5.0 – CLS Attachment # 01

(Paragraph 5.1 – 5.2.10)

5.1 Task Heading:

The Contractor shall perform routine maintenance, routine repair, scheduled repairs, emergency repairs and emergency on-call services for troubleshooting, safety inspections and replacement of cutting devices at the Artech Shredder Unit and all system components. Contract also includes routine maintenance, routine repair, emergency repairs, safety inspections at the Heavy Duty Paper and Can-Shredder, and the review and safety inspection of the Forklift Rescue Cage and the Bauer Lifting Cage as well as the Inspection and repair of High- Capacity Refuse Storage and Press Container.

5.1.1 Performance of three (3) Quarterly Maintenance Services at the Artech Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.2 Performance of one (1) Annual Maintenance Service and Safety Inspection at the Artech Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.3. Replacement of System/Equipment Components (on demand)

5.1.3.1 Replacement of the Cutting Device of the Artech Raw Shredder - RS 110/180

5.1.3.2 Replacement of the Cutting Device of the Artech Fine Shredder - RS 110/130

5.1.3.3 Replacement of the Scraper Unit at the Artech Raw Shredder - RS 110/180

5.1.3.4 Replacement of the Scraper Unit at the Artech Raw Shredder - RS 110/130

5.1.3.5 Replacement of the Hardox Welding Plates at the Raw Shredder RS 110/180

5.1.3.6 Replacement of the Hardox Welding Plates at the Raw Shredder RS 110/180

5.1.3.7 Replacement of different Conveyor Belts serving the Shredder

5.1.4 Performance of one (1) Semi-Annual Maintenance Service at the JBF-Can Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.2 Services:

5.2.1 Work Certificates (WS) / Maintenance Records: The Contractor shall establish and maintain records for all maintenance work, repair work, emergency repairs, troubleshooting/on-call services, safety inspections as well as oil analysis. The preparation of these records shall be based on the maintenance frequencies as well as the maintenance/repair guidelines of the manufacturers and safety regulations.

Completed original records, certified by the designated CRC Operation Personnel, shall be submitted to the COR within two (2) days after completion of work/services.

(Deliverable A011)

5.1.5 Performance of one (1) Annual Maintenance Service and Safety Inspection at the JBF-Can Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.6 Performance of one (1) Semi-Annual Maintenance Service at the Intimus-VZM17.00 Paper Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.7 Performance of one (1) Annual Maintenance Service and Safety Inspection at the Intimus-VZM17.00 Paper Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.8 Performance of one (1) Annual Safety Inspection at the Bauer Lifting Cage in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.9 Performance of one (1) Annually Safety Inspection at the RMS Forklift Rescue Cage in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.10 Performance of one (1) Annual Safety Inspection on the thirty-six (36) press containers in accordance with the PWS, Manufacturer’s Guidelines, Health- and Safety Regulations.

5.1.11 Performance of Emergency On-Call-Service IAW the PWS

5.1.12 Time & Material - Labor Hours

Performance of repair work IAW the PWS. Contractor/ Subcontractor assessed hourly rate if additional repair work outside the routine maintenance work will occur (skilled tradesman only)

5.1.13 Time & Material - Spare Parts Material and Spare Parts

(Government assessed amount during contract award).

5.2.2 Quarterly Preventive Maintenance (QPM): Within eight (8) workdays after the Pre-Performance Conference, the Contractor shall submit to the COR a proposed work and time schedule for the Quarterly to be performed Preventive Maintenance Work. The schedule shall show a Preventive Maintenance (PM) schedule for an entire one year cycle. Within five (5) calendar days of submission of the proposed schedule, the COR will agree or disagree to the proposed schedule. If disapproved, the contractor shall submit correction within five (5) calendar days. The Contractor shall not deviate from approved maintenance schedule. An updated PM schedule, that highlights and shows any changes, shall be submitted to the COR at least fourteen (14) calendar days prior to the start of the next calendar quarter. The updated schedule will be subject to COR‘s approval in the same manner as the original schedule. (Deliverable A012)

5.2.2.1 Oil Check: During QPM oil levels shall be checked, missing oil is to be replaced. An oil change shall only be accomplished if required by an oil analysis according to Para 5.2.3.1.

5.2.3 Annual Preventive Maintenance Schedule (APM/ APMS), Safety Inspection and Oil Analysis:

Within eight (8) workdays after the Pre-Performance Conference, the Contractor shall submit to the COR a proposed work and time schedule for the annually to be performed Preventive Maintenance Work and Safety Inspections for all equipment covered under this contract. The schedule shall show a PM performance schedule for an entire one year cycle. Within five (5) calendar days of submission of the proposed schedule, the COR will agree or disagree to the proposed schedule. If disapproved, the contractor shall submit correction within five (5) calendar days to the COR. COR will respond within two (2) days. The Contractor shall not deviate from approved maintenance schedules. (Deliverables A013)

5.2.3.1 Sampling and Analysis of Oil: According to the manufacturer guidelines, contractor shall take oil samples from the raw shredder, fine shredder as well as the compacting unit during the APM. Oil samples shall be analyzed according to DIN EN ISO9001 and DIN EN ISO14001 by a certified laboratory. Based on the result of the analysis reports the contractor shall act accordingly. Either the oils needs to be replaced or inspected at the next scheduled QM. Sampling and analysis is the contractor’s responsibility, part of the maintenance work and will not be reimbursed separately. Cost therefore are to be calculated within the prices established under the PM. If the oil needs to be replaced, contractor will be reimbursed under the respective Time & Material (T&M) Item’s.

