CMAR_for_Bear_Lake_ES_Replacement_Project_25260069RFQu-JAM.pdf

REQUEST FOR STATEMENT OF QUALIFICATIONS (RFQU)

& PROPOSAL ACKNOWLEDGEMENT

RFQU TITLE: Construction Manager at Risk for Bear Lake Elementary School Replacement Project NUMBER: 25260069RFQu-JAM POSTING DATE: February 9, 2026

Voluntary Pre-Proposal Conference: Wednesday, February 25, 2026 Webex (dial in number) 1-415-655-0003 Meeting number (access code): 2308 271 7306 Meeting password: TjRPuzKj238

RFQU PROPOSAL DUE DATE & TIME: Friday, March 13, 2026, 10:00 AM EST

NOTE: RFQU’S RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

Public proposal opening will be held via Webex only Webex (dial in number) 1-415-655-0003 Meeting number (access code): 2302 230 3191 Meeting password: NJuaGdrp742

PURCHASING CONTACT:

John Mahramus, Senior Procurement Agent Email: mahramjz@scps.k12.fl.us

The School Board of Seminole County, Florida, solicits your company to submit a statement of qualifications on the above referenced goods or services. All terms, specifications and conditions set forth in this solicitation are incorporated by this reference into your response. A Proposal will not be accepted unless all conditions have been met. All Proposals must have an authorized signature in the space provided below. All Proposals must be received in the VendorLink portal, www.myvendorlink.com, by the “Proposal Due Date & Time” referenced above. The School Board is not responsible for bidders’ failure to upload their proposals by the due date and time. Proposals may not be withdrawn for a period of ninety

(90) days after the RFQU due date unless otherwise specified.

THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR PROPOSAL.

PROPOSALS WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE

RESPONDENT.

COMPANY NAME: _________________________________________________________________________________________________________

MAILING ADDRESS: _______________________________________________________________________________________________________

CITY, STATE, ZIP: _________________________________________________________________________________________________________

FEDERAL EMPLOYER’S IDENTIFICATION NUMBER (FEIN): ______________________________________________________________________

TELEPHONE NUMBER: _______________________________________ FACSIMILE NUMBER: _________________________________________

I CERTIFY THAT THIS PROPOSAL/SUBMITTAL IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY OTHER RESPONDENT SUBMITTING A PROPOSAL/SUBMITTAL FOR THE SAME MATERIALS, SUPPLIES, EQUIPMENT OR SERVICES, AND IS IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. I AGREE TO ABIDE TO ALL CONDITIONS OF THIS RFQu AND CERTIFY THAT I AM AUTHORIZED TO SIGN THIS RFQu FOR THE RESPONDENT.

TYPED OR

AUTHORIZED SIGNATURE: ___________________________________ PRINTED NAME: _____________________________________________

TITLE: ____________________________________________________ DATE: ______________________________________________________

EMAIL: __________________________________________________________________________________________________________________ (Rev. 8/2022)

THE SCHOOL BOARD OF SEMINOLE COUNTY, FLORIDA

PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT

400 East Lake Mary Boulevard Sanford, Florida 32773-7127 http://www.myvendorlink.com/

RFQu #25260069RFQu-JAM Construction Manager at Risk for Bear Lake Elementary School Replacement Project

1.0 PURPOSE & OVERVIEW

A. The intent of this Request for Qualifications (RFQU) is to select a firm to provide Construction Management at Risk Services for pre-construction and construction services at Bear Lake Elementary School pursuant to Chapter 1013, Florida Statutes; the Florida Consultant’s Competitive Negotiation Act, Section 287.055 Florida Statutes; State Requirements for Educational Facilities; Rule 6A-2.0010, Florida Administrative Code; and School Board Rules.

B. In determining whether a Firm is qualified, the School Board shall consider such factors as the ability and qualifications of professional personnel; experience and past performance, past litigation; project/task approach and methodology; and references.

C. Firms submitting a response to this Request for Qualifications must be licensed in the State of Florida as a Certified General Contractor (CGC) according to Chapter 489, Florida Statutes. Corporations must be registered in the State of Florida by the Department of the State Division of Corporations, at the time of final selection by the Selection Committee.

D. The construction management services shall include but are not limited to the following: preconstruction services (value engineering, cost analysis, and scheduling evaluations), bidding and contracting with all subcontractors, coordinating scheduling of the work, supervision of the work, and working with the architect of record on the project. The district will provide permitting, building code, and fire inspection support services.

2.0 SCOPE OF SERVICES

SCPS is seeking a Construction Manager at Risk to renovate the campus within the established construction budget (for the GMP) of $35,000,000. Included with the construction services will be the preconstruction effort to work with the Owner and Architect with prioritizing the scope of work based on cost and phasing strategy.

Scope of Work:

The School Board of Seminole County is seeking a Construction Manager at Risk for the replacement of the existing Bear Lake Elementary School. The school is located at 3399 Gleaves Court, Apopka, Florida.

