Clovis Community College - Allied Health - Nursing Expansion Issue for Bid Project Manual.pdf

Project Information 00 0000 – 1

PROJECT MANUAL

ALLIED HEATLH – NURSING EXPANSION

CLOVIS COMMUNITY COLLEGE

CLOVIS, NEW MEXICO

D/P/S PROJECT NO. 22-4042.001

RFP N0.2024-2-C

02/02/2024

R

L H

Project Information 00 0000 – 2

PROJECT INFORMATION

PROJECT: Allied Health -Nursing Expansion

Clovis Community College

ADDRESS: 417 Schepps Blvd. Clovis, NM 88101-8381

OWNER: Clovis Community College

417 Schepps Blvd. Clovis, NM 88101-8381

OWNER'S PROJECT CONTACT: Bob Dart

Director of User Services

Capital Projects Manager

417 Schepps Blvd.

Clovis, NM 88101-838

(575) 769-4076

PRINCIPAL-IN-CHARGE: C. Barry Taylor, AlA

Dekker/Perich/Sabatini

500 S. Taylor St.; Suite 750

Amarillo, Texas 79101

(806) 376-8199

(806) 376-8189 (Fax)

END OF SECTION

Allied Health – Nursing Expansion

Legal Notice 00 0050 – 1

LEGAL NOTICE

REQUEST FOR QUALIFICATION-BASED PROPOSAL

RFP NO.: 2024-2-C

The Board of Trustees, Clovis Community College, is requesting sealed Qualification-Based Requests for Proposal for the Allied Health – Nursing Expansion at Clovis Community College

RFP Documents may be obtained February 07, 2024 at:

1. Albuquerque Reprographics 4716 McLeod NE Albuquerque, NM 87109

(505) 884-0862 https://www.arigraphix.com/

Plans and specifications may be obtained from Albuquerque Reprographics by qualified general contractors on deposit of $275 per set. All checks for plans and specifications shall be made payable to Clovis Community College. All deposits shall be refunded in full if plans and specifications are returned in good condition to the Owner within ten (10) days after the proposal opening.

2. And at the following Plan Rooms:

Bidnet www.bidnetdirect.com

A Pre-Proposal Conference will be held on Tuesday, February 28, 2024, 2:00 p.m. local time, at Clovis Community College, Joe and Charlyne Sisler Allied Health building, Classroom 947. Contact Architect for link to virtual meeting if necessary.

Proposals will be received no later than March 13, 2024, 2:00 p.m. local time. Sealed Proposals must be delivered to:

Clovis Community College Business Office, Purchasing Dept., Room 116 417 Schepps Blvd.

Clovis, New Mexico 88101-8381

(575) 769-4032

Attention: Nikkei Cardenas, Director of Purchasing

The Clovis Community College Board of Trustees reserves the right to reject any and all bids and/or cancel this RFP in its entirety.

1st Publish Date: Sunday, February 11, 2024

2nd Publish Date: Sunday, February 18, 2024 http://www.arigraphix.com/ http://www.bidnetdirect.com/

Request for Proposal 00 0100 – 1

RFP NO: 2024-2-C

For Contracting Agency: Clovis Community College

Contact Person: Nikkei Cardenas, Director of Purchasing

Address: 417 Schepps Blvd.

City/State/Zip: Clovis, NM 88101-8381

Telephone: (575) 769-4032 E-Mail: cardenasn@clovis.edu

DEADLINE FOR RECEIPT OF PROPOSALS IS AS FOLLOWS:

DATE: March 13, 2024 TIME: 2:00pm MST

DELIVER TO: 417 Schepps Blvd. to the Business Office, Room 116

The date and time received will be stamped on the proposals by the Purchasing Department. Late

Proposals will not be accepted. It is the responsibility of the Offeror to ensure that proposals are delivered on time to the correct address.

A PRE-PROPOSAL CONFERENCE shall be held as follows:

DATE: February 28, 2024 TIME: 2:00 PM MST

LOCATION: Classroom 947, Joe and Charlyne Sisler Allied Health Building, 417 Schepps Blvd.

CITY/STATE/ZIP: Clovis, NM 88101-8381

Contact architect for virtual meeting link if necessary.

REQUEST FOR PROPOSAL

for

Clovis Community College mailto:cardenasn@clovis.edu

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APPENDIX A

ACKNOWLEDGEMENT OF RECEIPT FORM

RFP #2024-2-C for Construction

In acknowledgement of receipt of the Request for Proposal the undersigned agrees that he/she has received a complete copy, beginning with the title page and ending with Attachment M of the RFP.

Proposals will only be accepted from those Offerors who sign and return Appendix A. Only potential

Offerors who elect to return this form completed with the intention of submitting a proposal will receive copies of all Offeror written questions and the Owner's written responses to those questions, as well as any RFP amendments that may be issued.

All other responses will be rejected as non-responsive.

This acknowledgement of receipt shall be signed and returned to Nikkei Cardenas no later than the close of business on March 06, 2024. This may be sent as an email, scanned document, or faxed to (575) 769-

4190. Original forms shall be included in the final application packet for those submitting responses.

FIRM:

REPRESENTED BY:

(Printed Name & Title)

ADDRESS:

CITY: STATE: ZIP:

TELEPHONE: FAX:

E-Mail:

Signature of Person authorized to sign for Firm

ALTERNATE CONTACT PERSON/INFORMATION: *This name and address may be used for all correspondence related to the RFP if the Representative indicates herein.

