CN-370000-CN205-T6.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: I Task Assignment No.: Owner's Name: I Project No.:

CN205 06 FDEP 61181C

Project Location: Project Name:

Weeki Wachee Springs State Park Mermaid Theater Dock Consultant Name:

Ayres Associates Consultant Representative: Phone: Email:

Chris Martin 813-290-8899 MartinC@AyresAssociates.com FDEP Contract Manager: Phone: Email:

Philip Stone 850-245-2570 PhilipStone@dep.state.fl.us Description of Task:

The consultant shall provide survey, design, and permitting services for a new covered floating dock system, including air conditioning and electrical features. See attached proposal dated January 17, 2018.

Project Manager: C Hewitt or successor

Start Date: I Upon execution Completion Date: I 12/31/2018

Greg Turral

Budget Representative, FDEP

C Hewitt

Project Manager, FDEP

Philip Stone

Contract Manager, FDEP

Jayant Saxena, P .E.

Consultant

Michael Foster Jr., P.E.

Contract Authority, FDEP

Pro.iect # Grant# 61181C

29 di2it FLAIR Code:

Or2 Code 37504000281

Schedule Fixed Price Cost: $ 49 575.53

Cost Reimbursement not to exceed: $ 420.00 Total Task Amount: $49,995.53

Approval Signatures:

Greg Tu rra I Digitally signed by Greg Turral Date: 2018.01.1815:55:05-05'00'

Signature

C Hewitt Digitally signed by C Hewitt Date: 2018.01.17 10:04:09 -05'00'

Signature

Ph·11·1p T. Stone DigitallysignedbyPhilipT.Stone Date: 2018.02.01 08:54:43 -05'00'

Signature

Jayant Saxena ~;::;~~"';=x~::n~-~~;;;esAssociateslnc., emB1l"SBl!enaJ@eyresassoc1ates.oom, c=US Dale:2018.02.0110:07:19-05'00'

Signa~

A Signature

1/18/2018

Date

1/17/18

Date

2/1/2018

Date

Date fff!F e

Cat/Year Fund Module Ob.iect Code EO Amount

080039/17 423001 U3200 131500 QK $49,995.53

Total: $49,995.53

Page 1 ofl

January 17, 20.17 2018

Mr. C.B. Hewitt Project Manager

AYRES

ASSOCIATES

Bureau of Design and Construction Florida Department of Environmental Protection 3900 Commonwealth Boulevard 260A, MS 520 Tallahassee, FL 32399

Re: Weeki Wachee State Park Floating Dock Structure and Safety Enhancements

CN205-TA06

Mr. Hewitt;

For your review, Ayres Associates, Inc., has provided a proposal summary and man-hour documentation for the service Sub-Tasks identified below:

Project Description

The Weeki Wachee State Park includes a theatre and spring attraction of which safety enhancements are proposed to accommodate the performers. The proposed improvements shall include replacement of an existing floating dock with a new prefabricated and engineered floating dock system including air conditioned and powered dock structure and gangway. The gangway entrance area shall also include a fence and/or privacy screening between the existing structures.

The following scope of services is offered to design the proposed improvements:

Sub-Task 1:

Description:

Hire~ rt

Weeki Wachee State Park

Preliminary Investigation and Topographic Survey

Preliminary Investigation

A field assessment of the proposed floating dock and structure disposition shall be performed. The investigation will include an analysis of the gangway point of connection, evaluation of the features to be included within the dock structure, and interviews with park staff to assess safety improvements for consideration.

The investigation will also identify the unique Federal, State, and Local permitting requirements specific to the site.

Topographic Survey

A topographic survey of the proposed floating dock location and upland point of connection shall be performed by a Professional Surveyor and Mapper licensed

3433 Oakwood Hills Parkway • Eau Claire, WI 54701-7698

800.666.3103 • www.AyresAssociates.com in the State of Florida (survey area map attached). All surveying and mapping will be performed per "The Florida Minimum Technical Standards for Surveying and Mapping" and the final survey will be signed and sealed. The survey shall include the following items and features:

• Surveyor will accurately locate the relief of the subject property, including all ditches, swales, berms, ridges and other break lines.

• Horizontal datum will be NAD 1983 Florida West zone State Plane Coordinates, U.S. survey feet and the vertical datum will be NAVO 88, U.S. survey feet.

• The following items shall be shown accurately on the survey:

o All buildings and structures, including finish floor elevations.

o Curbing, sidewalks, drives, pavement, adjacent streets, utility poles, overhead lines, fences, transformers, cleanouts, valves and meters.

o All existing visible utility and drainage features, including rim and invert elevations, pipe sizes and types of all above and below grade structures.

o Jurisdictional limits, ordinary water line and seasonal high water line

• Surveyor will take enough shots to accurately create a digital terrain model (DTM). Elevation shots will be taken on a SO-foot grid along with locating all break lines.

• The surveyor will locate and identify the species of all trees four inches and above. The surveyor will only make general species identification and trees located within wetland areas will not be located.