The scope of work will include the placement of temporary classroom portables, construction of an approximately 95,000 SF 2-Story building to house the administration, dining services, media center, classrooms, and other support spaces, demolition of buildings 1 – 6 and 8 - 12, and renovating building 13.

The project will also include a new central energy plant and improved site amenities and circulation. The site sits on approximately 20 acres of mostly flat land bordered by a residential neighborhood within the city limits of Apopka. The Architect (Stratus Team, LLC) will be using a prototype design for the replacement project.

The following is the proposed schedule for the project:

• January - October 2026 Design

Design would consist of the following durations:

Total Design phase - 9 months (PV: 1.5 months, SD: 2 months, DD: 2.5 months, CD: 3 months)

• October 2026 - January 2027 Bidding

• January 2027 - July 2028 Construction

PHASE 1: The placement of temporary portable classrooms, office, and demolition of buildings 1, 3, 4, and 8 - 11 (Castaldi approved).

PHASE 2: the prototype reuse of a classroom building, along with the renovations of Building 13. The new building will be a two-story structure of approximately 95,000 SF to house administration, media, dining services, classrooms, and support services. This scope will also include a new Central Energy Plant, and the associated site work.

PHASE 3: Removal of temporary portables and site improvements.

The proposed schedule is tentative and may change once the architect and contractor under contract are reviewing the logistics of a tight site with on-campus construction, limited lay-down construction area, and temporary portables placement and removal.

Note: Any further information about the proposed project will be provided to the short-listed firms only. At this time the committee is strictly interested in the CM firm’s qualifications to provide construction management services and their experience with construction of similar size and scope.

The services required for the construction program include, but are not limited to the following:

2.1 DESIGN PHASE

A. The Construction Manager will be required to work with the architect of record and sub-consultants.

B. The Construction Manager will submit for approval by the architect and the Owner’s representatives’ applicable cost and time savings incentive options.

C. The Construction Manager will be required to work with and coordinate activities with any other contractors that the district may have awarded for the project.

D. The Construction Manager will review progress design documents and provide value-engineering recommendations in all disciplines, which may be applicable including civil, structural, landscaping, mechanical, plumbing and electrical.

E. The Construction Manager will review construction documents to ensure constructability and to minimize change orders.

F. The Construction Manager will review construction documents to minimize omissions and conflicts.

G. The Construction Manager will prepare in CSI Master Format detail, estimates of probable cost of construction, bid scope and update as needed prior to establishing the Guaranteed Maximum Price. Included with the estimate shall be a detailed list of all assumptions and exclusions in developing the estimate of probable construction cost and indicate any allowances that are incorporated into the estimate.

H. The Construction Manager shall provide (as a minimum), monthly cost accounting reports in a format and detail satisfactory to the district. The format and detail shall be consistent throughout the contract duration.

I. The Construction Manager will coordinate with the architect to finalize the Construction Documents.

J. The Construction Manager will prepare for approval a schedule of proposed hourly rates to be used in assessing the Construction Manager’s fixed fee for his preconstruction services.

K. The Construction Manager will commit to the project budget and guarantee a maximum price based on the

Documents and successful negotiations with the Owner. The Guaranteed Maximum Price will include the Construction Manager’s fees for all construction services.

L. The Construction Manager will establish the master project schedule identifying all different phases and all milestone items keeping in mind the school year dates and hence the limitations.

M. The Construction Manager will coordinate with the architect and provide to the Owner all permitting applications and requirements as needed.

N. The Construction Manager will prepare and submit for the Owner and architect review and approval, progress reports during the preconstruction phase documenting value engineering, budget, and scope issues.

2.2 BID AND AWARD PHASE

A. The Construction Manager will schedule and conduct pre-bid conferences with the interested subcontractors, material suppliers, and equipment suppliers.

B. The Construction Manager will identify and solicit multiple bid packages that together will represent the entirety of the scope of work.

C. The Construction Manager will provide a subcontractor’s prequalification process and clearly demonstrate a successful and aggressive recruiting process for approval by the architect and the Owner’s representative. The Owner reserves the right to reject any subcontractor proposed for any of the bid packages prepared by the Construction Manager.

D. The Construction Manager will solicit, advertise, accept, review, scope and award bids to qualified subcontractors, based on the bid packages identified.

E. The Construction Manager will justify in writing to the Owner, the use of any prequalified subcontractors that are not the apparent low bidder.

F. The Construction Manager will contract with all subcontractors, material suppliers and equipment suppliers necessary for the proposed construction works.

G. The Construction Manager will coordinate with the architect and Owner’s representative to schedule and conduct preconstruction meetings with subcontractors.

H. The Construction Manager will set procedures for cost and time control updates.

I. The Construction Manager will provide to the Owner along with the Guaranteed Maximum Price report, a summary indicating all subcontractor bids received which highlights the apparent low bidder upon which the GMP is based, and copies of all scope sheets for each bid package.

2.3 CONSTRUCTION PHASE

A. The Construction Manager will coordinate with school personnel to accommodate school-related activities in areas of the campus, not under construction.

