CONTRACT & BID DOCUMENTS

for

2026 – ELECTRIC VEHICLE CHARGING STATIONS

PROJECT NO.: EV2026A

in the

CITY OF QUINCY, ILLINOIS

JUNE 12, 2026

Prepared by the Department of Utilities & Engineering

City of Quincy, Illinois

City of Quincy

2026 – ELECTRIC VEHICLE CHARGING STATIONS EV2026A

Table of Contents Part 1. Bidding Documents

Notice to Contractors ........................................................................ BD-1

Notice to Bidders ............................................................................... BD-2

Bid Proposal Form ............................................................................. BD-3 to BD-4

Schedule of Prices .............................................................................. BD-5

Bidding Signature Form ..................................................................... BD-6

Proposal Bid Bond ............................................................................. BD-7 to BD-8

Part 2. Contract Documents

Notice of Award ................................................................................. CD-1

Notice to Proceed .............................................................................. CD-2

Contract ............................................................................................. CD-3

Contract Bond .................................................................................... CD-4 to CD-5

Part 3. General Conditions

Part 4. Special Conditions

General Contract Conditions ............................................................. SC-1

Description of Work .......................................................................... SC-1

Special Provisions for Employment Practices .................................... SC-1 to SC-3

City Of Quincy Special Provision for Substance Abuse Prevention Program .......................................................................... SC-3

Public Convenience and Safety ......................................................... SC-3 to SC-4

Legal Regulations and Responsibility to the Public ........................... SC-4

Construction of Private Property ....................................................... SC-4 to SC-5

Prevailing Wage ................................................................................. SC-5

Pay Items

Part 5. Construction Drawings

City of Quincy Part 1. Bidding Documents

2026 – ELECTRIC VEHICLE CHARGING STATIONS EV2026A

BD-1

NOTICE TO CONTRACTORS

CITY OF QUINCY, ILLINOIS

Sealed proposals for the 2026 – ELECTRIC VEHICLE CHARGING STATIONS project (EV2026A), in the City of Quincy, Adams County, Illinois, described herein will be received at the office of the City Clerk, 730 Maine Street, Suite 111, City Hall, Quincy, Illinois 62301 until 11:00 AM, July 8, 2026 and at that time publicly opened and read aloud in the Council Chamber of the Quincy City Hall.

The project includes furnishing and installing a dual charge electric vehicle charging station in City Parking Lot D and City Parking Lot F and other miscellaneous construction items.

Plans and specifications are on file and may be examined and obtained at the office of the Department of Utilities & Engineering, 730 Maine Street, Room 226, Quincy, Illinois 62301.

All proposals shall be accompanied by either a bid bond on the “Proposal Bid” form contained in the proposal, executed by a corporate surety company satisfactory to the City of Quincy, or a bank cashier’s check, or a properly certified check for not less than 5 percent of the amount bid, or for the amount listed in the specifications.

The City Council of Quincy reserves the right to reject any or all proposals and to waive technicalities.

No bid may be withdrawn after the time for opening of the bids is past.

The City of Quincy is an Equal Opportunity Employer and encourages minority group participation in the bidding and construction process.

There will be no charge for each set of plans and specifications.

Bidders are notified that not less than the prevailing wage rate as determined by the Illinois Department of Labor shall be paid to all workers performing work under this contract.

This contract contains the requirement that 50 percent of the workers on this project must be residents of Adams County, Illinois.

BY ORDER OF:

Steve Bange Director of Engineering

2026 – ELECTRIC VEHICLE CHARGING STATIONS EV2026A

BD-2

NOTICE TO BIDDERS

Those firms interested in returning a proposal by mail shall enclose ALL PORTIONS of the bid document marked “RETURN WITH BID” document in a sealed envelope addressed to:

City Clerk City of Quincy 730 Maine Street, Suite 111 Quincy, Illinois 62301

The outside envelope should be clearly marked:

Bid to the City of Quincy Project: 2026 – ELECTRIC VEHICLE CHARGING STATIONS (EV2026A), Bid Opening Date: July 8, 2026 Bid Opening Time: 11:00 a.m.

Bid Opening Location: City Council Chambers

Proposals may be hand delivered in an envelope, marked with the same information, to the City Clerk’s Office. Any Proposal submitted without ALL PORTIONS marked “RETURN WITH BID” will be considered an incomplete bid.

Bidders are invited to attend the bid opening at the time and location indicated in the bid documents.

A summary of the bids received showing prices will be available from the City of Quincy Department of Utilities & Engineering upon request.