NAME: Title: Telephone:

E-Mail Address of Alternate Contact:

PLACE AN 'X' ON THE APPROPRIATE STATEMENT BELOW AND RETURN FORM TO THE

PROCUREMENT MANAGER LISTED HEREIN:

Firm DOES INTEND to respond to this RFP.

Firm DOES NOT INTEND to respond to this RFP.

00 0100 – 3

The Maximum Allowable Construction Costs (MACC): $3,600,000

I. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

Pursuant to the NM Procurement Code governing the competitive sealed proposal process for construction, more specifically 13-1-111, NMSA 1978, the Clovis Community College has made a determination that the use of competitive sealed bidding method is not advantageous to ensure that the project described herein is delivered in a quality manner, and within time and budget constraints.

Therefore, it is hereby determined that soliciting competitively sealed proposals for construction of Allied

Health – Nursing Expansion, Clovis Community College is the most effective means to ensure meeting the criteria described herein. Taking into consideration certain contractor qualification and performance factors that add value to a procurement contract, such as contractor past performance, technical expertise and experience, management capabilities and resources, subcontractor teams, and craft personnel resources. These criteria will be considered in addition to a firm, contracted price to pe1fmm the scope of work, and in accordance with the terms, conditions, and requirements stated herein. All potential Offerors are encouraged to read this Request for Proposals carefully, especially mandatory requirements.

This is a qualifications-based selection with cost as consideration. The Offeror is required to provide the qualifications and other documents as requested in this RFP. The Price Proposal will be separated from the Technical Proposal. The Evaluation Committee will consider and rate all Offerors' Technical Proposal prior to opening and evaluating the Price Proposal submittal.

B. PROJECT FUNDING

The College has funds to administer this project.

The project is described as an addition to the current Joe and Charlyne Sisler Allied Health building, and will be known as the Allied Health – Nursing Expansion. The addition is approximately 3,159 GSF in size.

The addition will house a new simulation suite, consisting of 4 simulation rooms, and associated support spaces. This project includes an alternate of an additional classroom to be part of the expansion.

FUNDING, FEES AND SCHEDULES:

Funding sources are SB0212, Laws of 2022, Chapter 53, Section 37/4, private donation, tuition, and fees, State of New Mexico Department of Higher Education Fund G3189 Capital Appropriation

Project.

Start of Construction is expected to be on April 13, 2024

C. PROJECT DESCRIPTION

The Owner has selected the firm of Dekker/Perich/Sabatini as the Architect of Record· for this Project.

As part of this RFP, the Owner will issue a Construction Documents package of drawings and specifications to date to qualified firms.

1. PROJECT PLANNING SCHEDULE

Key project planning schedule milestones are approximately:

Proposals from General Contractor Firms Due: March 13, 2024

00 0100 – 4

Notice of Award: April 10, 2024

Notice to Proceed: April 10, 2024

Submission of Submittals Begins: April 13, 2024

Substantial Completion: June 13, 2025

2. SCOPE OF SERVICES

The General Contractor shall perform the work as described in the AIA Document A201-2007, "General Conditions of the Contract for Construction" and AlA Document A101-2007, "Agreement

Between Owner and Contractor". A summary of services the General Contractor shall perform to complete the Project, include, but are not limited to, the following:

a. Planning, supervision and timely completion of the Project

b. Prepare, monitor, and maintain Project schedule

c. Material procurement, delivery, and storage

d. Submittals and Project documentation

e. Manage construction labor and materials

f. Coordinate with Owner direct labor, subcontractors, and Owner furnished equipment suppliers, if applicable

g. Manage site access, safety, security, and quality control

h. Manage testing, inspections

i. Coordination of all utility inspections

j. Project close-out and warranty period

D. SELECTION PROCESS

The Request for Proposal for Construction includes two parts: The first part submission, Volume 1 -

Technical Proposal consists of a questionnaire and qualification statements for the General

Contractor/Project Team/Subcontractors, similar experience and projects of record. The second part submission consists of Volume 2 - Price Proposal for ·Construction. Detailed instructions and outline of the sections and information required are provided in Part III – Response Format (page 8).

It is understood that in the first part submittal, interested General Contractors shall provide information indicating their ability to perform the services outlined in the description of the project and to meet the contract requirements stipulated herein. The second part submittal, Cost Proposal, shall be considered after the Technical Proposal is evaluated.

E. FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

The agreement for the work will be the AlA Document A101-2007 "Agreement Between Owner and

Contractor" with the basis of payment as a Stipulated Sum.

F. PROJECT CONTACTS

Any questions concerning the selection process for this Request for Proposals should be submitted to the

Purchasing Agent listed below. Technical questions regarding the scope of work should be submitted to the Project Architect.

For questions regarding the selection process:

00 0100 – 5

Nikkei Cardenas, Director of Purchasing

Clovis Community College, Business Office

417 Schepps Blvd. Clovis, NM 88101-8381

Phone: (575) 769-4032 or Fax: (575) 769-4190 or Email: cardenasn@clovis.edu

For technical questions regarding the scope of work:

Barry Taylor, Project Architect

Dekker/Perich/Sabatini

500 S. Taylor St., Suite 750

Amarillo, TX 79101

Phone: (806) 376-8199 or Fax: (806) 376-8189 or Email: barryt@dpsdesign.org

G. DEFINITION OF TERMINOLOGY

This paragraph contains definitions that are used throughout this Request for Proposals (RFP), including appropriate abbreviations.