B. The Construction Manager will be required to participate and require all subcontractors and suppliers to do likewise, in the district’s ‘Owner’s Direct Purchase Program’, communicating and cooperating with district staff and any additional contractors that the district may choose to employ.

C. The Construction Manager will coordinate all work with surveyors, special consultants, and testing lab services contracted by the Owner as required.

D. The Construction Manager shall coordinate, and schedule all required inspections prescribed in the building permit and Florida Building Code, including threshold inspections, and ensure work is not covered or concealed until the inspector has approved the work in place.

E. The Construction Manager shall immediately correct all identified deficiencies by the Owner’s representatives, inspectors, engineer representatives, applicable municipal inspectors, and threshold inspectors.

F. The Construction Manager will coordinate site construction management services including but not limited to:

(a) regular job site meetings, (b) maintaining daily on-site project log and schedule report, (c) overseeing quality assurance testing and inspection programs, (d) monitor construction management staff and subcontractor work performance for deficiencies, (e) maintain a record copy of all contract documents, (f) change orders and other documentation on site, (g) oversee construction management staff and subcontractor safety programs.

G. The Construction Manager shall provide to the Owner, monthly project cost accounting reports indicating the status of the subcontract buyouts, contingency expenses, project expenses, accounts payable, forecasted and confirmed Owner expense changes, and forecasted savings within the Guaranteed Maximum Price.

H. The Construction Manager will staff this project in a satisfactory manner to accomplish the work as specified.

As a minimum, the Construction Manager’s site personnel during the construction phase will include a project manager and a project superintendent.

I. The Construction Manager will update and maintain the master project schedule, detailed construction schedules, submittal schedules, inspection schedules, and occupancy schedules.

J. The Construction Manager will prepare a schedule of values associated with each bid package identified and submit for approval by the architect and Owner’s representative. All payment requests must be in accordance with the schedule of values approved.

K. The Construction Manager will process payment requests for approval by the architect and the Owner’s representative.

L. The Construction Manager will process any change orders for approval by the architect including a cost estimate of the proposed change.

M. The Construction Manager will submit and process Requests for Information (RFI) and coordinate responses with the architect.

N. The Construction Manager will provide construction program accounting and reporting documentation to the district as required.

O. The Construction Manager shall certify to the Owner that no asbestos-containing material was used in the construction of the project.

P. The Construction Manager will coordinate with the architect the final inspection prior to the architect’s approval and issuance of the Certificate of Substantial Completion.

Q. The Construction Manager will provide monthly progress reports to the Owner.

2.4 POST CONSTRUCTION PHASE

A. The Construction Manager will coordinate project close-out, start-up, and transition to operation.

B. The Construction Manager will coordinate with the architect to provide complete project records including the project manual and CAD drawings corrected to show all construction changes, additions, and deletions compared to the Construction Document (CAD disks will be provided to the Construction Manager by the architect).

C. The Construction Manager will coordinate with the Owner to prepare the Certificate of Occupancy and all final inspections.

D. The Construction Manager will obtain and review for completeness, have corrected if necessary and submit to the Owner following the architect’s approval all warranties, operations and maintenance manuals, and other such documents.

E. The Construction Manager will coordinate and conduct the Building Warranty Inspection, and the roofing two-year warranty inspection.

F. The Construction Manager will complete all punch list items generated by the architect and Owner’s representatives during their inspections.

3.0 SPECIAL TERMS & CONDITIONS

3.1 AWARD TERM

The School Board’s goal is to promote partnership relationships within the policies and procedures of public procurement. Pursuant toward that end, the successful respondent shall be awarded a contract for the Construction Manager at Risk for Bear Lake Elementary School Renovation Project.

3.2 PRE-SUBMITTAL CONFERENCE

A. A voluntary pre-proposal conference will be held on Wednesday, February 25, 2026, 10:00 am via Webex only.

An overview of the solicitation process and review of scope of services will be conducted. While this is not mandatory, all interested parties are encouraged to attend and participate.

B. Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations to attend public

RFQu openings or meetings should contact the School Board’s Purchasing and Distribution Services Department, (407) 320-0478 at least five (5) days prior to the date.

3.3 RFQu CLOSING DATE

Submittals/responses must be received in VendorLink, at myvendorlink.com, no later than 10:00 AM, local time, on Friday, March 13, 2026. Submittals/responses received after this time will not be considered.

3.4 PUBLIC RFQU OPENING

The RFQu opening will be public on the date and time specified on the Proposer’s Acknowledgment form. The timestamp located on the VendorLink site shall serve as the official authority to determine the lateness of the submission. It is the firm’s sole responsibility to ensure that its proposal is complete and submitted before the due date and at the proper time. Late Bids will not be accepted. It is the Proposer’s sole responsibility to ensure their Bid(s) are received timely; the School Board shall not be held responsible for late submissions. Proposals by email, facsimile, hand/in-person submission, telegraph, verbal, or telephone will not be accepted. The public opening will acknowledge receipt of the proposal(s) only, and details concerning pricing or the offering will not be announced. All proposals submitted shall become public record upon an announcement of a recommended award or 30 days after the due date whichever occurs first. (Florida Statute 119.071 (1) (b)).