2026 – ELECTRIC VEHICLE CHARGING STATIONS EV2026A

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BD-3

BID PROPOSAL FORM

TO THE MAYOR AND CITY COUNCIL OF QUINCY, ILLINOIS:

1. Proposal of:

Name of Bidder

Street Address City State ZIP for the proposed 2026 – ELECTRIC VEHICLE CHARGING STATIONS (EV2026A) project dated June 12, 2026, located in the city of Quincy.

2. The plans and specifications for the proposed improvement are those prepared by the city of Quincy Department of Utilities & Engineering.

3. In submitting this proposal, the undersigned declares that the only persons or parties interested in the proposal as principals are those named herein; and that the proposal is made without collusion with any other person, firm or corporation.

4. The undersigned further declares that the Bidding and Contract Documents, and the following Addenda, receipt of all which is hereby acknowledged, Addendum No. Addendum Date have been carefully examined, the site(s) of the proposed work inspected in detail and the undersigned is familiar with all local conditions affecting the contract and the detailed requirements of construction, and understands that in making this proposal waives all right to plead any misunderstanding regarding the same.

5. The undersigned further understands and agrees that if this proposal is accepted he is to furnish and provide all necessary machinery, tools, apparatus and other means of construction, and to do all of the work in accordance with the requirements therein set forth.

6. The undersigned further understands that payment will be made on a unit price bid basis for the work herein specified.

7. The undersigned further agrees that the Owner may at any time during the progress of the work covered by this contract order other work or materials incidental thereto and that all such work and materials as do not appear in the proposal or contract as a specific item accompanied by a unit price, 2026 – ELECTRIC VEHICLE CHARGING STATIONS EV2026A

Return with Bid

BD-4

and which are not included under the bid price for other items in this contract, shall be performed as extra work.

8. The undersigned further agrees to execute a contract for this work and present the same to the City within fifteen (15) days after the date of Notice of Award of the contract to him.

9. The undersigned further agrees that he and his surety will execute and present within fifteen

(15) days after the date of Notice of Award of contract, a contract bond satisfactory to and in the form prescribed by the city, in the penal sum of the full amount of the contract, guaranteeing the faithful performance of the work in accordance with the terms of the contract.

10. The undersigned further agrees to begin work not later than ten (10) days after the date of the Notice to Proceed, unless otherwise provided, and to prosecute the work in such manner and with sufficient materials, equipment, and labor as will insure its completion within the time limit specified herein, it being understood and agreed that the completion within the time limit is an essential part of the contract. The undersigned agrees to complete the work within 75 consecutive calendar days after the date of the Notice to Proceed, unless additional time shall be granted by the Owner in accordance with the provisions of this specification. In case of failure to complete the work within the time named herein or within such extra time as may have been allowed by extensions, the undersigned agrees that the City shall withhold, from such sums as may be due him under the terms of this contract, the costs set forth in these specifications, which costs shall be considered and treated not as a penalty but as damages due the owner from the undersigned by reason of inconvenience to the public, added cost of engineering and subdivision, maintenance of detours, and other items which have caused an expenditure of public funds resulting from the failure of the undersigned to complete the work within the time specified in the contract.

11. Accompanying this proposal is a bid bond, bank cashier’s check, or certified check, in the amount of five percent (5%) of the total bid price, made payable to the City Treasurer of Quincy, Illinois.

The amount of the bid deposit is: ($ )

If this proposal is accepted and the undersigned shall fail to execute a contract and contract bond as required herein, it is hereby agreed that the amount of the bid deposit shall become the property of the Owner, and shall be considered as payment of damages due to delay and other causes suffered by the Owner because of the failure to execute said contract and contract bond; otherwise said check shall be returned to the undersigned. Bid Bonds will not be returned.

ATTACH BANK CASHIER’S CHECK, OR

CERTIFIED CHECK HERE - OR

COPY OF IRREVOCABLE LETTER OF CREDIT- OR

INCLUDE BID BOND WITHIN PROPOSAL

2026 – ELECTRIC VEHICLE CHARGING STATIONS EV2026A

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BD-5

Schedule of Prices

Item Description QTY Units Unit Price Total Cost

1. DUAL PORT CHARGING STATION 2 EACH

2. CONCRETE FOUNDATION, TYPE A 6.0 FT

3. ELECTRICAL WORK – LOT D 1 L SUM

4. ELECTRICAL WORK – LOT F 1 L SUM

5. TELESCOPING STEEL SIGN SUPPORT 10.0 FT

6. BASE FOR TELESCOPING STEEL SIGN

SUPPORT 2 EACH

7. PCC SIDEWALK REMOVAL AND

REPLACEMENT, 4” 115 SQ FT

TOTAL BID PRICE

2026 – ELECTRIC VEHICLE CHARGING STATIONS EV2026A

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BD-6

BIDDING SIGNATURE FORM

By signing this “BIDDING SIGNATURE FORM” the undersigned Prime Contractor certifies that it is not barred from contracting with the city of Quincy, Illinois as a result of a violation of either Section 5/33E-3 or 5/33E-4 of the Illinois Compiled Statutes - Chapter 720).

