CLT09 Bidder Response Form.xlsx
XLSX spreadsheet 806 KB Posted
- Solicitation number
- BD-25-1080-OSD03-OSD03-107399
- Issued by
- Suffolk County, Massachusetts
About this file
This is a Bidder Response Form for CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding Related Products, Supplies and Services for the Commonwealth of Massachusetts. The form contains 13 product/service categories including uniforms, footwear, athletic wear, undergarments, outerwear, incarcerated individuals clothing, environmentally preferable clothing, linens/bedding, personal care products, Department of Correction uniforms, Massachusetts State Police uniforms, and miscellaneous items and services. Bidders must have a minimum of 3 years in business and can bid on single or multiple categories. The form requires detailed company information, qualifications, references, insurance documentation, and category-specific questionnaires for each category being bid.
The form requires bidders to submit manufacturer authorization letters, proof of insurance coverage, environmental certifications, and geographic service coverage capabilities across Massachusetts counties. Bidders must provide three professional references, with only one allowed from a Commonwealth of MA Agency. The form includes an Environmental Practices Form requiring details about sustainability programs, facility practices, packaging methods, shipping procedures, and environmental certifications. Vendors must certify that all clothing/apparel is manufactured under lawful and humane conditions.
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Other files
| File | Type | Posted |
|---|---|---|
| SDP_Plan_Form for Goods and Services~2.xlsx | XLSX spreadsheet | |
| CLT09 Prompt-Pay-Discount Form~1.docx | DOCX document | |
| Q&A - CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding .pdf | ||
| CLT09 Bidder Price File.xlsx | XLSX spreadsheet | |
| CommonwealthTermsAndConditions~6.pdf | ||
| CLT09 RFR_Amendment_12_6_2024 (2).pdf | ||
| CLT09_WTO_09172024.pdf |
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INSTRUCTIONS
INSTRUCTIONS FOR BIDDERS:
| This is the Bidder Response Form for CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding |
| Related Products, Supplies and Service . This is a required document for all bidders responding to SWC CLT09. |
| Bidders must ensure all tabs are thoroughly reviewed and completed. The following are the required tabs for this RFR: |
| · | Instructions |
| · | Submission Checklist |
| · | Bidder Profile & Qualifications |
| · | Category Questionnaire(s) (Must fill out for categories that you are bidding on) DELETE CATEGORY TABS THAT YOU ARE NOT BIDDING ON |
| · | Bidder References |
| · | Environmental and Practices Form (EPF) |
| Questions about the bid must be submitted through COMMBUYS using the Q&A feature before the Q&A deadline. |
| See RFR Section 1.2: Estimated Procurement Calendar. |
Failure to provide the requested information may result in your response being disqualified.
Submission Checklist
| CLT09 Bidder Submission Checklist |
| Bidders must follow the file naming convention specified in RFR Section 7.2.3: File Naming Conventions. |
| This tab is intended as a guide to assist you in file organization while completing your quote submission. FILES MUST NOT BE PASSWORD PROTECTED and PDF files must be searchable. |
| Required/Mandatory Documents | ||||
| Description Enter in COMMBUYS during upload | File format | File Name Assign when creating files | Submitted (Yes/No) | |
| Company Name Bidder Response Form | .xlsx (Excel Only) | CompanyName_Response.xls | ||
| Company Name Bidder Price File | .xlsx (Excel Only) | CompanyName_BidderPriceFile.xls | ||
| Company Name SDP Form | .doc | CompanyName_SDPform.doc | ||
