Closed_Captioning_RFQ_PhoneLog_2022.pdf
PDF 144 KB Posted
- Attached to
- RFQ 7323 Closed Captioning for Zoom
- Solicitation number
- S-91400-00003687
- Issued by
- Multnomah County, Oregon
About this file
This document is a Phone Quote form from the Oregon Housing & Community Services department, detailing a request for closed captioning services for remote Zoom meetings. The request is for 125 hours of live closed captioning services in English, with the option for English to Spanish translation and other language translation streams. The request also includes transcription services, with pricing based on per minute rates. The due date for vendor quotes is July 6, 2022 at 5:00 PM PT. The three vendors included are Verbit, LNS Court Reporting and Captioning (a Women Business Enterprise), and Barbier International, Inc. (a Minority Business Enterprise). Pricing and service offerings vary between the vendors.
The pricing terms include hourly rates for live closed captioning, per minute rates for transcription, and per minute rates for post-production captioning and transcription in both English and Spanish. The procurement appears to be for the Public Affairs department within the Oregon Housing & Community Services agency. No information is provided about funding requirements, sources, or any set-asides. The current incumbent provider is not identified.
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Text version
731-0418 (6-98) PHONE-QUOTE.DOC
STATE OF OREGON
Oregon Housing & Community Services
PURCHASE PHONE QUOTE
Use this form to document requests for price quotes. Request that all quotes be FOB Destination. Attach completed form to Purchase Order.
PREPARED BY: Tim Ryen DATE PREPARED: July 5, 2022
SECTION/UNIT: IT (procurement is for Public Affairs) DATE QUOTES DUE: July 6, 2022
PHONE NO: 503-569-2824 TIME QUOTES DUE: 5:00 PM PT
VENDOR 1 VENDOR 2 VENDOR 3
Name Verbit Name LNS Court Reporting and Captioning (Women Business Enterprise)
Name Barbier International, Inc.
(Minority Business Enterprise)
Address 500 7th Avenue, 8th Floor Address 520 SW Yamhill Street, Suite 444-B
Address 10260 SW Greenburg Road, Suite 476
New York, NY 10018 Portland, OR 97204 Portland, OR 97223
Phone (929) 299-5650 Phone (503) 299-6200 Phone (503) 430-7710
Fax FAX FAX
Contact Anthony Sirna, Contact Carol Studenmund Contact Kevin Camey
Fob N/A FOB N/A FOB N/A
Terms Terms Terms
Delivery Delivery Delivery
Comments/Specifications: In addition to pricing, the following questions were asked of each vendor:
•Do you provide closed captioning for live Zoom meetings?
•Do you have any previous relationship and experience working with state-level government and transcribing and captioning public meetings?
•What is the lead time required before sessions? In other words, how much notice do you need before an event/meeting to provide services?
•How long would it take to get our account set up and start using?
•Do you have the ability to access and set up remotely as well as in-person within the state of Oregon?
•What is the turnaround time on transcript for us to share with internal and external partners?
•Are there any unique features that set you apart from other service providers in regards to live captioning and transcription?
VENDOR 1 VENDOR 2 VENDOR 3
731-0418 (6-98) PHONE-QUOTE.DOC
ITEM
DESCRIPTION
QUANTITY
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
Live closed captioning services, remote, English to English (per hour)
125 $80 $10,000 $147 $18,375 $180 $22,500
Live closed captioning services, remote - English to Spanish (per hour)
125 Not offered
N/A $15 $1,875 $360 $45,000
Live closed captioning services, remote, translation stream -
English to other languages (per language, per hour)
125 Not offered
N/A $15 $1,875 Not offered
Not offered
Transcription (per minute) 1 $1.20 -
$1.40
$1.40 $2.75 $2.75 $1.25 $1.25
Postproduction Captioning and transcription per minute (English)
1 $3.75 -
$7.50
$7.50 $7 $7 $4 $4
Postproduction Captioning and transcription per minute
(Spanish)
1 $1.20 -
$1.40
$1.40 $13 $13 $11 $11
TOTALS $10,010 $18,398 $22,516
Commented [TR1]: This is a translation stream through
Google translate. Is it sufficient? Or is an actual live person required to add Spanish translations to the captioning?
Commented [RT*H2]: This is not an ai translation, like running it through Google Translate. It is an actual captioner who is interpreting and translating as they are captioning.
Commented [TR3]: This is an ai translation stream through Google translate. Is it sufficient? Or is an actual live person required to add other language translations to the captioning?
Commented [TR4]: Consider adjusting this quantity when analyzing the quotes, to get a better overall picture of the expected cost.
Commented [RT*H5]: Depends on turnaround time
(TAT). From $1.20 for 120-hour TAT, to $1.40 for 24-hour
TAT.
Commented [TR6]: Consider adjusting this quantity when analyzing the quotes, to get a better overall picture of the expected cost.
Commented [RT*H7]: Depends on turnaround time. $3.75 at 5 Bus. Days, $7.50 for 49 hours.
Commented [TR8]: Consider adjusting this quantity when analyzing the quotes, to get a better overall picture of the expected cost.
Commented [RT*H9]: Totals only include services offered by all three vendors.
File details come from the government source that posted it. Updated .