Only the names of the firms submitting qualifications will be read aloud at the RFQu opening. The submittals will not be available for inspection during normal business hours in the Purchasing and Distribution Services Department until 30 days after the proposal opening date or notice of a decision or intended decision; whichever is earlier, by appointment,

3.5 QUESTIONS CONCERNING RFQu

John Mahramus, Senior Procurement Agent, is the designated Purchasing Representative and will be responsible for facilitating the entire evaluation process. Mr. Mahramus shall be the sole point of contact for all Respondents.

Questions concerning any portion of this RFQu shall be emailed directed to the designated Purchasing Representative as listed below. Questions should be submitted by the question deadline listed herein. Submit questions to: John Mahramus, Senior Procurement Agent, Email: mahramjz@scps.k12.fl.us.

mailto:mahramjz@scps.k12.fl.us

3.6 NO CONTACT CLAUSE

Vendors, contractors, consultants, or their representatives shall not meet with, speak individually with, or otherwise communicate with School Board members, the Superintendent, or School District staff, other than the designated Buyer; and School Board members, the Superintendent, or School District staff, other than the designated Purchasing Representative, shall not meet with, speak individually with, or otherwise communicate with vendors, contractors, consultants, or their representatives, about this specific solicitation once an Invitation to bid, request for quote, request for proposal, intent to negotiate, or request for qualifications has been issued. Such communication with any party other than the designated purchasing agent shall be prohibited until the School Board has awarded the competitive solicitation. Any such communication shall disqualify the vendor, contractor, or consultant from responding to the subject Invitation to bid, request for quote, request for proposal, invitation to negotiate, or request for qualifications.

3.7 CLARIFICATION AND ADDENDA

A. It is incumbent upon each respondent to carefully examine all specifications, terms, and conditions contained herein. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information shall be made in writing, (e-mail acceptable) through the purchasing representative named herein. The School Board will not be responsible for any oral representation(s) given by any employee, representative, or others.

The issuance of a written addendum is the only official method by which interpretation, clarification, or additional information can be given.

B. If it becomes necessary to revise or amend any part of this RFQU, addenda will be issued, notice may be obtained by accessing the Purchasing and Distribution Services website. Addenda will be posted to VendorLink, the School Board’s third party notification at “https://www.scps.k12.fl.us/district/departments/purchasing/comp-solicitations-contracts/”. Respondents must acknowledge receipt(s) of addenda in their submitted proposal(s). Each respondent should ensure they have received all addenda and amendments to this RFQU before submitting their proposal/response.

The District will not manually distribute by mail/fax/email addenda to prospective respondents.

3.8 SUBMITTAL REQUIREMENTS

Firms interested in providing the required professional services shall upload one (1) digital electronic portable document format (pdf) proposal to the VendorLink Portal (myvendorlink.com) no later than the date and time specified on page 1 of this solicitation. Contact VendorLink technical support at support@evendorlink.com, if technical difficulties arise during proposal submission.

******* NOTE: - IF CONFIDENTIAL MATERIALS ARE SUBMITTED, THEY MUST BE CLEARLY LABELED AS “CONFIDENTIAL” AND SEGREGATED AS A SEPARATE (PDF). CONFIDENTIAL MATERIALS MUST ALSO BE ACCOMPANIED BY AN EXECUTED NON-DISCLOSURE AGREEMENT FOR CONFIDENTIAL MATERIALS

(ATTACHMENT “F”) (SEE TAB 7). *******

3.9 ECONOMY OF PRESENTATION

The information requested should be submitted in a clear, concise, typed, indexed by subject, and in an easy-to-read format. The emphasis in each qualifications package must be on completeness and clarity of content. To expedite the evaluation of qualifications packages, it is mandatory that Respondents follow the format and instructions contained herein. The School District is not liable or responsible for any costs incurred by any Respondent in responding to this RFQU including, without limitation, costs for presentations and/or demonstrations if requested.

Applications that do not comply with the instructions, including information outlined in the Qualification Package Guidelines will not be considered. All information received will be maintained with the project file and cannot be returned.

https://www.scps.k12.fl.us/district/departments/purchasing/comp-solicitations-contracts/

3.10 QUALIFICATION PACKAGE GUIDELINES

A. To facilitate analysis of its qualifications package, the Respondent shall prepare its qualifications package in accordance with the instructions outlined in this section. If the Respondent’s qualifications package deviates from these instructions, such qualifications package may, in the School District’s sole discretion, be rejected.

B. The School District emphasizes that the Respondent concentrates on accuracy, completeness, and clarity of content.

C. Cross Referencing to the greatest extent possible, each section shall be written on a standalone basis so that its contents may be evaluated with a minimum of cross-referencing to other sections of the qualifications package. Information required for evaluation of qualifications, which is not found in its designated section, will be assumed to have been omitted from the qualifications package.