| Company Name PPD Form | .doc | CompanyName_PPDform.doc | ||
| Company Name Certificate of Good Standing from DOR | .doc or PDF | CompanyName_COGS | ||
| Company Name Bidder Response Form | .xlsx (Excel Only) | CompanyName_ResponseForm.xlsx | ||
| Company Name MassDEP approval Permit | .xlsx (Excel Only) | CompanyName_MassDEP | ||
| Company Name Warranty | .doc | CompanyName_Warranty Information | ||
| Company Name Environmental Plan | .doc | CompanyName_EnvironmentalPlan | ||
| .doc or PDF | ||||
| .xlsx (Excel Only) | ||||
| Company Name Bidder Price File | CompanyName_BidderPriceFile.xlsx | |||
| Company Name SDP Form | .doc | CompanyName_SDPform.doc | ||
| Company Name PPD Form | .doc | CompanyName_PPDform.doc | ||
| Company Name Certificate of Good Standing from DOR | .doc or PDF | CompanyName_COGS | ||
| Company Name Manufacturer Authorization Letters | ||||
| (On Manufacturers Letter Head) | .doc or PDF | CompanyName_ManufacturerAuthorizationLetters | ||
| Reference Letters (minimum of three (3)) | .doc or PDF | CompanyName_ReferenceLetter_ReferenceName | ||
| Company Name Environmental Plan | CompanyName_EPPPlan.pdf | |||
| Additional Documents for Review | .doc or PDF or .xlsx | CompanyName_Additional_DocumentName |
Bidder Profile & Qualifications
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| BIDDER PROFILE AND QUALIFICATIONS | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise | |
| Provide answers by selecting the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered | ||
| Bidder Profile | ||
| 1. Bidder Information (provide information below) | ||
| Legal Company Name (same as MA W9): | Years in Business: |
(Minimum of 3 years required)
| Legal Company Address (Same as MA W9): | Days/Hours of Operation: |
| Company Phone: | Company Website (optional): |
| Company Email: | Number of company locations: |
(New England)
2. Contact Person(s) (provide at least one contact person and list additional contacts where applicable) Awarded Contractors are responsible for reporting quarterly sales and diversity spending as well as ensuring payment of the 1% OSD Administration Fee. Any changes to any Contractor contacts must be communicated to the Category Manager.
| Name | Phone | ||
| Primary Account Manager (AM): | |||
| Primary Reporting Contact (if not AM): | |||
| Secondary Reporting Contact (if not AM): | |||
| Primary Admin Fee Contact (if not AM): | |||
| Secondary Admin Fee Contact (if not AM): | |||
| Customer Contact (if not AM): |
| 3. Emergency Contact Person (provide a contact who can be available 24 hours a day or as close to 24 hours as possible) | |||
| Name | Phone | ||
| Emergency Contact Person: | |||
| Categories | |||
| 4. Categories Being Bid (Answer Yes/No or mark "X" Bidder may respond to one or multiple categories) | |||
| Category 1 – Uniforms | |||
| Category 2 – Footwear | |||
| Category 3 – Athletic Wear | |||
| Category 4 – Undergarments, Hosiery, and Nightwear | |||
| Category 5 – Outerwear | |||
| Category 6 – Incarcerated Individuals Clothing | |||
| Category 7 – Environmentally Preferable Clothing | |||
| Category 8 – Linens and Bedding | |||
| Category 9 – Personal Care Products | |||
| Category 10: Department of Correction (DOC) Uniforms | |||
| Category 11: Massachusetts State Police (MSP) Uniforms | |||
| Category 12: Miscellaneous Items | |||
| Category 13: Miscellaneous Services | |||
| Qualification Specifications and Required Documents with Bid Submission |
Failure to provide may result in disqualification
5. RFR Section 3.1 Company Experience - Bidders must provide detail information regarding their company’s experience as it relates to this RFR. Company Experience question(s) are listed in the applicable Category Questionnaires Tabs.
