CITY OF WINDER STREET REHABILITATION _ RESURF.pdf

City of Winder

COUNCIL MEMBERS

Stephanie Britt Power Evans Kobi Kilgore Taffy McCormick Sonny Morris Travis Singley

MAYOR

Jimmy Terrell

CITY ADMINISTRATOR

Jonathan Lynn

City of Winder, Georgia 138 Sweetwater Trail Phone: 678.425.6843 Email: patrick.klein@cityofwinder.com

February 05, 2025

CITY OF WINDER STREET REHABILITATION/RESURFACING - FY 2025/2026

REQUEST FOR BIDS

The City of Winder is requesting bids for the CITY OF WINDER STREET REHABILITATION / RESURFACING PROJECT - FY 2025/2026 as indicated herein, by the City of Winder-Engineering Department at the front desk of the Public Utilities Facility, 138 Sweetwater Trail, Winder, GA 30680 (Attention: Gerard Brewer, City Engineer) until 2:00 p.m., Wednesday, March 05, 2025, at which time they will be opened and publicly read at 2:10 p.m., Wednesday, March 05, 2025.

Instructions for preparation and submission of a bid-proposal are contained in this packet. Bids must be typed or printed in ink. Bids submitted as a result of this invitation must include all enclosed forms and be returned in a sealed envelope or container marked, "SEALED BID FOR CITY OF WINDER STREET REHABILITATION / RESURFACING PROJECT - FY 2025/2026" on the outside. Bids may not be considered unless so received.

Responsibilities assigned to the City Engineer throughout this document are understood to be City Engineer or his designee. Any questions and/or misunderstandings that may arise from this request for bid shall be submitted, via electronic mail, to Gerard Brewer, City Engineer, at gerard.brewer@cityofwinder.com and Patrick Klein Jr. at patrick.klein@cityofwinder.com. Answers to questions submitted that materially change the conditions and specifications of this invitation for bid will be promulgated as an addendum and put on the City of Winder website at www.cityofwinder.com and the Georgia Procurement Registry (GPR). Any discussions or documents will be considered non-binding unless incorporated and issued by addendum.

The City of Winder reserves the right to waive technicalities, reject any or all bids, and make the award in the best interest of the City as well as to add or remove items as necessary to meet budget requirements.

All bids shall be accompanied by a Required Bid Security in the form of 5% of the Bid Total Price. See specifications for the requirements concerning other bonds, insurance, and warranties. Failure to provide these items may result in a bid determination of “unresponsive”, and, therefore rejected. The Base Bid will be awarded based on the Total Cost for base bid items.

The following items should be returned as part of your bid:

Acknowledgement of Addenda, Page 14 Bid Table, Page 16 Bid Form, Page 17 Representation Affidavit, Page 18 Reference Form, Page 19 E-Verify Affidavit, Page 20 W-9 (current revision), Bidder to Provide 5% Bid Bond, Bidder to Provide mailto:gerard.brewer@cityofwinder.com mailto:patrick.klein@cityofwinder.com

Street Rehabilitation / Resurfacing - FY 2025/2026

Bid Package

The City of Winder provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, and handicap or veterans’ status. This policy ensures all segments of the business community have access to supplying the goods and services needed by the City of Winder.

Work will vary according to the specific street and may include some combination of planing the existing asphalt, patching, leveling, scrub seal application, placement of asphalt binder and/or wearing surfaces, crack sealing, and temporary and permanent traffic control striping and other devices. Additional information is provided in the attached specifications and appendix.

The project will include work in various locations in the City with multiple phases of construction. It is imperative that the schedule of operations be communicated and coordinated with the City Engineer.

The selected bidder will be required to submit to the City Engineer for review and approval, a complete schedule of operations (work item(s) and approximate date) at least one week prior to commencement. Dates and timelines on the Contractor’s schedule may be adjusted after submittal of schedules of operations and during construction, as approved by the City Engineer.

It is the Contractor’s responsibility to ensure efficient traffic flow, proceed with work in a timely manner, and communicate/coordinate with the City Engineer.

No pre-bid meeting will be held for this bid. However, a mandatory preconstruction conference will be scheduled after the bid is awarded, with the date to be determined later. It is the City’s intention to issue the Notice to Proceed (NTP) on the same day as the preconstruction conference.

The Contractor awarded work under this contract shall commence work as soon as possible after the issuance of the NTP and shall fully complete all work hereunder within 90 calendar days from and after the NTP date. Any deviations to these timelines must be approved in advance by the City Engineer.

Failure to complete the work within the number of days stipulated in the signed Contract Documents, including extensions granted thereto, shall entitle the City of Winder to retain from compensation otherwise due to be paid to the Contractor, or otherwise recover by all remedies of law an amount equal to $500.00 for each and every calendar day that the work is not completed. It is agreed by and between the City of Winder and the Contractor that this sum has been established, not as a penalty, but as liquidated damages and that it is reasonable and acceptable, as the City provides services necessary for the health and welfare of the public and due to the impracticability and extreme difficulty of fixing and ascertaining the actual damages assessed for each consecutive calendar day of delay in the completion date.

Once the Contractor mobilizes to the project, work activities will commence continuously until completion. Should the Contractor need to cease work activities on the project or demobilize from the project, prior approval from the City Engineer must be obtained. Work activities on the project will only be during normal City operating hours Monday through Friday unless given prior approval by the City Engineer.

Technical specifications for the job and all work shall comply with the Georgia Department of Transportation (GDOT), Standard Specifications for Construction of Transportation Systems, Latest Edition, and the of Manual on Uniform Traffic Control Devices (MUTCD), Latest Edition, unless otherwise specified. It is the Bidder’s/Contractor’s responsibility to be familiar with the manuals and comply with all provisions as necessary for preparation of the bid, submittal of the bid, construction of the work, etc.

