Clackamas River Water - Request For Quotes - Steel Couplings - Project WTP Number CIP 21-5282.pdf

WTP Filter Valves Project Number CIP 21-5282

CLACKAMAS COUNTY, OREGON

JUNE 2023

COUPLING PROCUREMENT DOCUMENTS

JUNE 2023 CIP 21-5282

PROCUREMENT SET Table of Contents

TABLE OF CONTENTS

WTP FILTER VALVES, Project 21-5282

COUPLING PROCUREMENT

Pages

Proposers’ s Checklist

Proposal Form………………………..…………

Purchase Order Terms and Conditions

Steel Coupling Technical Specification

JUNE 2023 1/1 CIP 21-5282

PROCUREMENT SET PROPOSER’S CHECKLIST

PROPOSAL CHECKLIST

WTP CONTROL VALVE REPLACEMENT, Project 21-5282

COUPLING PROCUREMENT

Material Proposer’s attention is called to the following information which must be included in full and submitted with the bid as required:

A. PROPOSAL FORM: Proposer shall complete the provided Proposal Form. Prices must be shown in the spaces provided.

B. DELIVERY SCHEDULE: Provide schedule statement with the price proposal indicating when the materials requested will be delivered to Clackamas River Water

Treatment Plant located at 9100 SE Mangan Dr., Clackamas, OR 97015. Proposer shall commit to a date certain for delivery.

C. PAYMENT SCHEDULE: Provide a statement agreeing to invoice for payment after materials have been delivered and inspected by a Clackamas River Water representative. Title to the purchased materials will pass to Clackamas River Water upon payment to Proposer.

D. WARRANTY: Provide Warranty documents with the price proposal to Clackamas

River Water.

END OF SECTION

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Clackamas River Water

PURCHASE ORDER TERMS AND CONDITIONS

Y:\AD-Administration\AD-06 Contracts Non-capital\AD-06-01 Contracts- Material and Personal Services - 06 yrs after expiration\Templates\Purchase Order T&C updated with BS edits 7.2017.doc

1. DEFINITIONS: (i) "Contract" means the entire written agreement between the parties, including, but not limited to the Invitation to Bid or Request for Proposal and its specifications, terms, and conditions, solicitation instructions, solicitation addenda and contract amendments, if any, and the purchase order or price agreement document. (ii) "Contractor" means a person or organization with whom Clackamas River Water has contracted for the purchase of goods or goods and services.

2. STANDARD AND SPECIAL TERMS. In addition to the terms and conditions contained herein, there may also be special terms and conditions in an Invitation to Bid or Request for Proposal, if one is issued, which apply to this contract. AMENDMENTS. The terms of this contract shall not be waived, altered, modified, supplemented or amended in any manner whatsoever without prior written approval of CRW.

In the event of conflict, the following shall be the order of priority in resolving conflict: a) language contained in any amendment or modification, b) the language in any special terms or conditions established by the specifications, bid or proposal documents issued by CRW, c) these terms and conditions, d) the Invitation to Bid or Request for Proposal, and e) the Contractor’s proposal or purchase order terms and conditions.

3. INDEPENDENT CONTRACTOR STATUS. This contract is not intended and nothing contained herein shall be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association between CRW and Contractor, but is rather an agreement between independent parties, these being CRW and the Contractor.

4. WAIVER. Failure of CRW to enforce any provision of this contract shall not be a waiver or relinquishment by CRW of its right to such performance in the future nor of the right to enforce any other provisions of this contract.

5. SEVERABILITY. If any provision of this contract is declared by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the contract did not contain the particular provision held to be invalid.

6. OWNERSHIP OF WORK PRODUCT. All work products or any form of property originated or prepared by Contractor, which result from this contract, are the exclusive property of CRW.

