Cloud_Budget_Software_-_Evaluation_Criteria.docx

This is a Vendor Evaluation Scorecard for the City of Lakeland, Florida's Cloud Based Budget Software Replacement project. The City is seeking a cloud-based budgeting software solution to consolidate operating, personnel, and capital budgeting into a single integrated platform, replacing multiple disparate systems and reducing manual processes. The evaluation criteria are structured across six weighted categories totaling 100 possible points, with an implementation goal of six months from contract award.

The evaluation scorecard allocates 20 points (20% weight) to Functional Fit, assessing the vendor's capabilities in operating, personnel, and capital budgeting with multi-year forecasting and scenario planning, as well as union support and automated wage calculations; 15 points to Reporting & Budget Book functionality including dashboards and ADA-compliant budget books; 15 points to Integration & Technical Architecture, emphasizing modern UI, no-code configuration, Microsoft Entra (SAML) integration, and Oracle ERP compatibility within a SaaS architecture; 15 points to Implementation Approach & Timeline with the six-month implementation target; 15 points to Vendor Experience & References requiring case studies aligned to government budgeting; and 20 points to Cost & Value, evaluating pricing and long-term value with an unlimited user model. The budgetary estimate for this software and service is $120,000.