Bid Package

TABLE OF CONTENTS

CITY OF WINDER STREET REHABILITATION/ RESURFACING - FY 2025/2026

REQUEST FOR BIDS

PROJECT LIST

SUMMARY OF QUANTITIES

SPECIFICATIONS

INSTRUCTIONS TO BIDDERS

ACKNOWLEDGEMENT OF ADDENDA

BID TABLE

BID FORM

REPRESENTATION

REFERENCES

E-VERIFY AFFIDAVIT

APPENDIX A: STREET SECTION SUMMARY AND SCOPE OF WORK

PROJECT LIST

The following streets/sections within the City are to be maintained or rehabilitated during this project. These include:

I.D.

No.

Street Name Beginning Point End Point Length (Miles)

Description of Work

1 Martin Luther King Jr Drive (Includes Hazel St)

E Midland Avenue E Broad Street (SR 82 ROW) 1.02 Rehabilitation and/or resurfacing, Striping

2 Lee Street S Broad Street (SR 81 ROW) Maynard Street 0.41 Rehabilitation and/or resurfacing, Striping

3 McNeal Road West Candler Street SR 211 ROW 0.71 Rehabilitation and/or resurfacing, Striping

4 West Candler Street Hal Jackson Road North Broad Street 1.56 Rehabilitation and/or resurfacing, Striping

5 Maynard Street Lee Street Monroe Hwy (SR 11 ROW) 0.39 Rehabilitation and/or resurfacing, Striping

6 Greenvalley Drive West Candler Street Langford Street 0.08 Rehabilitation and/or resurfacing, Striping

7 Langford Street Greenvalley Drive St. Anthony Drive 0.33 Rehabilitation and/or resurfacing, Striping

8 St. Anthony Drive Langford Street W Midland Ave 0.18 Rehabilitation and/or resurfacing, Striping

TOTAL MILES: 4.68

Street Rehabilitation/Resurfacing FY 2025/2026 - City of Winder Project List

The list of streets shown should be considered preliminary and may be amended to include additional streets or to decrease as dictated by project funding.

Please refer to the following attachments at the end of the bid document:

Appendix A contains a list of street section summaries/scope of work.

Summary of Quantities FY 2025-2026 - City of Winder

I.D No.

G D

O T

Ite m

N o.

1 2 3 4 5 6 7 8

City Street Name

M ar tin L ut he r K in g Jr

D riv e (In cl ud es H az el

S t)

Le e

St re et

M cN ea l R oa d

W es t C an dl er

S tre et

M ay na rd

S tre et

G re en va lle y

D riv e

La ng fo rd

S tre et

St . A nt ho ny D riv e

To ta l

Traffic Control

(LS)

0-

- - - - - - - - 1

Temporary Striping

(LS) - - - - - - - - - 1

4" Asph. Conc. Patch

(TN)

2-

331 26 232 179 0 39 40 26 871

Asph. Conc. Leveling

(TN)

2-

0 0 0 0 0 0 0 10 10

Asph. Conc. 12.5 MM Surface Course - 1.5" Wearing Surface

(TN) 40

2-

1,474 0 0 1,810 468 129 349 220 4,451

PMAR Crack Seal

(LF)

7-

0 7,143 6,759 3,000 0 0 0 0 16,902

Bitum. Tack Coat

(GAL)

3-

708 6 58 813 199 64 158 100 2,106

Bitum. Surface Treatment

(SY) 42

4 17,870 0 0 21,941 5,674 1,565 4,234 2,667 53,951

Mill Asph. Conc. 1.5-3" Depth

(SY)

2-

0 0 0 21,941 5,674 1,565 4,234 2,667 36,081

Skip Traffic Stripe, 5" White

(LF)

2-

360 0 350 2,112 0 200 0 0 3,022

Solid Traffic Stripe, 5” White (Parking)

(LF)

3-

631 0 0 950 0 0 0 0 1,581

Solid Traffic Stripe, 5” White (Edge/Turn Lane)

(LF)

3-

0 4,125 8,573 16,896 0 160 3,342 2,015 35,111

Solid Traffic Stripe, 5” Yellow

(LF)

3-

9,584 4,092 8,238 15,978 3,082 350 3,096 1,972 46,392

Solid Traffic Stripe, 8” White

(LF)

3-

1,296 311 3,109 1,909 390 306 120 0 7,441

Solid Traffic Stripe, 24” White

(LF)

3-

311 28 60 258 12 18 45 22 754

Solid Traffic Stripe Hatch, White

(SY)

3-

0 0 190 110 0 0 0 0 300

Solid Traffic Stripe Hatch, Yellow

(SY)

3-

176 0 430 625 0 0 0 0 1,231

ADA Pavement Marking Symbol

(EA)

3-

0 0 0 2 0 0 0 0 2

Pvmt. Marking, Arrow, TP 2

(EA)

3-

4 0 10 14 0 2 0 0 30

Raised Pavement Markers, TP 1 Yellow

(EA)

4-

269 108 187 413 104 21 87 49 1,236

Raised Pavement Markers, TP 3 Clear/Red

(EA)

4-

36 0 0 195 0 18 0 0 249

Removal/Haul-Off Asph Conc Speed Humps

(EA) - 0 0 0 0 0 0 1 1 2

SPECIFICATIONS

Adjustment of Quantities:

The quantities shown are to be considered as approximate only and may be amended to include additional quantities or additional items, or to decrease quantities or to exclude items of work. This listing of quantities and pay items is only an estimate as to the type of work and approximate quantities involved. The list of streets shown should be considered preliminary and may be amended to include additional streets or to decrease as dictated by project funding.

