city of quincy MU038_Bid_Documents_20260702.pdf

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Proposal Submitted By:

Formal Contract Proposal

Contractor's Name

Proposal and Plans.

Street

City

STATE OF ILLINOIS

COUNTY OF ADAMS

CITY OF QUINCY

For the improvements of

2026 LEAD SERVICE LINE REPLACEMENT

Project No.: MU038

Type of Funds: Water

PREPARED BY THE

CITY OF QUINCY

DEPARTMENT OF UTILITIES AND ENGINEERING

7/2/2026

CIT

Y of QU

INC

Y

A

RPORATED

A.D.18

Ania K.MooneSignature

Mayor Official Title

State

P.O.Box

Zip Code

Approved for Bid

7/1/24 Date

Note: All proposal documents, including Proposal Guaranty Checks or Proposal Bid Bonds, should be stapled together to prevent loss when bids are processed.

Printed: 7/1/2026 Page 1

County Local Public Agency Project Number

City Clerk, 730 Maine Street, Suite 111, Quincy, Illinois 62301, until 11:00 AM on .

City Council Chambers, 730 Maine Street, Quincy, Illinois 62301, at 11:00 AM on .

Name:

Location:

Length: ft. = miles Proposed Improvement:

a. Contract Proposal, Notice to Bidders, Proposal f. Employment of Illinois Workers

b. Schedule of Prices

c. Contractor Certifications / Signatures

d. Bid Bond

e. Addendums

5. The bidder shall take no advantage of any error or omission in the proposal and advertised contract.

6. Proposals shall be submitted in a sealed envelope that shall be marked to clearly indicate its contents. When sent by mail, the sealed proposal shall be addressed to the Awarding Authority at the address and in care of the official in whose office the bids are to be received. All proposals shall be filed prior to the time and at the place specified in the Notice to Bidders. Proposals received after the time specified will be returned to the bidder unopened.

7. Permission will be given to a bidder to withdraw a proposal if the bidder makes the request in writing or in person before the time for opening proposals.

8. Pre-qualification: Not required.

9. The following forms shall be returned by the bidder to the Awarding Authority:

Sealed proposals for the project described below will be received at the office of July 29, 2026

Sealed proposals for the project described below will be opened and read publicly at July 29, 2026

DESCRIPTION OF WORK

4. Submission of a bid shall be conclusive assurance and warranty the bidder has examined the plans and understands all requirements for the performance of work. The bidder will be responsible for all errors in the proposal resulting from failure or neglect to conduct an in depth examination.

The Awarding Authority will, in no case, be responsible for any costs, expenses, losses or changes in anticipated profits resulting from such failure or neglect of the bidder.

n/a n/a

2026 LEAD SERVICE LINE REPLACEMENT

Various locations - from North 3rd to North 8th between Elm St. and Spruce St.

Replacement of approximately 70 residential lead service lines with associated pavement patching, curb and gutter replacement, sidewalk replacement, and related items.

1. Plans and proposal forms will be available in the office of Department of Utilities and Engineering, 730 Maine Street, Quincy, IL 62301 and online at www.quincyil.gov/bids.

2. The Awarding Authority reserves the right to waive technicalities and to reject any or all proposals as provided in the Special Provision for Bidding Requirements and Conditions for Contract Proposals.

3. The quantities appearing in the bid schedule are approximate and are prepared for the comparison of bids. Payment to the Contractor will be made only for the actual quantities of work performed and accepted or materials furnished according to the contract. The scheduled quantities of work to be done and materials to be furnished may be increased, decreased or omitted as hereinafter provided.

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2026 LEAD SERVICE LINE REPLACEMENT

Adams Quincy, IL

MU038Notice to Bidders

Printed: 7/1/2026 Page 2

Project Number

1. Proposal of:

2. The plans for the proposed work are those prepared by:

and issued by the City of Quincy on .

5. The undersigned agrees to complete the work within N/A working days or by 3/1/2027 unless additional time is granted in accordance with the specifications.

The proposal guaranty check will be found in the bid proposal for:

will be required to

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Proposal

Adams Quincy, IL

MU038

2026 LEAD SERVICE LINE REPLACEMENT

Contractor's Email

Attach Cashier's Check or Certified Check Here

In the event that one proposal guaranty check is intended to cover two or more bid proposals, the amount must be equal to the sum of the proposal guaranties which would be required for each individual bid proposal. If the proposal guaranty check is placed in another bid proposal, state below where it may be found.

Contractor's name

Contractor's Address

City of Quincy Department of Engineering & Utilities 7/2/2026

3. The specifications referred to herein are those prepared by the Department of Transportation and designated as "Standard Specifications for Road and Bridge Construction" and the " Supplemental Specifications and Recurring Special Provisions" thereto, adopted and in effect on the date of invitation for bids.

4. The undersigned agrees to accept, as part of the contract, the applicable Special Provisions indicated on the "Check Sheet for Recurring Special Provisions" contained in this proposal.

7. Each pay item should have a unit price and a total price. If no total price is shown or if there is a discrepancy between the products of the unit price multiplied by the quantity, the unit price shall govern. If a unit price is omitted, the total price will be divided by the quantity in order to establish a unit price. A bid may be declared unacceptable if neither a unit price nor a total price is shown.