• Two benchmarks will be established onsite.

Deliverable: Three 24" x 36" signed and sealed topographic surveys and associated electronic files shall be provided in PDF and DWG format.

Performance Measure: Deliverable will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Sub-Task 1: Preliminary Investigation and Topographic Survey

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Ayres Associates Principal/Contract Manager $181.51 1 $181.51

Ayres Associates Project Manager $150.34 16 $2,405.44

Ayres Associates QA/QC Manager $185.92 1 $185.92

Ayres Associates Sr. Civil Engineer (PE) $162.98 1 $162.98

Ayres Associates Sr. Designer $108.35 11 $1,191.85

Ayres Associates Sr. Administrative/Clerical $73.21 1 $73.21

MacSurvey Survey Crew $181.73 15 $2,725.95

Total for Sub-Task 1: $6,926.86

Sub-Task 2: 30% Design Development - Construction Drawings

Description: Construction drawings shall be prepared to the 30% design stage. The construction drawings shall include the following improvement features:

• Floating Dock System

• Floating Dock Gangway

• Floating Dock Structure

• Mechanical, Electrical, and Lighting Improvements within the Dock Structure

• Gangway and Safety Enhancements

The design development shall include an analysis of the HVAC loading and performance of the associated calculations based on the building type, orientation, occupants, and equipment loads. Ventilation will be provided per the Florida Building CODE and ASH RAE Standard 62. Electrical design services shall include the interior, exterior, underwater, as well as an emergency lighting system and lightning protection for area 'A'. Coordination and design assistance shall be provided for the camera system to include underwater cameras to monitor the performers.

The structural design effort shall include coordination with the floating dock, floating dock structure, and gangway prefabricated product suppliers. All structural elements shall be designed per the Florida Building Code and the prefabricated product suppliers shall provide signed and sealed drawings.

The construction drawings shall include the following sheets:

• Cover Sheet

• General Notes, Specifications, and Legend

• Topographic Survey

• Civil Site Plan

• Structural Plan

• Mechanical and Electrical Plan

• Profile and Cross-sections

• Standard Details

One meeting is included in this Sub-Task to review the proposed site improvements.

Deliverable: The 30% construction drawings shall be provided electronically in PDF and DWG format.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

I Sub-Task 2: 30% Design Development - Construction Drawings

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Ayres Associates Principal/Contract Manager $181.51 2 $363.02

Ayres Associates Project Manager $150.34 14 $2,104.76

Ayres Associates QA/QC Manager $185.92 2 $371.84

Ayres Associates Sr. Civil Engineer (PE) $162.98 15 $2,444.70

Ayres Associates Civil Engineer (PE) $124.24 40 $4969.60

Ayres Associates Sr. Designer $108.35 15 $1,625.25

Ayres Associates Sr. Administrative/Clerical $73.21 1 $73.21

KPI Project Engineer $137.21 16 $2,195.36

KPI Senior Project Engineer $147.59 6 $885.54

KPI Principal Engineer $209.06 2 $418.12

KPI CADD Designer $81.88 8 $655.04

KPI Secretary $60.52 1 $60.52

Total for Sub-Task 2: $16,166.96

Sub-Task 3: 60% Design Development - Construction Drawings

Description: The 30% construction drawings shall be further developed to the 60% stage. Comments received on the prior submittal shall be incorporated.

One meeting is included in this Sub-Task to review the proposed site improvements.

Deliverable: The 60% construction drawings shall be provided electronically in PDF and DWG format.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Sub-Task 3: 60% Design Development - Construction Drawings

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Ayres Associates Principal/Contract Manager $181.51 2 $363.02

Ayres Associates Project Manager $150.34 15 $2,255.10

Ayres Associates QA/QC Manager $185.92 2 $371.84

Ayres Associates Sr. Civil Engineer (PE) $162.98 10 $1,629.80

Ayres Associates Civil Engineer (PE) $124.24 30 $3,727.20

Ayres Associates Sr. Designer $108.35 14 $1,516.90

Ayres Associates Sr. Administrative/Clerical $73.21 l $73.21

KPI Project Engineer $137.21 16 $2,195.36

KPI Senior Project Engineer $147.59 5 $737.95

KPI Principal Engineer $209.06 3 $627.18

KPI CADD Designer $81.88 6 $491.28

I KPI I Secretary 1 $60.52 1 s121.04

Total for Sub-Task 3: $14,109.88

Sub-Task 4: 100% Final Construction Drawings

Description: 100% construction drawings shall be prepared and shall include all prior comments received.

