J.23-C_KCER_SOD_9.22.2015.pdf

CMS-2016-ESRD-NETWORKS Attachment J.23-C Special Project KCER Schedule of Deliverables September 22, 2015

December 1, 2016 – November 30, 2016

The KCER contractor shall submit all required reports and deliverables in accordance with the following schedule unless otherwise specified by CMS. This Schedule of Deliverables is for December 1, 2016 – November 30, 2016. All days are calendar days unless otherwise specified. All reports and deliverables submitted under this Special Project contract shall be in accordance with the Statement of Work titled “Kidney Community Emergency Response (KCER) Program.”

Definitions of Abbreviations:

COR = Contracting Officer’s Representative ELT = Electronic Copy CMS SME = CMS Subject Matter Expert HC = Hard Copy PCA = Post–Contract Award SOC = Start of Contract

Table of Deliverables

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

Due Date(s)

FOR COR/CMS SME USE

Task 1. National Lead for the Kidney Community Emergency Response (KCER) Program Task 1.A. Develop, Implement, Maintain, and/or Enhance the existing infrastructure of the KCER Program to Ensure Efficient and Effective Operations 1 Provide credentials of

Key Personnel for approval

Subtask 1.A

COR/CMS

SME

and

CO

1 ELT

Start of contract

(SOC)

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

2 Maintain emergency and disaster hotline

Subtask 1.A

Notify

COR/CMS

SME

Networks, and stakeholders

ELT

SOC

3 Establish or re-establish relationships with federal partners (CMS/EPRO and HHS/ASPR); include COR in initial conversation

Subtask 1.A

COR/CMS

SME

ELT

15 days post–contract award (PCA)

4 Maintain the operability of the KCER website;

demonstrate operability

Subtask 1.A

Schedule WebEx with COR to review operability of

KCER

website

SOC

Subtask 1.B. Develop and Implement a Strategic Plan 5 KCER Program

Strategic Plan Subtask 1.B

COR/CMS

SME

ELT

45 days PCA and update annually or as changes occur

Subtask 1.C. Internal Quality Control Program

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

6 Internal Quality Control (IQC) Plan

Subtask 1.C

COR/CMS

SME

ELT

45 days PCA

7 Report changes and updates to IQC Plan in the Monthly Progress and Status Report

Subtask 1.C

COR/CMS

SME

ELT

15 calendar days after the end of each calendar month

Subtask 1.D. Establish KCER Team and Committee Structure 8 Provide a Recruitment

Plan for the KCER Response Team and Workgroup members

Subtask 1.D

15 days PCA

9 Provide a written description of the KCER Response Team and Workgroup structure; provide names and affiliations of Team and Workgroup members;

each group must have a patient representative

Subtask

1. D

COR/CMS

SME

ELT

45 days PCA

10 Schedule conference calls with

Subtask 1.D

COR/CMS

SME

45 days PCA

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

Workgroups at least quarterly; provide a calendar year master schedule of meetings

11 Provide meeting agendas and meeting minutes for each of the Workgroups

Subtask 1.D

COR/CMS

SME

ELT

Provide agendas 5 days prior to meeting;

Meeting Minutes 7 days post meeting

Task 2. Foster Patient and Family Engagement in Emergency/Disaster Preparedness and Management at the National Level Subtask 2.A. Develop and Recruit Members for a National KCER Patient and Family Engagement Learning and Action Network (N-KPFE-LAN) 12 Develop an innovative Marketing Plan for the recruitment of at least 20 SMEs for the N-

KPFE-LAN

Subtask 2.A

COR/CMS

SME

ELT

30 days PCA

13 KCER contractor shall provide 20+ SME member list and hold first meeting shortly thereafter.

Subtask 2.A

COR/CMS

SME

ELT

Provide member list 60 days PCA

Hold first meeting 90 days PCA

14 Schedule N-KPFE- LAN meetings at least every other month;

provide meeting schedule for calendar

Subtask 2.A

Provide meeting schedule 60 days

PCA

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism year

Subtask 2.B. Convene the N-KPFE-LAN 15 Provide meeting agendas and meeting minutes for the N-

