Clarke Co DHR Lawn Service Specifications FY2027.docx
DOCX document 16 KB Posted
- Attached to
- Clarke Co DHR Lawn Care
- Solicitation number
- SRC0000035338
- Issued by
- Alabama
About this file
This is a lawn service specification document for Clarke County Department of Human Resources (DHR) in Alabama for Fiscal Year 2027 (October 1, 2026 – September 30, 2027). The solicitation requests comprehensive lawn maintenance services to be performed weekdays, Monday through Friday, or weekends at the DHR facility located at 22609 Highway 84 East, Grove Hill, Alabama 36451. The primary service is grass cutting, not to exceed 20 cuts per fiscal year, with 15 cuts anticipated during the growing season and 2–3 cuts per month during spring and summer. A mandatory site visit is scheduled for August 17, 2026, from 8:00 a.m. to 4:00 p.m. Quote responses must remain valid through October 31, 2026, and this is a reissue solicitation closing on October 5, 2026, at 8:00 a.m., intended for suppliers who attended the original site visit to correct the grass cutting quantity. Points of contact are Nicole White and Belinda Armstead.
Each grass cutting service must include weed eating in shrub bed areas, clean cutting around shrubs without damage, removal of all cuttings, trimming and spraying around and below fences, porches, and buildings, edging along sidewalks and parking lot perimeters, removal of grass and weeds from concrete surfaces, blowing of clippings and leaves from all areas, fine mulching of leaves on the lawn with removal of non-mulched leaves off-site, and removal of trash and debris to maintain a clean appearance. The specification does not include pine straw replacement or bed spraying. Pricing shall be quoted as a firm, fixed unit price per cutting valid through September 2027, with payment terms net 30 days in arrears after service completion. No invoices may be submitted or dated prior to service completion. Vendors must coordinate the grass cutting schedule and cut height with the DHR County office points of contact.
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Text version
Clarke Co DHR Lawn Service Specifications FY2027 – (Oct. 1, 2026 – September 30, 2027) (no ST/WR) Site Visit 08/17/2026 8am-4pm
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2026 Price Quotes are for Fiscal Year 2027. Prices are firm and fix from date of valid quote through Sept 2027 PO period (October01, 2026 – September 30, 2027 Address:
DHR Clarke Co 22609 Hwy 84 East Grove Hill, Alabama 36451 POC: Nicole White Belinda Armstead Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2026 – September 2027. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
· PO period (October 01, 2026 - September 30, 2027)
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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