ALSO, pursuant to Illinois Compiled Statutes, Chapter 65, Section 5/11-42.1-1, the undersigned Contractor or duly authorized agent of the Contractor, certifies, under oath, that the Contractor is not delinquent in the payment of any tax administered by the Illinois Department of Revenue, unless the Contractor is contesting the Contractor’s liability for the tax or the amount thereof, in accordance with the procedures established by the appropriate revenue act.

Failure to complete this notarized certification will result in the bid not being read at the bid opening and thereby rejected.

(If an individual) Signature of Bidder (SEAL)

Business Address

(If a co-partnership) Firm Name

Signed by (SEAL)

(Insert Names and

Addresses of All

Members of the

Co-Partnership)

(If a Corporation) Corporate Name

Signed by (SEAL) President

(Insert President

Names of Secretary

Officers) Treasurer

SIGNED and SWORN to before me this _______day of _______________, 20____.

(NOTARY

SEAL)

Notary Public

2026 – ELECTRIC VEHICLE CHARGING STATIONS EV2026A

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BD-7

PROPOSAL BID BOND

We, , as PRINCIPAL, and , as SURETY, are held and firmly bound unto the City of Quincy in the penal sum of Dollars ($ ).

We bind ourselves, our heirs, executors, administrators, successors and assigns jointly to pay to the City of Quincy this sum under the conditions of this instrument.

WHEREAS, THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH that, said PRINCIPAL is submitting a written proposal to the City of Quincy for construction of the work designated and outlined in this proposal.

THEREFORE, if the proposal is accepted and a contract awarded to the PRINCIPAL by the City of Quincy for the above-designated project, and the PRINCIPAL shall within the time period specified in the contract documents after award enter into a formal contract, furnish surety guaranteeing faithful performance of the work, and furnish evidence of the required insurance coverage, all as provided in the General Conditions, then this obligation shall become void; otherwise it shall remain in full force and effect.

IN THE EVENT the City of Quincy determines the PRINCIPAL has failed to enter into a formal contract in compliance with any requirements set forth in the preceding paragraph, then the City of Quincy shall immediately be entitled to recover the full penal sum set out above, together with all court costs, all attorney fees, and any other expense of recovery.

2026 – ELECTRIC VEHICLE CHARGING STATIONS EV2026A

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BD-8

IN TESTIMONY WHEREOF, the said PRINCIPAL and the said SURETY have caused this instrument to be signed by their respective officers and their corporate seals to be hereunto affixed this _____day of __________________ 20 .

P R I N C I P A L

Company Name Seal Company Name Seal

By: ____________________________ By:-_______________________________ Signature & Title Signature & Title

(IF PRINCIPAL is a joint venture of two or more Contractors, the company names, seals and authorized signatures of each Contractor must be affixed.)

S U R E T Y

____________________________ By: __________________________________ Company Name Seal Signature & Title

STATE OF )

) ss.

COUNTY OF )

I, __________________________________, a Notary Public in and for said County, do hereby certify that

Insert names of individuals signing on behalf of PRINCIPAL & SURETY who are each personally known to me to be the same persons whose names are subscribed to the foregoing instrument on behalf of PRINCIPAL and SURETY, appeared before me this day in person and acknowledged respectively, that they signed, sealed, and delivered said instrument as their free and voluntary act for the uses and purposes therein set forth.

Given under my hand and notarial seal this ______day of__________________________, 20___.

(NOTARY

SEAL)

Notary Public

End of Part 1.

City of Quincy Part 2. Contract Documents

2026 – ELECTRIC VEHICLE CHARGING STATIONS EV2026A

CD-1

NOTICE OF AWARD

Date:

To:

Project Description:

The OWNER has considered the Bid submitted by you for the above described WORK in response to its Invitation for Bids dated June 12, 2026.

You are hereby notified that your Bid has been accepted for items in the amount of $[ ].

You are required by the Invitation for Bids to execute the CONTRACT and furnish the required CONTRACTOR'S CONTRACT Bond and certificates of insurance within fifteen (15) calendar days from the date of this Notice to you.