D. Glossary of Abbreviations and Acronyms. Each section shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. If no abbreviations and/or acronyms are used, then a glossary is not required.

E. Page Size and Format. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced.

The text size shall be 11 point or larger. Use at least one (1) inch margins on the top and bottom and three-quarter (3/4) inch side margins. Pages shall be numbered sequentially by section.

F. Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems, and layouts, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed eleven (11) by seventeen (17) inches in size when printed. Foldout pages shall fold entirely within the section and count as a single page when printed. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; and not for pages of text.

G. Labeling. All sections of the original qualifications package should have section tabs.

3.11 SCHOOL BOARD RIGHTS

A. The School Board has the sole discretion and reserves the right to cancel this RFQu, to reject any and all submittals, waive any and all informalities and/or irregularities, or to re-advertise with either the identical or revised specifications if it is deemed to be in the best interest of the School District to do so.

B. The School Board reserves the right to make an award to the response deemed to be most advantageous to the School District.

C. The School Board reserves the right to award the Contract to the next most qualified Firm if the successful Firm does not begin the contracted services within the prescribed fifteen (15) days or if an acceptable fee cannot be negotiated.

D. The successful Firm shall not discriminate against any person in accordance with federal, state, or local law.

E. Firms will be notified in writing as to whether or not they have been selected for this Contract.

3.12 COMPLIANCE WITH THE JESSICA LUNSFORD ACT

The Florida Statutes require that all persons or entities entering into contracts with the School Boards/School Districts/Charter Schools who may have personnel who will be on school grounds when students may be present, or who will have contact with students shall comply with the level 2 screening requirements of the Statute and School District Standards. The required level 2 screening includes fingerprinting that must be conducted by the District. Any individual who fails to meet the screening requirements shall not be allowed on school grounds. Failure to comply with the screening requirements will be considered a material default of this contract/agreement.

3.13 INSURANCE REQUIREMENTS

The Contractor/Vendor will provide before the commencement of work, and attach to their submittal, a certificate(s) evidencing such insurance coverage to the extent listed in the attached proposed agreement (Attachment J).

DISCLOSURE OF PROPOSAL CONTENT AND PUBLIC RECORD REQUIREMENTS

A. All material submitted becomes the property of the School Board of Seminole County, Florida, and may be returned only at the District’s option. The School District has the right to use any or all ideas presented in any reply to this Request for Qualifications. Selection or rejection of any Proposal does not affect this right.

B. The School Board of Seminole County, Florida, is governed by the Public Records Law, Chapter 119, Florida Statutes (F.S.). Only trade secrets as defined in Section 812.081(1)(c), F.S. or financial statements required by the School District for projects as defined in 119.071(1)(c), F.S. (hereinafter “Confidential Materials”), may be exempt from disclosure. If a Respondent submits Confidential Materials, the information must be segregated, accompanied by an executed Non-Disclosure Agreement for Confidential Materials and each pertinent page must be clearly labeled “confidential” or “trade secret.” The School District will not disclose such Confidential Materials, subject to the conditions detailed within the Agreement, which is attached to this solicitation. When such segregated and labeled materials are received with an executed Agreement, the School District shall execute the Agreement and send the Respondent a “Receipt for Trade Secret Information.”

C. CONTRACTOR’S PUBLIC RECORDS. Pursuant to §119.0701 Florida Statutes, “Contractors” as defined by statute that enter into a contract for services with the School Board and are acting on behalf of the School Board are required to comply with public records laws and to specifically:

1. Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service.

2. Provide the public with access to public records on the same terms and conditions that the School

Board would provide the records and at a cost that does not exceed the cost provided by statute or as otherwise provided by law.

3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law.

4. Meet all requirements for retaining public records and transfer, at no cost, to the School Board all public records in possession of the Contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the School Board in a format that is compatible with the information technology systems of the School Board.

5. If a Contractor does not comply with a public records request, the School Board shall enforce the contract provisions which may include immediate termination of contract.

6. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE

CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF

PUBLIC RECORDS, CAROLYN BEDSOLE, IS PROJECT

MANAGER AT 407-320-0466, carolyn_bedsole@scps.k12.fl.us, THE SCHOOL BOARD OF SEMINOLE COUNTY, FLORIDA, 400

EAST LAKE MARY BLVD., SANFORD, FLORIDA 32773.

EXPENSES INCURRED

This invitation does not commit the School Board of Seminole County to award a contract. Nor shall the School District be responsible for any cost or expense incurred by any Respondent in preparing and submitting a reply, nor for any cost or expense incurred by any Respondent prior to the execution of a contract agreement

AMERICANS WITH DISABILITIES ACT

Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations to attend public openings or meetings sponsored by the School Board of Seminole County, shall contact the Office of Purchasing & Warehouse Services at 321-633-1000, at least five (5) days prior to the scheduled opening or meeting.