KPFE-LAN

Subtask 2.B

COR/CMS

SME

ELT

Provide agendas 5 days prior to meeting;

meeting minutes 7 days post meeting

16 Submit QI campaign proposal; utilize “Short QIA Plan Format” (see Appendix C)

Subtask 2.B

COR/CMS

July 15, 2016

17 Establish a National Resource Hub for materials and resources developed by the N-KPFE-LAN;

enhancing KCER website with developed materials

Subtask 2.B

COR/CMS

SME

COR/CMS

SME

Provide a WebEx demonstration of National Resource Hub

September 1, 2016

18 Include N-KPFE- LAN members as planners and participants for the KCER National

Subtask 2.B

COR/CMS

SME

ELT

Report progress in Monthly Progress and Status Report

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

Summit Task 3. Emergency and Disaster Education/Technical Assistance for ESRD Networks, Dialysis Facilities, and Patients 19 A Convene a national workgroup to develop an educational plan that addresses the needs of the Networks, dialysis facilities, and patients

Task 3 COR/CMS

SME

ELT

15 days PCA

Report progress in Monthly Progress and

19 B Submit National Emergency and Disaster Educational Plan

Task 3 COR/CMS

SME

ELT

60 days PCA

Subtask 3.A. Provision of Emergency and Disaster Education/Technical Assistance for ESRD Networks 20 Conduct education/training for Networks on CEMPs

Subtask 3.A

COR/CMS

SME

ELT

15 days PCA

21 Provide CEMP/HVA Template and post to KCER website

Subtask 3.A

SOC

22 Provide Standard Content Element (SCE) Evaluation Tool and post to KCER website

3.A

COR/CMS

SME

ELT

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

23 Centrally catalogue COR-approved CEMPs

Subtask 3.A

End of first quarter of each calendar year

24 Provide spreadsheet of all 18 Networks CEMP strengths and vulnerabilities

3.A

45 days post Network’s core contract stipulated Deliverable date of

CEMP

25 If requested, provide written feedback on CEMPs to CORs and Networks using the SEC Evaluation tool

Subtask 3.A

Report submitted to Networks and to Network CORs

ELT

Within 10 days of request from Network COR or Network

26 Provide the Emergency Situational Status Report template for Network reporting during emergency/disaster situations; post to KCER website

Subtask 3.A

COR/CMS

SME

Network and stakeholder community once approved by the COR

60 days PCA

Post to KCER website once approved by

COR

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

27 Develop a written

Standard Operating Procedure (SOP) for the use of the Emergency Situational Status Report Template

Subtask 3.A

COR/CMS

SME

Network and stakeholder community once approved by

COR

60 days PCA

Post to KCER website once approved by

28 Provide in-service training on the use of the Emergency Situational Status Report and the SOP to all Networks and ESRD CORs/ CMS SMEs

Subtask 3.A

COR/CMS

SME

Network and stakeholder community once approved by

COR

75 days PCA

29 Implement an annual tabletop or functional emergency exercise compliant with HSEEP standards (see also Subtask 4.A)

Subtask 3.A

COR/CMS

SME

Network and stakeholder community once approved by the COR

June 15 of each calendar year

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

30 Upon request, provide technical assistance to individual Networks in the development and implementation of a tabletop exercise at the Network or regional level (see also Subtask 4.A)

Subtask 3.A

COR/CMS

SME

Requesting Network

ELT

Acknowledge request within 24 hours

Set up mutually agreed upon schedule for technical assistance

31 Provide in-service educational sessions and technical assistance for Networks in the writing of After Action Reports

(AAR)

Subtask 3.A

COR/CMS

SME

ELT

90 days PCA

32 Provide in-service program and a PowerPoint template for Network use in the orientation of their back-up Network;

include information on the use of a standardized Memorandum of Agreement (MOE) for

Subtask 3.A

COR/CMS

SME

Networks and post to KCER website

15 days PCA

Post to website within 2 days of completion of the in-service program

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism back-up Network 33 Provide annual education and technical assistance for Networks in obtaining a GETS Card and instruction on how to conduct a quarterly test of the card’s operability.