8. The undersigned submits herewith the schedule of prices covering the work to be performed under this contract.

9. A proposal guaranty in the proper amount, as specified in BLRS Special Provision for Bidding Requirements and Conditions for unless additional time Contract Proposals, will be required. Bid Bonds will be allowed as a proposal guaranty. Accompanying this proposal is either a bid bond, if allowed, on included form or a proposal guaranty check, complying with the specifications, made payable to: Kelly Stupasky Treasurer of Quincy, IL.

deposit a contract bond for the full amount of the award. When a contract bond is not required, the proposal guaranty check will be held in lieu thereof. If this proposal is accepted and the undersigned fails to execute a contract and contract bond as required, it is hereby agreed that the Bid Bond of check shall be forfeited to the City.

6. The successful bidder at the time of execution of the contract

Printed: 7/1/2026 Page 3

County Adams Local Public Agency Quincy, IL Project Number MU038

Item No. Description Unit Quantity Unit Price Total

44201353 CLASS C PATCHES, TYPE II, 10 INCH SQ YD 723 $ -

44213198 TIE BARS 1/2" EACH 50 $ -

56200300 WATER SERVICE LINE 1" FT 3857 $ -

56200700 WATER SERVICE LINE 2" FT 60 $ -

56201400 CORPORATION STOPS 1" EACH 66 $ -

56201800 CORPORATION STOPS 2" EACH 2 $ -

67100100 MOBILIZATION L SUM 1

Q2500010 SEEDING, COMPLETE EACH 67 $ -

Q4240010 REMOVE AND REPLACE CONCRETE SIDEWALK SQ FT 2149 $ -

Q5620100 WATER SERVICE IDENTIFICATION EACH 68 $ -

Q5620110 LEAD WATER SERVICE REPLACEMENT EACH 67 $ -

Q6710010 WATER SERVICE REPLACEMENT

DOCUMENTATION EACH 68 $ -

X5620122 WATER SERVICE REMOVAL EACH 67 $ -

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Schedule of Quantities

2026 LEAD SERVICE LINE REPLACEMENT

Printed: 7/1/2026 Page 4.1

County Adams Local Public Agency Quincy, IL Project Number MU038

Item No. Description Unit Quantity Unit Price Total

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Schedule of Quantities

2026 LEAD SERVICE LINE REPLACEMENT

X5620126 WATER SERVICE LINE (SPECIAL) FOOT 120 $ -

X7010216 TRAFFIC CONTROL AND PROTECTION,

(SPECIAL) L SUM 1 $ -

XX001050 TRENCH BACKFILL, SPECIAL TON 1116 $ -

XX009049 REMOVE AND REPLACE CURB AND GUTTER

(SPECIAL) FOOT 325 $ -

TOTAL BID $ -

Printed: 7/1/2026 Page 4.2

Project Number

1.

2.

3.

4. Interim Suspension or Suspension. The bidder or contractor or subcontractor, respectively, certifies that it is not currently under a suspension as defined in Subpart I of Title 44 Subtitle A Chapter III Part 6 of the Illinois Administrative code. Furthermore, if suspended prior to completion of this work, the contract or contracts executed for the completion of this work may be canceled.

A violation of section 33E-3 would be represented by a conviction of the crime of bid-rigging which, in addition to Class 3 felony sentencing, provides that any person convicted of this offense, or any similar offense of any state or the United States which contains the same elements as this offense shall be barred for 5 years from the date of conviction from contracting with any unit of State or local government. No corporation shall be barred from contracting with any unit of State or local government as a result of a conviction under this Section of any employee or agent of such corporation if the employee so convicted is no longer employed by the corporation: (1) it has been finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to contract that entity finds that the commission of the offense was neither authorized, requested, commanded, nor performed by a director, officer or a high managerial agent on behalf of the corporation.

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Contractor Certifications

Adams Quincy, IL

MU038

2026 LEAD SERVICE LINE REPLACEMENT

The certifications hereinafter made by the bidder are each a material representation of fact upon which reliance is placed should the City of Quincy enter into the contract with the bidder.

Debt Delinquency. The bidder or contractor or subcontractor, respectively, certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue unless the individual or other entity is contesting, in accordance with the procedure established by the appropriate Revenue Act, its liability for the tax or the amount of the tax. Making a false statement voids the contract and allows the Department to recover all amounts paid to the individual or entity under the contract in a civil action.

Bid-Rigging or Bid Rotating. The bidder or contractor or subcontractor, respectively, certifies that it is not barred from contracting with the Department by reason of a violation of either 720 ILCS 5/33E-3 or 720 ILCS 5/33E-4.

A violation of Section 33E-4 would be represented by a conviction of the crime of bid-rotating which, in addition to Class 2 felony sentencing, provides that any person convicted of this offense or any similar offense of any state or the United States which contains the same elements as this offense shall be permanently barred from contracting with any unit of State of Local government. No corporation shall be barred from contracting with any unit of State or Local government as a result of a conviction under this Section of any employee or agent of such corporation if the employee so convicted is no longer employed by the corporation and: (1) it has been finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to contract and that entity finds that the commission of the offense was neither authorized, requested, commanded, nor performed by a director, officer or a high managerial agent on behalf of the corporation.

Bribery. The bidder or contractor or subcontractor, respectively, certifies that, it has not been convicted of bribery or attempting to bribe an officer or employee of the State of Illinois or any unit of local government, nor has the firm made an admission of guilt of such conduct which is a matter or record, nor has an official, agent, or employee of the firm committed bribery or attempted bribery on behalf of the firm and pursuant to the direction or authorization of a responsible official of the firm.

