City_of_Rock_Hill_Data.pdf

This document contains annual pharmacy and medical expense data for the City of Rock Hill, South Carolina in support of an on-site health and wellness center procurement. The City seeks qualified vendors to provide comprehensive health and wellness services to approximately 1,100 employees, 900 dependents, and 30 early retirees, with current utilization averaging 3,100 annual visits. Services include primary care, acute and episodic care, wellness services, health screenings, chronic disease management, occupational health services (DOT/CDL physicals, pre-employment physicals, drug screening, and fit-for-duty evaluations), pharmacy services, health coaching, and family planning. The center must operate Monday through Thursday from 7:30 a.m. to 6:00 p.m. and Friday 7:30 a.m. to 4:30 p.m., with daily lunch closure from 12:00 p.m. to 1:00 p.m., and provide 24/7 patient scheduling access. A non-mandatory pre-proposal meeting is scheduled for February 26, 2026 at 1:30 p.m., with questions due by March 11, 2026 at 4:00 p.m. and proposals due March 18, 2026 by 2:00 p.m. Interviews are scheduled for March 25 through April 15, 2026, with company selection anticipated by May 1, 2026 and service commencement July 1, 2026. The initial contract term is thirty-six months with two optional one-year renewals and potential for mutual renewal in one-year intervals thereafter.

The City's historical pharmacy and medical expenses totaled approximately $10.96 million in 2022 and are projected to reach approximately $13.77 million in 2025, demonstrating significant financial commitment to employee health management. The RFP offers local purchasing preferences providing up to 5% adjustment factors for Rock Hill municipal-based businesses and 3% for York County businesses, capped at $25,000, though no formal disadvantaged enterprise set-asides are specified. Required insurance includes Professional Liability ($2,000,000 per claim/$2,000,000 aggregate), Worker's Compensation ($500,000), Comprehensive/General Liability ($2,000,000 per claim), Malpractice Liability ($3,000,000 per claim/$3,000,000 aggregate), Security & Privacy Liability ($1,000,000 per occurrence/annual aggregate), and Regulatory Action Sublimit ($500,000). Specific award values or budget ranges are not disclosed in the RFP documentation. Proposals must be submitted electronically via the City's eProcurement Portal with no late submissions accepted, limited to thirty-five pages, and the agreement will be governed by South Carolina law with terms including a City Business License requirement and 10% retainage provision until project completion.