Subtask 3.A

COR/CMS

SME

Networks and post to KCER website

ELT

15 days PCA

Post to website within 2 days of completion of the in-service program

Subtask 3.B. Provision of Emergency and Disaster Education/Technical Assistance for Dialysis Facilities 34 Begin implementation of educational strategies for dialysis facilities based on the National Emergency and Disaster Educational Plan

Subtask 3.B

COR/CMS

SME

Networks

Dialysis facilities

Stakeholders

July 2016

35 Recruit 10 dialysis facilities to function as pilot facilities for the testing of the educational model articulated in the National Emergency and Disaster

Subtask 3.B

COR/CMS

SME

Dialysis facilities

Networks

May 2016

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

Educational Plan 36 Provide national

Education on the ESRD Conditions for Coverage requirements for emergency management

Subtask 3.B

COR/CMS

SME

Dialysis facilities

Networks

Stakeholders

Begin by July 2016 and ongoing

37 Provide technical assistance to dialysis facilities on the use of tools and resources to help educate dialysis patients; determine implementation strategies based on the findings and recommendations of the National Emergency and Disaster Education Plan

Subtask 3.B

COR/CMS

SME

Dialysis facilities

Networks

Stakeholders

Begin by July 2016 and ongoing

Subtask 3.C. Provision of Emergency/Disaster Education and Technical Assistance for Dialysis Patients 38 Determine structure and process for communicating

Subtask 3.C

July 2016 and

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism emergency/disaster information to new dialysis patients

N-KPFE-

LAN

members

Networks

39 Determine the needs of the dialysis patient for additional tools and resources based on the findings and recommendations of the National Emergency and Disaster Education Plan

COR/CMS

SME

N- KPFE-

LAN

members

Networks

By July 2016 and

Task 4. KCER Responsibilities for Emergency/Disaster Management 40 Convene a KCER

Kick-Off Meeting with all essential partners to begin the establishment of strong collaborative/working relationships with federal partners

(CMS/EPRO,

HHS/ASPR), ESRD

Networks, LDOs

Task 4 COR/CMS

SME

Federal partners

Networks

5 days PCA

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

Subtask 4.A. KCER Responsibilities in the Hazard Mitigation and Preparedness Phase1 41 Instruct Networks on the KCER Program’s responsibilities to the CMS Emergency Preparedness and Response Organization (EPRO) during an actual emergency situation;

convene KCER national calls to practice written SOP reporting protocols as developed by KCER

Subtask 4.A

COR/CMS

SME

Networks

Stakeholders

ELT

30 days PCA and ongoing

42 Provide educational support and technical assistance to any Network requesting assistance in conducting a Network-specific emergency

Subtask 4.A

COR/CMS

SME

Network

Network

Respond to Network Request within 24 hours

Schedule ongoing meetings as appropriate

1 Most deliverables for this subtask have been included under Subtask 3.A – Provision of Emergency and Disaster Education and Technical Assistance for Networks. The two deliverables listed under Subtask 4.A. add additional requirements.

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism preparedness tabletop or functional exercise (see also Subtask 3.A)

ELT

43 At the direction of CMS, conduct at least one emergency preparedness exercise annually with either a regional or national focus

Subtask 4.A

COR/CMS

SME

ELT

Convene meeting with CMS 30–60 days PCA to review tentative plan

44 Evaluate the effectiveness of the exercise in a Summary AAR

Subtask 4.A

COR/CMS

SME

Networks

Network CORs

ELT

60 days following receipt of all participants’ AARs

Subtask 4.B. KCER Responsibilities in the Emergency/Disaster Response Phase 45 Identify and define technology to maintain situational awareness of large-scale national emergencies/disasters