| 6. RFR Section 3.2 Regulatory Requirements - Bidder certifies that all clothing or apparel to be sold to eligible entities pursuant to this contract are manufactured in facilities that produce sewn goods under lawful, humane conditions. See RFR Section 9.1.3.11 Human Trafficking and Forced Labor Prohibition | |||
| RFR 3.2 | |||
| RFR 9.1.3.11 | Dose Bidder certifies that all clothing or apparel to be sold to eligible entities pursuant to this contract are manufactured in facilities that produce sewn goods under lawful, humane conditions as stated in RFR section 3.2 and RFR section 9.1.3.11? | ||
| 7. RFR Section 3.5 Financial stability including bankruptcy, litigation and contract defaults (Provide answers below or reference attachments if provided separately) | |||
| RFR 3.5.1 | Gross Annual Revenue for FY2023 | ||
| Gross Annual Revenue for FY2022 | |||
| Gross Annual Revenue for FY2021 | |||
| RFR 3.5.2 | Bidders must provide a Certificate of Good Standing from the Department of Revenue with their bid submission. | ||
| RFR 3.5.2 | Bidders must provide a list of any outstanding contingencies, such as lawsuits or other claims or charges, against the Bidder related to performance of the services sought under this RFR; if none list as "None". |
| 8. RFR Section 3.6 References and Reference Information and/or Requirements (See Tab "Bidder References") |
| 9. RFR Section 3.7 Letters of Authorization from Manufacturers - Bidders must submit Letters of authorization for each manufacturer, on the manufacturer’s letter head, for each category as a condition of award. Each authorization letter is proof that the Bidder has an active relationship with the manufacturer to sell each manufacturer’s product(s). |
Note: If any manufacturer, in a Bidder’s response is not confirmed by a letter of authorization, the Bidder’s response will be disqualified.
RFR Section 3.7 RFR Section 3.2 Dose Bidder accept all Letters of Authorization from Manufacturers Requirements requirements as stated in RFR section 3.7?
Note: All Bidders must respond “YES” to this question acknowledging these requirements. Any Bidder who does not answer “YES” may be disqualified.
10. RFR Section 4.2 Insurance Requirements - Bidder must certify that they carry each of the required insurances. Yes / No (dropdown)
| RFR 4.2 | General Liability |
| Auto | |
| Property | |
| Personal Injury | |
| Worker’s Compensation | |
| 11. RFR Section 4.6.2 Required Environmental Specifications - List all current third-party certifications, licenses , affiliations and memberships of your company. |
RFR 4.6.2 List all current third-party Certifications (below)
List all current third-party Licenses (below)
List all current third-party Affiliations (below)
List all current third-party Memberships (below)
| Geographic Service |
| 12. RFR Section 4.4 Geographic Coverage (Provide a Yes/No answer as well as justification if necessary below) |
| Bidders may service single or multiple counties or provide Statewide coverage. Awarded vendors are required to service any request they receive from the locations in which they are awarded. An Awarded Vendor may be removed from a location if they refuse to service that area on multiple requests. Awarded Bidders may only service locations that they were awarded. It is preferred that bidders offer Statewide service. |
| Berkshire (Western Mass) |
| Barnstable |
| Bristol |
| Dukes (Islands) |
| Essex |
| Franklin (Western Mass) |
| Hampden (Western Mass) |
| Hampshire (Western Mass) |
| Middlesex |
| Nantucket (Islands) |
| Norfolk |
| Plymouth |
| Suffolk |
| Worcester |
Category 1 Questionnaire
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| RFR Section 2.2.1: Category 1 - Uniforms | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each red box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested information as they pertain to Section 2.2.1 of the CLT09 RFR. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
QUESTIONS Use this column for response. Category 1 Bidders must answer all questions. Indicate none or N/A if not applicable
| Describe your company's experience and expertise within Category 1 - Uniforms. Provide detail information regarding your company’s experience and relevant qualifications and expertise as it relates to this this category. Bidders with fewer than 3 years of consecutive business should review the RFR language and respond accordingly. (See RFR Section 3.1.2 Years in the Industry). |
| Provide a narrative describing the company’s past performance in this category. Include at least three (3) examples of previous work, including products and services previously provided to public entities. |
Category 2 Questionnaire
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| RFR Section 2.2.2: Category 2 - Footwear | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each red box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested information as they pertain to Section 2.2.2 of the CLT09 RFR. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
QUESTIONS Use this column for response. Category 2 Bidders must answer all questions. Indicate none or N/A if not applicable
| Describe your company's experience and expertise within Category 2 - Footwear. Provide detail information regarding your company’s experience and relevant qualifications and expertise as it relates to this this category. Bidders with fewer than 3 years of consecutive business should review the RFR language and respond accordingly. (See RFR Section 3.1.2 Years in the Industry). |
| Provide a narrative describing the company’s past performance in this category. Include at least three (3) examples of previous work, including products and services previously provided to public entities. |