Unforeseen issues may arise during the course of the project that could also require changes to the project. The subtotals and totals included in this packet are for estimation purposes only.

The actual payout of each item will be on a unit-cost basis at the unit costs included by the Contractor in this bid packet. The Contractor will submit for payment based on actual measured units in the field or on weight tickets. The measurements and tickets must be included with each invoice. The units will be verified by the City Engineer prior to payment. All tickets must be submitted to the City at the end of each working day.

Qualification/Disqualification:

It is the intent that all bidders be responsible, competent, and qualified to complete the work.

No proposal will be considered unless it is accompanied by satisfactory evidence that the Bidder holds either a Georgia State Contractor's License, Georgia State Utility Contractor's License, or qualifications with the Georgia Department of Transportation for similar work, in compliance with Act. O.C.G.A. 43-14 and 43-41. Failure to provide the bidder's license or qualification number on the outside of the sealed proposal will result in rejection of the bid. Before the City executes the contract, the Contractor shall provide the following: (1) Proof of proper Workers Compensation Insurance as required per State law and (2) Proof of General Liability Insurance of $1 million per incident and $2 million aggregate. The City may at its discretion before executing contract, request proof of automobile insurance for all company vehicles used on this project.

Each bidder that has not performed similar work for the City within the last three years will provide, with the bid package, three references and a list of the three most recent projects of similar size and scope. Each reference should include the name of the individual, title, place of employment, phone number, and email address. Selected projects should be those that have been completed within the last three years and include the project name, location, owner, and a brief description.

Traffic Control:

Traffic Control is the responsibility of the Contractor. All traffic control items needed to ensure safe traffic movements during construction such as signs, barricades, barrels, pilot vehicles, etc., must be provided/operated by the Contractor as necessary. A formal written traffic control plan must be developed by the Contractor for all work within this contract and must be submitted to the City Engineer after the bid is awarded at least one week prior to the pre-construction conference for review. Traffic control measures may be inspected by the City Engineer on a daily basis prior to commencement of work. The City Engineer reserves the right to cease operations during construction in the event adequate or previously approved traffic control measures are not implemented or if conditions arise that warrant additional or revised traffic control measures. All traffic control will comply with Section 150 (Special Provision) of the

GDOT Standard Specifications and the current revised edition of the Manual on Uniform Traffic Control Devices. All barricades, warning signs, lights, temporary signs, and other protective devices shall conform to the MUTCD.

The length of work zones requiring pilot vehicles will be kept to a minimum and will not exceed

0.5 miles in total length unless approved by the City Engineer.

All intersections and adjoining streets within the work zone must, at a minimum, include the use of flagmen during the construction of the work.

Traffic control signage will be installed prior to beginning work, inspected, and approved by the City Engineer, covered with wood or plastic prior to starting work, uncovered during work, and remain, as needed, on the project until final payment for the project is issued by the City.

All costs associated with traffic control shall be bid as a lump sum. Partial payments, if requested, will be prorated based on the number of streets invoiced compared to the total number of streets in the project.

Pavement Cleaning:

It is the Contractor’s responsibility to ensure pavement is cleaned of unnecessary or excessive debris prior to and after construction or prior to and after different phases of work.

It is the intent that, if determined necessary by the City Engineer, the edge of paving will be clipped prior to the commencement of work by Contractor.

Patching:

Bid costs for patching will include cutting or planing asphalt to a depth of 2 inches or 4 inches below the existing surface, as directed, and removing and disposing of buildup materials.

Removal of materials to a greater depth may be required by the City Engineer if conditions warrant. The asphalt patch must be placed in lifts at a rate not to exceed 220 pounds per square yard.

Patching and Leveling Locations:

Patching and leveling locations will be marked on the street by the City Engineer prior to commencement of work. If planing is required, the Contractor will broom excessive dust and debris from the existing streetway surface in order for the City Engineer to adequately evaluate and mark areas to be patched.

Asphalt Paving and Mix Design:

Asphalt paving will comply with the GDOT Standard Specifications for Construction of Transportation Systems, Latest Edition, unless otherwise specified. Bituminous tack coat shall be applied as necessary to be determined by the Contractor to maximize performance. GDOT Certification(s) of all mix designs for this project must be included with the bid submission.

Bituminous Surface Treatment:

All materials and work associated with the Bituminous Scrub Seal will comply with the GDOT Section 424—Bituminous Surface Treatment, with exceptions only as specifically discussed below. The City of Winder is using the surface treatment solely as a reflective crack inhibitor and, as such, it must be covered with asphaltic concrete as soon as practicable after placement of the surface treatment. The Contractor must plan and place the bituminous surface treatment in a manner so there will be no traffic, nor the need for any traffic (i.e. driveway/access needs), on the completed treatment prior to placement of the asphalt wearing surface and must be covered with asphalt by close of business each day. Under no circumstances shall the Surface Treatment be used as, or remain as, a wearing surface. The application rate of 89 rock should be reduced as necessary, to be determined by the Contractor, to ensure that adequate asphalt emulsion is available to act as a tack coat for the asphalt wearing surface. It is the City’s expectation that the Contractor, using experience and knowledge of the processes and materials involved, will adjust as necessary the surface treatment/asphalt overlay process such that the surface treatment and asphalt overlay adhere and act as a composite without ever exposing traffic to the surface treatment. Cleanup/removal of 89 aggregate from gutters must begin as soon as practicable after placement of the asphalt wearing surface. Complete removal of the aggregate from the gutters and driveways, as applicable, must be completed by the close of business each day.