7. GOVERNING LAW; JURISDICTION; VENUE. This contract shall be governed and construed in accordance with the laws of the State of Oregon, without resort to any jurisdiction's conflict of laws, rules or doctrines, which laws shall include ORS Chapter 72 (Oregon’s Uniform Commercial Code), except to the extent that such is modified by ORS Chapters 279A and 279B or this Purchase Order. Any claim, action, suit, or proceeding between the CRW, and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Clackamas County for the State of Oregon. Provided, however, if the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. Contractor hereby consents to the in personam jurisdiction of said courts.

8. WORKERS' COMPENSATION. Contractor, its subcontractors, if any, and all employers providing work, labor, or materials under this Contract are subject employers under the Oregon Workers' Compensation Law contract, including information required by ORS 279A.120(3). and shall either comply with ORS 656.017, which requires said employers to provide workers' compensation coverage that satisfies Oregon law for all their subject workers, or shall comply with the exemption set out in ORS

656.126. Contractors who perform the work without the assistance or labor of any employee need not obtain such coverage. Contractor shall require proof of such workers’ compensation coverage by receiving and keeping on file a certificate of insurance from each subcontractor or anyone else directly employed by either the Contractor or subcontractor.

9. FOREIGN CONTRACTOR. For all purchase orders or contracts in excess of $10,000, if Contractor is not domiciled in or registered to do business in the State of Oregon, Contractor shall promptly provide to the Oregon Department of Revenue and the Secretary of State Corporation Division, all information required by those agencies relative to this contract. CRW shall withhold final payment under this contract until Contractor has met this requirement.

10. NON-RESIDENT ALIEN CONTRACTOR. If Contractor is a non-resident alien, the required work authorization VISA code must be provided to CRW prior to the performance of any service under the contract. If the Contractor is unable to obtain the required work authorization VISA code, allowing Contractor to work and receive the compensation described in the contract, the contract shall be null and void. If a tax treaty exists between the United States and Contractor's country, and the Contractor wishes to be exempt from Federal tax withholding, the Contractor must file a Federal Internal Revenue Service Form 8233 with CRW prior to the commencement of the contract.

11. RESIDENT ALIEN CONTRACTOR. If Contractor is a resident alien, the required evidence of both identity and employment eligibility must be provided to CRW prior to the performance of any service under this contract. If the Contractor is unable to obtain or provide this evidence, the contract shall be null and void. Acceptable documentation to establish identity are driver's license or ID cards issued by federal, state or local government bearing a photograph. Acceptable documentation to establish employment authorization is an unexpired employment authorization document issued by the INS.

Acceptable evidence of both identity and employment eligibility are: Alien Registration Receipt Card or Permanent Resident Card (INS Form I-551); foreign passport with a Temporary I-551 stamp; unexpired Employment Authorization Document issued by the INS which contains a photograph (Form I-776, Form I-688, Form I-688A, or Form I-688B); or in the case of a nonimmigrant alien, a foreign passport with an Arrival-Departure Record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, so long as the period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the Form I-94.

12. HOLD HARMLESS. Contractor shall indemnify, and hold harmless CRW and its divisions, officers, officers, employees, agents, and members from all claims, suits, or actions of any nature arising out of or related to the activities of Contractor, its officers, subcontractors, agents or employees under this contract.

13. COMPLIANCE WITH APPLICABLE LAW. Contractor agrees to comply with all federal, state, county, and local laws, ordinances, and regulations applicable to work to be done under this Contract.

The Contractor agrees to comply with all federal and state laws prohibiting discrimination on the basis of race, sex, national origin, religion, age, or handicap, and the provisions of the Americans with Disabilities Act, 42 U.S. Code 12100 et seq. Contractor will not discriminate against a subcontractor in awarding a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055Failure or neglect on the part of the Contractor to comply with any or all such laws, ordinances, rules, and regulations shall not relieve the Contractor of these obligations nor of the requirements of this contract.

