CLASSROOM-LARGE SPACE AV UPGRADE IT.pdf
PDF 154 KB Posted
- Solicitation number
- RFP LKWD 210000001914 3
- Issued by
- Baraga County, Michigan
About this file
This is an Advertisement to Bid issued by Lakewood Public Schools for a classroom and large space audiovisual upgrade project across four buildings: LECC, Lakewood Elementary, Middle School, and High School. The project requires vendors to provide HDMI connections, speakers, audio interfaces, and auxiliary ports to 114 classrooms and 8 large gathering spaces, as well as speakers for intercoms and bells at 47 locations. Vendors must deliver design, project management, and possible installation services along with user and administrative training. Add alternates include standard throw laser projectors for all 114 classrooms and audio enhancement for 13 classrooms. The bid submission deadline is Friday, June 18, 2021 at 1:00 pm local time, with bid opening at 1:30 pm the same day at the Administration Building in Woodland, Michigan. A non-mandatory pre-bid meeting and site walkthrough is scheduled for Tuesday, June 8, 2021 at 9:00 am. Post-bid interviews are scheduled for June 21 and 22, 2021. Work commencement is scheduled for July 14, 2021. Vendors may direct clarification questions to Michael Beach at beach@lakewoodps.org until 1:00 pm on Monday, June 14, 2021.
All vendors are eligible to apply. Bid security of not less than 5 percent of the bid amount, submitted as either a bid bond or certified check, is required regardless of bid amount. For bids exceeding $50,000, the cost of a Performance Bond and Labor and Material Bond must be included within the contractor's bid price. This is a prevailing wage project with wages covered by prevailing wage law. All proposals must be accompanied by sworn and notarized statements disclosing any familial relationships with Board of Education members or the Superintendent, as well as certification of compliance with the Federal Iran Sanctions Act. Bids may not be withdrawn for at least 60 days following the bid opening. Lakewood Public Schools reserves the right to reject any or all bids, waive informalities, and award the contract to other than the low bidder.
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Other files
| File | Type | Posted |
|---|---|---|
| Familial Disclosure Statement.docx | DOCX document | |
| Iran Economic Sanctions Document - LECC-LES-LMS-LHS Classroom-Large Space AV Upgrade.docx | DOCX document |
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Text version
ADVERTISEMENT TO BID
PROJECT: Lakewood Public Schools LECC, Lakewood Elementary, Middle School, & High School Classroom/
Large Space A/V Upgrade
BIDS DUE: Friday, June 18, 2021 at 1:00 pm, Local Time
BID OPENING: Friday, June 18, 2021 1:30 pm Administration Building, 223 W Broadway Street, Woodland, MI 48897
PURPOSE: The purpose for this Request for Proposal (RFP) is to evaluate firms which provide the services described below.
Vendor(s) selected will be evaluated in part on the ability to deliver products on time and within budget, and their demonstrated understanding of the solution required based on their responses and subsequent interviews.
SERVICE TO BE PROVIDED: The major components of the project are detailed below. Vendors responding should be prepared to provide a solution to the specified areas, and if after review and questions add any additional components deemed necessary to successfully complete the project.
MANDATORY REQUIREMENTS
● All venders are eligible to apply
● Provide HDMI connections, speakers, audio interface and aux ports to each classroom or large space as needed
● Provide a web-based service interface to give us administrative access to the intercoms and bell systems
● Provide A/V for 114 classes throughout 4 buildings
● Provide A/V for 8 Large gathering spaces throughout 4 buildings
● Provide Speakers for intercoms and Bells for at least 47 locations throughout 4 buildings
● Provide design, project management & a possible Install of services
● Provide training for users & administration
ADD ALTERNATES
● Provide a standard throw laser projector for 114 classes throughout 4 buildings
● Provide audio enhancement for at least 13 classrooms
PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS
The proposal shall clearly address all of the information requested herein. Since the written proposal will weigh heavily in the evaluation process, information submitted should be complete and provide a convincing case that the vendor can perform high-quality work within schedule and budget constraints.
Proposals should be thorough yet concise. Proposals are to be prepared at your own expense.
Lakewood Public Schools will not consider or accept a proposal received after the above-specified date and time for submission of bid proposals.
COMMENCEMENT OF WORK: July 14, 2021
BID SECURITY: Bid bond or certified check of not less than 5% of the bid amount shall be submitted with bid and made payable to Lakewood Public Schools. Bid bond or certified check is required regardless of bid amount.
PREVAILING WAGE: This is a prevailing wage project; wages for this work are covered by the prevailing wage law.
FAMILIAL RELATIONSHIP DISCLOSURE: All proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship (or lack of a relationship) that exists between the owner or any employee of the bidder and any member of the Board of Education of the Lakewood Public Schools or the Superintendent of the School District. The District shall not accept a bid that does not include a sworn and notarized disclosure statement.
FEDERAL IRAN SANCTIONS ACT FORM: All proposals shall be accompanied by a sworn and notarized disclosure statement indicating that your company has not been doing business with companies having ties with the country of Iran in accordance with the Iran Sanctions Act. The District shall not accept a bid that does not include a sworn and notarized disclosure form.
PRE-BID MEETING AND SITE WALK THRU: A non-mandatory pre-bid meeting will be held on Tuesday, June 8, 2021 at 9:00 am, local time and will begin at Lakewood’s Administration Office located at 223 W Broadway Street, Woodland, MI 48897.
BIDDERS REQUEST FOR INFORMATION: Any clarifications must be submitted through e-mail to Michael Beach at beach@lakewoodps.org. All questions must be submitted on or before 1:00 pm on Monday, June 14, 2021.
CONTRACT SECURITY: The cost of a Performance Bond and Labor and Material Bond shall be included within the contractor’s bid price in all bids in excess of $50,000.
DOCUMENT LOCATIONS: RFP document, including all necessary forms and other documents for bidders will be posted to the SIGMA VSS Website and will also be available by contacting Michael Beach at
616.374.2425 or beach@lakewoodps.org.
BID WITHDRAWAL: No bids may be withdrawn for at least sixty (60) days following the bid opening.
RIGHTS RESERVED: Lakewood Public Schools reserves the right to reject any or all Bids submitted either in whole or in part, to reject bid not accompanied by the required Bid security or by other data required by the Bidding Documents or to reject a bid which is any way incomplete or irregular. Lakewood Public Schools also reserves the right to waive informality and irregularity in the Bids and to award the contract to other than the low Bidder.
POST BID INTERVIEWS: Post bid interviews are scheduled for June 21 & 22, 2021.
mailto:beach@lakewoodps.org
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