Printed: 7/1/2026 Page 5

Project Number

(If an individual) Bidder Signature & Date

Business Address

City State Zip Code

(If a partnership) Firm Name

Signature & Date

Title

Business Address

City State Zip Code

Insert the Names & Addresses of all Partners

(If a corporation) Firm Name

Signature & Date

Title

Business Address

City State Zip Code

President President

Attest: Secretary

Treasuruer

Secretary

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Signatures

Adams Quincy, IL

MU038

Printed: 7/1/2026 Page 6

Project Number

WE, as PRINCIPAL, and as SURETY, are held jointly, their respective officers this of

Company Name Company Name

Signature & Date Signature & Date

Title Title

Name of Surety Signature & Date

STATE OF

COUNTY OF

I

Given under my hand and notarial seal this of

Notary Public Signature & Date

(SEAL)

Electronic bid bond is not allowed Date Commision Expires

Day Month and Year

,a Notary Public in and for said county do hereby certify that who are each personally known to me to be the same persons whose names are subscribed to the foregoing instrument on behalf of PRINCIPAL and SURETY, appeared before me this day in person and acknowledged respectively, that they signed and delivered said instruments as their free and voluntary act for the uses and purposes therein set forth.

(Insert names of individuals signing on behalf of PRINCIPAL & SURETY)

THEREFORE if the proposal is accepted and a contract awarded to the PRINCIPAL by the LPA for the above designated section and the PRINCIPAL shall within fifteen (15) days after award enter into a formal contract, furnish surety guaranteeing the faithful performance of the work, and furnish evidence of the required insurance coverage, all as provided in the "Standard Specifications for Road and Bridge Construction" and applicable Supplemental Specifications, then this obligation shall become void; otherwise it shall remain in full force and effect.

Day Month and Year

IN THE EVENT the LPA determines the PRINCIPAL has failed to enter into a formal contract in compliance with any requirements set forth in the preceding paragraph, then the LPA acting through its awarding authority shall immediately be entitled to recover the full penal sum set out above, together with all court costs, all attorney fees, and any other expense of recovery.

IN TESTIMONY WHEREOF, the said PRINCIPAL and the said SURETY have caused this instrument to be signed by

Principal

Surety (If Principal is a joint venture of two or more contractors, the company names, and authorized signatures of each contractor must be affixed.)

severally and firmly bound unto the above Local Public Agency (hereafter referred to as "LPA") in the penal sum of 5% of the total bid price, or for the amount specified in the proposal documents in effect on the date of invitation for bids, whichever is the lesser sum. We bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly pay to the LPA this sum under the conditions of this instrument.

WHEREAS THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH that, the said PRINCIPAL is submitting a written proposal to the LPA acting through its awarding authority for the construction of the work designated as the above project.

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Proposal Bid Bond

Adams Quincy, IL

MU038

Printed: 7/1/2026 Page 7

Project Number

Company Name:

Authorized Signature: Date:

After award, this form, when submitted, shall become part of the contract.

This law comes into effect following two consecutive months of a state unemployment rate above 5 percent.

More information about the Employment of Illinois Workers on Public Works Act can be found here:

http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=549&ChapterID=7.

The Employment of IL Workers on Public Works Act requires the workforce on all public works projects to be comprised of a minimum of 90% Illinois residents.

The Illinois Department of Labor (IDOL) administers the Employment of Illinois Workers on Public Works Act, which was enacted to alleviate unemployment in Illinois by ensuring that most workers on public works projects live in the state. The requirement applies to all labor on public works projects or improvements. That includes public works projects that are funded in whole or in part with state funds or funds administered by the state of Illinois. Any public works project financed in whole or in part by federal funds administered by the state of Illinois is covered under the provisions of this act.

By signing below, the Contractor confirms awareness of this requirement.

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Employment of Illinois Workers

Adams Quincy, IL

MU038

Printed: 7/1/2026 Page 8

Check Sheet for Recurring Special Provisions

Page 1 of 2 BLR 11300 (Rev. 10/27/25)Printed 01/30/26

Local Public Agency

Quincy Adams County

Check this box for lettings prior to 01/01/2026

The Following Recurring Special Provisions Indicated By An "X" Are Applicable To This Contract And Are Included By Reference:

Recurring Special Provisions Check Sheet # Page No.

1 Additional State Requirements for Federal-Aid Construction Contracts 87 2 Subletting of Contracts (Federal-Aid Contracts) 90

3 EEO 91

4 Specific EEO Responsibilities Non Federal-Aid Contracts 101 5 Required Provisions - State Contracts 106 6 Asbestos Bearing Pad Removal 112 7 Asbestos Waterproofing Membrane and Asbestos HMA Surface Removal 113 8 Temporary Stream Crossings and In-Stream Work Pads 114 9 Construction Layout Stakes 115

