Wellness_Invatition_to_Bid.docx

Carville Job Corps Center Invitation to Bid Location: Carville Job Corps Center 5465 Point Clair Rd Carville, La 70721 Building: Wellness Site Contact: Shanese Reynard 225-642-2442

· Project: Advising the Center Director and Wellness Services staff on all medical and health related matters. This shall include staffing requirements; the advisability of medical separations, including the furnishing of diagnosis, prognosis, and recommendations for future care; the utilization and cost of services; the personalization of patient care; and any other health areas deemed appropriate by the Center Physician and the Center Director.

1. Scope of Work: The development, implementation and monitoring of the total center health program, including:

a. Advise the Center Director and health service staff on all medical and health related matters. This shall include staffing requirements, the advisability of medical terminations, including the furnishing of diagnosis, prognosis, and cost of services, the personalization of patient care, and any other health areas deemed appropriate by the Drop-In Clinic and the Center Director.

b. Consultation to center staff on ordering, accounting for, and safe-guarding health equipment, supplies, and medications. With due regard for Job Corps requirements, the Drop-In Clinic may prioritize health needs and set program direction accordingly. The Drop-In Clinic may involve the regional health consultants in this process if needed.

c. Development of a system to promote the coordination and integration of the health components (medical, dental, mental health, environmental health, and health education) with other center activities. This will be done in cooperation with the Wellness Center Manager, the center dentist and mental health consultant.

d. Provision of advice and assistance to health education instructors on the implementation of the health education program.

e. Insurance of the maintenance, confidentiality and safeguarding of all health records.

f. Assisting the Center Director to arrange required center quarterly environmental health inspections by a qualified environmental health specialist employed by a public agency or privately employed.

g. Issuance and maintenance of Treatment Guidelines as prescribed in the PRH Standing Orders.

2. Direct medical services to student employees, i.e.,

a. Provision of a cursory physical examination for each student within the first 24 hours after arrival on center, and a definitive medical examination and health history of each student, within two (2) weeks of arrival on center. The medical examination will include the interpretation of all routine laboratory tests and when necessary, x-rays (fees for consultation by a radiologist are not included in this agreement). Although much of this work may be delegated, the Drop-In Clinic maintains the ultimate responsibility for the quality of work performed.

b. Provision of diagnosis and treatment of illness and injury, including the Drop-In Clinic’s availability on center for scheduled sick calls on set days of each week.

c. Provision of, or arrangements for, preventive immunizations and detection and control of communicable disease, as specified in the PRH.

d. Provision of all necessary referrals for specialist and institutional care, and ensuring that medical reports and vouchers are reasonable and delivered to the center in a timely manner.

e. Supervision of infirmary care for student employees on site.

f. Provision of on call services at all times, including weekends, except where prior arrangements have been made and the Center health staff has been duly informed. These services are defined as telephonic direction of patient care, and referral for emergency care, and direct patient care at the physician’s option.

g. In the event of absence, provide replacement coverage for center services, i.e., vacation, seminars, etc.

3. Assisting the Center Director to secure formal agreements for all necessary health support services, including:

a. Provision of twenty-four hour emergency coverage for such times as the Drop-In Clinic is not available to provide direct patient care.

b. Access to necessary inpatient care. Arrangements for inpatient hospitalization is a Health Wellness Center responsibility for medical and mental health services. The HWC can consult the CMHC as needed. Formal agreements with hospitals must be arranged with a copy of each current agreement maintained in the Wellness Center.

c. Access to necessary specialist care. Formal arrangements will be made to ensure that specialty care is timely and delivered at reasonable cost.

The bid should include at a minimum the following:

· Parts

· Materials

· Labor

· Warranty Performance Date: NLT:

General Conditions:

· No work may be started without the issuance of a Purchase Order

· Prevailing wage will be followed

· All work to be completed in a professional and safe manner

· All contractors working at the Carville Job Corps Center are required to sign in and out each day

· Vehicles entering and exiting the center are subject to search

· Work to be scheduled and coordinated through the Finance & Administration Manager

· There should be no unnecessary interaction between contractor and the Carville Job Corps Center students

· Contractors must dress appropriately and visitor’s badges must be worn

· All contractors are subject to the Carville Job Corps Center rules and regulations for work at this site

The Carville Job Corps Center is a non-smoking facility.

Price Analysis Analysis (Vendor’s name) was compared to the actual cost quotation that was submitted by (vendor’s name) and that of (vendor’s name) submitted in (dates). A copy of all quotations are attached to this price analysis.

Determination Explanation Example: Vender A does not meet the requirements set forth in the solicitation. A Trane unit was specified and a determination was made to continue with that specification. At the last moment vendor A advised that a Trane operating system could not be obtained.

Negotiations Example: All the contractors levied firm bids Recommendations Example: Vendor B, proposal meets the requirements set forth in the solicitation and is considered responsive and responsible and suitable for award of this effort. Acceptance of the proposed costs would be considered in the best interest of both Carville Job Corps Center and DESI. Based on the information submitted to (Buyer’s name) and the results of this price analysis, the pricing, which totals $________, is hereby determined to be fair and reasonable.

(Buyer’s Name) (Position)

Verbal Quote Sheet Requisition# ___________

ITEM DESCRIPTION/PART NUMBER

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