Subtask 4.B

COR/CMS

SME

Networks

Stakeholders

ELT

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

46 Provide SOP for a Network-level alerting procedure for early notification to KCER contractor of any local threats; post SOP on KCER website; educate Networks on SOP

Subtask 4.B

COR/CMS

SME

Networks

Stakeholders

ELT

30 days PCA

47 Coordinate all leadership activities in accordance with the NIMS and ICS-based format during an actual emergency/disaster

Subtask 4.B

COR/CMS

SME

Networks

Stakeholders

ELT

Notify CMS COR/CMS SME of activation within 30 minutes during any emergency/disaster situation

48 Initiate advanced preparation phase of the Emergency Operation Plan (EOP) as needed

Subtask 4.B

COR/CMS

SME

Affected Networks

Network CORs

ELT

Alert CMS

COR/CMS SME

within 30 minutes of activation

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

49 Provide to CMS COR oral and written situational reports as often as deemed necessary in a given emergency/disaster situation; follow SOP for the use of the Emergency Situational Status Report

Subtask 4.B

As requested by COR

50 Integrate physician and clinical leadership as needed into the EOC coordination process

Subtask 4.B

COR/CMS

SME

ELT

30 days PCA and

51 Establish/design a KCER EOC that will be operable virtually

Subtask 4.B

COR/CMS

SME

52 Submit a post-recovery assessment and debrief after each actual emergency

Subtask 4.B

COR/CMS

SME

5 days post an actual emergency

Subtask 4.C. KCER Responsibility in the Emergency/Disaster Recovery Phase 53 Provide technical assistance in the area of damage assessment including, as needed

Subtask 4.C

Report progress in the Monthly Progress and

As needed and requested by the Networks and CMS

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism or requested, technical assistance with respect to formation of a Data Assessment Team (DAT), key responsibilities of the DAT, Damage Assessment Checklist, Physical Site Damage Form, and Equipment Damage Assessment Form

CMS

SME/COR

ELT

54 Coordinate a debrief (hotwash) and after-action review meeting

Subtask 4.C

Within 24 hours

55 Complete report of debrief and challenges

Subtask 4.C

Within 10 business days of the hotwash

56 Prepare an Improvement Plan with Networks on opportunities for process improvement, and best practices identified during the emergency/disaster response

Subtask 4.C

COR/CMS

SME

15 business days of completion of the written report

Task 5. Treatment and Medicine Recall Notification

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

57 Develop and implement a listserv to communicate treatment and medicine recalls;

develop criteria to report to CMS on effectiveness of using email distributions to notify Networks of recalls

Task 5 COR/CMS

Stakeholders

30 days PCA

Review and Revise at least Annually

58 Evaluate process annually, soliciting input from customers of the service; revise and enhance structure and process as indicated

Task 5 COR/CMS

Review and Revise at least Annually or as problems are identified

Task 6. Maintain a Centralized Website for the KCER Program 59 Establish and/or maintain a centralized website for the ESRD Network community

Task 6 COR/CMS

Report progress, problems, and issues in Monthly Progress and Status Report due 15 days after end of previous month

Subtask 6.A. Internet Presence—Maintaining Government Standards

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

60 Maintain an Internet presence for the dialysis community that meets all government standards

Subtask 6.A

COR/CMS

SME

Report progress, problems, and issues in Monthly Progress and Status Report due

61 Routinely monitor visits to the website to gauge traffic patterns and trends

Subtask 6.A

COR/CMS

SME

Report progress, problems, and issues in Monthly Progress and Status Report due

62 On a monthly basis, review all content for readability and accessibility, with necessary changes made to enhance and improve the website's interface and usefulness; remove all outdated documents

Subtask 6.A

COR/CMS

SME

ELT

Report progress in the Monthly Progress and Status Report due 15 days after end of