| Does your company offer mobile shoe truck service? |
Category 3 Questionnaire
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| RFR Section 2.2.3: Category 3 - Athletic Wear | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each red box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
QUESTIONNAIRE INSTRUCTIONS
QUESTIONS Use this column for response. Category 3 Bidders must answer all questions. Indicate none or N/A if not applicable
| Describe your company's experience and expertise within Category 3 - Athletic Wear. Provide detail information regarding your company’s experience and relevant qualifications and expertise as it relates to this this category. Bidders with fewer than 3 years of consecutive business should review the RFR language and respond accordingly. (See RFR Section 3.1.2 Years in the Industry). |
| Provide a narrative describing the company’s past performance in this category. Include at least three (3) examples of previous work, including products and services previously provided to public entities. |
| Does your company offer brand name Athletic Wear? |
Provide examples of brand names offered.
Category 4 Questionnaire
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| RFR Section 2.2.4: Category 4 - Undergarments, Hosiery, and Nightwear | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each red box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested information as they pertain to Section 2.2.4 of the CLT09 RFR. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
QUESTIONS Use this column for response. Category 4 Bidders must answer all questions. Indicate none or N/A if not applicable
| Describe your company's experience and expertise within Category 4 - Undergarments, Hosiery, and Nightwear. Provide detail information regarding your company’s experience and relevant qualifications and expertise as it relates to this this category. Bidders with fewer than 3 years of consecutive business should review the RFR language and respond accordingly. (See RFR Section 3.1.2 Years in the Industry). |
| Provide a narrative describing the company’s past performance in this category. Include at least three (3) examples of previous work, including products and services previously provided to public entities. |
Category 5 Questionnaire
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| RFR Section 2.2.5: Category 5 - Outerwear | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each red box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested information as they pertain to Section 2.2.5 of the CLT09 RFR. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
QUESTIONS Use this column for response. Category 5 Bidders must answer all questions. Indicate none or N/A if not applicable
| Describe your company's experience and expertise within Category 5 - Outerwear. Provide detail information regarding your company’s experience and relevant qualifications and expertise as it relates to this this category. Bidders with fewer than 3 years of consecutive business should review the RFR language and respond accordingly. (See RFR Section 3.1.2 Years in the Industry). |
| Provide a narrative describing the company’s past performance in this category. Include at least three (3) examples of previous work, including products and services previously provided to public entities. |
Category 6 Questionnaire
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| RFR Section 2.2.6: Category 6 - Incarcerated Individuals Clothing | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each red box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested information as they pertain to Section 2.2.6 of the CLT09 RFR. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
QUESTIONS Use this column for response. Category 6 Bidders must answer all questions. Indicate none or N/A if not applicable
| Describe your company's experience and expertise within Category 6 - Incarcerated Individuals Clothing. Provide detail information regarding your company’s experience and relevant qualifications and expertise as it relates to this this category. Bidders with fewer than 3 years of consecutive business should review the RFR language and respond accordingly. (See RFR Section 3.1.2 Years in the Industry). |
| Provide a narrative describing the company’s past performance in this category. Include at least three (3) examples of previous work, including products and services previously provided to public entities. |
Category 7 Questionnaire
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| RFR Section 2.2.7: Category 7 - Environmentally Preferable Clothing | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each red box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested information as they pertain to Section 2.2.7 of the CLT09 RFR. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
QUESTIONS Use this column for response. Category 7 Bidders must answer all questions. Indicate none or N/A if not applicable
| Describe your company's experience and expertise within Category 7 - Environmentally Preferable Clothing. Provide detail information regarding your company’s experience and relevant qualifications and expertise as it relates to this this category. Bidders with fewer than 3 years of consecutive business should review the RFR language and respond accordingly. (See RFR Section 3.1.2 Years in the Industry). |
| Provide a narrative describing the company’s past performance in this category. |
- Highlight commitments your company has made to establish and maintain environmentally preferable products.