"Design Professional" means architect/engineer.

"Award of Contract" shall mean a formal written notice by the Clovis Community College that a firm has been selected to enter into negotiations for a contract for construction services. "Contract" means an agreement between a state agency or College and a New Mexico licensed contractor for the work covered by this RFP.

"Contractor" means successful Offeror awarded the contract that holds a current State of New Mexico general contractor license designation of GB-98.

"Department of Finance and Administration (DFA)" is the cabinet agency with central accounting authority and responsibility, which issue payments for work performed under this RFP involving

DCP/PSCOC funding.

"Determination" means the written documentation of a decision of the College and/or the Selection

Committee, including findings of fact required to support a decision. A determination becomes part of the procurement file to which it pertains.

"Entity" means the College for the purposes of Section 13-1-67, 13-1-99, para. J and 13-1-111, NMSA

1978; Evaluation Criteria; and is the entity requesting proposals.

"Offeror" is any person, corporation, or partnership who chooses to submit a proposal in response to this

RFP.

"Owner" is the Clovis Community College.

"Proposal" is the Offerors response to this RFP.

"Request for Proposals" or "RFP" means all documents, attached or incorporated by reference, used for soliciting proposals.

mailto:barryt@dpsdesign.org

00 0100 – 6

"Responsible Offeror" means an Offeror who submits a responsive proposal and who has furnished, when required, information and data to prove that his financial resources, production or service facilities, personnel, service reputation and experience are adequate to make satisfactory delivery of the services described in the proposal.

"Responsive Offer" or "Responsive Proposal" means an offer or proposal, which conforms in all material, respects to the requirements set forth in the RFP. Material respects of a RFP include, but are not limited to quality, quantity or delivery requirements.

"Selection Committee" means a body constituted in accordance with Section 13-1-121 NMSA 1978 to perform the evaluation of Offeror proposals.

"User" means the college staff occupying the facility or facilities, for which a project is being designed.

"User Contact" is the person designated by the college to speak on behalf of the staff concerning the scope of work and programming requirements for the project.

The terms "must," "shall," "will," "is required," or "are required" identify a necessary item or factor.

Failure to comply with such an item or factor may result in the rejection of the Offerors proposal.

The terms "can," "may," "should," "preferably," or "prefers" identifies a desirable or discretionary item or factor. Failure to comply with such an item or factor may result in the rejection of the Offerors proposal.

Rejection of the proposal will be subject to review by the Selection Committee and the final decision on rejection will be made by the Committee Chairman.

H. OVERVIEW OF THE EVALUATION PROCCESS & EVALUATION FACTORS D

1. Technical Proposal – The Owner Evaluation Committee shall consist of a minimtm1 of three (3) persons appointed by the Owner. The team shall collectively possess expertise in the technical requirements of the project, construction design and contracting. The Owner may use independent consultants or agents to support source selection teams, provided appropriate precautions are taken to avoid potential conflicts of interest.

When the Evaluation Committee scores the Technical Proposal, Volume 1, they shall consider

ONLY the evaluation factors stated in the RFP.

The Evaluation Committee may consider any relevant information or data, from any reliable source, relating the RFP evaluation factors and the Offeror's ability to successfully perform the project. Such information may be obtained from the Offeror, prior customers of the Offeror, commercial and public databases or other reliable sources.

2. Price Proposal – Shall be initially evaluated to ensure that the price(s) offered is responsive to the RFP requirements and instructions and is realistic in respect to the project plans and specifications. Price Proposals shall be evaluated on the basis of the numerical weight assigned below and scored in accordance with the following process to permit the scoring of competing

Offeror's price proposals in relation to one another: The Offeror with the lowest price shall receive the maximum price score, i.e., the maximum numerical weight assigned to the price below.

The price score of each other Offeror shall be determined by applying the following mathematical formula: price of lowest Offeror divided by the price for this Offeror multiplied by the maximum

00 0100 – 7 price score:

Price of lowest Offeror X maximum price score = price score this Offeror

Price of this Offeror

3. Licensing Requirements

Each prospective Offeror must have a current and active New Mexico Contractor's license at the time of submittal and must submit the Qualification Questionnaire and Qualification Statements with all portions completed, including any required attachments.

4. Submittal Completeness

Each prospective Offeror must answer all of the questions and provide all requested information, where applicable. Any prospective Offeror failing to do so may be deemed to be non-responsive and not responsible with respect to the Contractor and Subcontractor

Qualification Questionnaire(s) and Statements at the sole discretion of the Clovis Community

College.

5. Evaluation Criteria

The completed Contractor and Subcontractor Questionnaires and Statement of Qualification packages will be reviewed by the Evaluation Committee for accurateness and completeness.

Each prospective Offeror must answer all of the questions proposed. Qualification Statements will be further evaluated by the Evaluation Committee based on Past Performance, the

Management Plan, and other applicable factors. General Contractors are hereby informed that in making evaluations and determinations, the Owner is not restricted to the minimum information required for Questionnaires and/or Qualification Statements and that any relevant information regarding performance from reliable sources may be considered.

VOLUME 1 – TECHNICAL PROPOSAL (Section 1, Tab 2)

1. PAST AND CURRENT PERFORMANCE – Contractor 550 points

• Financial status and financial resources

• Bonding information, including affirmative letters of bonding from certified bonding companies

• Past incidents of law violation in any area related to contracting

• Disclosure of the names of any corporations, partnerships or business entities the firm or its owners or officers have owned or operated in the past five years

• Client satisfaction o List disclosure of any contract claims or cases in litigation or arbitration for the last five years o Letters of recommendation from former clients in the college sector are appropriate but not required

• Experience of the General Contractor on projects of a similar nature

• Overall Technical and Organizational capability including o Management team, staffing, technical approach to project and safety programs and safety program history.

o Include documentation of ability to complete this project on schedule and on budget.