3.13.1 POSTING OF RFQU CONDITIONS/SPECIFICATIONS This RFQu will be posted for review by interested parties on VendorLink located on the District’s website: “https://www.scps.k12.fl.us/district/departments/purchasing/comp-solicitations-contracts/” and will remain posted up to and including the Due Date of this RFQU. In accordance with Florida Statutes 120.57(3), with respect to a protest of the terms, conditions, and specifications contained in a solicitation, including any provisions governing the methods for ranking bids, proposals, or replies, awarding contracts, reserving rights of further negotiation, or modifying or amending any contract, the notice of protest shall be filed in writing within 72 hours after the posting of the solicitation. Failure to file a specification protest within the time prescribed in Florida Statutes 120.57(3) will constitute a waiver of proceeding under Chapter 120, Florida Statutes.

3.14 RFQU TABULATIONS, RECOMMENDATIONS, AND PROTEST RFQU Tabulations with award recommendations are posted to the Purchasing and Distribution Services’ website at:

https://www.scps.k12.fl.us/district/departments/purchasing/comp-solicitations-contracts/ Failure to file a protest within 72 hours, the time prescribed in Section 120.57(3) Florida Statutes will constitute a waiver of proceedings under Chapter 120, Florida Statutes and School Board Rules. RFQU tabulations or recommendations are available through links on the District’s website and notices will not be mailed. SBSC Policy # 6326 Resolution of RFQU Protest may be found online at https://www.scps.k12.fl.us/district/school-board/policies-procedures/.

3.15 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES In accordance with Section 287.135 of the Florida Statutes, THE SCHOOL BOARD RESERVES THE RIGHT TO REJECT ANY OR ALL OFFERS, TO WAIVE INFORMALITIES, AND TO ACCEPT ALL OR ANY PART OF ANY OFFER AS MAY BE DEEMED TO BE IN THE BEST INTEREST OF THE SCHOOL BOARD “A company that, at the time of bidding or submitting a proposal for a new contract or renewal of an existing contract, is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, is ineligible for, and may not bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of $1 million or more.” Section 215.473 defines a company to include “all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations that exists for the purpose of making profit.” By submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473. Any respondent awarded a Contract as a result of this solicitation shall be required to recertify at each renewal of the Contract that that it and its related entities are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List.

The School Board may terminate any Contract resulting from this solicitation if respondent or a related entity as defined above is found to have submitted a false certification or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Notwithstanding the preceding, the School Board reserves the right and may, in its sole discretion, on a case by case basis, permit a company on such lists to be eligible for, bid on, submit a proposal for, or enter into or renew a contract, should the School Board determine that the conditions set forth in Section 287.135(4) are met.

https://www.scps.k12.fl.us/district/departments/purchasing/comp-solicitations-contracts/ https://www.scps.k12.fl.us/district/school-board/policies-procedures/

3.16 DEFINITIONS

Consultant - Independent contractors who are considered to have education, specialized knowledge, experience, or abilities not generally available within the School District. This includes but is not limited to accountants, actuarials, appraisers, architects, artists, auditors, counselors, designers, economists, educators, engineers, financial analysts, lobbyists, management and systems analysts, medical practitioners, planners, promoters, researchers, scientists, sociologists, surveyors, trainers, and other professionals as designated by the Purchasing Director.

Contract - Agreement between the Respondent and the School Board of Seminole County for services as defined in the Scope of Services.

District - The School District of Seminole County, Florida.

Firm - Any business Firm that will be or has been awarded a contract by the School District.

Florida Statute - A permanent collection of state laws organized by subject area into a code made up of titles, chapters, parts, and sections. The Florida Statutes are updated annually by laws that create, amend, or repeal statutory material.

Insurer - Insurance Company that provides insurance coverage as specified in this RFQU.

Owner - The School Board or designated representative(s).

Project Architect - The Project Architect role usually indicates the individual who is responsible for overseeing the Architectural aspects of the development of the design and production of the construction documents ("plans") and specifications. The position generally involves coordinating the needs of the School District, designer and technical staff, and outside consultants such as Structural Engineers, Mechanical Engineers, Civil Engineers, and Landscape architects.

Purchasing Representative - Director of Purchasing and Distribution Services or designee for the School Board of Seminole County, Florida.

Respondent - The person, Firm, or corporation who submits a response.

School Board - The School Board of Seminole County, Florida.

School District - The School District of Seminole County, Florida.

School District Project Manager The user department Project Manager for the project.

Scope of Services - The complete details of the services involved in the design, fabrication, and assembly of the components of a project's deliverables into a working product.

State Requirements for Educational Facilities (SREF) - The SREF is generally organized by a sequence of steps required in the facilities procurement process and covers general definitions, property acquisition/disposal, finance, lease and lease-purchase, historic buildings, program development, professional services, inspection services, design standards, and inspection standards.