Provide a list of the environmental third-party certifications and standards that products under this category would hold.
- Describe how buyers would find these products in your offerings.
Category 8 Questionnaire
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| RFR Section 2.2.8: Category 8 - Linens and Bedding | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each red box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested information as they pertain to Section 2.2.8 of the CLT09 RFR. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
QUESTIONS Use this column for response. Category 8 Bidders must answer all questions. Indicate none or N/A if not applicable
| Describe your company's experience and expertise within Category 8 - Linens and Bedding. Provide detail information regarding your company’s experience and relevant qualifications and expertise as it relates to this this category. Bidders with fewer than 3 years of consecutive business should review the RFR language and respond accordingly. (See RFR Section 3.1.2 Years in the Industry). |
| Provide a narrative describing the company’s past performance in this category. Include at least three (3) examples of previous work, including products and services previously provided to public entities. |
Category 9 Questionnaire
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| RFR Section 2.2.9: Category 9 - Personal Care Products | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each red box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested information as they pertain to Section 2.2.9 of the CLT09 RFR. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
QUESTIONS Use this column for response. Category 9 Bidders must answer all questions. Indicate none or N/A if not applicable
| Describe your company's experience and expertise within Category 9 - Personal Care Products. Provide detail information regarding your company’s experience and relevant qualifications and expertise as it relates to this this category. Bidders with fewer than 3 years of consecutive business should review the RFR language and respond accordingly. (See RFR Section 3.1.2 Years in the Industry). |
| Provide a narrative describing the company’s past performance in this category. Include at least three (3) examples of previous work, including products and services previously provided to public entities. |
| Do you offer baby/child care products? |
Please provide examples.
(Baby/Child care products defined as: Specially formulated hygiene and personal care items designed for infants and young children, typically including lotions, wipes, powders, shampoos, soaps, and diaper creams, which are marketed to be gentle, mild, and non-irritating.)
| Do you offer Ethnic Hair Care and Grooming Products? |
| Do you offer personal care products that are certified by US EPA Safer Choice, UL Ecologo or GreenSeal? |
Category 10 Questionnaire
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| RFR Section 2.2.10: Category 10 - Department of Correction (DOC) Uniforms | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each red box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested information as they pertain to Section 2.2.10 of the CLT09 RFR. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
QUESTIONS Use this column for response. Category 10 Bidders must answer all questions. Indicate none or N/A if not applicable
| Describe your company's experience and expertise within Category 10 - Department of Correction (DOC) Uniforms. Provide detail information regarding your company’s experience and relevant qualifications and expertise as it relates to this this category. Bidders with fewer than 3 years of consecutive business should review the RFR language and respond accordingly. (See RFR Section 3.1.2 Years in the Industry). |
| Provide a narrative describing the company’s past performance in this category. Include at least three (3) examples of previous work, including products and services previously provided to public entities. |
Category 11 Questionnaire
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| RFR Section 2.2.11: Category 11 - Massachusetts State Police (MSP) Uniforms | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each red box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested information as they pertain to Section 2.2.11 of the CLT09 RFR. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
QUESTIONS Use this column for response. Category 11 Bidders must answer all questions. Indicate none or N/A if not applicable
| Describe your company's experience and expertise within Category 11 - Massachusetts State Police (MSP) Uniforms. Provide detail information regarding your company’s experience and relevant qualifications and expertise as it relates to this this category. Bidders with fewer than 3 years of consecutive business should review the RFR language and respond accordingly. (See RFR Section 3.1.2 Years in the Industry). |
| Provide a narrative describing the company’s past performance in this category. Include at least three (3) examples of previous work, including products and services previously provided to public entities. |
Category 12 Questionnaire
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| RFR Section 2.2.12: Category 12 - Miscellaneous Items | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each red box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested information as they pertain to Section 2.2.12 of the CLT09 RFR. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
QUESTIONS Use this column for response. Category 12 Bidders must answer all questions. Indicate none or N/A if not applicable
| Describe your company's experience and expertise within Category 12 - Miscellaneous Items. Provide detail information regarding your company’s experience and relevant qualifications and expertise as it relates to this this category. Bidders with fewer than 3 years of consecutive business should review the RFR language and respond accordingly. (See RFR Section 3.1.2 Years in the Industry). |
| Provide a narrative describing the company’s past performance in this category. Include at least three (3) examples of previous work, including products and services previously provided to public entities. |
| Do you offer Fulfillment services? |
Which may include the aggregation of several clothing categories and personal care products into to one packaged product. The packaged product may be used for distribution to care shelters, group homes, new mothers and at risk kids/individuals.
