Clarification+1.docx

STATE OF NORTH DAKOTA

Office of the Adjutant General Directorate of Installations and Environment PO Box 5511 Bismarck, ND 58506

CLARIFICATION 1

WITH

SOLICITATION AMENDMENTS

9/29/2025

Solicitation Number: 25-03 Title: Architect and Engineer Professional Services, Jamestown Readiness Center Deadline for Receipt of Proposals: 10/10/2025 by 2:00 PM, CT Solicitation Issued: 9/18/2025

Clarification Section The solicitation is clarified as follows:

1. Question What is the site location for the project?

Answer Immediately southeast of the North Dakota State Hospital.

Coordinates: 46°52'42.7"N 98°40'48.8"W

It may be easiest to enter the following coordinates into a google search: 46.8785145751604, -98.68023439592285

2. Question We understand that Structural, Civil, Mechanical, and Electrical engineering consultants are to be included. Would you also like us to list surveying and geotechnical service consultants as part of our team?

Answer Yes, any professional consultants that will be a key part of the team should be listed.

3. Question In Section 2.1 paragraph 3 there is a requirement stating that architects must be in-house. If we submit as the prime consultant with an architect as a subcontractor, is that considered in-house?

Answer No.

4. Question In Section 2.1 paragraph 3 it states that all engineers and architects must be registered and actively practicing in the State of North Dakota. Does an active license satisfy the actively practicing requirement?

Answer Yes.

5. Question The RFP provides proposal format instructions in parts 3.3 and 3.4 respectively. Part 3.4 includes subparts outlining requirements for Sections 1-3 of the Technical Proposal; however, it does not include a breakdown of Sections 4-5 in a similar manner.

Answer Correct, Sections 4-5 are documents which are self-explanatory, therefore no additional breakdown is provided. Submit documents per the RFP.

6. Question The Standard Form 330 would include seemingly duplicate data like what is already required in Section 3 of the Technical Proposal. Please clarify the intent of also requesting the submission of a Completed Standard Form 330.

Answer Both are an opportunity for Offerors to tell us about their firm. Submit documents per the RFP.

7. Question Are Past Performance Questionnaires (PPQ) or CPARS acceptable in lieu of reference letters as outlined in Section 3 - References?

Answer No, submit three (3) reference letters per the RFP.

8. Question Are there any 1390/91 requirements or spaces that may require special consultants?

Answer No.

9. Question Section 4.2, Evaluation Criteria, indicates the Cost Proposal Evaluation will represent 20 of the 100 total evaluation points. Please confirm you intend to consider cost during the proposal evaluation phase.

Answer We do not intend to consider cost during the proposal evaluation phase; therefore, the solicitation will be amended with subsequent text to remove the cost component from the proposal evaluation phase.

Amendment Section

The solicitation is amended as follows:

1. RFP Sections 3.1, 3.3, 4.2, and 5.3 are removed from the RFP in their entirety and replaced with the following sections:

3.1 PROPOSAL PREPARATION – SEPARATE PROPOSALS REQUIRED

The STATE discourages overly lengthy and costly proposals. An Offeror must prepare their proposal using the prescribed proposal format and provide all the requested information; this will enable the proposal to be evaluated fairly and completely. If an Offeror submits more than one proposal, each proposal must be prepared in accordance with these instructions.

Each proposal will include a Technical Proposal prepared in accordance with the RFP. The Technical Proposal must be clearly labeled with the name of the Offeror, and marked “Technical Proposal”.

DO NOT submit documents that are embedded into proposal documents or that contain links to documents on an external website.

3.3 PROPOSAL FORMAT

Prepare the Technical Proposal in accordance with these instructions.

Technical Proposal – Format the proposal with the following labeled sections:

Section 1 – Cover Letter Section 2 – Scope of Work Strategy Section 3 – Experience and Qualifications Section 4 – Completed Standard Form 330 Section 5 – Org Chart, Submit in a format like Attachment 4 – Sample Organizational Charts

4.2 EVALUATION CRITERIA

Proposals will be evaluated using a 100 point scale. The evaluation committee will award points based on the questions in the Technical Proposal Evaluation Worksheet – Attachment 1. After the initial evaluation, the evaluation committee may determine which proposals are reasonably susceptible for award and continue the evaluation process with only those Offerors.

The evaluation criteria and relative weight are as follows:

Technical Proposal Evaluation: 100 Points

A. Scope of Work Strategy – 50 Points B. Experience and Qualifications – 50 Points

The contract type will be as follows:

Fixed Price – to be negotiated pursuant NDCC 54-44.7-03 (7).