10 Use of Geotextile Fabric for Railroad Crossing 118 11 Subsealing of Concrete Pavements 120 12 Hot-Mix Asphalt Surface Correction 124 13 Pavement and Shoulder Resurfacing 126 14 Patching with Hot-Mix Asphalt Overlay Removal 127 15 Polymer Concrete 129 16 Reserved 131 17 Bicycle Racks 132 18 Temporary Portable Bridge Traffic Signals 134 19 Nighttime Inspection of Roadway Lighting 136 20 English Substitution of Metric Bolts 137 21 Calcium Chloride Accelerator for Portland Cement Concrete 138 22 Quality Control of Concrete Mixtures at the Plant 139 23 Quality Control/Quality Assurance of Concrete Mixtures 147 24 Reserved 163 25 Reserved 164 26 Temporary Raised Pavement Markers 165 27 Restoring Bridge Approach Pavements Using High-Density Foam 166 28 Portland Cement Concrete Inlay or Overlay 169 29 Portland Cement Concrete Partial Depth Hot-Mix Asphalt Patching 173 30 Longitudinal Joint and Crack Patching 176 31 Concrete Mix Design - Department Provided 178 32 Station Numbers in Pavements or Overlays 179

MU038

Page 2 of 2 BLR 11300 (Rev. 10/27/25)

Quincy County

Adams

Printed 01/30/26

The Following Local Roads And Streets Recurring Special Provisions Indicated By An "X" Are Applicable To This Contract And Are Included By Reference:

Local Roads And Streets Recurring Special Provisions

Check Sheet # Page No.

LRS 1 Reserved 181

LRS 2 Furnished Excavation 182

LRS 3 Work Zone Traffic Control Surveillance 183

LRS 4 Flaggers in Work Zones 184

LRS 5 Contract Claims 185

LRS 6 Bidding Requirements and Conditions for Contract Proposals 186

LRS 7 Bidding Requirements and Conditions for Material Proposals 192

LRS 8 Reserved 198

LRS 9 Bituminous Surface Treatments 199

LRS 10 Reserved 203

LRS 11 Employment Practices 204

LRS 12 Wages of Employees on Public Works 206

LRS 13 Selection of Labor 208

LRS 14 Paving Brick and Concrete Paver Pavements and Sidewalks 209

LRS 15 Partial Payments 212

LRS 16 Protests on Local Lettings 213

LRS 17 Substance Abuse Prevention Program 214

LRS 18 Multigrade Cold Mix Asphalt 215

LRS 19 Reflective Crack Control Treatment 216

MR0707

Special Provisions

Table of Contents

DESCRIPTION OF WORK

CONTROL OF MATERIALS

SPECIAL PROVISION FOR EMPLOYMENT PRACTICES

CITY OF QUINCY SPECIAL PROVISION FOR SUBSTANCE ABUSE PREVENTION PROGRAM

PUBLIC CONVENIENCE AND SAFETY

LEGAL REGULATIONS AND RESPONSIBILITY TO THE PUBLIC

CONSTRUCTION ON PRIVATE PROPERTY

CONFINED SPACE OPERATIONS

PREVAILING WAGE

SAW CUTS

JOINT SEALANT

STATUS OF UTILITIES TO BE ADJUSTED

BIDDING REQUIREMENTS AND CONDITIONS FOR CONTRACT PROPOSALS

CITY OF QUINCY DOMESTIC WATER SPECIAL PROVISIONS

PAY ITEMS

44201353 CLASS C PATCHES, TYPE II, 10 INCH

44213198 TIE BARS 1/2"

56200300 WATER SERVICE LINE 1"

56200700 WATER SERVICE LINE 2"

56201400 CORPORATION STOPS 1"

56200700 CORPORATION STOPS 2"

67100100 MOBILIZATION

Q2500010 SEEDING, COMPLETE

Q4240010 REMOVE AND REPLACE CONCRETE SIDEWALK

Q5620100 WATER SERVICE IDENTIFICATION

Q5620110 LEAD WATER SERVICE REPLACEMENT

Q6710010 WATER SERVICE REPLACEMENT DOCUMENTATION

X5620122 WATER SERVICE REMOVAL

X5620126 WATER SERVICE LINE (SPECIAL)

X7010216 TRAFFIC CONTROL AND PROTECTION (SPECIAL)

XX001050 TRENCH BACKFILL, SPECIAL

XX009049 REMOVE AND REPLACE CURB AND GUTTER (SPECIAL)

CEMENT, FINELY DIVIDED MINERALS, ADMIXTURES; CONCRETE, AND MORTAR (BDE)

COMPENSABLE DELAY COSTS (BDE)

REMOVAL AND DISPOSAL OF REGULATED SUBSTANCES (BDE)

SUBCONTRACTOR MOBILIZATION PAYMENTS (BDE)

VEHICLE AND EQUIPMENT WARNING LIGHTS (BDE)

WORK ZONE TRAFFIC CONTROL DEVICES (BDE)

INSURANCE (LR 107-4)

FORM 1 - LEAD SERVICE LINE REPLACEMENT DOCUMENTATION

FORM 2 - WATER SERVICE REPLACEMENT AGREEMENT

The following Special Provisions supplement the “Standard Specifications for Road and Bridge Construction”, Adopted April 1, 2022, the latest edition of the “Standard Specifications for Water and Sewer Construction in Illinois”, the latest edition of the “Manual on Uniform Traffic Control Devices for Streets and Highways”, and the “Manual of Test Procedures of Materials” in effect on the date of invitation of bids, and the Supplemental Specifications and Recurring Special Provisions indicated on the Check Sheet included herein which apply to and govern the construction of 2026 LEAD SERVICE LINE REPLACEMENT (MU038) and in case of conflict with any part, or parts, of said Specifications, the said Special Provisions shall take precedence and shall govern.