Category 13 Questionnaire
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||
| RFR Section 2.2.13: Category 13 - Miscellaneous Services | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each red box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested information as they pertain to Section 2.2.13 of the CLT09 RFR. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
QUESTIONS Use this column for response. Category 13 Bidders must answer all questions. Indicate none or N/A if not applicable
| Describe your company's experience and expertise within Category 13 - Miscellaneous Services. Provide detail information regarding your company’s experience and relevant qualifications and expertise as it relates to this service category. Bidders with fewer than 3 years of consecutive business should review the RFR language and respond accordingly. (See RFR Section 3.1.2 Years in the Industry). |
| Provide a narrative describing the company’s past performance in this service category. Include at least three (3) examples of previous work, including products and services previously provided to public entities. |
Bidder References
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | |||
| RFR Section 3.6: References and Reference Information and/or Requirements | |||
| INSTRUCTIONS | Each red box is a response field For example: | Company Name, Inc. | |
| Provide answers by selecting the corresponding red box next to the desired field | |||
| Sections left blank without justification will not be considered | |||
| Bidder References | |||
| Bidders must submit a minimum of 3 professional references. |
It is required that references be:
- Reflective of large spend contracts, similar in size and scope to CLT09.
- No more than one (1) reference may be a Commonwealth of MA Agency.
- Under no circumstance may a bidder use a CLT09 SST member as a reference. Any references submitted with a CLT09 SST member will not be considered.
**All four fields below must be populated** Reference/Entity Company Contact Person Phone Email
Env Practices Form
| CLT09 Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding | ||||
| RFR Section 4.6.5: Environmental Practices Form | ||||
| Instructions: | Bidders must respond to questions below to be responsive. | |||
| Provide answers by selecting the corresponding Red box next to the desired field. Once filled, boxes will turn Gray | ||||
| Sections left blank without justification will not be considered. | ||||
| Primary Purpose | ||||
| Bidders are encouraged to communicate existing business practices that foster a sustainable approach to conducting their operations. This may include one that has a reduced impact on the environment or public health, such as, but not limited to, creating less waste by using less packaging; eliminating the use substances and/or materials that are considered toxic; or using alternative fuel vehicles in the delivery fleet for the purpose of reducing air pollution and greenhouse gas emissions. | ||||
| Legal Company Name/dba: | ||||
| Bidder Sustainability Program/Environmental Business Practices | ||||
| Indicate what types of corporate sustainability policies/plans your company has by yes or no AND attach (or provide link) to policies/plans in the field to the right: | Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | |
| Climate Action Plan: | ||||
| Zero Waste Policy: | ||||
| Toxics Reduction Strategy: | ||||
| Green Fleet Policy: | ||||
| Sustainable Procurement Policy or Environmentally Preferable Purchasing Policy: | ||||
| Anti-Idling Policy: | ||||
| Waste Prevention and/or recycling policy/program: | ||||
| Briefly describe and list sustainable procurement practices and achievements as a result of the policies checked above: | ||||
| Does your company publish an annual Sustainability Report? The sustainability report may include reference to policies but should include specific and measurable accomplishments over the last year. If yes, provide a link to your latest report (or attach if no link available) and briefly describe key elements and accomplishments. | ||||
| Do you have specific targets for reducing your use of energy, water and chemicals? Describe targets: | ||||
| Decarbonization | ||||
| Provide Description below | Provide link and/or name of document submitted with bid, if any | |||
| What commitments and efforts has the company made to cut its carbon footprint? Describe: | ||||
| Company reports Greenhouse Gas emissions and climate change strategy to CDP, EcoVadis, or other. Please list: which strategy: | ||||