B. Inspection & Modification The contractor is responsible for the completion of all work set out in the contract. All work is subject to inspection, evaluation, and approval by the STATE. The STATE may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract.

Should the STATE determine that corrections or modifications are necessary to accomplish its intent, the STATE may direct the contractor to make changes. The contractor will not unreasonably withhold changes.

Substantial failure of the contractor to perform the contract may cause the STATE to terminate the contract. In this event, the STATE may require the contractor to reimburse monies paid (based on the identified portion of unacceptable work received) and may seek associated damages.

C. Contract Changes – Unanticipated Amendments During the course of the contract entered as a result of this solicitation, the contractor may be required to perform additional work due to a legitimate unforeseen circumstance. That work will be within the general scope of the initial contract. When additional work is required, the STATE shall provide the contractor with a written description of the additional work and request that the contractor submit proposal for accomplishing the scope of work. Contractor will not commence additional work until all parties agree in writing.

2. RFP Attachment 1, Technical Proposal Evaluation Worksheet, is removed in its entirety and replaced with the following:

Attachment 1 – Technical Proposal Evaluation Worksheet

Offeror Name: _______________________________________________________________

RFP Title: Architect and Engineer Professional Services, Jamestown Readiness Center

RFP Number: 25-03

Evaluator Names: ____________________________________________________________

THE TOTAL NUMBER OF POINTS USED TO SCORE THIS PROPOSAL IS 100

SCOPE OF WORK STRATEGY RATING SCALE (50 Point Maximum)

IMPORTANT. Proposals will be evaluated against the questions set out below. Do not assign points to individual questions, instead, award a total score for each evaluation criterion. Evaluators must provide comments to support scoring.

How well has the Offeror followed the proposal preparation instructions? Does the proposal contain all the requested information?

EVALUATOR NOTES

How well does the firm’s Standard Form 330 submission speak to their understanding, experience, and qualifications for the project?

How well has the Offeror described their strategy for accomplishing the scope of work requirements? What are the strengths of the proposed strategy?

Are there aspects of concern within the proposed Scope of Work strategy?

How well has offeror described any expectations for State resources?

How well has the offeror addressed risk management? Did they identify any potential risks, issues, or problems?

Has the offeror described their project management to accomplish the work on time and to meet quantity and quality standards?

INITIAL EVALUATION SCORE FOR SCOPE OF WORK STRATEGY: __________

Additional/overall comments related to the offeror’s proposed strategy for accomplishing the work.

EXPERIENCE AND QUALIFICATIONS RATING SCALE (50 Point Maximum)

IMPORTANT. Proposals will be evaluated against the questions set out below. Do not assign points to individual questions, instead, award a total score for each evaluation criterion. Comments to support scoring are required and will be helpful when performing offeror evaluation debriefs after award.

MINIMUM EXPERIENCE OR QUALIFICATIONS

If the RFP required a minimum amount of experience or qualifications, has the offeror provided information to demonstrate meeting these requirements? Does the offeror exceed the minimum experience or qualifications?

EXPERIENCE AND QUALIFICATIONS OF THE FIRM

Has the offeror provided historical information to demonstrate the firm is well established in this field?

How extensive is the firm’s experience in this type of work? How well does the information about similar projects demonstrate the firm’s experience work related to this RFP?

EXPERIENCE AND QUALIFICATIONS OF THE PROJECT TEAM

Has the offeror provided information about the organization of the project team and proposed work project team members will perform? Does the proposed project team and work breakdown seem appropriate based on the experience of the project team members on similar projects to accomplish the requirements of the RFP?

Do resumes, or descriptions of the relevant education, demonstrate education and experience that would be desirable for individuals engaged in the work the RFP requires? How extensive is their experience?

If a subcontractor will perform work on the project or joint venture is proposed, has the offeror provided the requested information? How extensive is the experience and qualifications of the subcontractor or other party of the joint venture?

REFERENCE CHECK/REFERENCE LETTER RESULTS AND PAST PERFORMANCE

Did the references provide information to verify the satisfactory performance of the vendor?

Did references identify any areas of concern?

If the offeror has a work history with the OTAG, how well did their performance meet the project requirements as it pertains to design, construction, and project closeout?

INITIAL EVALUATION SCORE FOR EXPERIENCE AND QUALIFICATIONS: __________

Additional/overall comments related to the offeror’s experience and qualifications.

3. RFP Attachment 6, Cost Proposal Response Form, is removed in its entirety.

Questions regarding this clarification, with solicitation amendments, must be submitted via email to the Procurement Officer.

Gabriel Hoggarth Procurement Officer E-mail: ghoggarth@nd.gov Telephone: 701-333-2068 TTY Users call: 7-1-1