14. TAX COMPLIANCE CERTIFICATION. Contractor hereby affirms, under penalty of perjury, as provided in ORS 305.385(6), that to the best of Contractor's knowledge, Contractor is not in violation of any of the tax laws described in ORS 305.380(4). The tax laws described in ORS 305.380(4) are those imposed by ORS chapter 118, 314, 316, 317, 318, 320, 321, and 323, and sections 10 to 20, chapter 533, Oregon Laws 1981, as amended by chapter 16, Oregon Laws 1982 (first special session); the elderly rental assistance program under ORS 310.630 to 310.706; and local taxes administered by the Department of Revenue under ORS 305.620. Rev: 12/01/03. When contract length exceeds a 12-month period, Contractor shall file a new certification with the University, in writing, annually on or before the commencement of the next 12-month term.

15. DELIVERY. All contract prices and deliveries shall be F.O.B. destination with all transportation and handling charge paid by Contractor, unless specified otherwise in the solicitation documents.

Responsibility and Liability for loss or damage shall remain with Contractor until final inspection and acceptance when responsibility shall pass to CRW except as to latent defects fraud and Contractor's warranty obligations.

16. INSPECTIONS. Goods or goods and services furnished under this contract shall be subject to inspection and test by CRW at times and place determined by CRW. If CRW finds goods or services furnished to be incomplete or not in compliance with solicitation specifications, CRW may reject the goods or services and require Contractor to either correct them without charge, or provide at a reduced price, whichever is equitable under the circumstances. Contractor may not make substitutions without advanced written approval from CRW. If Contractor is unable or refuses to cure any defects within a time deemed reasonable by CRW, CRW may reject the goods or services and cancel the contract in whole or in part. Nothing in this paragraph shall in any way affect or limit CRW's rights as buyer, including the rights and remedies relating to rejection under ORS 72.6020 and revocation of acceptance under ORS 72.6080.

17. WARRANTIES. Unless otherwise stated, all goods shall be new and current model and shall carry full manufacturer warranties. Contractor warrants all goods delivered to be free from defects in labor, material and manufacture and to be in compliance with solicitation specifications. All implied and expressed warranty provisions of the Uniform Commercial Code (ORS chapter 72) are incorporated in this contract. All warranties shall run to CRW.

18. REQUIRED PAYMENT. For all goods or goods and services provided under this contract, Contractor shall comply with ORS 279B.220, including the requirement to: (i) pay promptly, as due, all persons supplying labor or material; (ii) pay all contributions or amounts due the industrial accident insurance provider from the Contractor or any subcontractors; (iii) not permit any lien or claim to be filed or prosecuted against CRW or subdivision therefore; and (iv) pay to CRW all sums withheld from employees pursuant to ORS 316.167.

19. CRW PAYMENT OF CONTRACTOR CLAIMS. If Contractor fails, neglects, or refuses to pay promptly, as due, any claim for labor or services furnished to the Contractor or any subcontractor by any person in connection with the goods, or services if applicable, provided under this contract, CRW may pay such claim and charge the amount of the payment against funds due or to become due to the Contractor under this contract. The payment of a claim by CRW pursuant to this paragraph shall not relieve the Contractor or its surety, if any, from obligation with respect to any unpaid claims.

20. CASH DISCOUNT. If CRW is entitled to a cash discount, the period of computation shall commence on the date the entire order is delivered, services completed, if applicable, or the date the invoice is accepted, whichever is later. CRW will not unreasonably withhold payment.

21. PAYMENT. Payment for completion of CRW contracts is normally made within 30 days following the date the entire order is delivered, services completed, if applicable, or the date the invoice is received, whichever is later. After 45 days, Contractor may assess overdue account charges up to a maximum rate of two-thirds of one percent per month (8% APR) on the outstanding balance. CRW will not unreasonably withhold payment. Contractor must address invoice to CRW Finance Department, Attn:

Accounts Payable, PO Box 2439, Clackamas, OR 97015

22. HOURS OF LABOR. Contractor shall comply with ORS 279B.020 and the Oregon Bureau of Labor and Industries rules as they pertain to hours of work.