If you fail to execute said CONTRACT and to furnish said Bond within fifteen (15) days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your Bid as abandoned and as a forfeiture of your Bid Bond. The OWNER will be entitled to such rights as may be granted by law.

You are required to return an acknowledged copy of this Notice of Award to the OWNER.

Dated this [ ] day of 2026

OWNER CITY OF QUINCY

By

Title Director of Engineering

ACCEPTANCE OF NOTICE

Receipt of the above Notice of Award is hereby acknowledged.

Dated this ____ day of _______________, 20

CONTRACTOR

By

Title

CD-2

NOTICE TO PROCEED

Date:

To:

Project Description:

You are hereby notified to commence WORK by , 2026 in accordance with the CONTRACT dated , 20___ , and you are to complete the WORK within 75 consecutive calendar days thereafter. The date of completion of all WORK is therefore , 2026.

You are required to return an acknowledged copy of this Notice of Award to the OWNER.

Dated this ____ day of _______________, 2026

OWNER CITY OF QUINCY

By

Title

ACCEPTANCE OF NOTICE

Receipt of the above Notice to Proceed is hereby acknowledged.

Dated this ____ day of _______________, 2026

CONTRACTOR

By

CD-3

CONTRACT

1. THIS AGREEMENT, made and executed this [ ] day of [ ], between the CITY OF QUINCY, known as the OWNER and [ ] his/their executors, administrators, successors, or assigns, known as the CONTRACTOR.

2. WITNESSETH: That for and in consideration of the payments and agreements mentioned in the Bid Documents hereto attached, to be made and performed by the OWNER, and according to the terms expressed in the Bond referring to these present, the CONTRACTOR agrees with the OWNER at his/their own proper cost and expense to do all the WORK furnish all materials and all labor necessary to complete the WORK in accordance with the Plans and Specifications hereinafter described and in full compliance with all of the plans of this agreement and the requirements of the ENGINEER under it.

3. And it is also understood and agreed that the Invitation for Bids, Addenda, General Conditions, Special Conditions, Special Provisions, Bid, Plans and Specifications, Notice of Award, Notice to Proceed, and Contract Performance and Payment Bonds hereto attached, for the [ ] project are all essential documents of this Contract and are a part hereof.

4. IN WITNESS WHEREOF: The said parties have executed these presents on the date above mentioned.

For the OWNER

CITY OF QUINCY

By

Title Mayor

For the CONTRACTOR

Corporate Name

By

Title

Attest

CD-4

CONTRACT BOND

KNOWN ALL MEN BY THESE PRESENT, That we as Principal, and a corporation organized and existing under the laws of the State of _____________ with authority to do business in the State of Illinois as Surety, are held and firmly bound unto the CITY OF QUINCY, State of Illinois, in the penal sum of Dollars ($______________________), lawful money of the United States, well and truly to be paid unto said _________________, for the payment of which we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly, severally, and firmly by these presents.

THE CONDITION OF THE FOREGOING OBLIGATIONS IS SUCH that whereas, the said Principal has entered into a written contract with the OWNER which is and act through for the construction of the WORK designated as which CONTRACT is hereby referred to and made a part hereof, as if written herein at length, and whereby the said Principal has promised and agreed to perform said WORK in accordance with the terms of said CONTRACT, and has promised to pay all sums of money due for any labor, materials, apparatus, fixtures or machinery furnished to such Principal for the purpose of performing such WORK and has further agreed to pay all direct and indirect damages to any person, firm, company, or corporation suffered or sustained on account of the performance of such WORK during the time thereof and until such WORK is completed and accepted; and has further agreed that this Bond shall insure to the benefit of any person, firm, company or corporation, to whom any money may be due from the Principal, subcontractor or otherwise, for any such labor, materials, apparatus, fixtures or machinery so furnished and that suit may be maintained on such Bond by any such person, firm, company, or corporation, for the recovery of any such money.

NOW THEREFORE, if the said Principal shall well and truly perform said WORK in accordance with the terms of said CONTRACT, and shall pay all sums of money due or to become due for any labor, materials, apparatus, fixtures or machinery furnished to him for the purpose of constructing such WORK, and shall commence and complete the WORK within the time prescribed in said CONTRACT, and shall pay and discharge such WORK during the time of the performance thereof and until the said WORK shall have been accepted, and shall hold the aforesaid OWNER and its or his agents, harmless on account of any such damages, and shall in all respects fully and faithfully comply with all the provisions, conditions, and requirements of said CONTRACT, then this obligation to be void; otherwise to remain in full force and effect.