3.17 REFERENCES

Florida Board of Professional Engineers- http://www.fbpe.org/

Florida Building Code- http://www.floridabuilding.org

Florida Department of Education (FDOE) - http://www.fldoe.org

Florida Statute 2014 -http://www.leg.state.fl.us/Statutes/index.cfm?Mode=View%20Statutes&Submenu=1&Tab=statutes&CFID=727256

58&CFTOKEN=42781737

The School Board of Seminole County, Florida current Design Standards are posted on the Facilities Services Website by clicking on the “Facilities Document Link” located at:

https://www.scps.k12.fl.us/district/departments/facilities-planning/project-management/

State Requirements For Educational Facilities (SREF) - http://www.fldoe.org/finance/edual-facilities/sref/

ATTACHMENTS

“A” RFQu Tentative Schedule of Events “B” Drug Free Workplace “C” Certification Regarding Debarment, Suspension Ineligibility and Voluntary Exclusion Lower Tier Covered

Transactions “D” Conflict of Interest “E” Prohibition Against Contingent Fees “F” Non-Disclosure Agreement for Confidential Materials “G” Certification Statement - Prohibition against Contracting with Scrutinized Companies “H” Report of Unsatisfactory Materials and/or Service (sample) “I” Reference Form “J” Draft Agreement (Separate Document) “K” Vendor Affidavit Regarding the Use of Coercion for Labor and Services

******* THE REMAINDER OF THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY *******

http://www.fbpe.org/ http://www.floridabuilding.org/ http://www.fldoe.org/ http://www.leg.state.fl.us/Statutes/index.cfm?Mode=View%20Statutes&Submenu=1&Tab=statutes&CFID=72725658&CFTOKEN=42781737 http://www.leg.state.fl.us/Statutes/index.cfm?Mode=View%20Statutes&Submenu=1&Tab=statutes&CFID=72725658&CFTOKEN=42781737 http://www.fldoe.org/finance/edual-facilities/sref/

4.0 QUALIFICATION PACKAGE GUIDELINES / SUBMITTAL REQUIREMENTS EVALUATION CRITERIA:

The recommendation of the Evaluation Committee is advisory only and shall be submitted to the Superintendent for review and recommendation for action to the School Board of Seminole County, Florida. The Superintendent reserves the right to recommend that all submittals be rejected and a new RFQU be issued or to submit such other recommendations to the School Board that the Superintendent deems to be in the best interest of the School Board.

4.1 SCORING THE SUBMITTALS.

A. The Evaluation Committee may consist of a representative of the Business Advisory Committee, a School

Board Member (non-voting), Assistant Superintendent of Operations, Director of Project Management and Facilities or Designee, Director of Facilities Services or Designee, Dining Services Representative, School Principal, Facilities Project Manager, Chief Technology Officer or Designee, and Director of Purchasing & Distribution Services (non-voting). The Purchasing Department will facilitate the process and be the point of contact for all issues. No attempt should be made by Proposers to contact or influence any committee member directly or indirectly. The Evaluation Committee shall score the entire process.

B. An adjectival scoring system shall be applied throughout the evaluation process for the evaluation of the written responses and the oral presentation/informal interviews. A score of 0 is the least favorable and a score of 4 is the most favorable in all sections.

C. The Respondent’s response will be scored by Evaluation Committee members in accordance with the following scale:

0 – 0.5 = Unsatisfactory: Not responsive to the question.

1.0-1.5 = Below Minimum Standards: Responsive to the question but below acceptable standards.

2.0-2.5 = Marginal: Minimally acceptable performance standards and responsive to the question.

3.0-3.5 = Satisfactory: Above minimum performance, Effective and Responsive to the question.

4.0 = Exceeds Expectations for effectiveness and responsiveness to the question.

NOTE: The Evaluation Committee member’s score will be multiplied by the “weighted value” assigned to the different sections listed here, resulting in the total score for that section.

Tab 1 Respondent’s Profile and Submittal Letter (Non-Scored)

RFQu Submittal Letter signed by an authorized agent of the business/corporation with proof of authorization from the business.

A brief profile of the firm, including:

A. A brief history of the business B. Organizational structure of the business C. Ownership interests D. Present status and projected direction of the business

Tab 2 Business Structure (Weighted Value 10)

Documentation from the appropriate state’s agency confirming the firm’s legal entity type (i.e., sole proprietorship, partnership, limited liability partnership, corporation, Limited Liability Corporation, etc.). For non-Florida businesses submit documentation from the state in which the business was formed and documentation from the State of Florida providing authorization to perform business in the state of Florida.

Respondents submitting as joint ventures shall submit a copy of their joint venture agreement. If a joint venture or prime/subcontractor arrangement of two Firms, indicate how the work will be distributed between the partners.

Time in Business - Length of time the Firm has been in business under the same name.

Capabilities - Size, resources, and capabilities of responding entity:

A. Location of principal offices which will be responsible for the implementation of this contract B. Location of other offices from which resources may be drawn C. Organizational structure of business entity for this program (partners, associates, consultants, sub-contractors, other participation).

D. Indicate the depth of staff and capabilities within the organization which can be drawn upon as needed, including management, professional technical, and support staff.

Licenses and Certificates – Attach a copy of the Firm’s Certified General Contractor (CGC) license and a copy of the business registration. Respondents shall be properly registered to practice in the State of Florida with the appropriate state board governing the services offered. The Evaluation Committee may verify the current status with the appropriate state board.