23. ASSIGNMENT/SUBCONTRACTS/SUCCESSORS. Contractor shall not assign, sell, transfer, or subcontract rights, or delegate responsibilities under this contract, in whole or in part, without the prior written approval of CRW. No such written approval shall relieve Contractor of any obligations of this contract, and any transferee or subcontractor shall be considered the agent of Contractor. Contractor shall remain liable to CRW under the contract as if no such assignment, transfer, or subcontract had occurred. The provisions of this contract shall be binding upon and shall inure to the benefit of the parties to the contract and their respective successors and assigns.

24. RECYCLABLE PRODUCTS. Contractor shall use recyclable products to the maximum extent economically feasible in the performance of this contract. Contractor shall specify the minimum percentage of recycled product in the goods provided.

25. SAFETY AND HEALTH REQUIREMENTS. Goods or services provided under this contract shall comply with all Federal Occupational Safety and Health Administration (OSHA) requirements and with all Oregon Safety and Health requirements, including those of Oregon’s Workers' Compensation Division.

26. MATERIAL SAFETY DATA SHEET. In accordance with the OR-OSHA Hazard Communication Rules in OAR chapter 437, Contractor shall provide CRW with a Material Safety Data Sheet for any goods provided under this contract which may release, or otherwise result in exposure to a hazardous chemical under normal conditions of use. In addition, Contractor must label, tag, or mark such goods.

27. ACCESS TO RECORDS. The Contractor shall maintain all fiscal records relating to this contract in accordance with generally accepted accounting principles and shall maintain any other records relating to this contract in such a manner as to clearly document Contractor's performance hereunder, The Oregon State Board of Higher Education, Oregon Secretary of State, the Federal government and their duly authorized representatives shall have access to such fiscal records and to all other books, documents, papers, plans and writing of Contractor which relate to this contract to perform examination, and audits and make excerpts and transcripts.

28. BREACH OF CONTRACT. Should Contractor breach any of the provisions of this contract, CRW reserves the right to cancel this contract upon written notice to Contractor. Contractor shall be liable for any and all damages suffered by CRW as the result of Contractor's breach of contract, including, but not limited to incidental and consequential damages, as provided in ORS 72.7110 to 72.7170. In the event of repeated breach of public and/or private contracts, Contractor shall be subject to disqualification on CRW contracts, as provided in OAR chapter 137.

29. FORCE MAJEURE. Neither CRW nor Contractor shall be held responsible for delay or default caused by fire, riot, acts of god, TERRORIST ACTS, OR OTHER ACTS OF POLITICAL SABOTAGE, or war where such cause was beyond, respectively, CRW, or Contractor’s reasonable control. Contractor shall, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon the cessation of the cause, diligently pursue performance of its obligation under this contract.

Notwithstanding these force majeure provisions, such provisions shall not apply to obligations under this Purchase Order or contract to pay money.

30. TERMINATION. This contract may be terminated by mutual consent of both parties or by CRW at its discretion. CRW may cancel an order for goods or goods and services at anytime for its own convenience with written notice to Contractor, stating the extent and effective date of termination. Upon receipt of this written notice, Contractor shall stop performance under this contract as directed by CRW.

If this contract is so terminated, Contractor shall be paid in accordance with the terms of the contract for goods delivered or services rendered, and accepted, if Contractor's damages arising out of return of the goods cannot be mitigated by the resale as provided in the Uniform Commercial Code (ORS 72.7060).

31. Preference for Oregon Goods or Services. In supplying goods and services, the Contractor shall exercise good faith efforts to procure and provide goods and services that are manufactured or produced in the state of Oregon, providing that this provision shall not entitle the contractor to a change order or modification to accommodate an increase in price due to such preference. This clause shall not be applicable if Federal funds are used in whole or in part in the purchase of the goods or services.