• Target vs. actual budgets on similar college projects for the past three years o Target/actual schedule on similar college projects for the past three years

00 0100 – 8

• Describe Value Engineering process used and include successes over the past five year

2. PAST PERFORMANCE – Subcontractors (Section 2, Tab 2)

110 POTENTIAL EXTRA POINTS

Experience of the Subcontractors on projects of a similar nature, target vs actual budgets, target vs actual schedule, client satisfaction safety, and compliance with local laws and regulations. Complete the Contractor/Subcontractor Qualification form for each subcontractor with contracts over $50,000.

VOLUME 2 – PRICE PROPOSAL

1. PRICE PROPOSAL 450 points

Volume II – PRICE Proposal Submittal based on requirements set forth in Plans and

Specifications and requirements listed herein in Section IV.

GRAND TOTAL 1000 POINTS

There are 110 additional points possible for subcontractor evaluation. This total is regardless of the number of subcontractors. Use the Contractor/Subcontractor Qualification form for each subcontractor with a contract exceeding $50,000.

These additional 110 points MAY be added over the possible 1000 points, at the discretion of the evaluation team, based on exemplary subcontractors listed AND completing the form for subcontracts exceeding $50,000.

II. CONDITIONS GOVERNING THE PROCUREMENT

This section of the RFP outlines and describes the major events of the Selection Process and specifies general requirements.

A. SEQUENCE OF EVENTS (Refer to Paragraph 1.C.1)

1. Issue RFP

February 07, 2024

2. Pre-Proposal Conference

Location: Allied Health Bldg. Lecture Hall

3. Questions/Clarifications Deadline

February 28, 2024

March 06, 2024

4. Acknowledgement of Receipt Form

5. RFP Amendments

6. Submission of Proposal

7. Proposal Evaluation

8. Board of Trustee Approval

9. Contract Negotiations (completed by)

10. Contract Award

March 06, 2024

March 06, 2024

March 13, 2024

March 20 – March 22, 2024

April 3, 2024

April 10, 2024

April 10, 2024

B.

1.

EXPLANATION OF SEQUENCE OF EVENTS

Issue RFP

00 0100 – 9

This RFP is issued by the College in accordance with the provisions of Sections 13-1-111 and 13-1-117 NMSA 1978.

2. Pre-Proposal Meeting

A Pre-Proposal Meeting shall be held. The Owner will indicate the date, time, and location of the meeting. The purpose of a Pre-Proposal meeting is to review the RFP documents, including the

Scope of Work, Response Format, Schedule, and Price Proposal requirements. Attendance at the Pre-Proposal meeting is not mandatory, however an appropriate Offeror staff should attend to better understand the RFP for Construction process and the Owner's expectations.

In addition to the Pre-Proposal Meeting, the Owner may allow Prospective Offerors the opportunity to visit with the project User Representative with permission from the College

Representative. Please note that after the proposal submission due date, the Offerors are not allowed any contact with the College unless requested to do so. The College, may, however, contact Offerors for clarification purposes, changes in the Schedule of Events, notices of non-responsiveness or responsiveness of proposals, and notices of shortlist status and/or interviews.

3. Questions/Clarifications

Between the time of issuance of the RFP and the date listed herein, prospective Offerors shall submit questions in writing regarding any clarifications or comments regarding the RFP, the

Conditions Governing the Procurement, the proposed Contact for Construction Between Owner and Contractor and General Conditions, or any other area that is of importance or concern in determining your decision to respond.

4. Acknowledgement of Receipt Form ( Appendix A)

Potential Offerors must return this form in order to submit a proposal for the Project. This form may be hand-delivered, returned by facsimile, by registered mail, certified mail, or any other type of carrier by the deadline stated, to have their organization placed on the Procurement

Distribution List. This ensures that your firm will be apprised of answers to written questions, amendments, announcements, and the like. This form shall be signed by an authorized representative of the organization, dated, and returned by close of business on the date stated in

Part II, A.d.

5. RFP Amendments

Should any amendment to this RFP be deemed necessary between issuance of the RFP and the proposal submission deadline, it will be distributed in writing to all Offerors that have returned the

"Acknowledgement of Receipt Form" (Appendix A) of the original RFP. If an amendment requires a time extension, the proposal submission date will be changed as part of the written amendment.

6. Submission of Proposal

This is the date and time that has been set by the Owner for receipt of Proposals. Late Proposals will not be accepted. It is the Offeror's responsibility to ensure that Proposals arrive at the appointed date and time. Proposals may be delivered early to avoid any possible delay of the submission. Proposals must be submitted in sealed envelopes, addressed to:

Clovis Community College, Business Office

00 0100 – 10

417 Schepps Blvd. Clovis, NM 88101-8381

PROPOSALS RECEIVED AFTER THE DEADLINE ARE NON-RESPONSIVE.

College staff will time-stamp proposals in the Business Office. A public log will be kept of the names and submittal times of all Offerors who submitted proposals.

Proposals will be reviewed, for completeness and compliance with requirements, by the Selection

Committee, or designee. If any proposal submitted is deemed non-responsive, the Offeror will be notified in writing of such determination and the method of protesting that determination (see

Section II.C.l.).

