Citywide_Printing_&_Mailing_RFP_Cost_Schedule.pdf

This is a cost schedule form for the City of Beaverton, Oregon's Citywide Printing and Mailing Services contract. The City of Beaverton requires printing and mailing services for regular citywide distributions to all households and businesses, with typically 6-8 mailings annually. The primary product is a quarterly 16-page city newsletter with insert options, along with large and small flyers, postcards in three sizes (large, medium, and small), and occasional special projects such as folded mailers and Voters' Pamphlet booklets. The selected vendor will be responsible for pre-press production, printing, carrier route mail preparation, and delivery to the U.S. Postal Service. The cost schedule requires proposers to submit pricing for each service component, including paper specifications, binding types, insert options with production time considerations, and mail preparation service fees.

The cost schedule form requests itemized pricing for all services and materials, including paper specifications by brand, type, weight, and recycled content; binding types for newsletters; insert options of varying sizes; inserting fees; artwork and design fees if needed on an hourly basis; and mail preparation service fees. Proposers must identify any other anticipated expenses, direct or indirect, that would affect the annual cost of services, with sufficient detail to allow the City to estimate total annual expenses. The form provides no information regarding set-asides, incumbents, funding sources, contract term, or renewal options.