Clarke Co DHR Lawn Service Specifications FY2025 rev.(no ST_WR).docx
DOCX document 16 KB Posted
- Attached to
- Clarke Co DHR/Lawn Service
- Solicitation number
- SRC0000023357
- Issued by
- Clay County, Alabama
About this file
The document is a scope of work specification for lawn service for the Clarke County Department of Human Resources (DHR) office in Grove Hill, Alabama for fiscal year 2025 (October 1, 2024 - September 30, 2025). The scope of work includes grass cutting service not to exceed 20 cuts per fiscal year, weed eating, edging, blowing, leaf mulching, and trash/debris removal. A mandatory site visit is required for vendors to submit a quote, and quotes must remain valid through October 31, 2024. The contract period is from October 1, 2024 through September 30, 2025, with no renewal options mentioned.
Pricing for the lawn service is to be quoted on a per-cut unit price basis. Payment terms are net 30 days in arrears upon completion of service. The specification does not include replacing pine straw or spraying of beds. No information is provided on any set-asides, incumbent contractors, funding sources, or budgets.
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Clarke Co DHR Lawn Service Specifications FY2025 – (Oct. 1, 2024 – September 30, 2025) (no ST/WR) Site Visit – Required – Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office.
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2024 Price Quotes are for Fiscal Year 2025. Prices are firm and fix from date of valid quote through Sept 2025 PO period (October01, 2024 – September 30, 2025 Address:
DHR Clarke Co 22609 Hwy 84 East Grove Hill, Alabama 36451 POC: Nicole White (251) 275-7024 Belinda Armstead (251) 275 7057 Main Line: (251) 275-7001 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2024 – September 2025. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
· PO period (October 01, 2024 - September 30, 2025)
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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