63 Perform ongoing assessments of whether the website is meeting the needs of

Subtask 6.A

COR/CMS

SME

Report progress, problems, and issues in Monthly Progress and Status Report due

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism the ESRD Networks, dialysis facilities, and patients, as well as the wider ESRD community

64 Continually enhance the website as technology and emergency and disaster strategies are updated

Subtask 6.A

COR/CMS

SME

Networks problems, and issues in Monthly Progress and Status Report due

Subtask 6.B. Establish, Maintain and Enhance an Emergency/Disaster Resource Library—Facilitate Exchange of ESRD Network, Dialysis Facility and Patient Information, Tools, Resources, and Other Materials 65 Develop a process that allows for posting of tools, resources, lessons learned, articles, and other information in the KCER Resource Library; when a website is available for a related national initiative, include the link to that website

Subtask 6.B

COR/CMS

SME

60 days PCA

Ongoing

Report progress in the Monthly Progress and Status Report due 15

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

66 Conduct an environmental scan of relevant literature and available educational events on a monthly basis to facilitate the exchange of information, sharing of resources, and advancement of knowledge and expertise of the ESRD Networks, dialysis facilities, and LAN members

Subtask 6.B

COR/CMS

monthly thereafter

Report progress, problems, and issues in Monthly Progress and Status Report due

67 Provide the results of the environmental scan to the Networks, dialysis facilities, and LAN members at least monthly.

6.B

COR/CMS

On a regular monthly schedule

Report progress, problems, and issues in Monthly Progress and Status Report due

Task 7. Plan and Facilitate a National KCER Summit 68 Plan and facilitate an annual KCER Task 7 COR/CMS

SME

Provide draft agenda at least 180 days prior

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

Summit; conduct the Summit in conjunction with CMS QualityNet Conference if possible to Summit

Report progress, problems, and issues in Monthly Progress and Status Report due 15 days after end of previous month

Subtask 7.A. Planning Committee 69 Recruit Planning

Committee members from CMS, ESRD Networks, dialysis facilities, patients, LDO representatives, federal partners, and other appropriate stakeholders

Subtask 7.A

COR/CMS

SME

ELT

Provide list of Planning Committee members and affiliations within 5 days of committee’s formation

70 Manage the committee’s schedule, telecommunications, agenda, meeting minutes, and other logistics

Subtask 7.A

Report progress, problems, and issues in Monthly Progress and Status Report due

71 Guide the planning committee in developing a program that is consistent with

Subtask 7.A in Monthly Progress

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

CMS goals and initiatives as well as the future direction of the emergency management industry

ELT 15 days after end of previous month

72 Provide meeting agendas to committee members

Subtask 7.A

Distribute meeting agendas at least 3 calendar days prior to the meeting and meeting minutes 7 calendar days post meeting

Subtask 7.B. Development and Implementation of KCER Summit 73 Submit draft program agenda Subtask 7.B

COR/CMS

SME

120 days prior to the

74 Submit final agenda approved by CMS

7.B

COR/CMS

SME

90 days prior to the

75 Receive speaker presentations

Subtask 7.B

COR/CMS

SME

ELT

45 days prior to the

76 Identify all requirements and arrange all logistics for the Summit in conjunction with the

Subtask 7.B

COR/CMS

SME

ELT

Report progress, problems, and issues in Monthly Progress

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

QualityNet Planning Committee previous month

77 Ensure that N-KPFE- LAN representatives actively participate in the planning of the Summit and play an active role in the actual meeting

Subtask 7.B

COR/CMS

SME

ELT

Report progress, problems, and issues in Monthly Progress and Status Report due

Subtask 7.C. Evaluation of KCER Summit 78 Provide national

KCER Summit meeting evaluation criteria for review/approval

Subtask 7.B

COR/CMS

SME

ELT

60 days prior to the

Subtask 7.D. Post-Summit Responsibilities 79 Submit a Post-

Summit Evaluation and Cost Report

Subtask 7.D

COR/CMS

60 calendar days post

Task 8. Provide Emergency and Disaster Expertise and Leadership for the CMS ESRD Network Program 80 Establish a national