DESCRIPTION OF WORK

The City of Quincy’s of 2026 LEAD SERVICE LINE REPLACEMENT (MU038) consists of Replacement of approximately 70 residential lead service lines with associated pavement patching, curb and gutter replacement, sidewalk replacement, and related items.

The Director of Public Works will be the authorized representative of the City for the purpose of administering this contract.

The Contractor is hereby notified that only City employees may connect to and use City owned fire hydrants. The Contractor may request installation of a fire hydrant meter by the City’s Department of Utilities for use as a water source during construction of this project.

CONTROL OF MATERIALS

The domestic manufacturing and fabrication requirements in Section 106 of the Standard Specifications apply to this project.

Prequalification of material suppliers by the Illinois Department of Transportation is not required within City of Quincy right of way if the supplier can provide proof of approval from another U.S. state Department of Transportation or other agency.

All materials placed with the Illinois Department of Transportation’s right of way must be approved by the Department.

SPECIAL PROVISION FOR EMPLOYMENT PRACTICES

In addition to all other labor requirements set forth in this proposal and in the Standard Specifications, during the performance of this contract, the Contractor for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees as follows:

I. SELECTION OF LABOR

The Contractor shall comply with all Illinois statutes pertaining to the selection of labor.

II. EQUAL EMPLOYMENT OPPORTUNITY

In the event of the Contractor’s non-compliance with the provisions of the Equal Employment Opportunity Clause, the Illinois Human Rights Act, or the Rules and Regulations of the Illinois City of Human Rights (“City”), the Contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation.

During the performance of this contract, the Contractor agrees as follows:

(1) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, age, marital status, physical or mental handicap unrelated to ability, or unfavorable discharge from military service, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization.

(2) That, if it hires additional employees in order to perform this contract or any portion hereof, it will determine the availability of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.

(3) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin, ancestry, age, marital status, physical or mental handicap unrelated to ability or unfavorable discharge from military service.

(4) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Contractor’s obligations under the Illinois Human Rights Act and the City’s Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Contractor in its efforts to comply with such Act and Rules and Regulations, the Contractor will promptly so notify the Illinois Department of Human Rights and the City of Quincy and will recruit employees from other sources when necessary to fulfill its obligations there under.

(5) That it will submit reports as required by the Department of Human Rights Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the City of Quincy, and in all respects comply with the Illinois Human Rights Act and the City’s Rules and Regulations.

(6) That it will permit access to all relevant books, records, accounts and work sites by personnel of the City of Quincy and the Illinois Department of Human Rights for purposes of Investigation to ascertain compliance with the Illinois Human Rights Act and the City’s Rules and Regulations.

(7) That it will include verbatim or by reference the provision of this clause in every subcontract so that such provisions will be binding upon every such subcontractor. In the same manner as with other provisions of this contract, the Contractor will be liable for compliance with applicable provisions of this clause by all its subcontractors; and further it will promptly notify the City of Quincy and the Illinois Department of Human Rights in the event any subcontractor fails or refuses to comply therewith. In addition, the Contractor will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.

CITY OF QUINCY SPECIAL PROVISION FOR SUBSTANCE ABUSE PREVENTION

PROGRAM

In addition to any and all other labor requirements set forth in this request, the State of Illinois requires:

Before any contractor commences work on a public works program, the contractor shall have in place a written program that meets or exceeds the requirements in “Public Act 095-0635, Substance Abuse Prevention on Public Works Projects Act”, or shall have a collective bargaining agreement in effect dealing with the subject matter in the above Act.

The prime contractor and all subcontractors shall file with the Director of Purchasing, City of Quincy, 730 Maine Street, Quincy, Illinois 62301, a copy of the “Substance Abuse Prevention Program” along with a cover letter certifying their program meets or exceeds the requirements of the Act, or a letter certifying that the prime contractor and subcontractors have a collective bargaining agreement in effect dealing with the subject matter of the above Act.

With reference to the above, all programs and letters received shall be retained on file in the office of the Director of Purchasing, and shall be available for public inspection.

PUBLIC CONVENIENCE AND SAFETY

In addition to the requirements of Article 107.09 of the Standard Specifications, add the following:

The Contractor shall be required to notify the Engineer at least 7 calendar days prior to the initiation of any work in this proposed improvement.

The Contractor shall be required to notify the Engineer at least 24 hours prior to the closure of the street pavements scheduled for surface removal in this proposed improvement.

The Contractor shall be required to provide a minimum of 24 hour advance notice to any business or residence losing the short term use of their driveway entrance which has direct access to the proposed improvement (or on-street parking in front of their property) due to construction activities. A card or mimeographed notification letter may be used for this purpose. At minimum, the card or letter should contain:

Name of the Contractor and contact information for any questions or concerns.

Estimated date, time, and duration of the loss of access.

Notice that off street parking, if applicable, is prohibited during that time frame.

Request that no deliveries be made during the time frame of the closure.

The Contractor shall also be responsible for notifying the 9-1-1 Emergency Services Center of the total or partial closure by contacting it at 217/222-9360 (the non-emergency #). The Center in turn will notify the other community emergency services. Information requested will include date of the closure, expected length of closure, and the names of two individuals with telephone numbers to be reached in case of emergency. Failure by the Contractor to notify the 9-1-1 Center in advance of a street closing will be grounds for enforcement and penalties under appropriate city ordinances.

The Contractor and all subcontractors shall not utilize adjoining parking lots of commercial establishments outside the right-of-way or easement areas for any construction equipment, workers vehicles, or any other construction use unless a copy of a written agreement between the Contractor and the property owner is filed with the Engineer.