Rolling Pattern:

It is the City’s intention to obtain maximum practically achievable density. If necessary, a “rolling pattern” will be established by the Contractor on all streets that measure greater than 1,000 feet along the centerline of the street. The “rolling pattern” will be established by measuring densities at a location to be approved by the City Engineer. To establish the “rolling pattern”, a density gauge should be used to determine the number of roller passes that correlate with the maximum density for that particular street. If street conditions are known to be or expected to be substantially different in different locations, more than one “rolling pattern” may be required for a given section of streetway.

Striping and Other Traffic Control Devices:

This section applies only to streets that are specified to receive striping, which must be provided by the Contractor. Temporary striping and other temporary traffic control devices, as required, must be installed for each project location prior to traffic being introduced back on the streetway. Temporary striping shall consist of paint and/or tape.

Layout of striping, markings, etc., will be the responsibility of the Contractor and comply with GDOT Standard Specifications for Construction of Transportation Systems, Latest Edition, GDOT design specifications, and the MUTCD, as applicable.

All locations receiving temporary and permanent traffic control striping, markings, etc., will be cleaned (either by broom or any other acceptable method) prior to striping or marking and will be the responsibility of the Contractor.

Temporary striping and other traffic control devices will generally include, at a minimum, stop bars, turn arrows, yield lines, lane lines, crosswalks, and centerlines unless indicated on the bid sheet.

All permanent traffic control devices including striping, markings, legends, and reflectors must be completed within 30 calendar days but no earlier than 15 calendar days of completion of the final paving operations.

Utility Manholes and Valves:

The Contractor must contact the City of Winder Utilities Department at least one week before paving operations begin to adjust the elevation of utility valves. City of Winder personnel will be solely responsible for the placement of appropriate risers, which will be provided by the City.

With regard to sanitary sewer manholes, Contractor shall pave over the existing lid. The location of the manhole shall be identified by exposing a small portion of the lid. Existing raised pavement markers for water appurtenances shall be replaced by City of Winder personnel.

City of Winder Utility Contacts:

Utility Manholes:

Tyler Black – Assistant Project Manager Phone: 770.868.0863

Utility Valves:

Ted Tillery – Construction/Maintenance Supervisor Phone: 678.764.1433

Tie-ins:

Adequate planing is required to ensure a smooth and seamless transition between new pavement and existing pavement to include side streets and driveways. Tie-ins should be made at the back of the radius of the side street that intersects the project street unless otherwise marked or noted within the street section summary. Any necessary planing and other costs not listed as separate bid items must be included in the presented bid items.

Safety:

All safety as related to the work outlined in this bid is the responsibility of the Contractor and will comply with all applicable local, state, and federal regulations and requirements.

Clean Up:

All work being performed shall be performed in a manner to ensure that unnecessary spillage, trash, debris, etc., does not remain on the project. The project will be cleaned of excess materials and debris on a daily basis. The City Engineer reserves the right to control the timeliness of cleanup work at each project location, and, if necessary, stop production of payable items until cleanup is completed.

Driveways, parking lots, access streets, intersecting streetways, or any other areas on which materials might accumulate will be swept clean of any loose materials, spillage, trash, aggregate, debris, etc., to the satisfaction of the City Engineer.

Responsibility for Claims:

Contractor shall comply with Section 107, Legal Relations and Responsibility to Public, among others of the GDOT Standard Specifications for Construction of Transportation Systems, Latest Edition.

Contractor shall indemnify and save harmless the City of Winder, its officers, employees, and consultants from all suits, actions, claims of any character brought because of any injuries or damages received or sustained by any person, persons, or property due to the operations of the Contractor; or because of or in consequence of any neglect in safeguarding the work; or through use of unacceptable materials in constructing the work; or because of any act or omission, neglect or misconduct of the Contractor; or because of any claims or amounts arising recovered under the “Workmen’s Compensation Act” or any other law, ordinance, order, or decree; and so much of the money due the Contractor under and by virtue of his contract as may be considered necessary by the City for such purpose, may be retained for the use of the City; or, in case no money is due, his surety will be held liable until such suit or suits, action or actions, claim or claims for injuries or damages as aforesaid shall have been settled and suitable evidence to that effect furnished to the City; except that money due the Contractor will not be withheld when the Contractor produces satisfactory evidence that he is adequately protected by public liability and property damage insurance (Section 107.15(e), GDOT Standard Specifications for Construction of Transportation Systems).

Performance Bond/Warranty:

All bids shall be accompanied by a bid bond for five percent (5%) of the total bid (no personal or company checks are accepted). A performance bond and a payment bond equal to 100 percent (100%) of the awarded bid price must be submitted for review and approval after the contract is awarded and no later than the preconstruction conference. All bonds must meet qualifications acceptable to the City of Winder and shall be secured from bonding companies licensed to do business in the State of Georgia. Contractor Warrants and Guarantees workmanship and materials for which the Contractor is responsible to be free from defects for a period of one year following final approval of the project.

Invoices/Pay Applications:

Pay applications may be submitted to the City’s Engineering Department monthly, and must include a breakdown of each pay item, the total billing for the current pay period including quantity and cost, and the total billing to date for the project including quantity and cost. Pay applications that do not include this information may be returned to the Contractor and resubmitted to the City upon correction of the application. All payments will be made on a Net 30-day basis. A 5% retainage fee will be withheld on partial payments as discussed below. The purchase order number for this project must be indicated on each invoice. The actual payout of each item will be on a unit-cost basis at the unit costs included by the Contractor in this bid packet. The Contractor will submit for payment based on actual measured units in the field or on weight tickets. The measurements and tickets must be included with each invoice. The units will be verified by the City Engineer prior to payment. All tickets must be submitted to the City at the end of each working day.