CD-5

CONTRACT BOND (continued)

IN WITNESS WHEREOF, this instrument is executed this _______ day of _______________, 20 .

In the presence of:

Principal

(Address)

By:

ATTEST:

SURETY:

By:

Attorney-in-Fact

ATTEST:

State of ) )ss.

County of )

On this _____ day of _____________, 20___ before me personally appeared Principal and Surety all personally known to me to be the persons described in and who executed the above bond, and severally and individually acknowledged to me that they executed the same.

Given under my hand and notorial seal, this ____ day of _________________ , 20___.

(Notary Public)

My commission expires

End of Part 2.

City of Quincy Part 3. General Conditions

2026 – ELECTRIC VEHICLE CHARGING STATIONS EV2026A

GC-1

SECTION 1. - DEFINITION OF TERMS AND APPLICABILITY OF THE STANDARD SPECIFICATIONS

1-1 DESCRIPTION

When a Standard Specification number is used in the Specifications it shall be taken to mean the latest revision of that Standard Specification at the time of the Bid.

1-2 DEFINITIONS

Whenever in the Specifications and CONTRACT the following terms, or pronouns in place of them, are used, the intent and meaning shall be interpreted as follows:

ABBREVIATIONS - The following organizations are referred to in this Specification by abbreviations of their titles. Additional information noted but not detailed can be obtained from these organizations by writing to them at their respective addresses.

AASHTO American Association of State Highway and Transportation Officials 444 North Capitol Street N.W., Suite 249 Washington, D.C. 20001 www.transportation.org (202-624-5800)

ANSI American National Standards Institute 25 West 43rd Street, 4th floor New York, NY 10036 www.ansi.org (212-642-4900)

ASTM ASTM International (formerly American Society for Testing and Materials) 100 Barr Harbor Drive P.O. Box C700 West Conshohocken, PA 19428-2959 www.astm.org (610-832-9500)

AWWA American Water Works Association 6666 West Quincy Avenue Denver, CO 80235 www.awwa.org (800-926-7337)

IDPH Illinois Department of Public Health 535 West Jefferson, Floor 5 Springfield, IL 62761-5058 www.idph.state.il.us (217-782-7860)

IDOT Illinois Department of Transportation 2300 South Dirksen Parkway Springfield, IL 62764-0002 www.dot.il.gov (217-782-7820)

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IEPA Illinois Environmental Protection Agency 1021 N. Grand Ave. E.

P.O. Box 19276 Springfield, IL 62794-9276 www.epa.state.il.us (888-372-1996)

ISO Insurance Services Organization 545 Washington Boulevard Jersey City, NJ 07310-1686 www.iso.com (800-888-4476)

MSS Manufacturers Standardization Society 127 Park Street NE Vienna, VA 22180 www.mss-hg.com (703-281-6613)

NSF NSF International (formerly National Sanitation Foundation) Box 130140 789 North Dixboro Road Ann Arbor, Ml 48113-0140 www.nsf.org (734-769-8010)

OSHA Occupational Safety & Health Administration US Department of Labor 200 Constitution Avenue Washington, DC 20210 www.osha.gov (800-321-0SHA)

ADDENDA - Written or drawn changes issued prior to the opening of Bids which modify or interpret the Bid Documents by additions, deletions, clarifications, or corrections.

AWARD (Also Notice of Award) - The written decision of the OWNER to accept the Bid of the lowest responsible and responsive Bidder for the WORK, subject to the execution and approval of a satisfactory CONTRACT therefore, and to such other conditions as may be specified or otherwise required by law.

BID - The written offer of a Bidder to perform the proposed WORK at the prices quoted.

BID DOCUMENTS - The documents provided to potential Bidders which includes, but is not limited to:

1. Plans

2. Specifications and Special Provisions

3. General and Supplemental Conditions

4. Addenda (when applicable)

5. Advertisement for Bids

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6. Bid Form

7. Wage Rates (when applicable)

8. Any required assurances, certifications and disclosures.

BID GUARANTY (Bid Bond) - The security designated in the Bid form to be furnished by the Bidder as a guaranty that said Bidder will enter into a contract with the OWNER for the acceptable performance of the WORK and will furnish the required Contract Bond if the CONTRACT is awarded to him/her.

BIDDER - Any individual, firm, partnership, or corporation, duly authorized or licensed to do business in the State of Illinois, submitting a Bid for the WORK contemplated, acting directly or through a duly authorized representative.

CALENDAR DAY - Every day shown on the calendar

CONTRACT - The written agreement between the OWNER and the CONTRACTOR setting forth the obligations of the parties there under, including, but not limited to, the performance of the WORK (the furnishing of labor and materials, and the basis of payment).