7. Proposal Evaluation/Short Listing

The Selection Committee will review each Offeror's proposal. Points will be allocated, by each member, as outlined in Section I, Paragraph E of this RFP. Each member's point totals will be translated into a numeric ranking of all proposals. The individual Selection Committee member rankings will be totaled together to determine the overall ranking of proposals.

The Selection Committee may hold interviews with the highest-ranked proposals, where there is a natural break in the scoring. The number of interviews, if held, will be at the discretion of the

Selection Committee.· The Selection Committee reserves the right to award the contract without interviews, if it is dete1mined to do so would be in the best interest of the College. If fewer than three proposals are received, the Selection Committee may recommend an award or direct that the RFP be reissued.

8. Notice of Finalist(s)

Each responsive Offeror will be notified in writing as to the results of the Board of Trustees decision. If a short list of Offerors is determined, each responsive Offeror will be notified of the firms selected for interview. In general, the Selection Committee will contact by phone and email to confirm interview date and time. A public log will be kept of the names and overall rankings of all Offerors short-listed for interviews.

9. Interview with Finalist(s)

If final interview(s) are to be held for those proposals selected for interview, notices to finalists will include the interview date and time and a list of questions. Interviews are generally held at the offices of the College. The interview location may be changed at the discretion of the Selection

Committee. Scoring for the interview will be based on responses to the questions. Interview scoring will total approximately 100 points. The points will be equally divided between the prepared questions and points will be allocated, by each member. Each member's point totals will be translated into a numeric ranking of all interviewed firms. The individual Selection

Committee member rankings will be totaled together to determine the overall ranking of firms for the interview.

The Selection Committee may award the selection based on the results of the proposals. If interviews are deemed necessary, then rankings from the proposals evaluation are weighted 40% and the interview rankings are weighted 60% to determine final award. A sample of the selection ranking determination is given below:

Point Calculations – All calculations of point standings, including any addition or deduction of points to Offeror submittals, shall occur at a meeting of the Selection Committee, with all members in attendance.

00 0100 – 11

Proposal Eval. (40%) Interview (60%) Final Ranking

Firm A 1st 3rd (1 X .4) + (3 X .6) = 2.2

Firm B 3rd 1st (3 X .4) + (1 X .6) = 1.8*

Firm C 2nd 2nd (2 X .4) + (2 X .6) = 2.0

*Highest ranking (lowest numeric total) is awarded the selection.

All overall committee rankings, including the shortlist, interview and final rankings are public record and will be available for public inspection at the College after final award of the project.

Individual scores and rankings by each committee member shall be confidential. Ties in ranking by individual committee members and by collective committee rankings shall be scored using the sum of the ranking places, divided by the number of firms in a tie. The following is an example of scoring, for a tie at first:

Scoring Numerical Ranking

Firm A Tie (1st +2nd/2) = 1.5

Firm B Tie (1st+ 2nd/2) = 1.5

Firm C 3rd = 3.0

If there is a tie for first at the end of the final rankings after the completion of proposal evaluation and interviews, the tie shall be broken by a separate ranking by the committee members, with only the firms involved in the tie being ranked. If a tie still exists after ranking only the tied firms, the tie shall be broken by the chairman of the Selection Committee.

11. Contract Negotiations

The Owner reserves the right to enter into negotiations with the successful Offeror per NMSA 13-

1-115, and will begin contract negotiations as soon as possible after notice of award. If contract negotiations are not agreed upon and finalized within a reasonable period of time, the Owner will conclude negotiations with the selected firm and begin negotiations with the next ranked firm based on final ranking.

12. Notice of Award

The College will notify Offerors and Finalist(s) in writing of the final award. This notice will include the interview rankings of firms and the final combined rankings for the project award. At this time, all proposals that were submitted are open for public inspection for a period of 30 days after the award.

C. GENERAL REQUIREMENTS GOVERNING THE PROCUREMENT

The General Requirements section contains specific information about the process and conditions under which this RFP is issued and conditions concerning how the project will be completed.

The Owner may evaluate the Proposals based on the anticipated completions of all or any portion of the

Project. The Owner reserves the right to divide the Project into multiple parts, to reject any and all

Proposals and re-solicit for new Proposals, or to reject any and all Proposals and temporarily or permanently abandon the Project, should the need arise. Owner makes no representations, written or oral, that it will enter into any form of agreement with any Offeror.

1. Protests

In accordance with Section 13-1-172 NMSA 1978, any Offeror who is aggrieved in connection

00 0100 – 12 with the award of a contract may protest to the President of the College or designee. The protest must be submitted in writing within fifteen (15) calendar days after knowledge of the facts or occurrences giving rise to the protest to:

CCC Business Office

417 Schepps Blvd. Clovis, NM 88101-8381

Phone: (575) 769-4032 or Email: cardenasn@clovis.edu

The 15-day protest period shall begin on the day following the date of written notice of from the College. Protests must include the name and address of the protestant, the solicitation number, and a statement of grounds for protest, including appropriate supporting exhibits. Protests received after the deadline will not be accepted.

2. Incurring Cost Any cost incurred by the Offeror in preparation, transmittal, or presentation of any proposal or material submitted in response to this RFP shall be borne solely by the Offeror.

3. Amended Proposals

An Offeror may submit an amended proposal before the deadline for receipt of proposals. Such amended proposals must be complete replacements for a previously submitted proposal and must be clearly identified as such in the transmittal letter. College personnel will not collate or assemble proposal materials.