KCER workgroup or utilize an existing KCERworkgroup to

Task 8 COR/CMS

SME

ELT

As directed by CMS

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism update and revise any existing emergency/disaster preparedness publications related to dialysis patients as directed by CMS in Monthly Progress and Status Report due 15 days after end of previous month

81 Publish at least one article annually in a peer-reviewed journal or national trade publication relevant to the emergency and disaster needs of the ESRD patient, the ESRD Network community, and dialysis facilities

Task 8 COR/CMS

SME

ELT

By December 1st of each Year

Report progress, problems, and issues in Monthly Progress and Status Report due

82 Provide assistance to CMS in the preparation of white papers, position papers, PowerPoint presentations, etc., specifying options to enable CMS to make appropriate, efficient and effective

Task 8 COR/CMS

SME

ELT

Materials shall be submitted within 5 business days of the CMS request or as stipulated

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism decisions.

83 Participate in and/or attend national/regional/local meetings as technical experts in emergency management, at the direction/approval of

CMS.

Task 8 COR/CMS

Discuss with COR during monthly calls

Alert CMS to Opportunities for meaningful participation at national/regional/local meetings in a timely manner.

84 Provide presentations and/or be an exhibitor (utilizing the KCER exhibit booth material) at national meetings; these activities will be limited to no more than 4 per year or as contract funds allow

Task 8 COR/CMS

SME

Discuss with COR during monthly calls

Alert CMS to opportunities for meaningful participation at national/regional/local meetings within 2-3 months prior to event earlier if possible

85 Engage stakeholders who work to meet special needs in emergencies/disasters, such as utility companies, transportation services, the

Task 8 COR/CMS

SME

ELT

Continuous activity

Report progress, problems, and issues in Monthly Progress and Status Report due

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

American Red Cross, FEMA regional offices, offices of emergency management at the local, regional, and state levels, governors, legislators, and others identified by CMS to successfully handle emergency/disaster situations; link these efforts with the technical assistance provided to the Networks and dialysis facilities

Task 9. Transition Plan 86 Submit a transition plan that provides support for up to 3 months of transition

Task 9 COR/CMS

SME

ISG

ELT

Submit transition plan within 10 days of notification of pending transition

87 The transition plan shall include a

Task 9 COR/CMS

SME

Submit transition plan within 10 days of

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism

Microsoft Project Plan and address all Tasks/Subtasks in the

SOW

ISG

notification of pending transition

88 The transition plan shall identify the date the successor contractor will assume responsibility for specific Tasks/Subtasks

Task 9 COR/CMS

SME

ISG

ELT

The transition shall be completed within 90 days of incoming contractor’s contract start date

B. Reporting Requirements B.1. KCER Contractor Progress Calls 89 Schedule monthly progress calls with

COR/CMS SME,

provide schedule of meeting dates, and update schedule as needed

B.1 COR/CMS

SME

ELT

Provide schedule for base contract year by January 15, 2016, and by December 31 for each successive Option Year

90 Provide agendas prior to monthly calls

B.1 COR/CMS

SME

ELT

3 days prior to the call

91 Provide detailed summary, including action items/ minutes, after each monthly

B.1 COR/CMS

SME

ELT

7 days post monthly call

December 1, 2016 – November 30, 2016

Deliverable Number

Deliverable Description

SOW

Source

Recipient and Reporting Mechanism call B.2. Monthly Progress and Status Reports 92 Provide a written monthly report utilizing the Monthly Progress and Status Report template (see Appendix A)

B.2 COR/CMS

SME

ELT

Monthly Progress and Status Report due 15

B.3 Annual Summary

Submit Annual Summary

B.3 COR/CMS

SME

ELT

Due on or before December 1 of each year

94 Post Annual Summary on the KCER website

B.3 COR/CMS

SME

ELT

Post to KCER website 10 days post approval by CMS

Table of Deliverables