The CONTRACT includes such of the following document parts as may be utilized. Those document parts so utilized will be as fully part of the CONTRACT as if therein set out verbatim, or, if not attached, as if attached thereto.

1. Addenda

2. Supplemental Conditions of CONTRACT

3. General Conditions of CONTRACT

4. Standard Specifications

5. Supplemental Specifications

6. Special Provisions

7. Plans

8. CONTRACTOR’S Contract Bond

9. CONTRACTOR’S Bid

10. Notice to Proceed

11. Notice of Award

12. Advertisement for Bids

CONTRACTOR - The Bidder awarded the CONTRACT for the WORK.

CONTRACT BOND - The approved form of security furnished by the CONTRACTOR and his/her surety as a guaranty that he/she will execute the WORK in accordance with the terms of the CONTRACT.

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CONTRACT TIME - The number of working days or calendar days or combination allowed for completion of the contract, including authorized time extensions.

CULVERT - A drainage structure extending across and beneath a traveled way and having a tubular or box type cross section, open on both ends.

ENGINEER -A city engineer, or an engineer of a municipality, including such assistants as are authorized to represent him/her, or the consulting engineer acting thru his/her authorized agents, who represents the OWNER during the construction phase activities of the WORK.

FORCE MAIN -A pipe constructed or used to carry sewage under pressure.

GENERAL CONDITIONS - The written provisions of the contract that define the rights and obligations of the contracting parties.

INSPECTOR - The authorized agent of the OWNER or of the ENGINEER assigned to make detailed inspections of any or all portions of the WORK.

INVITATION FOR BIDS - The official advertisement and solicitation for Bids for all WORK or materials on which Bids are required. Such advertisement will indicate with reasonable accuracy the quantity and location of the WORK to be done or the character and quantity of the material to be furnished and the time and place of the opening of Bids.

LABORATORY - An established testing laboratory approved by the ENGINEER.

MANHOLE - A vertical enclosed structure providing access to a pipe line or other structure.

NOTICE OF AWARD (See Award)

NOTICE TO PROCEED - A written communication issued by the OWNER to the CONTRACTOR authorizing him/her to proceed with the WORK and establishing the date of commencement of the

WORK.

OWNER - The city, sanitary district or other governmental body, corporation, partnership or individual initiating the WORK, acting through its legally constituted officials, officers, or employees.

PLANS (Project Plans or Drawings) - All official drawings or reproductions of drawings pertaining to the WORK provided for in the CONTRACT, which show the location, character, dimensions, and details of the WORK to be done.

PLUMBING - Plumbing shall be as defined in the latest adopted Illinois Plumbing Code, copies of which are available from the IDPH.

RAILROAD - The Railroad or Railway Company whose property is involved in the WORK.

RIGHT-OF-WAY AND EASEMENTS - The areas owned, or acquired by permanent-easement; also, the areas acquired by temporary easement during the time the easement is in effect.

SEWER, COMBINED - Any sewer constructed or used for the purpose of carrying both storm water and waterborne wastes to a treatment facility.

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SEWER, SANITARY - Any sewer constructed or used for the purpose of carrying waterborne wastes to a treatment facility.

SEWER, SERVICE - A branch sanitary sewer line constructed from the main sanitary sewer line to a point of service.

SEWER, STORM - A sewer constructed or used for carrying storm water or sub-surface water to a storm water outlet.

SPECIAL PROVISIONS - Specific directions, provisions, requirements, and revisions of the Specifications peculiar to the WORK under consideration which are not satisfactorily provided for in the Specifications.

SPECIFICATIONS - The body of directions, provisions, and requirements contained herein, or any supplement to this document referred to in the Special Provisions, together with written agreements and all documents of any description made or to be made pertaining to the method or manner of performing the WORK, the quantities, or the quality of materials to be furnished under the CONTRACT.

SUBCONTRACTOR - The individual, firm, partnership, or corporation to whom the CONTRACTOR, with written consent of the OWNER, assumes obligation for performing specified work.

SUPPLEMENTAL AGREEMENT - A written agreement executed by the OWNER and the CONTRACTOR covering modifications or alterations of the terms of the original CONTRACT.

SUPPLEMENTAL SPECIFICATIONS/CONDITIONS - Additions and revisions to the Standard Specifications/General Conditions that are adopted subsequent to the issuance of this Specification.

SUPPLIER - Any person or organization who supplies materials or equipment for the WORK including that fabricated to a special design.