Note: Charitable organizations that qualify under Florida Statutes No. 205.192 are exempt from this requirement.

Tab 3 Experience and Past Performance (Weighted Value 45)

Respondents may submit any information they deem appropriate for evaluation of past performance with other related service contracts, which have/had scopes similar to the services detailed in the Scope of Services section of this RFQu.

List all construction management contracts in which your firm has provided/is providing CM Services in the past five (5) years which are most related to this contract (K-12 public schools capital improvement construction experience List all K-12 construction projects contracted within the last five years. In determining which projects are more related, consider related size and complexity; how many members of the proposed team worked on the listed project; and how recently the project was completed. List the projects in priority order, with the most related project listed first. For each of the listed projects, provide the following information:

Identify: Name and location of the school -

1. The nature of the firm’s responsibilities/work activities, type of construction management services provided (if the applicant provided services as a general contractor, so indicate)

2. Owner’s representative name, address, and phone number

3. The name and telephone number of the project architect

4. Date completed

5. Size of the program (number and type of facilities).

6. Cost of program (original Guaranteed Maximum Price and final construction cost). Indicate construction cost per gross square feet ($/SF).

7. Schedule Adherence

8. Identify governing authorities over the project and outline staff experiences with said agencies.

Place special emphasis on experience with the Florida Department of Education or other school district authorities.

The committee requires that the firm’s direct project experience be differentiated from individual staff experience. Therefore, if you choose to identify individuals’ project experience (gained at other firms), this section should be clearly subdivided as follows:

1. Firm’s Project Experience

2. Individuals’ Project Experience (while employed by other firms)

Tab 4 Methodology (Weighted Value 35)

For two of the projects listed in “Project Experience”:

A. Describe the methods of safety and cost control utilized and the resulting benefits.

B. Describe the way in which your firm developed and maintained project schedules. How did you develop schedules and how often are they updated? Include specific examples of scheduling challenges, and how your firm helped solve them. Submit an example of a project schedule.

C. Describe the types of records, reports, monitoring systems, and information management systems that your firm used in the management of those projects. Provide examples of each report used.

D. Describe the way your firm maintained quality control during the pre-construction and construction phases. Provide specific examples of how these techniques were used.

Tab 5 References (Weighted Value 5)

The Respondent shall provide a minimum of three (3) references/and or letters from owner representatives for projects that the Firm has provided and/or is providing professional services, which are similar in scope to this RFQU. References shall be current, dated within two (2) years of this solicitation, and shall be submitted with your proposal. The Respondent shall utilize the Reference Form attached to this solicitation as Attachment “I”. Please note the SBSC employees are unable to provide references.

Reference shall be included in this tab as part of the submittal.

Tab 6 Workload (Weighted Value 5)

Provide a list of outstanding (active) projects, client names, and status of completion, anticipated completion dates, dollars committed to open projects, and overall workload with all Owners including the School Board of Seminole County.

Tab 7 Confidential Materials, Performance and Payment Bond, Audited Financial Statements, and

Litigation Information (WEIGHTED VALUE: PASS OR FAIL) (A SCORE OF FAIL FOR THIS

SECTION WILL DISQUALIFY YOUR SUBMITTAL).

******* NOTE: - IF CONFIDENTIAL MATERIALS ARE SUBMITTED, THEY MUST BE CLEARLY LABELED AS

“CONFIDENTIAL” AND SEGREGATED AS A SEPARATE PORTABLE DOCUMENT FORMAT (PDF).

CONFIDENTIAL MATERIALS MUST ALSO BE ACCOMPANIED BY AN EXECUTED NON-DISCLOSURE

AGREEMENT FOR CONFIDENTIAL MATERIALS (ATTACHMENT “F”). *******

CONFIDENTIAL MATERIALS:

MUST ONLY APPEAR AS A SEGREGATED AND SEPARATE, CLEARLY LABELLED (PDF)

MUST ALSO BE ACCOMPANIED BY A COMPLETED NON-DISCLOSURE AGREEMENT (ATTACHMENT “F”)

A. Financial Stability. Each respondent is required to submit documentation to demonstrate that their business is fiscally and operationally sound, with sufficient human and financial resources necessary to (1) fulfill the implicit and explicit contractual obligations identified in this solicitation and (2) provide the level of services required by the specifications that result from the solicitation process. The following documentation is required to be submitted with your response to this solicitation, or your response will be disqualified.

Respondents are required to submit the following checked items (if both 1 and 2 are checked then Respondent may submit either 1 or 2):

1. Preferred Documentation: Surety Bond commitment letter in the amount stated below.

The surety bond commitment letter must:

a. Be written by a Surety that (1) holds a certificate of authority authorizing it to write surety bonds in Florida and (2) has a minimum A.M. Best’s Rating of “A-” (or industry equivalent).

b. Be on the Surety’s letterhead.

c. State that the Surety will provide a Surety Bond…