| Company sets Science Based Targets to reduce Greenhouse Gasses through the Science Based Targets Initiative (SBTi). Describe targets: | ||||
| Bidder Facility Sustainability Practices | ||||
| List individual steps not indicated in the above sections that your firm has taken to improve the sustainability at your own operations AND attach (or provide link) to policies/plans: | Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | |
| Uses at least 50% remanufactured toner cartridges in printers. Uses at least 50% remanufactured toner cartridges in printers. Provide total annual spend on remanufactured and Original Equipment Manufacturer cartridges: | ||||
| Implemented a green cleaning program at our own facilities. Describe program and provide a list of third-party certified products used: | ||||
| Purchases appliances and equipment (printers, copiers, microwaves, etc.), that are Energy Star or EPEAT certified models. Provide a list certified products: | ||||
| Incorporates green building design elements into all construction and renovation projects. List green design elements and provide supporting documentation to substantiate: | ||||
| Owns or leases buildings certified to LEED or other green building standard. escribe any data collected and provide link to any published reports: | ||||
| Purchases or creates renewable electricity onsite (Through solar or wind systems, for example). Describe and indicate the % of energy that is derived from renewable sources: | ||||
| Has internal recycling and composting programs. List all materials included in the program: | ||||
| Has received a 3rd party energy audit (usually through a utility) and implemented recommendations. Attach audit recommendations and what has been completed: | ||||
| List other sustainable initiatives not listed above and provide any measurable data. | ||||
| Packaging | ||||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | ||
| Do you incorporate packaging reduction, reuse, and recycling in purchasing practices. Describe all practices that apply: | ||||
| Shipping/Transportation | ||||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | ||
| Has your company implemented any environmentally sound shipping and transportation practices? Examples include, but are not limited to: using alternative fuel vehicles (provide description of type), using biodiesel fuel in vehicles, purchasing environmentally preferable fleet products (e.g., retread tires, re-refined motor oil, low-VOC solvents, etc.), or is a member of the EPA's SmartWay Partnership? Provide a description of the practices: | ||||
| Training and Education | ||||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | ||
| Describe how your company trains staff on the products or service that involves an environmentally preferable component? Provide a description of the practices: | ||||
| Describe how your company trains educates customers on the products or service that involves an environmentally preferable component? Provide a description of the practices: | ||||
| Certifications | ||||
| Bidders should familiarize themselves with the various certifications and standards for products and processes that are available within the industry in which they operate, with particular attention to those concerning environmental issues. Has your company or any of its manufacturers and/or subcontractors obtained any of the following product / industry certifications? In order to receive credit, please attach a copy certifications listed below: | Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | |
| Is LEED Certified. List to what standard: | ||||
| Has adopted an environmental management system that is geared to continuous improvement (e.g., ISO 14000). |
Attach proof of an EMS audit.
Certified as a Massachusetts Sustainable Business Leader through the Sustainable Business Leader Program.
Attach certification.
| Other industry environmental standards where applicable. Examples include CERES principles, C2C Protocol, Responsible Care Codes of Practice or other similar standards. List standard(s): | |||
| Is a certified B Corporation. Describe: | |||
| Other Environmental Criteria | |||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | |
| Bidders may provide additional information about environmentally preferable products or practices that are not indicated and explained above. Attach any appropriate documentation to substantiate claim: | |||
| Have you provided required documentation with the appropriate naming convention ('Submission Checklist' tab)? |
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File details come from the government source that posted it. Updated .