The City of Quincy will be responsible during the duration of this project for notifying the United States Postal Service of the proposed construction and determining the best method(s) of insuring continued service. The City will also be responsible for contacting other community services such as garbage collection, school bus routes and senior citizen services to insure their continued operation with the least impact on the affected residences.

Due to the location of this project within the street system of Quincy, the required mounting distances of the advance warning signs stipulated on the applicable traffic control standards may be changed at the direction of the Engineer to better accommodate the existing traffic control characteristics and sight visibility at the project site.

LEGAL REGULATIONS AND RESPONSIBILITY TO THE PUBLIC

Revise Article 107.26 Indemnification to include:

The City of Quincy shall not be responsible for the settlement of any damage claims by a motorist(s) resulting from the work being done for this contract. All claims submitted to the City of Quincy shall be forwarded to the Contractor.

CONSTRUCTION ON PRIVATE PROPERTY

Whenever excavation is made within a temporary or permanent construction easement, on private property for driveways, sidewalks, steps, retaining walls, utility connections, tree plantings or other construction, the topsoil disturbed by the excavation operations shall be restored as nearly as possible to its original position and the whole area involved in the construction operation shall be left in a neat and presentable condition.

The Contractor shall use reasonable care to avoid disturbing portions of private property not necessary to the construction operations. If, in the judgment of the Engineer, areas are disturbed unnecessarily, the Contractor shall restore these areas at his own expense. The Contractor shall not pile excavated material outside the limits of Right-of-Way upon adjacent private property without the written consent of the property owner and Engineer.

The cost of compliance with this Special Provision will not be paid for separately but shall be considered, as included in the cost of the various contract pay items and no additional compensation will be allowed.

CONFINED SPACE OPERATIONS

The Contractor is hereby notified that all existing manholes, both sanitary and storm or combination thereof, all sewer pipe and all storm water inlets are declared as a confined space as defined by OSHA regulation and which may contain or has the potential to contain a hazardous atmosphere.

The definition of confined space is any enclosed space that has the following characteristics:

1. Is large enough and so configured that an employee can bodily enter and perform assigned work; and

2. Has limited or restricted means for entry or exit; and

3. Is not designed for continuous employee occupancy.

The reconstruction of manholes and inlets will usually result in the removal of the existing structure through the use of equipment operating from the exterior of the structure. Once the structure lid or roof has been removed and the depth of the structure is reduced to less than five

(5) feet in depth, it is no longer a confined space.

5Work on structures that are to remain and which require work within the interior of the structure is classified as a confined space entry. The Resident Engineer reserves the right to request a copy of the Contractor’s “Confined Space Written Program” for review prior to any entry. The Resident Engineer will coordinate with the Contractor in executing a permit space entry meeting OSHA requirements. The Resident Engineer will be available for debriefing the Contractor at the conclusion of the entry operation(s) regarding the permit space program followed and regarding any hazards confronted or created in permit spaces during entry operations.

The City of Quincy maintains its own program on confined space entry. In no case shall the Contractor request any City of Quincy employee or representative of the city of Quincy to enter a confined space without that employee first obtaining clearance under the city’s own permit system.

Failure to comply with the OSHA regulations on confined space entry will result in an immediate suspension of the work until such compliance is achieved. Working or calendar days will continue to be assessed during the suspension period.

The Contractor must still comply with all OSHA requirements on trench safety for work on all sewage and storm water related structures.

The potential hazardous atmosphere that could be encountered in all work associated with sewage and storm water work includes but is not limited to the following:

A. Methane gas concentrations;

B. Low oxygen concentrations;

C. The presence of hydrogen sulfide, carbon monoxide and other vapors.

PREVAILING WAGE

This contract call for the construction of a "public work," within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. ("the Act"). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current "prevailing rate of wages" (hourly cash wages plus amount for fringe benefits) in the county where the work is performed.

For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor (IDOL) website at https://www2.illinois.gov/idol/Pages/default.aspx.

The Illinois Department of Labor revises the prevailing wage rates and the contractor/ subcontractor has an obligation to check the Department's web site for revisions to prevailing wage rates.

SAW CUTS

Saw cuts for all various patching and removal pay items shall be in accordance with applicable portions of Article 440 of the Standard Specifications. The cost of saw cutting will be included in the unit price for the respective removal pay items and shall not be paid for separately.

JOINT SEALANT

All joints in PCC pavement to be sealed shall be sealed with hot-poured joint sealer in accordance with Article 1050.02 of the Standard Specifications. Cold poured, polysulfide, and polyurethane sealant will not be allowed in PCC pavement.

Any saw-cut sidewalk joint in new PCC sidewalks shall be sealed with polysulfide or polyurethane sealant in accordance with Article 1050.02 of the Standard Specifications. Tooled sidewalk joints will not be required to be sealed.

STATUS OF UTILITIES TO BE ADJUSTED

All utilities are to be contacted through the JULIE system at 1-800-892-0123. The Contractor is responsible for the coordination of the work by the non-City of Quincy utility companies.

Name & Address of Utility Type Location Notes

AT&T

529 South 7th, Floor 3B Springfield, Illinois 62703 309-757-5762

Andrew Bender Ab1576@att.com

Telephone Entire project. Minor conflicts anticipated.

Ameren Illinois 7th & Jersey Quincy, IL 62301 217-221-0866 (gas) 217-221-0809 (electric)

Electric & Gas

Entire project. Minor conflicts anticipated.

City of Quincy Central Services Department City Hall, 730 Maine Quincy, IL 62301

Water Entire project.

Contractor responsibility

City of Quincy Central Services Department City Hall, 730 Maine Quincy, IL 62301

Sanitary & Storm Sewer

Entire project. No conflicts anticipated.

City of Quincy Engineering Department City Hall, 730 Maine Quincy, IL 62301 217-228-4527

Traffic Signals & Lighting

- No conflicts anticipated.

Comcast 2930 State Street Quincy, Illinois 62301

Kieth Koshinski Keith_koshinski@comcast.com

Cable Entire Project Minor conflicts anticipated.

Adams Fiber 3555 North 24th Quincy, IL 62305 217-214-3423

Fiber Optic Entire Project Minor conflicts anticipated.

BIDDING REQUIREMENTS AND CONDITIONS FOR CONTRACT PROPOSALS

IDOT LRS 6.

Issuance of Proposal Forms. The Awarding Authority reserves the right to refuse to issue a proposal form for bidding purposes for any of the following reasons:

(a) Lack of competency and adequate machinery, plant, and other equipment, as revealed by the financial statement and experience questionnaires required in the prequalification procedures.

(b) Uncompleted work which, in the judgment of the Awarding Authority, might hinder or prevent the prompt completion of additional work awarded.

(c) False information provided on a bidder’s “Affidavit of Availability”.

(d) Failure to pay, or satisfactorily settle, all bills due for labor and material on former contracts in force at the time of issuance of proposal forms.

(e) Failure to comply with any prequalification regulations of the Department.

(f) Default under previous contracts.

(g) Unsatisfactory performance record as shown by past work for the Awarding Authority, judged from the standpoint of workmanship and progress.

(h) When the Contractor is suspended from eligibility to bid at a public letting where the contract is awarded by, or requires approval of, the Department.

(i) When any agent, servant, or employee of the prospective bidder currently serves as a member, employee, or agent of a governmental body that is financially involved in the proposal work.

(j) When any agent, servant, or employee of the perspective bidder has participated in the preparation of plans or specifications for the proposed work.

Interpretation of Quantities in the Bid Schedule. The quantities appearing in the bid schedule are approximate and are prepared for the comparison of bids. Payment to the Contractor will be made only for the actual quantities of work performed and accepted or materials furnished according to the contract. The scheduled quantities of work to be done and materials to be furnished may be increased, decreased, or omitted as hereinafter provided.

Examination of Plans, Specifications, Special Provisions, and Site of Work. The bidder shall, before submitting a bid, carefully examine the provisions of the contract. The bidder shall inspect in detail the site of the proposed work, investigate and become familiar with all the local conditions affecting the contract and fully acquaint themselves with the detailed requirements of construction. Submission of a bid shall be a conclusive assurance and warranty the bidder has made these examinations and the bidder understands all requirements for the performance of the work. If his/her bid is accepted, the bidder shall be responsible for all errors in the proposal resulting from his/her failure or neglect to comply with these instructions. The Awarding Authority will, in no case, be responsible for any costs, expenses, losses, or change in anticipated profits resulting from such failure or neglect of the bidder to make these examinations.

The bidder shall take no advantage of any error or omission in the proposal and advertised contract. Any prospective bidder who desires an explanation or interpretation of the plans, specification, or any of the contract documents, shall request such in writing from the Awarding Authority, in sufficient time to allow a written reply by the Awarding Authority that can reach all prospective bidders before the submission of their bids. Any reply given a prospective bidder concerning any of the contract documents, plans, and specifications will be furnished to all prospective bidders in the form determined by the Awarding Authority including, but not limited to, an addendum, if the information is deemed by the Awarding Authority to be necessary in submitting bids or if the Awarding Authority concludes the information would aid competition. Oral explanations, interpretations, or instructions given before the submission of bids unless at a prebid conference will not be binding on the Awarding Authority.

Preparation of the Proposal. Bidders shall submit their proposals on the form furnished by the Awarding Authority. The proposal shall be executed properly, and bids shall be made for all items indicated in the proposal form, except when alternate bids are asked, a bid on more than one alternate for each item is not required, unless otherwise provided. The bidder shall indicate in figures, a unit price for each of the separate items called for in the proposal form; the bidder shall show the products of the respective quantities and unit prices in the column provided for that purpose, and the gross sum shown in the place indicated in the proposal form shall be the summation of said products. All writing shall be with ink or typewriter, except the signature of the bidder which shall be written in ink.

If the proposal is made by an individual, that individual’s name and business address shall be shown. If made by a firm or partnership, the name and business address of each member of the firm or partnership shall be shown. If made by a corporation, the proposal shall show the names, titles, and business addresses of the president, corporate secretary and treasurer. The proposal shall be signed by president or someone with authority to execute contracts and attested by the corporate secretary or someone with authority to execute or attest to the execution of contracts.

When prequalification is required, the proposal form shall be submitted by an authorized bidder in the same name and style as shown on the “Contractor’s Statement of Experience and Financial Condition” used for prequalification.

Rejection of Proposals. The Awarding Authority reserves the right to reject any proposal for any of the conditions in “Issuance of Proposal Forms” or for any of the following reasons:

(a) More than one proposal for the same work from an individual, firm, partnership, or corporation under the same name or different names.

(b) Evidence of collusion among bidders.

(c) Unbalanced proposals in which the bid prices for some items are, in the judgment of the Awarding Authority, out of proportion to the bid prices for other items.

(d) If the proposal does not contain a unit price for each pay item listed, except in the case of authorized alternate pay items or lump sum pay items.

(e) If the proposal form is other than that furnished by the Awarding Authority; or if the form is altered or any part thereof is detached.

(f) If there are omissions, erasures, alterations, unauthorized additions, conditional or alternate bids, or irregularities of any kind which may tend to make the proposal incomplete, indefinite or ambiguous as to its meaning.

(g) If the bidder adds any provisions reserving the right to accept or reject an award, or to enter into a contract pursuant to an award.

(h) If the proposal is not accompanied by the proper proposal guaranty.

(i) If the proposal is prepared with other than ink or typewriter, or otherwise fails to meet the requirements of the above "Preparation of Proposal" section.

Proposal Guaranty. Each proposal shall be accompanied by a bid bond on the Department form contained in the proposal, executed by a corporate surety company satisfactory to the Awarding Authority, by a bank cashier’s check or a properly certified check for not less than five percent of the amount bid, or for the amount specified in the following schedule:

Amount Bid Proposal Guaranty

Up to $5,000 $150

>$5,000 $10,000 $300

>$10,000 $50,000 $1,000

>$50,000 $100,000 $3,000

>$100,000 $150,000 $5,000

>$150,000 $250,000 $7,500

>$250,000 $500,000 $12,500

>$500,000 $1,000,000 $25,000

>$1,000,000 $1,500,000 $50,000

>$1,500,000 $2,000,000 $75,000

>$2,000,000 $3,000,000 $100,000

>$3,000,000 $5,000,000 $150,000

>$5,000,000 $7,500,000 $250,000

>$7,500,000 $10,000,000 $400,000

>$10,000,000 $15,000,000 $500,000

>$15,000,000 $20,000,000 $600,000

>$20,000,000 $25,000,000 $700,000

>$25,000,000 $30,000,000 $800,000

>$30,000,000 $35,000,000 $900,000

Over $35,000,000 $1,000,000

In the event that one proposal guaranty check is intended to cover two or more proposals, the amount must equal to the sum of the proposal guaranties which would be required for each individual proposal.

Bank cashier's checks or properly certified checks accompanying proposals shall be made payable to the County Treasurer, when a County is the Awarding Authority; or the City, Village, or Town Treasurer, when a city, village, or town is the Awarding Authority.

The proposal guaranty checks of all, except the two lowest responsible, will be returned promptly after the proposals have been checked, tabulated, and the relation of the proposals established.

Proposal guaranty checks of the two lowest bidders will be returned as soon as the contract and contract bond of the successful bidder have been properly executed and approved. Bid bonds will not be returned.

After a period of three working days has elapsed after the date of opening proposals, the Awarding Authority may permit the two lowest bidders to substitute for the bank cashier's checks or certified checks submitted with their proposals as proposal guaranties, bid bonds on the Department forms executed by corporate surety companies satisfactory to the Awarding Authority.

Delivery of Proposals. If a special envelope is supplied by the Awarding Authority, each proposal should be submitted in that envelope furnished by the Awarding Authority and the blank spaces on the envelope shall be filled in correctly to clearly indicate its contents. When an envelope other than the special one furnished by the Awarding Authority is used, it shall be marked to clearly indicate its contents. When sent by mail, the sealed proposal shall be addressed to the Awarding Authority at the address and in care of the official in whose office the bids are to be received. All proposals shall be filed prior to the time and at the place specified in the Notice to Bidders. Proposals received after the time specified will be returned to the bidder unopened.

Withdrawal of Proposals. Permission will be given a bidder to withdraw a proposal if the bidder makes the request in writing or in person before the time for opening proposals.

Public Opening of Proposals. Proposals will be opened and read publicly at the time and place specified in the Notice to Bidders. Bidders, their authorized agents, and other interested parties are invited to be present.

Consideration of Proposals. After the proposals are opened and read, they will be compared on the basis of the summation of the products of the quantities shown in the bid schedule by the unit bid prices. In awarding contracts, the Awarding Authority will, in addition to considering the amounts stated in the proposals, take into consideration the responsibility of the various bidders as determined from a study of the data required under "Prequalification of Bidders", and from other investigations which it may elect to make.

The right is reserved to reject any or all proposals, to waive technicalities, or to advertise for new proposals, if in the judgment of the Awarding Authority, the best interests of the Awarding Authority will be promoted thereby.

Award of Contract. The award of contract will be made within 45 calendar days after the opening of proposals to the lowest responsible and qualified bidder whose proposal complies with all the requirements prescribed. The successful bidder will be notified by letter of intent that his/her bid has been accepted, and subject to the following conditions, the bidder will be the Contractor.

An approved contract executed by the Awarding Authority is required before the Awarding Authority is bound. An award may be cancelled any time by the Awarding Authority prior to execution in order to protect the public interest and integrity of the bidding process or for any other reason if, in the judgment of the Awarding Authority, the best interests of the Awarding Authority will be promoted thereby.

If a contract is not awarded within 45 days after the opening of proposals, bidders may file a written request with the Awarding Authority for the withdrawal of their bid, and the Awarding Authority will permit such withdrawal.

Requirement of Contract Bond. If the Awarding Authority requires a Contract Bond, the Contractor or…