Preconstruction Conference:

No pre-bid meeting will be held for this bid. However, a mandatory preconstruction conference will be scheduled after the bid is awarded, with the date to be determined later. It is the City’s intention to issue the Notice to Proceed on the same day as the preconstruction conference.

Proof of insurances, payment and performance bonds, traffic control plan, schedule of operations, subcontractor list, and GDOT certification of all mix designs must be submitted for review and approval after the contract is awarded and no later than the preconstruction conference.

Retainage:

Retainage will be withheld at the rate of five (5) percent of the monetary value of the work completed until the project has reached Fifty (50) percent complete. At that time the retainage may be reduced to two and one half (2 ½) percent if the status of the work is satisfactory and approved by the Director. Retainage will not accrue interest. Final Payment of the amounts withheld will not be made until the project has been satisfactorily completed and accepted by the City of Winder.

Please refer to the following attachments at the end of the bid document:

Appendix A contains a list of street section summaries/scope of work.

INSTRUCTIONS TO BIDDERS

1. Intent: It is intended that the Instructions to Bidders, General Conditions, and Detailed Specifications shall define and describe the complete work to which they relate.

2. Work to Be Performed: Work will vary according to the specific street and may include some combination of planing the existing asphalt, patching, leveling, scrub seal application, placement of an asphalt binder and/or wearing surface, crack sealing, and temporary and permanent traffic control striping and other devices. The resurfacing work is generally straightforward regarding the general requirements such as traffic control, sweeping, tack, leveling, surface treatment application, resurfacing, and restriping. All work shall be in accordance with the GDOT Technical Specifications as listed in GDOT section reference numbers. All material shall conform to the specifications contained in the Bid Form.

3. Site Examination: The Bidder is advised to examine the location of the work and to inform himself fully as to its conditions; the character, quality and quantity of the products needed preliminary to and during the performance of the work; the general and local conditions and all other matters which can in any way affect the work to be performed under the Contract. Failure to examine the site will not relieve the successful bidder of his obligation to furnish all products and labor necessary to carry out the provisions of his contract.

4. Determination of Successful Bidder: The Contract will be awarded to the most responsive, responsible low bidder, if awarded.

a. Responsibility: The determination of the bidder's responsibility will be made by the Owner based on whether the bidder: maintains a permanent place of business, has the appropriate technical experience, has adequate plant and equipment to do the work properly and expeditiously, has suitable financial means to meet obligations incidental to the work, and upon successful completion of reference verification.

The Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder fails to satisfy the Owner that he is properly qualified to carry out the obligation of the Contract.

b. Responsiveness: The determination of responsiveness will be made by the Owner based on a consideration of whether the Bidder has submitted a complete Bid package without irregularities, excisions, special conditions, or alternative bids for any item unless specifically requested in the Bid documents.

5. Bid Alternates: Bidders are requested to review Bid alternates, if any, as outlined on the Bid Form.

6. Contract Time: a mandatory preconstruction conference will be scheduled after the bid is awarded, with the date to be determined later. It is the City’s intention to issue the Notice to Proceed (NTP) on the same day as the preconstruction conference. The Contractor awarded work under this contract shall commence work as soon as possible after the issuance of the NTP and shall fully complete all work hereunder within 90 calendar days from and after the NTP date. Any deviations to these timelines must be approved in advance by the City Engineer.

Failure to complete the work within the number of days stipulated in the signed Contract Documents, including extensions granted thereto, shall entitle the City of Winder to retain from compensation otherwise due to be paid to the Contractor, or otherwise recover by all remedies of law an amount equal to $500.00 for each and every calendar day that the work is not completed. It is agreed by and between the City of Winder and the Contractor that this sum has been established, not as a penalty, but as liquidated damages and that it is reasonable and acceptable, as the City provides services necessary for the health and welfare of the public and due to the impracticability and extreme difficulty of fixing and ascertaining the actual damages assessed for each consecutive calendar day of delay in the completion date.

7. Submission of Bids: Bids shall be submitted at the time and place indicated in the Invitation.

The City of Winder will not accept late bids. Bidders are reminded that documents and information in the possession of City of Winder will be treated as confidential/proprietary information only to the extent permitted by the Georgia Open Records Act and will be exempt from disclosure to a third party only to the extent permitted by the Georgia Open Records Act.

Any trade secrets in your bid must be placed in a separate envelope, clearly identified, and marked as such. The trade secret envelope must include, at a minimum, a cover letter explaining exactly where such information is, and marked, highlighted, etc. to be plainly visible.

On the outside of the envelope containing the bid shall be noted the following: “CITY OF

WINDER STREET REHABILITATION / RESURFACING PROJECT - FY 2025/2026.”

8. Bid Documents: Bids shall be submitted on the Bid Documents included. Bids shall be based upon unit prices for estimated quantities except where bid items require lump sum proposals as indicated by the Bid Form. Where errors or omissions result in discrepancies in bid totals, prices per unit as submitted will be binding. Payment will be based upon actual in-place measured quantities, except where lump sums are requested for bid items. Lump sums shall be paid on a pro rata basis.

9. Gratuities: City of Winder acknowledges that, particularly during the holiday season, it may be customary to provide gifts to employees or departments. However, the City of Winder Personnel Policy prevents the acceptance of such gifts. Your cooperation in respecting the policy is appreciated.

10. Georgia Open Records Act: Bidders are reminded that documents and information in the possession of City of Winder will be treated as confidential/proprietary information only to the extent permitted by the Georgia Open Records Act and will be exempt from disclosure to a third party only to the extent permitted by the Georgia Open Records Act. Any trade secrets in your bid must be placed in a separate envelope, clearly identified, and marked as such. Marked at a minimum by a cover letter explaining exactly where such information is, and otherwise marked, highlighted, etc. to be plainly visible.

11. Communications: Communications concerning this Bid shall be addressed to:

City of Winder, Georgia 138 Sweetwater Trail Phone: 678.425.6843 Email: gerard.brewer@cityofwinder.com, patrick.klein@cityofwinder.com Attn: Gerard Brewer and Patrick Klein Jr.

mailto:gerard.brewer@cityofwinder.com mailto:patrick.klein@cityofwinder.com

ACKNOWLEDGEMENT OF ADDENDA

BIDDER:

CITY OF WINDER STREET REHABILITATION / RESURFACING PROJECT - FY

2025/2026

1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with OWNER in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Bid Price and within the Bid Times indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents.

2. BIDDER accepts all of the terms and conditions of the Bid Package, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the day of Bid opening, or for such longer period of time that BIDDER may agree to in writing upon request of OWNER.

3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:

(a) BIDDER has examined and carefully studied the Plans (if any) and

Specifications for the work and contractual documents relative thereto and has read all portions of this bid package.

(b) BIDDER further acknowledges issuance of the following Addenda:

ADDENDUM NO. DATE

It is the Bidder’s responsibility to regularly check the Georgia Procurement Registry and City of Winder’s website for the issuance of any addenda relating to this project. In case any bidder fails to acknowledge receipts of any such addenda in the space provided on the bid form, the bid will nevertheless be construed as though all addenda have been received and acknowledged, and the submission of the bid will constitute acknowledgement of the receipt of addenda.

(c) BIDDER has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance and furnishing of the Work.

(d) BIDDER is familiar with and is satisfied as to all federal, state and local

Laws and Regulations that may affect cost, progress, performance and furnishing of the WORK.

(e) BIDDER has correlated the information known to BIDDER, information and observations obtained from visits to the site, reports identified in the Bidding Documents and all additional examinations, investigations, explorations, tests, studies and data with the Bidding Documents.

(f) BIDDER has provided CITY ENGINEER written notice of all conflicts, errors, ambiguities or discrepancies that BIDDER has discovered in the Bidding Documents and the written resolution thereof by ENGINEER is acceptable to BIDDER. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted.

(g) This bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any advantage over any other Bidder or over OWNER.

4. BIDDER agrees to liquidated damages in the event of failure to complete the Work within the times specified in the Agreement.

5. BIDDER agrees that in case of failure on his part to execute the said contract and the Bond within fifteen (15) consecutive calendar days after written notice being given of the award of the contract, the bid bond accompanying this bid, and the monies payable thereon shall be paid into the funds of the Owner for such failure, otherwise, the bid bond accompanying this proposal shall be returned to the bidder.

6. BIDDER will complete the Work in accordance with the Contract Documents for the price(s) included in the following Bid Table:

BID TABLE

PAY

ITEM

NO.

GDOT

ITEM

NO.

WORK ITEM ESTIMATED

QUANTITY

UNIT BID UNIT

PRICE

BID PRICE

1 150-1000 TRAFFIC CONTROL 1 LS

2 - TEMPORARY STRIPING 1 LS

3 402-1802 (4 IN DEPTH) RECYCLED ASPH

CONC PATCHING, INCL BITUM

MATL & H LIME

871 TN

4 402-1812 RECYCLED ASPH CONC

LEVELING, INCL BITUM MATL & H

LIME

TN

5 402-3130 (1.5 IN DEPTH) RECYCLED ASPH

CONC 12.5 MM SUPERPAVE, GP 2

ONLY, INCL BITUM MATL & H LIME,

30% MAX. RAP

4,451 TN

6 407-0030 POLYMER-MODIFIED ASPHALT

RUBBER JOINT AND CRACK SEAL

16,902 LF

7 413-0750 BITUMINOUS TACK COAT 2,106 GL

8 424 SINGLE SURFACE TREATMENT,

STONE SIZE #89, WITH LATEX

POLYMER EMULSION CRS-2L

53,951 SY

9 432-5010 MILL ASPH CONC PVMT,

1.5 - 3 IN DEPTH

36,081 SY

10 652-6501 SKIP TRAFFIC STRIPE, 5 IN, WHITE 3,022 LF

11 653-1501 THERMO SOLID TRAF STRIPE, 5 IN,

WHITE,

PARKING SPACE

1,581 LF

12 653-1501 THERMO SOLID TRAF STRIPE, 5 IN,

WHITE, EDGE/TURN LANE

35,111 LF

13 653-1502 THERMO SOLID TRAF STRIPE, 5 IN,

YELLOW

46,392 LF

14 653-1804 THERMO SOLID TRAF STRIPE, 8 IN,

WHITE

7,441 LF

15 653-1704 THERMO SOLID TRAF STRIPE, 24

IN, WHITE

754 LF

16 653-6004 THERMO TRAF HATCH, WHITE 300 SY

17 653-6006 THERMO TRAF HATCH, YELLOW 1,231 SY

18 653-0095 THERMO PVMT MARKING, ADA

SYMBOL

2 EA

19 653-0120 THERMO PVMT MARKING, ARROW,

TP 2

30 EA

20 654-1001 RAISED PVMT MARKERS TP 1

(YELLOW)

1,236 EA

21 654-1003 RAISED PVMT MARKERS TP 3

(CLEAR/RED)

249 EA

22 - REMOVAL/HAUL OFF CONC ASPH

SPEED HUMPS

2 EA

BID FORM

Notes:

1. All work shall be performed in accordance with the aforementioned “Specifications.”

2. This project will be awarded by base bid.

3. Deadline to Receive Bids: 2:00pm on Wednesday, March 05, 2025.

4. “Notice to Proceed” Date: TBA – Notice to Proceed will be issued in writing.

5. Contract Termination Date: Within 90 calendar days of “Notice to Proceed”.

6. Number of Bid Addendums Received: ______

Total Base Bid: _________________________________________________________________

Company Name: _________________________________________________________________

Signature of Authorized Representative: ___________________________Date: _____________

Title: ______________________________________________________________________

Address: ____________________________________________________________________

Telephone: __________ Fax: __________________________

Email: _______________________________________________________________________

NOTE: While it is your responsibility to include all required documents, you are reminded to attach the following documents to this bid form:

Acknowledgement of Addenda, Page 14 Bid Table, Page 16 Bid Form, Page 17 Representation Affidavit, Page 18 Reference Form, Page 19 E-Verify Affidavit, Page 20 W-9 (current revision), Bidder to Provide 5% Bid Bond, Bidder to Provide

NOTE: Failure to include the required documents specified in the Bid Package and listed in the checklist above may result in your bid being deemed non-responsive.

Proof of insurances, payment and performance bonds, traffic control plan, schedule of operations, subcontractor list, and GDOT certification of all mix designs must be submitted for review and approval after the contract is awarded and no later than the preconstruction conference.

REPRESENTATION

AFFIDAVIT

This proposal is submitted to City of Winder, Georgia (City) by the undersigned who is an authorized officer of the company and said company is licensed to do business in Georgia and City of Winder. Further, the undersigned is authorized to make these representations and certifies these representations are valid. The Proposer recognizes that all representations herein are binding on the Company and failure to adhere to any of these commitments, at the City's option, may result in a revocation of the granted contract.

Consent is hereby given to the City to contact any person or organization in order to make inquiries into legal, character, technical, financial, and other qualifications of the Proposer.

The Proposer understands that, at such time as the City decides to review this proposal, additional information may be requested. Failure to supply any requested for information within a reasonable time may result in the rejection of the Proposer's proposal with no re-submittal rights.

The successful Proposer understands that the City, after considering the legal, financial, technical, and character qualifications of the Proposer, as well as what in the City's judgment may best serve the public interest of its citizens and employees, may grant a contract.

The successful Proposer understands that this proposal is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a proposal for the same, and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards.

Company Name:

Authorized Person: Signature:

(Print/Type)

Title: Date:

Address: ___________

Telephone: __________ Fax:

Email: _______________

REFERENCE FORM

Name and telephone number of person to whom inquiries should be directed:

Name: ______________________________________________________________________

Address: _____________________________________________________________________

Title: Telephone: ______________________

Fax: ____ E-mail: __________________________

Principals: The full names and addresses of persons or parties interested in the foregoing bid, as principals, are as follows:

NAME ADDRESS

References: The Bidder lists below work he has performed of similar nature as this solicitation, as references that will afford the City opportunity to judge as to experience, skill, business standing, and financial ability.

PROJECT #1: _______________________________________________________________________

DESCRIPTION OF WORK: ___________________________________________________________

PROJECT VALUE: __________________________________________________________________

DATE OF COMPLETION: ____________________________________________________________

CLIENT: ___________________________________________________________________________

ADDRESS: _________________________________________________________________________

CONTACT PERSON: ________________________________________________________________

TITLE: _____________________________________________________________________________

PHONE: ____________________________________________________________________________

EMAIL: ____________________________________________________________________________

PROJECT #2: _______________________________________________________________________

DESCRIPTION OF WORK: ___________________________________________________________

PROJECT VALUE: __________________________________________________________________

DATE OF COMPLETION: ____________________________________________________________

CLIENT: ___________________________________________________________________________

ADDRESS: _________________________________________________________________________

CONTACT PERSON: ________________________________________________________________

TITLE: _____________________________________________________________________________

PHONE: ____________________________________________________________________________

PROJECT #3: _______________________________________________________________________

DESCRIPTION OF WORK: ___________________________________________________________

PROJECT VALUE: __________________________________________________________________

DATE OF COMPLETION: ____________________________________________________________

CLIENT: ___________________________________________________________________________

ADDRESS: _________________________________________________________________________

CONTACT PERSON: ________________________________________________________________

TITLE: _____________________________________________________________________________

PHONE: ____________________________________________________________________________

APPENDIX A: STREET SECTION SUMMARY AND SCOPE OF WORK

Project Street Name: Martin Luther King Jr Drive (Includes Hazel Street) Section 1 of 3: E Midland Avenue to Capitol Ave Length: 1,147 linear feet or 0.22 centerline miles Average Width: 25 feet Area: 28,675 square feet or 3,186 square yards

NO.

WORK ITEM NOTES APPROX.

QTY

UNIT

1 TRAFFIC CONTROL 1 LUMP

2 TEMPORARY STRIPING RESTORE TO EXIST.

CONDITION W/ THE

EXCEPTION OF EDGE LINES

1 LUMP

3 (4 IN DEPTH) RECYCLED ASPH

CONC PATCHING, INCL BITUM

MATL & H LIME

LOCATIONS MARKED ON

STREET

40 TON

4 (1.5 IN DEPTH) RECYCLED

ASPH CONC 12.5 MM

SUPERPAVE, GP 2 ONLY, INCL

BITUM MATL & H LIME,

30% MAX. RAP

263 TON

5 BITUMINOUS TACK COAT 122 GAL

6 SINGLE SURFACE TREATMENT,

STONE SIZE #89, WITH LATEX

POLYMER EMULSION CRS-2L

3,186 SY

7 THERMO SOLID TRAF

STRIPE, 5 IN, YELLOW

DOUBLE YELLOW ALONG

CENTERLINE

1,914 LF

8 THERMO SOLID TRAF

STRIPE, 24 IN, WHITE

STOP BARS 74 LF

9 RAISED PVMT MARKERS TP 1

(YELLOW)

2 EA @ 40’ O.C. ALONG DYL

CL

48 EA

1. Mill out around street stormwater inlets.

2. Tie-ins should be made at the back of the radius of the side street that intersects the project street unless otherwise marked or noted.

3. After completing paving operations, the contractor must restore permanent striping to its original location unless otherwise noted. The contractor should verify the original striping location using notes, observations, aerial photographs, or other references.

4. The contractor must coordinate with the City Engineer or his designee for any questions or concerns regarding the listed scope of work. The approximate quantities provided above are for estimation purposes only. Actual quantities shall be determined based on field conditions.

Section 2 of 3: Capitol Avenue to Wright Street Length: 1,290 linear feet or 0.24 centerline miles Average Width: 48 feet Area: 61,920 square feet or 6,880 square yards

ITEM

NO.

WORK ITEM NOTES APPROX.

QTY

UNIT

1 TRAFFIC CONTROL 1 LUMP

2 TEMPORARY STRIPING RESTORE TO EXIST.

CONDITION W/ THE

EXCEPTION OF EDGE

LINES

1 LUMP

3 (4 IN DEPTH) RECYCLED ASPH

CONC PATCHING, INCL BITUM

MATL & H LIME

LOCATIONS MARKED ON

STREET

124 TON

4 (1.5 IN DEPTH) RECYCLED ASPH

CONC 12.5 MM SUPERPAVE, GP 2

ONLY, INCL BITUM MATL & H LIME,

30% MAX. RAP

568 TON

5 BITUMINOUS TACK COAT 272 GAL

6 SINGLE SURFACE TREATMENT,

STONE SIZE #89, WITH LATEX

POLYMER EMULSION CRS-2L

6,880 SY

7 SKIP TRAFFIC STRIPE, 5 IN, WHITE 360 LF

8 THERMO SOLID TRAF STRIPE, 5 IN,

WHITE,

PARKING SPACE

631 LF

9 THERMO SOLID TRAF

STRIPE, 5 IN, YELLOW

DOUBLE YELLOW

ALONG CENTERLINE

2,238 LF

10 THERMO SOLID TRAF STRIPE, 8 IN,

WHITE

CROSSWALKS 1,296 LF

11 THERMO SOLID TRAF

STRIPE, 24 IN, WHITE

STOP BARS 140 LF

12 THERMO TRAF HATCH, YELLOW AT PARKING AISLE 176 SY

13 THERMO PVMT MARKING, ARROW,

TP 2

TURN ARROW 4 EA

14 RAISED PVMT MARKERS TP 1

(YELLOW)

2 EA @ 40’ O.C. ALONG

DYL CL

56 EA

15 RAISED PVMT MARKERS TP 3

(CLEAR/RED)

SEE GDOT DT T11 &

T15 FOR GUIDANCE

36 EA

Notes:

1. Asphalt overlay to gutter line. DO NOT fill in gutter.

2. Tie-ins should be made at the back of the radius of the side street that intersects the project street unless otherwise marked or noted.

3. After completing paving operations, the contractor must restore permanent striping to its original location unless otherwise noted. The contractor should verify the original striping location using notes, observations, aerial photographs, or other references.

4. The contractor must coordinate with the City Engineer or his designee for any questions or concerns regarding the listed scope of work. The approximate quantities provided above are for estimation purposes only. Actual quantities shall be determined based on field conditions.

Section 3 of 3: Wright Street to E Broad Street (SR 82 ROW) Length: 2,936 linear feet or 0.56 centerline miles Average Width: 22 feet Area: 70,236 square feet or 7,804 square yards

WORK ITEM NOTES APPROX.

QTY

UNIT

1 TRAFFIC CONTROL 1 LUMP

2 TEMPORARY STRIPING 1 LUMP

3 (4 IN DEPTH) RECYCLED ASPH

CONC PATCHING, INCL BITUM MATL

& H LIME

LOCATIONS

MARKED ON STREET

167 TON

4 (1.5 IN DEPTH) RECYCLED ASPH

CONC 12.5 MM SUPERPAVE, GP 2

ONLY, INCL BITUM MATL & H LIME,

30% MAX. RAP

644 TON

5 BITUMINOUS TACK COAT 315 GAL

6 SINGLE SURFACE TREATMENT,

STONE SIZE #89, WITH LATEX

POLYMER EMULSION CRS-2L

7,804 SY

7 THERMO SOLID TRAF

STRIPE, 5 IN, YELLOW

DOUBLE YELLOW

ALONG CENTERLINE

2,565 LF

8 THERMO SOLID TRAF

STRIPE, 24 IN, WHITE

STOP BARS 150 LF

9 RAISED PVMT MARKERS TP 1

(YELLOW)

2 EA @ 40’ O.C.

ALONG DYL CL

147 EA

1. Asphalt overlay to gutter line. DO NOT fill in gutter.

2. Tie-ins should be made at the back of the radius of the side street that intersects the project street unless otherwise marked or noted.

3. After completing paving operations, the contractor must restore permanent striping to its original location unless otherwise noted.