4. Offeror's Rights to Withdraw Proposal

Offerors will be allowed to withdraw their proposals at any time prior to the deadline for receipt of proposals. The Offeror must submit a written withdrawal request signed by the Offeror's duly authorized representative addressed to the College. The approval or denial of withdrawal requests received after the deadline for receipt of the proposals is at the discretion of the College

Representative.

5. Disclosure of Proposal Contents

The content of proposals will be kept confidential until written notice of a contract award has been made by the College. At that time, all proposals will be open to the public, except for the material which has previously been noted and deemed as proprietary or confidential.

6. Termination

This RFP may be canceled at any time and any and all proposals may be rejected in whole or in part when the College Representative determines such action to be in the best interest of the

College and the State of New Mexico.

7. Sufficient Appropriation

Any contract awarded as a result of this RFP process may be terminated if sufficient appropriations or authorizations do not exist. Such termination will be effected by sending written notice to the contractor. The Owner's decision as to whether sufficient appropriations and authorizations are available will be accepted by the contractor as final.

If the determination is made that there is insufficient funding to continue or finalize a project, the

00 0100 – 13 successful Offeror will be compensated to the level of effort performed, as authorized by the

Owner prior to that determination.

8. Standard Contract

The Owner and successful Offeror will use the AlA Document A101-2007 "Agreement Between

Owner and Contractor". Supplementary conditions may be modified to accommodate the "not to exceed cost proposal" of the successful Offeror. Any Offeror questions about any provision(s) of the contract terms and conditions must be promptly brought to the attention of the College

Representative.

9. Offeror Qualifications

The Selection Committee may make such investigations as necessary to determine the ability of the Offeror to adhere to the requirements specified within this RFP. The Selection Committee will reject the proposal of any Offeror who is not a responsible Offeror or fails to submit a responsive offer as defined in Sections 13-1-83 and 13-1-85 NMSA 1978.

10. Right to Waive Minor Irregularities

The Selection Committee reserves the right to waive minor irregularities. The Selection

Committee also reserves the right to waive mandatory requirements provided that all of the otherwise responsive proposals failed to meet the same mandatory requirements and the failure to do so does not otherwise materially affect the procurement. This right is at the sole discretion of the Selection Committee.

11. Notice

The New Mexico criminal statutes impose felony penalties for bribes, gratuities and kickbacks.

12. Release of Information

Only the Owner is authorized to release information about projects covered by this RFP. The

Offerors must refer to the Owner any requests to release any information that pertains to the work or activities covered by any action or award related to this RFP.

13. Project Reporting

A minimum of bi-monthly meetings with the architect. The Offeror will take minutes of those meetings and distribute those minutes to all attendees.

14. Resident Contractor Preference

Pursuant to the NMSA Chapter 13, Article 4, Public Works Contracts, 13-4-2, a five percent (5%) preference may be afforded to an Offeror who qualifies as a NM resident contractor if a non-resident contractor's cost proposal is equal to the NM resident contractor's cost proposal, and all things being considered, may affect the outcome of the award. No contractor shall be treated as a resident contractor in the awarding of public works contracts by a state agency or a local public body unless the contractor has qualified with the state purchasing agent as a resident contractor pursuant to this section by making application to the state purchasing agent and receiving from him a certification number.

15. New Mexico Prevailing Wage Rates

Wages to be paid as a result of a contract awarded for this project will be subject to the minimum wage rate determination by the State of New Mexico, and will be attached to the final contract documents. This determination will become part of the contract by reference and must be

00 0100 – 14 posted, per State of New Mexico Statutes, in a conspicuous place at the Contractor's place of business. It is the Contractor's responsibility to be aware of the applicable State of New Mexico statutes and responsibilities related thereto. Failure by the Owner to physically make such minimum wage rate determinations available to the Contractor will not relieve the Contractor from becoming aware of or complying with such determinations.

16. Clarifications from Offerors

The Selection Committee or designee, after review of the proposal and/or Interview may request clarifications on information submitted by any and all Offerors.

III. RESPONSE FORMAT AND ORGANIZATION

A. NUMBER OF RESPONSES

Only one proposal package may be submitted by each Offeror/Team/Individual entity for the one project, which is the subject of this RFP. The Proposal Package shall be clearly identified on the outside as to the name of the procurement, date and time proposals are to be received, the Offeror's name, address, name of contact person and a phone number where the contract person may be reached.

The proposal package shall consist of the sealed TECHNICAL PROPOSAL and the sealed PRICE

PROPOSAL envelopes. The Technical Proposal envelope and the P1ice Proposal envelope shall also be clearly identifiable on the outside with the name of the procurement, date and time proposals are to be received, the Offeror's name, address, name of contact person and a phone number where the contract person may be reached.

B. NUMBER OF COPIES OF RESPONSES

In addition to the Original Technical Proposal and Original Price Proposal submittal, Offerors shall provide three (3) identical copies of their Technical proposal to the location specified in Section II, paragraph 5 on or before the closing date and time for receipt of proposals. The copies will be submitted with the originals in the Proposal Package. The copies requested will be used by the Evaluation Committee. The

Owner will retain the original response for the procurement file and will return the remaining copies to the

Offeror after the award. All copies shall be sealed as well.

