrell@FloridaDEP.gov Office: 850-245-2311
From: Service Desk <ServiceDesk@dep.state.fl.us> Sent: Wednesday, April 21, 2021 5:16 PM To: Admin_Account _Administrators <Admin_Account_Administrators@dep.state.fl.us>;
BMC_Separations <BMC_Separations@dep.state.fl.us>; Fuller, Candie <Candie.Fuller@dep.state.fl.us> Subject: Cherwell Separation Notification - Incident #569426 - Division-Recreation/Parks
The Service Desk has received a separation notification with the following information. Please ensure the appropriate accounts are deleted and coordinate the return of the p-card, fuel card, and DEP badge as needed:
Individual: Philip Stone Last Day of Work: 4/21/2021 Division: Recreation/Parks Location: BDC - Tallahassee-Carr District:
Username: Stone_P Mailbox Access: Yes Primary (Mailbox): Foster, Michael Secondary (Mailbox):
OneDrive Access: Yes Primary (OneDrive): Foster, Michael Secondary (OneDrive):
mailto:Heather.Davis-Gordon@FloridaDEP.gov mailto:Contracts_Adm@dep.state.fl.us mailto:Heather.Davis-Gordon@FloridaDEP.gov https://floridadep.gov/ mailto:Christina.R.Harrell@FloridaDEP.gov mailto:ServiceDesk@dep.state.fl.us mailto:Admin_Account_Administrators@dep.state.fl.us mailto:BMC_Separations@dep.state.fl.us mailto:Candie.Fuller@dep.state.fl.us
Additional Information:
Incident Information:
· Ticket #: 569426
· Customer: Bell, Amy
· Tier 1 Assignee: Swords, Whitney
· Owned By: Swords, Whitney
Click on the link below to access the separation details:
Link to Form Link to Cherwell Portal (for off-network access)
Requester: Bell, Amy Requester Phone: 850-245-2050
{CMI: FLDEP2502333}
http://depcherwell/cherwellwebforms/?cmd=View&BusObName=Specifics-Termination&RecID=9470b51519b6451e4a8a364ee2a0300dcc191dbe42 https://servicedesk.dep.state.fl.us/CherwellPortal/SelfService
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