Civil Emergency Purchase Statement for Extension~2.pdf
PDF 623 KB Posted
- Solicitation number
- 19-422DNR-REALT-B-7445
- Issued by
- Bureau County, Illinois
About this file
This document is an Emergency Purchase Statement for the Illinois Department of Natural Resources (IDNR) related to emergency services required at the Hennepin Canal in Bureau County, Illinois. The south levee has failed near a culvert, creating a large hole that has drained several thousand gallons of water into a tributary. The IDNR requires immediate engineering and construction services to install two earthen coffer dams, a 4-foot diameter culvert to divert the water around the breach, and restore the embankment and trail. The initial contract term is estimated from March 6, 2019 to May 31, 2019, with a total estimated cost of $500,000. An extension is requested to August 31, 2019 due to weather conditions and the need for additional geotechnical work to develop a long-term solution.
The funding source is state appropriated funds. The selected vendor, Civil Constructors Inc., is pre-qualified with the Capital Development Board (CDB) and Illinois Department of Transportation (IDOT), and has the necessary equipment, manpower, and expertise to immediately mobilize and undertake the emergency work. The final total cost and term will be reported once the project is completed.
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EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1
EMERGENCY PURCHASE STATEMENT
Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Actual end date and cost will be reported later.
Select the type of funding to be used:
Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.
I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
EMERGENCY PURCHASE EXTENSION
Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Extension Justification Actual or Estimated*:
Actual or Estimated*:
Select the type of funding to be used:
Describe the scope of the original emergency (supply, service, etc.):
Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:
Was authorization to proceed verbally given?
Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.
Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
EMERGENCY PURCHASE FINAL COST AND TERM
Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.
11.0.0.20130303.1.892433.887364
| PageCount: |
| ReferenceNumber: B6226/B7445 |
| CurrentPage: |
| VendorZip: 61244 |
| VendorState: IL |
| VendorCity: East Moline |
| VendorAddress: 1716 179th Street, PO Box 868 |
| Vendor: Civil Constructors Inc. |
| AgencyZip: 62702 |
| AgencyState: IL |
| AgencyCity: Springfield |
| AgencyAddress: One Natural Resources Way |
| AgencyDivision: Office of Engineering |
| AgencyUniversity: Illinois Department of Natural Resources |
| CurrentMasterPage: |
| MasterPageCount: |
| DropDownListQuickPurchase: Involving threat to public health or public safety |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| ExplanationForSelectingVendor: Civil Constructors, Inc. is CDB and IDOT pre-qualified, they have the equipment, manpower and expertise to immediately mobilize and undertake the work. Costs are estimated at $500,000. |
| ExplanationSuppliesServices: The Illinois Department of Natural Resources (IDNR) requires emergency services at the Hennepin Canal, located in Bureau County, near Tiskilwa, Illinois. The south levee has failed near a culvert that runs perpendicular through the bottom of the canal and both levees. The water pressure blew out a large hole in the levee draining several thousand gallons of water into a tributary of Bureau Creek. Currently, all water in the east branch of the Hennepin Canal is discharged through the south Canal levee just east of Tiskilwa. Immediate engineering and construction services are necessary to repair approximately 100 linear feet of the embankment to eliminate the threat to public safety, prevent further damage to the State asset, minimize further disruption to State park services, prevent the loss of the fisheries resource, and prevent damage to adjacent private property. See attached photo for additional information. |
The Agency requires emergency services to install two (2) earthen coffer dams, one upstream of the break and one downstream of the break within the canal. Between the coffer dams, a 4-foot diameter culvert will be installed to divert the water around the breach in the levee. The culvert will need to be several hundred feet long. Once the flow is by-passed around the levee break, engineers can investigate the failure, obtain geotechnical borings and develop a long-term solution to best repair the levee break. Once the embankment has been re-established, the trail shall be restored atop the embankment. The construction contractor estimates the construction will be completed in approximately 6-8 weeks.
| CheckBoxYes: 0 |
| CheckBoxYes: 0 |
| CheckBoxNo: 1 |
| CheckBoxNo: 1 |
| ExplanationDoesNotMeetNeed: |
| TextFieldExpectedStartDate: 2019-03-06 |
| TextFieldExpectedEndDate: 2019-05-31 |
| TextFieldAmountExpenditure: 500,000.00 |
| ActualOrEstimated1: Estimated * |
| CheckboxFederalFunds: 0 |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 1 |
| CheckboxStateAppFunds: 1 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 0 |
| IfOtherExplainTextField: |
| AuthorizedSignature: |
| TitleField: Assistant Agency Procurement Officer |
| TitleField: Assistant Agency Procurement Officer |
| TitleField: Clara M. Orrill |
| TitleField: 2019-04-23 |
| PrintedNameField: Clara M. Orrill |
| AuthorizedDateField: 2019-03-06 |
| Start: 2019-03-06 |
| End: 2019-05-31 |
| AmountOfOriginal: 500,000.00 |
| ActualOrEstimated2: Estimated * |
| ExpectedExtensionStartDate: 2019-06-01 |
| ExpectedExtensionEnd: 2019-08-31 |
| AmtExtensionExpenditure: 500,000.00 |
| ActualOrEstimated3: Estimated * |
| CheckBoxOther22: 0 |
| IfOtherExplainTextField22: |
| TextField1: The Illinois Department of Natural Resources (IDNR) requires emergency services at the Hennepin Canal, located in Bureau County, near Tiskilwa, Illinois. The south levee has failed near a culvert that runs perpendicular through the bottom of the canal and both levees. The water pressure blew out a large hole in the levee draining several thousand gallons of water into a tributary of Bureau Creek. Currently, all water in the east branch of the Hennepin Canal is discharged through the south Canal levee just east of Tiskilwa. Immediate engineering and construction services are necessary to repair approximately 100 linear feet of the embankment to eliminate the threat to public safety, prevent further damage to the State asset, minimize further disruption to State park services, prevent the loss of the fisheries resource, and prevent damage to adjacent private property. See attached photo for additional information. |
The Agency requires emergency services to install two (2) earthen coffer dams, one upstream of the break and one downstream of the break within the canal. Between the coffer dams, a 4-foot diameter culvert will be installed to divert the water around the breach in the levee. The culvert will need to be several hundred feet long. Once the flow is by-passed around the levee break, engineers can investigate the failure, obtain geotechnical borings and develop a long-term solution to best repair the levee break. Once the embankment has been re-established, the trail shall be restored atop the embankment. The construction contractor estimates the construction will be completed in approximately 6-8 weeks.
| TextField2: At noon on March 19, 2019, the Bureau County Highway Department posted weight limits restricting heavy vehicles and construction equipment from accessing the county roadways during thawing conditions. The construction contractor provided services until the road closure including the hauling of materials, placement of equipment, as well as conducting a portion of the work necessary to by-pass the levee break. The Bureau County Highway Department removed the restricted postings on April 6th and the contractor resumed work. The levee break area is dewatering and the consultant is at the design stage and geotechnical borings are being performed to determine the best course of action to remedy. The Agency cannot ensure the emergency project will be completed by May 31, 2019 and weather conditions could play a factor; therefore, the Agency requests the extension of the contract to August 31, 2019. The cost estimate will be increased to allow for additional anticipated project expenses. |
| CheckBoxNA: 0 |
| WhoAuthorizedWork: |
| FinalTotalCost: |
| FinalTotalTerm: |
| PrintedName: |
| Date: |
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