1. PAGE SIZE, BINDING, DIVIDERS, AND TABS

a. Proposals shall be printed on letter-size (8-1/2" x 11") paper and assembled with spiral-type bindings or three-ring binders. Information must be tabbed to correspond with the

SECTIONS identified herein:

i. Section 1 – General Contractor Past and Current Performance,

ii. Section 2 – Subcontractor Past Performance,

iii. Section 3 – Management Plan.

b. The respondent may submit additional attachments, but only the responses provided by the respondent to the questions identified in subsequent sections of this RFP will be used by the

Owner for evaluation.

2. TABLE OF CONTENTS

Submittals shall include a "Table of Contents" and give page numbers for each part of the

Proposals. Each section of the proposal shall be tabbed and the tab marked to correspond with

00 0100 – 15 the Technical requirements and the Price requirements.

3. SUBMISSION OF OFFER

Time: Offers not received by the time and date indicated on the RFP will not be accepted.

Hand Carried: Offers may be hand carried to the Clovis Community College, Business

Office, Room 116, 417 Schepps Blvd., Clovis, NM 88311-8381 Attention: Nikkei Cardenas, Purchasing Agent.

Mailed: Offers may be mailed to the attention of Nikkei Cardenas, Director of Purchasing, Clovis Community College, Business Office, 417 Schepps Blvd., Clovis, NM 88311-8381.

Clovis Community College shall not be responsible for offers that are mailed and not received by the opening date and time specified in the solicitation.

Receipts: Receipts for hand delivered offers shall be issued by Nikkei Cardenas, Director of

Purchasing, upon request.

No Other Methods of Offer Delivery: Neither telephone, telegraphic, email, nor facsimile offer shall be accepted.

C. GENERAL RESPONSE INSTRUCTIONS AND INFORMATION

1. Proposals shall be prepared SIMPLY AND ECONOMICALLY, providing straightforward, CONCISE description of the respondent's ability to meet the requirements of this RFP. Emphasis shall be on the QUALITY, completeness, clarity of content, responsiveness to the requirements, and an understanding of the owner's needs.

2. Respondents shall carefully read the information contained in this RFP and submit a complete response to all requirements and questions as directed. Incomplete Proposals will be considered non-responsive and subject to rejection.

3. Offerors shall prepare and develop proposals at the sole expense of the Offeror.

4. Proposals that are qualified with conditional clauses, alterations, items not called for in the RFP documents, or irregularities of any kind are subject to rejection by the Owner, at its option.

Questions regarding the procurement process, the RFP documents, general requirements, terms and conditions, etc. must be submitted in writing prior to the submission of Proposal for clarification purposes (Part II, Para. 3).

5. The Proposal will be kept confidential until a contract is awarded. At that time, all proposals and documents pertaining to the proposals will be open to the public, except for the material that is stamped and identified as "proprietary" or "confidential". The Procurement Agent will not disclose or make public any pages of proposals on with the Offeror has stamped or imprinted these words subject to the following requirements:

Proprietary or confidential data shall be readily separable from the proposal in order to facilitate eventual public inspection of the non-confidential portion of the proposal.

Confidential data is normally restricted to confidential financial information concerning the

Offeror's organization and data that qualifies as a trade secret in accordance with the

Uniform Trade Secrets Act [ §57-3A-1 to 57-a)7 NMSA 1978]. The price of products

00 0100 – 16 offered or the cost of services proposed shall not be designated proprietary or confidential information

If a request is received for disclosure of data for which an Offeror has made a written request for confidentiality, the Procurement Manager shall examine the Offeror's request and make a written determination that specifies which portions of the proposal should be disclosed. Unless the

Offeror takes legal action to prevent the disclosure, the proposal will be so disclosed. The proposal shall be open to public inspection subject to any continuing prohibition on the disclosure or confidential data.

6. Proposals shall consist of answers to questions or requirements identified in the RFP. It is not necessary to repeat the question in the Proposals; however, it is essential to reference the question number with the corresponding answer.

7. Failure to comply with all requirements contained in this RFP may result in the rejection of an

Offeror's Proposal.

8. Receipt of an addendum of the RFP by an Offeror must be acknowledged either:

a. by signing and returning the addendum or

b. by letter.

Such acknowledgment may be submitted with your offer. This acknowledgment must be received prior to the hour and date specified for receipt of offers.

9. An offer may be modified or withdrawn in person at any time BEFORE the scheduled opening of offers; provided a receipt for the withdrawn offer is signed by the Offeror or the Offeror's authorized representative. The Owner reserves the right to request proof of authorization to withdraw an offer.

D. PROPOSAL FORMAT – Reminder

The Proposal package shall be submitted so that upon opening the Offeror RFP package, it shall have two distinct parts, one named the Technical Proposal and one named the Price Proposal. The Technical

Proposal shall be sealed in an envelope, clearly identifiable and labeled with the name of 'TECHNICAL

PROPOSAL' (3 copies). The Price Proposal shall be sealed in a separate envelope and clearly identified on the outside of the envelope with the name 'PRICE PROPOSAL' (1 copy). Both envelopes shall be clearly identifiable on the outside with the name of the procurement, date and time proposals are to be received, the Offeror's name, address, name of contact person and a phone number where the contract person may be reached.

E. VOLUME I – ORGANIZATION OF TECHNICAL PROPOSAL

General Notes: General Contractor shall submit information utilizing the Questionnaire and Qualification

Statement forms that are attached to this RFP. The information provided shall be considered by the

Owner for evaluating and scoring contractor and where applicable, subcontractors to determine if the proposed Offerors are responsible pursuant to New Mexico statutes and regulations. The Owner shall not be restricted to the minimum information submitted, and may obtain any relevant information regarding performance from reliable sources other than those provided Subcontractor qualification statements will be required where the value of the subcontract is fifty thousand ($50,000).