SURETY - The corporation, partnership, or individual, other than the CONTRACTOR, executing the CONTRACT BOND.

WATER MAIN - A pipe constructed or used to carry potable water under pressure.

WATER SERVICE LINE - That line connected to the water main which delivers potable water to the user’s facilities.

WORK - Work shall mean the furnishing of all labor, materials, tools, equipment, and other incidentals necessary or convenient to the successful completion of the project and the carrying out of all duties and obligations imposed by the CONTRACT. Work may also be used in context to describe, in whole or in part, the completed facilities to be constructed, altered, or removed as detailed in the CONTRACT. The ENGINEER will have exclusive authority to determine the intent and meaning of the usage of this term wherever it appears in the CONTRACT.

1-3 APPLICABILITY

The Standard Specifications for Water and Sewer Main Construction in Illinois are intended to operate as an integrated, model set of documents of bidding and contract forms, General, Supplemental

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and Special Conditions, and Plans and Specifications, to define the WORK and CONTRACT between the OWNER and the CONTRACTOR.

The OWNER may decide to use other standard contract forms or standard General Conditions, or some combination thereof. In the event of such use, the General Conditions and Covenants of Division I and the Standard Forms of Division VI of this document, shall be null and void, unless such provisions are expressly incorporated by specific reference to such provisions in the Invitation for Bids, or CONTRACT. Divisions II, Ill, IV, and V are considered technical Specifications, which may be amended by Supplemental Specifications/Conditions and Special Provisions to the CONTRACT, which shall take preference over said standard technical Specifications.

Where the OWNER elects to use other standard contract forms or General Conditions, and references any provisions of the General Conditions and Covenants of Division I or the Standard Forms of Division VI of this document, the other standard contract forms or General Conditions shall govern in the event of any conflict with the General Conditions and Covenants of Division I and the Standard Forms of Division VI of this document.

SECTION 2. BIDDING REQUIREMENTS AND CONDITIONS

2-1 INVITATION FOR BIDS

Bidders will be furnished with an Invitation for Bids stating the location and description of the

WORK contemplated, the estimated quantities of WORK to be performed, the amount of the Bid Guaranty, requirements pertaining to labor, and the date, time and place of filing and opening Bids.

All documents bound with or attached to the Invitation for Bids shall be considered a part thereof, and shall not be detached or altered .

2-2 INTERPRETATION OF ESTIMATE OF QUANTITIES

An estimate of quantities of WORK to be done and materials to be furnished under the

Specifications is given in the Bid Documents. It is given as a basis for comparison of Bids and the Award of the CONTRACT. The OWNER and ENGINEER do not expressly or by implication agree that the actual quantities involved will correspond therewith; nor shall the Bidder plead misunderstanding or deception because of such estimate of quantities pertaining to the WORK.

Payment will be based on the actual quantities of WORK performed, in accordance with the CONTRACT, at the CONTRACT unit prices. No allowance will be made for any change in anticipated profits due to an increase or decrease in the original estimate of quantities. The OWNER reserves the right to omit items entirely, or to increase or decrease items as provided in Articles 4-2 and 9-5.

2-3 EXAMINATION OF BID DOCUMENTS AND SITE OF WORK

The Bidder shall, before submitting a Bid, carefully examine the Bid Documents, form of

CONTRACT, and Contract Bond. He/she shall inspect in detail the site of the proposed WORK and be familiar with the local conditions affecting the CONTRACT and the detailed requirements of construction. If the Bid is accepted, he/she will be responsible for all errors in his/her Bid resulting from

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his/her failure or neglect to comply with these instructions. The OWNER or ENGINEER will, in no case, be responsible for any change in anticipated profits resulting from such failure or neglect.

All information available to the OWNER, if any, on subsurface exploration will be made available for examination by prospective Bidders. When the Bid Documents include information pertaining to sub-surface explorations, borings, test pits, and other preliminary investigations, such information is included only for the convenience of the Bidder. The OWNER or ENGINEER assumes no responsibility whatever in respect to the sufficiency of the information, and there is no guaranty, either expressed or implied, that the conditions indicated are representative of those existing throughout the WORK, or that unanticipated developments may not occur.

When the Bid Documents include information pertaining to the location of underground utility facilities, such information is only included for the convenience of the Bidder. The OWNER or ENGINEER assumes no responsibility whatever in respect to the sufficiency or accuracy of the information, or lack of information, relative to the location of underground utility facilities.