5.2.4 Repair Work: The contractor shall perform Repair Work - Routine Repair Work, On-Call Repair Work as well as Emergency Repair Work. Repair Work requires prior verbal and written approval of the contractor submitted Cost Estimates as specified under Para 5.2.9 by either the KO or the COR/ACOR. Other than urgent necessary or emergency repairs are to be scheduled in coordination with the COR as well as the

CRC Operation Personnel, who may establish priorities for issued routine repair orders.

Prior starting of any required welding work, in- and outside the Shredder Plant, (i.e.

outside container repair), contractor shall notify the local Fire Department (FireDep) to avoid any false alarm triggered by the installed automatic fire control system. Welding work shall not be accomplished until released by the FireDep.

5.2.4.1 Scheduled Repair (SR)/Replacement of Cutting Device

In regard to the replacement of the cutting devices of the Artech Rotor Cutter RS110/180 and RS 110/130 the contractor will be informed in writing four (4) weeks prior the cutting device needs to be renewed. The replacement of system components according to Para. 5.1.3 are on demand services and requested via Task Order by the Contracting Officer (KO).

5.2.4.2 Repair Parts:

The contracting party guarantees to procure and use only original system components, spare- and repair parts. Repair parts “made unknown” will not be accepted. The risk to cause damages to the shredder plant by using repair parts or system components “made unknown” is very high. In case of any damage to the shredder plant by using foreign spare parts, the contracting party bears the full responsibility as well as all costs for the incurring damage. With submission of the QTR Maintenance Plan Contractor shall confirm in writing to use only original spare parts and system components or spare parts and system components recommended by the manufacturers. (Deliverable A014)

5.2.5 Authorized Personnel to Place Service Calls/Emergency Calls:

On-Call Repair as well as Emergency Repair Service and On-Call Services for Troubleshooting will be ordered by the KO, COR or A/COR, only.

5.2.6. Routine Repair / On-Call Repair/Emergency On-Calls/Troubleshooting

5.2.6.1 All Repair Work will be based on an approved cost estimate (CE) according to Para 5.2.9.

5.2.6.2 On-Call Repair/Emergency On-Calls/Troubleshooting will be placed if any deficiency at the systems are detected and cannot be set back operational by in-house forces.

The contractor's response time to an on-call repair service or Emergency On- Call/Troubleshooting is within four (4) hours from its receipt. If a call is placed on a Friday or on a day preceding an official holiday, the four (4) hours response time will start beginning of the next workday. Contractor‘s additional expenses for on-call services (i.e. commuting expenses, costs for vehicle, personnel costs, any miscellaneous costs etc.) shall be included in the contractor‘s on-call service bid for On- Call Service (OCS). The OCS shall be performed on a firm fixed price basis per call, and shall include all costs associated with the technician’s travel to the site, as well as pure labor hours up to two (2) hour, tools and equipment needed to diagnose the defect, and development of a cost estimate to repair the defect if the system cannot be set back operational during the on-call service. Repair parts will be reimbursed separately. Any additional required labor hour exceeding this firm fixed price basis per call will be compensated with the regular labor hour price determined in ELINs for Routine Repair Work, T&M - Labor Hours.

5.2.7 Detected Deficiencies: If the Contractor detects a deficiency or malfunction on equipment during the performance of PM that meets the condition for an immediate routine repair (IRR) and can be accomplished during the performance of PM, the contractor immediately shall notify the COR. The Contractor shall provide a verbal cost estimate to the COR. All repair work will require prior approval from the COR in writing in order to proceed with any equipment deficiency repairs. Independent thereof, the contractor shall document the deficiency or malfunction on the work certificate.

5.2.8 Functional Test: After completion of each maintenance cycle as well as QPM, APM, Safety Inspection and Repair Work, Replacement of Cutting Devices and Conveyor Belts etc. a functional test for proper operation of the systems shall be accomplished and documented on the Work Certificate.

5.2. 9 Cost Estimates (CE):

The contractor shall provide the cost estimate to the COR, within three (3) days after the repair requirement has been identified. (Deliverable A015)

Contractor’s cost estimates, as minimum, shall include the following:

a. Man-hours to perform repair.

b. Detailed parts/material list including name of parts/material, manufacturer’s part number, costs and delivery time.

c. Estimated start and completion date after receipt COR’s of approval to perform recommended repairs. All work shall be completed within five (5) calendar days after approval date and shall be performed in accordance to all applicable regulations.

d. If routine or urgent required repair work is detected during the performance of PM, contractor shall provide a verbal cost estimate to the COR, however, a detailed written cost estimate has to follow the next contractor working day.

COR in co-operation with the Requiring Activity Subject Matter Experts will evaluate the estimate and either accept or reject the estimate. Accepted cost estimates will be confirmed in writing by the COR within two (2) days after receipt of the cost estimate.

Urgent repairs will be confirmed verbally, written confirmation will follow within two (2) days.

5.2.10 Safety Inspection

The recurring safety inspections are to be performed by an independent subject matter expert (i.e. TUEV or DEKRA). The contractor will supply the necessary expert and assistant personnel during the Safety-/TUEV-Inspection, the required tools and testing devices, lubricants and small parts (dim lights, fuses, etc.). The contractor stated prices will include all ancillary costs like per diem, TDY, mileage, TUEV-inspection fees etc.

Contractor will be responsible for the arrangement of the TUEV-inspections.

Written inspection reports are to be prepared for the safety inspection and must be submitted to the responsible COR after completion of work. Damages at the systems or required necessary repairs, if any, are to be noted on the inspection reports. On request by the COR, contractor shall submit cost estimates for the noted repair work itemized according to Para. 5.2.9.

5.2.10.1 Contractor shall affix a self-adhesive label indicating the performance date of the TUEV-inspection and the date of the next TUEV-inspection as well as the name and organization of the accredited institution. In addition, the original inspection report of the accredited institution which performed the Safety Inspection shall be submitted to the

COR

5.2 Services: