REQUEST FOR PROPOSALS HISTORIC RESOURCES SURVEY

#1031-25-0003 FY26#

CITY OF STONE MOUNTAIN PROPOSALS DUE: NO

LATER THAN JANUARY 2, 2026, 2:30 PM EST.

LATE PROPOSALS TO CITY OF STONE MOUNTAIN WILL

NOT BE ACCEPTED.

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TABLE OF CONTENTS

I. INTRODUCTION

II. BACKGROUND

III. SCOPE OF SERVICES

IV. NOTE ON SURVEY RESOURCES

V. REQUIRED QUALIFICATIONS FOR CONSULTANT

VI. DELIVERABLES

VII. PROPOSED SCHEDULE AND HISTORIC PRESERVATION DIVISION (HPD) REVIEW

REQUIREMENTS

VIII. COMPOSITION OF PROPOSAL PACKAGE

IX. EVALUATION CRITERIA

X. SELECTION AND POST SELECTION

XI. ASSURANCES

XII. RIGHTS TO DATA AND COPYRIGHTS

XIII. RFP SUBMISSION INSTRUCTIONS

XIV. DISCLAIMER

APPENDIX

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REQUEST FOR PROPOSALS CITY OF STONE MOUNTAIN

Proposals will be accepted at City Hall, 875 Main Street, Stone Mountain, Georgia, up to JANUARY 2, 2026, 2:30 PM EST, at which time the City of Stone Mountain will appoint a review committee composed of

Two (2) City of Stone Mountain Historic Preservation Commission Members Two (2) City of Stone Mountain Staff Members One (1) County Representative or Designated Alternate

Following the selection of the qualified CONSULTANT by way of the selection committee, the results will be presented before members of the Mayor and City Council for acceptance at the next scheduled Council Meeting.

“Request for proposals for City of Stone Mountain# 1031-25-0003 FY26 Historic Resource Survey”

The City of Stone Mountain reserves the right to accept the most qualified, acceptable proposal and reserves the right to accept or reject any or all proposals.

No late City of Stone Mountain, etc., will be accepted or opened. Email is not an acceptable form of delivery.

The City of Stone Mountain reserves the right to waive any technicalities or irregularities so that an award can be made in the best interest of the City.

Proposals are to be F.O.B. Destination 875 Main Street, Stone Mountain, GA 30083

The City of Stone Mountain is an equal opportunity employer and does not discriminate in employment based on disability.

For further information concerning these proposals, contact Tamaya Huff at the City of Stone Mountain at (770) 498-8984.

NOTE: Please include five (5) copies of your proposals in a package and one (1) USB.

Tamaya Huff Highlight

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GENERAL CONDITIONS OF PROPOSALS

PROPOSALS OPENING:

LOCATION:

JANUARY 2, 2026@ 2:30pm City of Stone Mountain, City Hall, 875 Main Street Stone Mountain, Georgia 30083

SEALED PROPOSALS: All proposals shall be sealed in an Envelope and plainly marked:

“PROPOSALS # 1031-25-0003 FY26 CITY OF STONE MOUNTAIN

HISTORIC RESOURCE SURVEY

MAIL PROPOSALS TO:

City of Stone Mountain Attn: Planning Manager 875 Main Street Stone Mountain, Ga. 30083

PROPOSAL FORMS:

All proposals shall be submitted on forms provided by the City of Stone Mountain.

RIGHT OF REFUSAL:

The City of Stone Mountain reserves the right to accept or reject any or all proposals submitted at its discretion.

ADDITIONAL INFORMATION:

May be obtained by writing to:

City of Stone Mountain Stone Mountain, Ga. 30083, or by contacting Tamaya Huff, (770)498-8984

PROPOSAL AWARD AND TABULATION

Proposal Award Letters and a Tabulation will be sent to all responding Proposals by email after the Mayor and City Council approved the qualified Proposal.

Please make sure your Email address is included in your Proposal Packet.

FAILURE TO RESPOND WILL BE GROUNDS FOR REMOVAL FROM

THE PROPOSALS LIST.

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I. INTRODUCTION

The City of Stone Mountain (City) is conducting a historic resources survey of about 438 landmark parcels, including buildings, structures, sites, and objects including 255 parcels identified in the 1993 survey. In 2009, an update to the historic resources survey was completed. The survey area is bounded by the city limits to the north; the city limits to the east, excluding Stone Mountain Park property; to the south, the boundary runs along the western side of the CSX railroad; to the west, the boundary starts at the intersection of Sheppard Road and Cloud Street extending southwest to include Hearthstone Street and VFW Drive properties then extending north to include all properties on Gordon Street and Sexton that extends to the city limits. The survey area includes the following National Register of Historic Places-listed districts: Stone Mountain Historic District., as shown in Exhibit A.

Funding for this project shall be in part through a grant from the Department of Community Affairs Historic Preservation Division (HPD), which will require the final deliverables to comply with the Secretary of the Interior's Standards for Archaeology and Historic Preservation, including the Standards for Evaluation, Identification, and Registration.

II. BACKGROUND

An update of the 2009 Stone Mountain Historic Resources Survey is needed to accurately define the local historic district's borders, assess the status of historic structures, and assist residents with building rehabilitation and tax credit opportunities. This update is also crucial for maintaining the City’s Certified Local Government (CLG) designation.

Due to funding constraints, no survey has been conducted in the past 15 years. The City’s planning and zoning department will lead the project. The survey aims to educate residents and visitors about the City’s history and the importance of preservation through careful planning.

The 1993 survey documented resources that were later entered into Georgia's Natural, Archaeological, and Historic Resources Geographic Information System (GNAHRGIS). The new survey will reassess 255 properties from 1993 and 132 from 2009 to determine potential contributing or noncontributing status to the historic district. It will also record any properties that have reached the 40-year mark since 2009, with an estimated 438 buildings requiring documentation.

Surveyors will locate previously surveyed resources using GNAHRGIS through address searches or geographical mapping. Detailed guidance for this process is available on the GNAHRGIS website. It’s essential to consider these procedures when planning the survey's timeline and budget.

For detailed information on these processes, refer to the GNAHRGIS help guides on the website https://www.gnahrgis.org/PublicHome/Index?ReturnUrl=%2f.

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III. SCOPE OF SERVICES

The CONSULTANT will conduct the historic resources survey for about 438 buildings, structures, sites, and objects built before 1985 in the City of Stone Mountain. This survey will cover the City of Stone Mountain Historic District in accordance with the required scope established by DCA, as outlined in the attached Exhibit B.

The upcoming review will encompass the 255 properties documented in the 1993 survey and the 132 properties reported in 2009. This survey will not change any existing National Register nomination or listing in any way, including but not limited to:

contributing/noncontributing status of properties, period of significance, boundaries, and/or additional documentation. Any amendments, additional information, increase or decrease of boundaries, or new nomination must be made through the formal National Register process outlined in 36 CFR 60, as amended. This process aims to verify historic status, identify any alterations, and assess whether each property should continue to be classified as contributing or noncontributing to the locally designated historic district. Additionally, properties that have reached the 40-year milestone since the 2009 survey will be recorded, photographed, and evaluated accordingly. The City estimates that approximately 438 buildings approaching this 40-year threshold. This comprehensive survey will also provide informed recommendations regarding the boundaries of the historic district.

The survey will comply with the standards established in the Georgia Historic Resources Survey Manual. It will initiate with a comprehensive review of background information and research. The Stone Mountain Historic Preservation Commission will furnish details regarding the current boundaries of the local historic district as well as the addresses of properties situated inside the historic areas. Furthermore, prior survey reports and any available GNAHRGIS entries must be considered. Additional background research should encompass an examination of NRHP district files, historical maps, and documentation from the Georgia State Historic Preservation Office (SHPO).

Fieldwork will commence with the resurvey of previously recorded properties, establishing connections to their respective GNAHRGIS ID numbers. The CONSULTANT will compile a comprehensive list of properties exceeding 40 years in age, utilizing tax assessor data. This process will involve the assessment, documentation, and photography of each property, with all information subsequently entered into the GNAHRGIS system.

Additionally, the CONSULTANT will produce a survey area map that includes the boundaries of surveyed parcels, relevant local and National Register of Historic Places-listed historic district boundaries, as well as any proposed boundary amendments. This map will delineate all addresses, legal parcels, GNAHRGIS ID numbers, and street names and will be scaled at 1” = 200’. A key explaining the various boundaries will also be provided. Furthermore, the CONSULTANT will create an additional map outlining the surveyed area and parcels, which will indicate existing local historic districts, National Register-listed district boundaries, and

6 | P a g e the boundaries of any identified potential new landmark districts.

IV. NOTE ON SURVEY RESOURCES

In 1993, the City of Stone Mountain was surveyed, and resources documented through this survey were later entered into GNAHRGIS with varying degrees of accuracy. Therefore, this survey will likely have a high number of resurveyed resources. Exhibit C of the appendix shows GNAHRGIS resources located within and around the proposed survey area. This means the surveyor will need to identify previously surveyed points in GNAHRGIS and link new survey data (or resurveyed resources) to the previous entry to avoid duplicate entries for the same resource.

The surveyor will need to find the previous point or GNAHRGIS ID number via an address search, by locating the resource geographically using the GNAHRGIS map, or by exporting survey data from the GNAHRGIS Public website and filtering the points to identify those within the current survey area boundary. The address search method for locating previously surveyed resources will likely be the most helpful within municipalities or when a resource’s address is clearly defined. In more rural areas of the county, where an exact address may not be immediately apparent, the method of geographically locating the resources using the GNAHRGIS map will likely be more effective. These points are not able to be captured using ESRI Field Maps. These must be done within the GNAHRGIS system. These processes are discussed in detail in the GNAHRGIS help guides located within the web site. Account for this process in determining time and budget allowances for this survey.

V. REQUIRED QUALIFICATIONS FOR CONSULTANT

The CONSULTANT must follow the Secretary of the Interior's Standards for Archaeology and Historic Preservation, including evaluation and registration standards.

Project work must adhere to:

(a) National Register Bulletin guidelines for local surveys;

(b) resources from the Historic Preservation Division for Georgia's historic sites; and

(c) the GNAHRGIS web-based GIS database.

The firm must meet the Secretary of the Interior's Professional Qualification Standards (36 CFR Part 61) and have expertise in American architectural history, research, surveying, writing, and digital photography. Survey data and digital photos must be entered into GNAHRGIS during the contract, with all data groups completed and at least two recent digital images uploaded. Printed forms are not required.

CONSULTANTS must have:

1) A SAM.GOV registration. https://sam.gov/

2) A Unique Entity Identifier (UEI) number. The Federal Government transitioned from

7 | P a g e using the Data Universal Numbering System (DUNS) number, to a new, non-proprietary identifier known as a Unique Entity Identifier or UEI. For entities that had an active registration in SAM.gov prior to April 4, 2022, the UEI has automatically been assigned, and no action is necessary.

3) Knowledge of American architectural history

4) Experience with historic resource research, architectural surveys, and writing contexts

5) Familiarity with Georgia's historic resources and survey procedures

6) Strong writing and digital photography skills should include:

a. A list of completed projects with details (name, location, nature of work, dates, cost, and contact information)

b. Evidence of professional qualifications

c. Organizational history, including years in business and resumes of relevant staff

d. Essential trade or reference listings.

VI. DELIVERABLES

The CONSULTANT will deliver final draft in electronic format (pdf), the survey report and map, including a copy of the ARC GIS file geodatabase for any polygons to the City of Stone Mountain by March 1, 2027, at 2:30 PM. The Consultant will be required to consult with DCA for resources/properties greater than 10 acres or the development of similar resources.

The report will contain an executive summary, project description, preservation summary, history, methodology, results, architectural analysis, recommendations, survey maps, and a table of GNAHRGIS ID numbers linked to property addresses.

The Stone Mountain Historic Preservation Commission will collaborate with the CONSULTANT and the Planning and Zoning Department throughout the survey process, reviewing drafts and providing necessary information. The final report will be available on the City's website, with hard copies of City Hall and the Sue Kellogg DeKalb County Public Library. Deliverables will also include survey maps and GNAHRGIS entries for all properties.

Refer to Table 1.1 for final deliverable requirements.

Table 1.1 Deliverable Requirements

Deliverable Deliverable Requirements

Executive summary

Produce executive summary as defined in the Georgia Historic Resources Survey Manual:

https://dca.georgia.gov/document/resources/georgia-historic-resources-survey-manual-0/download Includes the total number of surveyed resources.

Project description

Survey Funding Sources In describing the survey’s funding, include the following disclaimer:

“This (material or preservation project) has been financed with assistance from the Historic Preservation Fund, administered by the National Park Service, U. S. Department of the Interior, through the

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Historic Preservation Division of the Georgia Department of Community Affairs. Any opinions, findings, conclusions, or recommendations expressed in this [project/product] are those of the author(s) and do not necessarily reflect the views or policies of the Department of the Interior or the Georgia Department of Community Affairs, nor does the mention of trade names, commercial products, or CONSULTANTs constitute endorsement or recommendation by these agencies. This program receives Federal financial assistance for the identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination based on race, color, national origin, age, gender, or disability in its federally-assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity, National Park Service, 1849 C Street, N.W., Washington, D.C. 20240."

Sponsors of Historic Survey Assessment Surveyor Name General description of the survey area Clear statement and justification of the boundary area surveyed, and the total number of surveyed resources Produce project description as defined in the Georgia Historic Resources Survey Manual:

https://dca.georgia.gov/document/resources/georgia-historic-resources-survey-manual-0/download

Summary of previous preservation projects

Produce summary of previous preservation projects as defined in the Georgia Historic Resources Survey Manual:

https://dca.georgia.gov/document/resources/georgia-historic-resources-survey-manual-0/download

Survey Methodology should include:

Provide last survey efforts local designations, National Register listings, and other historic preservation planning efforts;

Developmental history

Produce development history as defined in the Georgia Historic Resources Survey Manual:

https://dca.georgia.gov/document/resources/georgia-historic-resources-survey-manual-0/download Provide a brief but comprehensive written account of how the area developed over time, socially and physically, and how it reflects distinctive aspects of Georgia’s history.

Survey methodology

Produce survey methodology as defined in the Georgia Historic Resources Survey Manual:

https://dca.georgia.gov/document/resources/georgia-historic-resources-

9 | P a g e survey-manual-0/download The fieldwork techniques and research methods employed while conducting the survey, references to previous surveys, and any survey completed as part of this project;

When planning the survey, include these processes in your time and budget calculations. You can also find useful information in the GNAHRGIS Quick Tips document and the GNAHRGIS Editing Basics:

https://www.itos.uga.edu/nahrgis/moreinfo_training.html.

Recommendations for future preservation activities

Produce summary of recommendations as defined in the Georgia Historic Resources Survey Manual:

https://dca.georgia.gov/document/resources/georgia-historic-resources-survey-manual-0/download These include potential National Register nominations for individual resources and/or historic districts with fundamental boundary justification(s) for any proposed historic districts, as applicable;

potential updates and/or amendments to existing National Register landmark district listings, as appropriate; designation recommendations for potential local historic districts, as appropriate; and potential economic development, heritage tourism, and other preservation planning activities;

Architectural Analysis & Survey Results

Produce architectural analysis and survey results as defined in the Georgia Historic Resources Survey Manual:

https://dca.georgia.gov/document/resources/georgia-historic-resources-survey-manual-0/download This information shall include:

the total number of surveyed resources divided into appropriate categories a table listing every documented building type and every documented architectural style as identified in GNAHRGIS, as well as narrative defining these and photographs of examples of each local architectural character some general observations (such as integrity and condition of resources, character-defining features, and apparent

Survey Maps

Produce survey maps as defined in the Georgia Historic Resources Survey Manual:

https://dca.georgia.gov/document/resources/georgia-historic-resources-survey-manual-0/download Survey Maps should include:

delineates the survey area existing local historic district and National Register-listed district boundaries and potential updates and/or amendments to these existing district boundaries the boundaries of identified potential new historic districts

Survey Reference A survey area map delineating surveyed parcels. The map will indicate

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Maps the survey area boundary, any relevant local or National Register of Historic Places-listed historic district boundaries, ALL addresses, legal parcels, ALL street names, and be at a scale of 1” = 200’. The map will include explaining boundaries and contain GNAHRGIS IDs if possible.

Produce survey maps as defined in the Georgia Historic Resources Survey Manual:

https://dca.georgia.gov/document/resources/georgia-historic-resources-survey-manual-0/download

Other Resources may include:

Produce survey maps as defined in the Guidelines for Local Surveys: A basis for preservation planning (Part I).

https://www.nps.gov/subjects/nationalregister/upload/NRB24- Complete_Part1t.pdf Produce survey maps as defined in the Guidelines for Local Surveys: A basis for preservation planning (Part II).

https://www.nps.gov/subjects/nationalregister/upload/NRB24- Complete_Part2.pdf

Appendix 1

Produce Appendix 1 as defined in the Georgia Historic Resources Survey Manual:

https://dca.georgia.gov/document/resources/georgia-historic-resources-survey-manual-0/download

A table listing all GNAHRGIS ID numbers associated with the survey, paired with the address of the resource that each GNHARGIS ID number represents.

Disclaimer

The following disclaimer must be included in this section of the final report: “This survey does not change the existing National Register nomination or listing in any way, including but not limited to:

contributing/noncontributing status of properties, period of significance, boundaries, and/or additional documentation. Any amendments, additional information, increase or decrease of boundaries must be made through the formal National Register process outlined in 36 CFR 60, as amended.”

VII. PROPOSED SCHEDULE AND HISTORIC PRESERVATION

DIVISION (HPD) REVIEW REQUIREMENTS

HPD will review all CONSULTANT deliverables, including the selection, contract, GNAHRGIS data, and survey report drafts and final versions. Before this, the City will review the drafts and final versions. If the City requests to see the draft GNAHRGIS survey data, the CONSULTANT will provide access at the 25%, and 75% completion stages. The CONSULTANT must meet the

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DATE DELIVERABLE

March 15, Approximately 25% of surveyed resource data entered into

GNAHRGIS.

July 15, Approximately 75% of surveyed resource data entered into

GNAHRGIS.

October 1, First Draft of Survey Report submitted in electronic format (Adobe PDF) and map (including a copy of the ArcGIS file geodatabase for any polygons) to the Historic Preservation Commission and Planning and Zoning Department for review and comment.

October 15, First Draft of Survey Report submitted in electronic format (Adobe PDF) and map (including a copy of the ArcGIS file geodatabase for any polygons) to the DCA for review and comment.

December 1, 2026

Second Draft of Survey Report submitted in electronic format (Adobe PDF) to the Planning and Zoning Department and Historic Preservation Commission for review and comment, as necessary. Final version of one (1) set of survey map(s) in electronic format (Adobe PDF)

December 31, 2026

Second Draft of Survey Report submitted in electronic format (Adobe PDF) for review and comment, as necessary Final version of one (1) set of survey map(s) in electronic format (Adobe PDF) submitted for approval to the DCA.

March 1, Final Survey Report in native digital electronic format (Adobe PDF) Final Survey Map. Submitted to the City and Historic Preservation Commission in electronic format (Adobe PDF)

March 13, Final Survey Report submitted to the DCA in native digital electronic format (Adobe PDF) Final Survey Map (Adobe PDF) (By City)

All GNAHRGIS data and digital photographs for each resource completed

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VIII. COMPOSITION OF PROPOSAL PACKAGE

The proposal, as submitted, should be formatted as follows.

# ACTIVITY DESCRIPTION

1 TABLE OF CONTENTS

2 ROLES, RESPONSIBILITIES,

AND QUALIFICATIONS

CONSULTANT EXPERIENCE (PER

SECTION IV)

PROJECT TEAM CONTACT(S)

NAMES

ADDRESS

PHONE NUMBER

RESUMES

STATEMENT OF PRIOR

PRESERVATION PROJECTS

3 SCHEDULE PROPOSAL SHOULD SUBMIT A SCHEDULE

THAT SHOWS HOW THE PROPOSAL WILL

BE ACCOMPLISHED ACCORDING TO THE

REQUIREMENTS OF THE RFP.

4 STATEMENT OF

AVAILABILITY

AVAILABILITY OF PROJECT TEAM

MEMBERS TO PERFORM THE WORK, AND

THE ASSESSMENT OF ABILITY TO

PERFORM THE WORK IN ACCORDANCE

WITH THE REQUESTED SCHEDULE AND

EXISTING COMMITMENTS

EXISTING

COMMITTEMENTS

NUMBER OF PROJECTS CURRENTLY

MANAGED BY THE CONSULTANT.

IX. EVALUATION CRITERIA

A selection committee will choose the best candidate based on their experience in historic preservation and relevant qualifications, including knowledge of the Secretary of the Interior's Standards. The City will enter into an agreement only with qualified candidates who can competently complete the work. The contract will start once signed by the City and the consultant, alongside the issuance of a Notice to Proceed (NTP).

X. SELECTION AND POST SELECTION

Estimates will guide vendor charges, and final agreements will be negotiated post-selection. The selection committee will review qualifications based on the criteria provided.

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XI. ASSURANCES

The CONSULTANT will ensure compliance with Title VI of the Civil Rights Act of 1964, which prohibits discrimination based on race, color, or national origin in Federal assistance programs.

Immediate action will be taken to uphold this. The CONSULTANT will also comply with Title VII of the Civil Rights Act of 1966, which bans employment discrimination related to grant-funded employment.

Furthermore, the CONSULTANT will adhere to Section 504 of the Rehabilitation Act, ensuring qualified individuals with disabilities are not excluded from programs receiving Federal assistance.

The CONSULTANT agrees to follow the Americans with Disabilities Act (ADA) of 1990, prohibiting disability discrimination in state and local government services. Lastly, the CONSULTANT will comply with all relevant laws and guidelines related to the grant program and the use of Federal funds.

XII. RIGHTS TO DATA AND COPYRIGHTS

All rights to the documents, data, studies, surveys, drawings, maps, models, photographs, and reports created by the CONSULTANT for this project (collectively, “project materials”) belong to the City of Stone Mountain. The City retains all rights except those specifically granted to HPD and the National Park Service (NPS). The City grants HPD and NPS a perpetual, nonexclusive, nontransferable, royalty-free license to use, copy, maintain, and modify the project materials, in whole or in part, for other works.

XIII. RFP SUBMISSION INSTRUCTIONS

The guidelines for submission of the RFP package should be as follows: The RFP package should be delivered in a completely sealed envelope or package no later than: JANUARY 2, 2026 at 2:30 pm (EST). The external contents of the package should be clearly marked as follows:

“Proposals # 1031-25-0003 FY26 City of Stone Mountain Historic Resource Survey Please submit any questions regarding this RFP to Tamaya Huff via email at thuff@stonemountaincity.org no later than JANUARY 2, 2026 at 2:30 pm (EST).The RFP may be submitted in person or by mail to the following address:

City of Stone Mountain Attn: Tamaya Huff 875 Main Street Stone Mountain, GA 30083 P: 770-498-8984 E: thuff@stonemountaincity.org

Submit five (5) printed copies and one (1) digital copy of your proposal on a USB. Follow the instructions for RFP submissions; late submissions will be rejected.

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XIV. DISCLAIMER

This Historic Resources Survey Update has been funded with support from the Historic Preservation Fund, which is administered by the National Park Service within the U.S. Department of the Interior, in conjunction with the Historic Preservation Division of the Georgia Department of Community Affairs.

The opinions, findings, conclusions, or recommendations articulated in this document are solely those of the author(s) and do not necessarily represent the views or policies of the Department of the Interior or the Georgia Department of Community Affairs. Furthermore, the inclusion of trade names, commercial products, or consultants does not imply endorsement or recommendation by these agencies. This program receives federal financial assistance for the identification and protection of historic properties. In accordance with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination based on race, color, national origin, age, gender, or disability in its federally assisted programs. Individuals who believe they have experienced discrimination in any program, activity, or facility as described herein, or who seek further information, are encouraged to contact the Office for Equal Opportunity, National Park Service, 1849 C Street, N.W., Washington, D.C. 20240.

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APPENDIX A

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EXHIBIT A

HISTORIC RESOURCES SURVEY

AREA MAP CITY OF STONE

MOUNTAIN

Map delineating boundaries of FY2025 HPF grant-funded historic resources survey for the City of Stone Mountain identified as area within the purple boundary line. The survey area is bounded by the city limits to the north; the city limits to the east, excluding Stone Mountain Park property; to the south, the boundary runs along the western side of the CSX railroad; to the west, the boundary starts at the intersection of Sheppard Road and Cloud Street extending southwest to include Hearthstone Street and VFW Drive properties then extending north to include all properties on Gordon Street and Sexton that extends to the city limits. The survey area includes the following National Register of Historic Places-listed districts: Stone Mountain Historic District.

If funds allow for survey of additional resources outside of these boundaries, the consultant and the City should work with DCA to define additional survey area boundaries in a systematic manner.

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EXHIBIT B

SCOPE OF WORK CITY OF STONE MOUNTAIN

FY2025 HISTORIC RESOURCES SURVYEY

EXHIBIT B

SCOPE OF WORK

CITY OF STONE MOUNTAIN FY2025

HISTORIC RESOURCES SURVEY

The City will conduct a comprehensive historic resources survey of an estimated 438 (or as many as funds will allow up to 500) individual resources, which will include buildings, structures, sites, and objects, constructed before 1985, and located within the City of Stone Mountain. The survey area includes the National Register of Historic Places-listed Stone Mountain Historic District. The survey area is defined on the map attached to this contract as Exhibit C.

All project work shall conform to the Secretary of the Interior's Standards for Archaeology and Historic Preservation, which include the Standards for Evaluation, Identification, and Registration. The project work will be prepared in accordance to (a) National Register Bulletin: Guidelines for Local Surveys: A Basis for Preservation Planning; (b) the Historic Preservation Division’s guidance materials for identifying and documenting Georgia’s historic resources, including the “Georgia Historic Resources Survey Manual, “GNAHRGIS Polygon Tool Comprehensive User Guide,” and “GNAHRGIS Field Maps Demo,” available online;” (c) the DCA’s Georgia’s Natural, Archaeological, and Historic Resources Geographic Information System (GNAHRGIS) web-based GIS database; (d) ArcGIS Online GIS geodatabases and map layers in the ‘PolyTool Windshield District’ folder provided by the SHPO (if applicable to project); and (e) the mobile app ESRI Field Maps (if applicable to project).

The City will ensure that the consultant(s) meets professional requirements according to the Secretary of the Interior’s Professional Qualification Standards (36 CFR Part 61) and possesses the following:

1. A thorough knowledge of and familiarity with American architectural history;

2. Demonstrated experience in researching and describing historic resources, conducting architectural surveys, and writing historic contexts;

3. A thorough knowledge of and familiarity with identifying and evaluating Georgia’s historic resources including architectural styles and types, the GNAHRGIS database, and survey procedures;

4. Demonstrated writing skills; and

5. Experience with digital photography.

The City will ensure that consultant(s) is familiar with data categories and procedures for the GNAHRGIS system and is aware of the information contained in Exhibit D.

The City will ensure that all survey data and digital photographs are entered in the GNAHRGIS online database within the contract period. All data groups in GNAHRGIS will be completed for each resource surveyed. The following photographic documentation parameters will be met:

• When utilizing the district polygon tool to survey a district, a minimum of ten (10) digital photographs for polygon resources will be uploaded, per the applicable district survey requirements outlined in the guidance materials referenced above.

• When surveying individual resources without using the district polygon tool, a minimum of two (2) digital photographs per individual resource will be uploaded per the applicable individual resource survey requirements outlined in the guidance materials referenced above.

• All photographs will date to within six (6) months of the survey date, per surveyed resource will be uploaded.

Resource information is entered and stored via the GNAHRGIS website. Printed (hard copy) resource “forms” are not required and are not reimbursable as part of this grant.

The City will provide a survey area map delineating surveyed parcels. The map will indicate the survey area boundary, any relevant local or National Register of Historic Places-listed historic district boundaries and any proposed amendments to existing boundaries, ALL addresses, legal parcels, ALL GNAHRGIS ID numbers and ALL street names, and be at a scale of 1” = 200’.

The map will include a key explaining boundaries.

The City will provide a native digital copy in PDF file format of the survey report and the survey map, to DCA within the contract period.

The survey report is to include at a minimum:

Executive summary, which includes the total number of surveyed resources;

Project description, including how the survey was funded, who sponsored the survey, the name of the surveyor, and a general description of the survey area, including a clear statement and justification of the boundaries of the area surveyed, and the total number of surveyed resources;

In describing the survey’s funding, include the following disclaimer:

“This (material or preservation project) has been financed with assistance from the Historic Preservation Fund, administered by the National Park Service, U. S.

Department of Interior, through the Historic Preservation Division of the Georgia Department of Community Affairs. Any opinions, findings, conclusions or recommendations expressed in this [project/product] are those of the author(s) and do not necessarily reflect the views or policies of the Department of the Interior or the Georgia Department of Community Affairs, nor does the mention of trade names, commercial products or consultants constitute endorsement or recommendation by these agencies. This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, age, gender or disability in its federally-assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity, National Park Service, 1849 C Street, N. W., Washington, D.C. 20240.”

Summary of previous preservation projects, including previous survey efforts, local designations, National Register listings, and other historic preservation planning efforts;

Developmental history, a brief but comprehensive written account of how the area developed over time, socially and physically, and how it reflects distinctive aspects of Georgia’s history;

Survey methodology, including the fieldwork techniques and research methods employed while conducting the survey references to previous surveys and any re-survey completed as part of this project;

Recommendations for future preservation activities, including: potential National Register nominations for individual resources and/or historic districts with basic boundary justification(s) for any proposed historic districts, as applicable; potential updates and/or amendments to existing National Register historic district listings, as applicable; designation recommendations for potential local historic districts, as applicable; and potential economic development, heritage tourism, and other preservation planning activities;

The following disclaimer must be included in this section:

“This survey does not change the existing National Register nomination or listing in any way, including but not limited to: contributing/noncontributing status of properties, period of significance, boundaries, and/or additional documentation.

Any amendments, additional information, increase or decrease of boundaries must be made through the formal National Register process outlined in 36 CFR 60, as amended.”

Survey results and architectural analysis, including the total number of surveyed resources divided into appropriate categories; a table listing all of the building types and all of the architectural styles as identified in GNAHRGIS, in addition to narrative defining the building types and architectural styles; local architectural character; some general observations (such as integrity and condition of resources, character-defining features, and apparent developmental trends), and local landmarks and eccentricities;

Appendix 1: table listing all GNAHRGIS ID numbers associated with the survey paired with the address of the resource that each GNHARGIS ID number represents.

Appendix 2: A survey map that delineates the survey area; existing local historic district and National Register-listed district boundaries and potential updates and/or amendments to these existing district boundaries; and the boundaries of identified potential new historic districts (this map will be in addition to the separate 1”=200’ map discussed above).

The above criteria are the minimum standards. For more detailed guidance on the survey report, please refer to the Georgia Historic Resources Survey Manual.

All project development by the City shall be reviewed by DCA. The review process includes reviewing and approving consultant selection, the consultant contract, GNAHRGIS data, draft data from Field Maps or an ArcGIS shapefile of polygons (if applicable to project), first draft of the survey report and map, subsequent drafts of the survey report and map, final draft of the survey report and map, and other materials determined necessary during project development.

Prior to review by DCA, the City shall review drafts of the survey report and map. The City shall ensure that the consultant provides GNAHRGIS survey data point documentation at the 25% and 75% data entry due dates.

The City will complete project work by the following due dates. Timelines will not be adjusted unless extreme circumstances require. Timeline adjustments will be requested and approved via written correspondence.

March 15, 2026 Approximately 25% of surveyed resource data entered into

GNAHRGIS. Documentation spreadsheet submitted with Second Activity Report.

July 15, 2026 Approximately 75% of surveyed resource data entered into

GNAHRGIS. Documentation spreadsheet submitted with Third Activity Report.

October 15, 2026 First Draft of Survey Report submitted in electronic format (Adobe

PDF) and map (including a copy of the ArcGIS file geodatabase for any polygons) to the DCA for review and comment.

December 31, 2026 Second Draft of Survey Report submitted in electronic format (Adobe

PDF) to the DCA for review and comment, as necessary Final version of one (1) set of survey map(s) in electronic format (Adobe PDF) submitted for approval by the DCA

March 15, 2027 Final Survey Report submitted to the DCA in native digital electronic format (Adobe PDF) Final Survey Map Submitted to the DCA in electronic format (Adobe

PDF)

All GNAHRGIS data and digital photographs for each resource completed

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EXHIBIT C

NOTE ON RESURVEY OF RESOURCES

CITY OF STONE MOUNTAIN FY2025

HISTORIC RESOURCES SURVEY

Include the following language in the Request for Proposal, as budgeting for resurvey of resources can impact cost and time allowances. In 1993, the City of Stone Mountain was surveyed, and resources documented through this survey were later entered into GNAHRGIS with varying degrees of accuracy.

Therefore, this survey will likely have a high number of resurveyed resources. The image below of GNAHRGIS shows resources located within and around the proposed survey area. This means the surveyor will need to identify previously surveyed points in GNAHRGIS and link new survey data (or resurveyed resources) to the previous entry to avoid duplicate entries for the same resource.

The surveyor will need to find the previous point or GNAHRGIS ID number via an address search, by locating the resource geographically using the GNAHRGIS map, or by exporting survey data from the GNAHRGIS Public website and filtering the points to identify those within the current survey area boundary. The address search method for locating previously surveyed resources will likely be the most helpful within municipalities or when a resource’s address is clearly defined. In more rural areas of the county, where an exact address may not be immediately apparent, the method of geographically locating the resources using the GNAHRGIS map will likely be more effective.

These points are not abled to be captured using ESRI Field Maps. These must be done within the GNAHRGIS system. These processes are discussed in detail in the GNAHRGIS help guides located within the web site. Account for this process in determining time and budget allowances for this survey.

Figure 1 Screenshot of GNAHRGIS database of survey area, 9/12/2025

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VENDOR INFORMATION

Company Name:

Address:

City, State, Zip:

Phone:

Fax:

Email Address:

Rep. Printed Name:

(Type or Print Legibly)

Rep. Signature Name:

Tax ID:

REFERENCES

Name: Phone:

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INSURANCE SPECIFICATIONS PAGE:

Insurance is required for projects on City property, as specified in the Request for Quote, unless waived by the City of Stone Mountain. A Certificate of Insurance made out to the City of Stone Mountain must be furnished before any work can begin.

Please provide the following information.

Liability Insurance coverage*:

Bodily injury $

(Minimum $500,000 required)

Property damage $

(Minimum $500,000 required)

Workman’s Compensation $

(Statutory coverage as required by the State of Georgia.)

*Liability coverage must be provided to include premises, operations, products, and completed operations.

CONSULTANTS DATA SHEET

Georgia Department of Community Affairs – Historic Preservation Division

Firm Name: ________________________________________________________________________

Contact Person: ___________________________ Telephone: ______________________________

Address: _________________________________ Fax: ____________________________________

_________________________________________ E-Mail: __________________________________

_________________________________________ Website: ________________________________

Preservation Profession: (Attach resumes of staff for professions checked. See Secretary of the Interior’s

Professional Qualification Standards for guidance)

Archaeologist Historic Landscape Architect Historic Architect Prehistoric Historic Architectural Historian Historian

Engineer Historic Preservation Planner Historic Preservationist

Standard Preservation Services: (Check only those services for which experience can be documented.

Do not include services provided through sub-consulting or joint venture affiliations.)

Archaeology Rehabilitation Incentive Program Applications Reconnaissance (Phase I) Intensive Survey (Phase II) Rehabilitation Consulting Data recovery (Phase III) Underwater Rehabilitation Plans & Specs Archaeological Conservation Archaeological Curation Historic Structure Reports

Surveys Structural Assessments

Archival Research Environmental Review Consulting

National Register Nominations Historic Landscape Planning

Preservation Planning Other Preservation-related Services

(limit to 3 – describe on reverse side/separate sheet, if necessary):

Design Guidelines ______________________________________________

Professional Experience:

Years active in Historic Preservation field as Firm/Business

SUBMIT TWO COPIES OF THE DATA SHEET AND TWO SETS OF THE FOLLOWING MATERIAL:

• A list of three professional references (include name, address, and telephone number)

• A list of at least three representative preservation projects or examples of completed work

• Relevant company literature

Note: Information provided should clearly document experience and qualifications for professional services offered. Failure to do so may result in those services not being noted as available from the listed firm.

Office Use Only

Application Materials Complete Date of Receipt Date of Log-In

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GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OCGA 13-10-90

TO ALL PROSPECTIVE VENDORS:

If you are providing service or performing work for the City of Stone Mountain, Georgia, the applicable Georgia Security and Immigration Compliance documents found here must be completed, signed, notarized, and submitted with your proposals/proposal.

1) The City of Stone Mountain, Georgia, shall comply with the Georgia Security and

Immigration Compliance Act, OCGA 13-10-90 et seq.

2) To ensure compliance, CONSULTANT agrees to comply with all of the CONSULTANT requirements of the “Georgia Security and Immigration Compliance Act” of 2006 as codified in OCGA Sections 13-10-90 and 13-10-91 and regulated in Chapter 300-10-1 of the Rules and Regulations of the State of Georgia, "Public Employers, Their CONSULTANTs and SUBCONSULTANTs Required to Verify New Employee Work Eligibility Through a Federal Work Authorization Program," accessed at http://www.dol.state.ga.us, as further set forth below.

A. CONSULTANT Agreement to Verify the Work Eligibility of its New Hires through the U.S Department of Homeland Security’s “Employment Eligibility Verification (EEV) / Basic Pilot Program.” CONSULTANT agrees to verify the work eligibility of all of CONSULTANT’S newly hired employees through the U.S.

Department of Homeland Security’s Employment Eligibility Verification (EEV) / Basic Pilot Program, accessed through the Internet at https://www.vis-dhs.com/EmployerRegistration, in accordance with the provisions and timeline found in OCGA 13-10-91 and Rule 300-10-1-.02 of the Rules and Regulations of the State of Georgia. As of July 1, 2007, the verification requirement applies to CONSULTANTs and SUBCONSULTANTs with five hundred (500) or more employees.

B. Contracts Affected by the “Georgia Security and Immigration Compliance Act.”

CONSULTANT agrees that the CONSULTANT and SUBCONSULTANT requirements of the “Georgia Security and Immigration Compliance Act” of 2006 apply to contracts for, or in connection with, the physical performance of services within the State of Georgia.

C. Timeline for Application of the Worker Eligibility Verification Requirements to

CONSULTANTs and SUBCONSULTANTs. CONSULTANT agrees that the following Georgia Security and Immigration Compliance Act contract compliance dates apply to this Contract, pursuant to OCGA 13-10-91:

On or after July 1, 2007, to public employers, CONSULTANTs, or SUBCONSULTANTs of 500 or more employees;

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On or after July 1, 2008, to public employers, CONSULTANTs, or SUBCONSULTANTs of 100 or more employees; and

On or after July 1, 2009, to all other public employers, their CONSULTANTs, and SUBCONSULTANTs.

The prospective CONSULTANT must initial one of the sections below:

CONSULTANT has 500 or more employees [CONSULTANT must register with the Employment Eligibility Verification/Basic Pilot Program and begin work eligibility verification on July 1, 2007, and execute and send to DEPARTMENT a “CONSULTANT Affidavit and Agreement” attesting to registration with the EEV / Basic Pilot Program];

CONSULTANT has 100-499 employees [CONSULTANT must register with the Employment Eligibility Verification/Basic Pilot Program and begin work eligibility verification by July 1, 2008];

or

CONSULTANT has 99 or fewer employees [CONSULTANT must begin work eligibility verification by July 1, 2009].

3) Suppose the CONSULTANT employs or contracts with any SUBCONSULTANT in connection with a covered contract. In that case, the CONSULTANT will secure from the SUBCONSULTANT attestation of the SUBCONSULTANT's compliance with OCGA § 13-10-90 et seq. and Georgia Department of Labor Rule 300-10-1-.02 by the SUBCONSULTANT's execution of the SUBCONSULTANT affidavit shown in Georgia Department of Labor Rule 300-10-1-.02 or a substantially similar affidavit.

4) CONSULTANT agrees that, in the event the (insert your company’s name) employs or contracts with any sub- CONSULTANT in connection with the covered Contract to require "Georgia Security and Immigration Compliance Act” Compliance of its SUBCONSULTANTs Connected with this Contract. CONSULTANT agrees to require OCGA Sections 13-10-90 and 13-10-91 compliance in all written agreements with any SUBCONSULTANT employed by CONSULTANT to provide services connected with this Contract, as required pursuant to OCGA 13-10- 91., that the (insert company's name) will secure from each sub-CONSULTANT the employee number applicable to the sub-CONSULTANT.

CONSULTANT agrees to obtain from any SUBCONSULTANT that is employed by CONSULTANT to provide services connected with this Contract, the SUBCONSULTANT’s indication of the employee-number category applicable to the

SUBCONSULTANT.

5) CONSULTANT agrees to provide the City of Stone Mountain with and secure all

21 | P a g e affidavits from any SUBCONSULTANT engaged to perform services under this Contract and execute the “SUBCONSULTANT Affidavit,” as required pursuant to OCGA 13-10-91 and Rule 300-10-1-.08 of the Rules and Regulations of the State of Georgia, which rule can be accessed at http://www.dol.state.ga.us.CONSULTANT.

CONSULTANT. CONSULTANT.