32. Payment for Medical Care. The Contractor shall comply with ORS 279B.230, including the requirement to pay promptly, as due, payment to any person, copartnership, association or corporation furnishing medical, surgical and hospital care services or other needed care and attention, incident to sickness or injury, to the employees of the contractor, of all sums that the contractor agrees to pay for the services and all moneys and sums that the contractor collected or deducted from the wages of employees under any law, contract or agreement for the purpose of providing or paying for the services.”

JUNE 2023 1/2 CIP 21-5282

PROCUREMENT SET STEEL COUPLINGS

STEEL COUPLINGS

PART 1 – GENERAL

1.01 SUMMARY

This section covers work necessary to furnish all steel couplings as specified herein.

1.02 REFERENCE SPECIFICATION

A. AWWA C111 – Rubber-Gasket Joints for Ductile-Iron Pressure Pipe & Fittings.

B. AWWA C207 – Steel Pipe Flanges for Waterworks Service.

C. AWWA C213 – Fusion-Bonded Epoxy Coatings and Linings for Steel Water Pipe and Fittings.

D. AWWA C219 – Bolted Sleeve-Type Couplings for Plain-End Pipe.

E. AWWA C651 – Disinfecting Water Mains.

F. NSF Standard 61 – Drinking Water System Components – Health Effects.

1.03 SUBMITTALS

A. Prepare and submit to demonstrate full compliance with all aspects of this Specification Section, including, but not limited to complete manufacturers’ data on all steel couplings and related appurtenances.

B. Demonstrate full compliance with all aspects of this Specification Section, including, but not limited to complete manufacturers’ data for all material, fittings, and coatings.

PART 2 – PRODUCTS

2.01 GENERAL

A. All fittings delivered to the job site shall be clearly marked to identify the material, class, thickness, and manufacturer.

B. All material shall be new and free of blemishes.

C. All materials submitted shall be NSF61 approved and shall comply with the specifications of the respective standard as provided by the American Water Works Association (AWWA), latest revision, as referenced in this Section.

D. All products furnished shall be subject to on-site inspection by the District, and any materials not complying with any of the specifications herein shall be rejected at the discretion of the District representative.

JUNE 2023 2/2 CIP 21-5282

PROCUREMENT SET STEEL COUPLINGS

E. When requested by the District, the Developer/Contractor shall promptly provide written certification that the manufacturer’s inspection and testing results comply with the applicable

AWWA standard(s).

2.02 PIPING CONNECTIONS

A. STEEL PIPE COUPLINGS

a. Coupling center rings shall be beveled, flared or formed carbon steel with minimum yield of 30,000 PSI with the stop removed from the middle ring.

b. End rings shall be contoured rolled mill section carbon steel.

c. All metal components of the couplings shall be coated and lined (8-12 mil) with NSF 61 certified Fusion-Bonded Epoxy.

d. Gaskets shall be compounded for water service and meet the requirements of AWWA

C219 and ASTM D2000.

e. Bolts and nuts shall be 316 stainless steel per AWWA C111.

f. Flexible reducing couplings shall be Romac 400 or approved equal.

B. STEEL FLANGE COUPLING ADAPTOR (FCA)

a. The flanged body shall be beveled, flared or formed carbon steel with minimum yield of

30,000 PSI.

b. Flanges shall meet the requirements on AWWA C207, Class D meeting the requirements of ANSI 125 bolt circle.

c. End rings shall be contoured rolled mill section carbon steel.

d. All metal components of the FCA shall be coated and lined (8-12 mil) with NSF 61 certified

Fusion-Bonded Epoxy.

e. Gaskets shall be compounded for water service and meet the requirements of AWWA

C219 and ASTM D2000.

f. Bolts and nuts shall be 316 stainless steel per AWWA C111.

g. Flange Coupling Adaptors shall be Romac FC400 or approved equal.

h. Two 18-inch diameter FCA must be 10-inch or less in overall length for Filters 3 and 4 waste piping.

PART 3 – EXECUTION NOT USED

END OF SECTION