Deliverable: Three 24" x 36" signed and sealed construction drawings and electronic files in PDF and DWG format shall be provided.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Sub-Task 4: 100% Design Develo~ment - Construction Drawings

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Ayres Associates Principal/Contract Manager $181.51 1 $181.51

Ayres Associates Project Manager $150.34 4 $601.36

Ayres Associates QA/QC Manager $185.92 1 $185.92

Ayres Associates Sr. Civil Engineer (PE) $162.98 6 $977.88

Ayres Associates Civil Engineer (PE) $124.24 5 $621.20

Ayres Associates Sr. Designer $108.35 8 $866.80

Ayres Associates Sr. Administrative/Clerical $73.21 2 $146.42

KPI Project Engineer $137.21 2 $274.42

KPI Senior Project Engineer $147.59 1 $147.59

KPI Principal Engineer $209.06 1 $209.06

KPI CADD Designer $81.88 3 $245.64

KPI Secretary $60.52 1 $60.52

Total for Sub-Task 4: $4,518.32

Sub-Task 5: Regulatory Permitting

Description: Permit applications shall be prepared for the proposed improvements. The applications shall include detailed calculations, permit drawings, and narratives. It is anticipated that the following Agencies will require permitting activities:

• Florida Department of Environmental Protection (FDEP)

• Southwest Florida Water Management District (SWFWMD)

• US Army Corps of Engineers (USACE)

• Florida Fish and Wildlife Conservation Commission (FWC)

• US Fish and Wildlife

A preapplication meeting shall be held (if required) with each Agency to facilitate permit issuance.

Responses to Agency Requests for Additional Information (RAI) shall be provided and limited to a total of six Civil Engineering hours.

Deliverable: Permit applications and associated calculations/drawings shall be provided electronically in PDF format.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Sub-Task 5: Regulatory Permitting

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Ayres Associates Principal/Contract Manager $181.51 1 $181.51

Ayres Associates Project Manager $150.34 8 1,202.72

Ayres Associates QA/QC Manager $185.92 2 $371.84

Ayres Associates Sr. Civil Engineer (PE) $162.98 18 $2,933.64

Ayres Associates Civil Engineer (PE) $124.24 15 $1,863.60

Ayres Associates Sr. Designer $108.35 12 $1,300.20

Fixed Price: $7,853.51

Reimbursable (Permit Fees): $420.00

Total for Sub-Task 5: $8,273.51

Summary of Fees:

Sub-Task Sub-Task Fixed Price Sub-Task I Cost Reimbursable

Sub-Task 1 J $6,926.86 I

Sub-Task 2 J $16,166.96

Sub-Task 3 $14,109.88

Sub-Task 4 $4,518.32

Sub-Task 5 $7,853.51 $420.00

Total Fixed Price Cost: $49,575.53

Total Reimbursable Cost: $420.00

Overall Total Cost: $49,995.53 I

Payment will be made upon arrival of deliverables for each Sub-Task by the FDEP in the amount specified.

Optional Services

At the request of the Client, Ayres shall perform additional engineering services based on mutually agreeable terms.

General Understandings and Excluded Services

The professional services that Ayres will provide under this Proposal/Agreement include, and are limited to, those described in the Scope of Services. All other services, including those listed below, are specifically excluded.

• Subsurface Utility Engineering (SUE)

• Geotechnical Services/Investigation

• As-Built/Record Drawing Preparation

• Construction Services

• Submerged Land Lease Preparation

• Boundary Survey

• Storm System Design and/or Modeling

• Seawall Condition Survey

• Signing and Sealing Prefabricated Product Drawings

It is understood the structural integrity of the existing seawall in unknown and the viability of anchoring the proposed floating dock within the spring may not be feasible. Additional engineering services may be required to determine the methodologies utilized to anchor the floating dock system and gangway.

The floating dock system shall utilize prefabricated components and thus customization will be limited.

A covered gangway and/or submerged dock platform may not be accommodated with the prefabricated products. It is understood that the prefabricated dock system suppliers will provide signed and sealed drawings (by a Florida registered engineer); calculations and signed and sealed drawings of prefabricated components will not be provided.

Time Schedule

Ayres Associates will commence its work upon receipt of a Notice to Proceed and prosecute its work diligently through completion. Sub-Task deliverables will be submitted in accordance with the below schedule:

Sub-Task 1:

FDEP Review:

Sub-Task 2:

FDEP Review:

Sub-Task 3:

FDEP Review:

Sub-Task 4:

FDEP Review:

Sub-Task 5:

FDEP Review:

45 days from Notice to Proceed 7 days 35 days from approved Sub-Task 1 7 days 30 days from approved Sub-Task 2 7 days 30 days from approved Sub-Task 3 7 days 15 days from approved Sub-Task 4 7 days

Fee

Ayres proposes to perform the Scope of Services above for itemized fees presented in this proposal.

Acceptance

If this proposal is acceptable to you, please authorize a Task Assignment in accordance with the Master Contract.

This proposal is valid until March 1, 2018 unless extended by us in writing. Your project manager will be Christopher K. Martin, P.E.; please contact him with any questions regarding this proposal.

Sincerely, AYRES ASSOCIATES

~s~ Jayant Saxena, P .E.

Vice President

TOPOGRAPHIC SURVEY Lll\flTS

EXHIBIT "B"

. MacSurvey, Inc.