00 0100 – 17

The Owner may require qualification statements from any other subcontractors, at whatever tier and regardless of the value of the subcontract if it is deemed to be necessary to ensure a successful project.

SECTION 1 – GENERAL CONTRACTOR

TAB 1 – Letter of Submittal

Each proposal must be accompanied by a submittal letter. The submittal letter shall include the following:

1. Identify the submitting Offeror.

2. Identify the name and title of the person(s) authorized by the Offeror to contractually obligate the business for the purpose of this RFP.

3. Identify the names, titles, and telephone numbers of persons to be contacted for clarification questions regarding this RFP.

4. Identify the name, title, and telephone number of person authorized to negotiation for the business.

5. Be signed by a person authorized to contractually obligate the Offeror.

6. Explicitly indicate acceptance of the General Conditions Governing the Procurement, Section II, Paragraph C.

7. Acknowledge receipt of any and all amendments to the RFP.

TAB 2 – General Contractor Questionnaire

NOTE: The following list is a summary of information required on the General Contractor

Questionnaire. Please use the attached forms provided to complete this section of the RFP

Technical Proposal.

1. Firm name and address, type of organization, years in business, other names business may have operated under. (50 point possible if all components are complete and of the highest standards)

a. Licensing Information

i. Has the firm had any business trade or contracting license suspended or revoked?

b. Disclosure of the names of any corporations, partnerships or business entities the firm or its owners or officers have owned or operated in the past five years

i. Key Personnel Experience

ii. Roles/functions/experience of individuals assigned as your Project Management

Team.

2. Financial status and financial resources (50 points possible for strong financial status)

a. Capacity and capability to do the work, i.e. necessary equipment, financial resources, technical resources, management, professional and craft personnel resources and other required capabilities to successfully perform the contract.

b. Bonding information, including affirmative letters of bonding from certified bonding companies.

c.

3. Experience completing one (1) or more construction of educational facilities, addition and/or

00 0100 – 18 renovation project of similar complexity valued $1,000,000 construction cost or more since the year 2019 as the proposed project. (50 points possible if experience is documented)

a. List a maximum of 5 Projects (Projects will be described in detail in Attachment A of the

Contractor Qualification Statement)

4. Past performance and client satisfaction. (150 points possible if customer satisfaction is exemplary)

a. Letters of recommendation from former clients in the school sector are appropriate but not required.

i. Performance evaluations of any type and from any source in the last five years.

ii. Has the firm been debarred by any government agency?

iii. Has the firm defaulted on any project?

iv.

5. Past incidents of law violation in any area related to contracting. (50 points possible if record is clear)

a. Labor Code Violations

b. OSHA or other safety violations

i. Disclose total lost work day incident rates.

c. Has the firm committed willful or repeated violations of state and wage laws?

6. Judgments/breach of contract/protests/arbitration. (100 points possible if record is clear)

a. Disclose any contract claims or cases in litigation or arbitration for the firm or for any of its owners, principals or officers in the last five years.

7. Management plan/project scheduling (75 possible if plan and project schedule meets college needs)

a. Communication with the Project Management Team

b. Familiarity with MCR and Change Order procedures

c. Scheduling

d. Construction Phase administration

e. Quality Control

f. Close-out procedures and documentation

g. Contractor warranty

8. Contractor's comments. (Optional)

a. Other information

b. Supporting information such as pictures, diagrams, reports, etc.

9. Campaign Disclosure Form

10. Signature Page

SECTION 2 – SUBCONTRACTOR LISTING, QUESTIONNAIRE AND QUALIFICATION STATEMENTS

NOTE: To ensure that an RFP secures the best value from a procurement contract, the role and impact of subcontractors proposed for a project may be evaluated in accordance with the terms and conditions included herein. The purpose of the evaluation is to identify the general contractor/subcontractor team that offers the most advantageous proposal and best overall value to the Owner. The qualifications and

00 0100 – 19 performance capabilities of the subcontractors may be evaluated in conjunction with and in relation to the evaluation of the technical proposal of the Offeror.

All activities and issues concerning the listing of subcontractors shall be governed by the Subcontractor's

Fair Practices Act NMSA 13-4-31, et. al. Seq. and applicable regulations issued hereunder.

1. Subcontractor listing threshold: In preparing your response, consideration must be given to the Subcontractor's Fair Practices Act NMSA 13-4-31, et. Seq. and all applicable regulations.

2. The subcontractor listing threshold included in the RFP shall be forty-five thousand dollars

($45,000) [one percent of the architect's or engineer's estimate of the total project cost].

3. The Offeror shall provide a list of all subcontractors that will perform work on the project above the subcontractor listing threshold. For each such prelisted subcontractor that will, perform work or labor or render service on the project identified in the RFP, the information and data provided as well as any other relevant information obtained from any other sources regarding the proposed subcontract may be reviewed to determine whether it qualifies as a responsible contractor.

TAB 1 – Subcontractor Listing per Project Listing Threshold

NOTE: Please use the Subcontractor Listing Form provided herein.

1. Name of Subcontractor performing work or labor or rendering service above the subcontractor listing threshold. Every subcontractor over fifty thousand ($50,000) shall complete the

Contractor/Subcontractor Qualification form as well as providing information below.

2. City or County of…