2-4 PREPARATION OF THE BID

The Bidder shall submit his/her Bid on the form furnished by the OWNER. The Bid shall be executed properly and prices shall be made for all items or work indicated in the Bid form, except when alternate Bids are asked, a price on more than one alternate for each item is not required. The Bidder shall indicate, in figures, a unit price or lump sum price for each of the separate items called for in the Bid form; he/she shall show the products of the respective quantities and unit prices in the column provided for that purpose, and the gross sum shown in the place indicated shall be the summation of said products. All writing shall be with ink or typewritten, except the signature of the Bidder which shall be written with ink.

If the Bid is made by an individual, his/her name and post office address shall be shown. If made by a firm, joint venture or partnership, the name and post office address, of each member of the firm, joint venture or partnership shall be shown. If made by a corporation, the Bid shall show the names, titles, and business addresses of the president, secretary, and treasurer, and the seal of the corporation shall be affixed and attested by the secretary.

2-5 RESERVED

2-6 REJECTION OF BIDS

Bids that contain omissions, erasures, alterations, additions not called for, conditional or alternate Bids, unless called for, irregularities of any kind, or Bids otherwise regular which are not accompanied by the proper Bid Guaranty will be rejected as non-responsive. Rejection of a Bid based upon time of completion shall be permitted only when it is specifically stated in the Bid Documents that time of completion will be a basis for Award. However, the OWNER reserves the right to reject any or all Bids and to waive such technical error as may be deemed best for the interest of the OWNER.

2-7 BID GUARANTY

Each Bid shall be accompanied by a Bid Bond, bank cashier’s check, or a properly certified check for at least five percent (5%) of the amount Bid.

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If a multiple Bid is called for and submitted, the Bid Bond, bank cashier’s check, or certified checks which accompany the individual Bids making up the combination shall be considered as also covering the multiple Bid.

The Bid Bonds, bank cashier’s checks, or certified checks accompanying Bids shall be made payable to the OWNER.

2-8 DELIVERY OF BIDS

Bids shall be delivered prior to the time and at the place indicated in the Invitation for Bids.

Each Bid shall be placed in an envelope sealed and plainly marked to indicate its contents. Only sealed Bids will be accepted.

Bids will not be opened unless they are received at the place of letting and prior to the time stated in the Invitation for Bids.

2-9 WITHDRAWAL OF BIDS

Permission will be given a Bidder to withdraw a Bid if he/she makes a request in writing before the time for opening Bids. If a Bid is withdrawn, the Bidder will not be permitted to submit another Bid for the same WORK at the same letting.

2-10 MODIFICATION OF BIDS

Modifications of bids shall be made in writing, including telegrams and facsimiles, and must be received at the bid opening office before the time for opening bids. The modifications shall not reveal the total bid price, but shall provide a modified bid unit price and an addition or subtraction amount so that the final bid price can be determined only after the sealed bid is opened.

2-11 PUBLIC OPENING OF BIDS

Bids will be opened and read publicly at the time and place specified in the Invitation for Bids.

Bidders, their authorized agents, and other interested parties are invited to be present.

2-12 DISQUALIFICATION OF BIDDERS

Any one or more of the following causes may be considered as sufficient for the disqualification of a Bidder and the rejection of his/her Bid:

(a) More than one Bid for the same WORK from an individual, firm, partnership, or corporation under the same or different names.

(b) Evidence of collusion among Bidders.

(c) Unbalanced Bids in which the prices for some items are substantially out of proportion to the prices for other items.

(d) Failure to submit a unit price for each item of WORK listed in the Bid form.

(e) Lack of competency as revealed by financial statement or experience questionnaire, if such are required.

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(f) Unsatisfactory performance record as shown by past work judged from the standpoint of workmanship and progress.

(g) Uncompleted work which, in the judgment of the OWNER, might hinder or prevent the prompt completion of additional work.

2-13 COMPETENCY OF BIDDERS

The Bidder, if a corporation, shall show the name of the State in which the corporation is chartered. Each Bidder shall furnish the OWNER, within two (2) weeks after request, with satisfactory evidence of his/her competency to perform the WORK contemplated. When requested, he/she shall submit to the OWNER a financial statement prepared by a Certified Public Accountant showing his/her financial condition at the end of his/her past fiscal year. The accountant who prepares the statement shall certify that he/she holds a valid and unrevoked certificate as a Certified Public Accountant, issued in accordance with the laws of the State in which he/she is licensed. The Bidder, if requested, shall also answer and submit questionnaires relating to his/her experience and available equipment for performing construction work similar to that for which he/she is offering a Bid, and shall do so within the same two (2) weeks from the time of request.

Before an Award is made, the Bidder may, at the option of the OWNER, be required to furnish a statement showing the value of all uncompleted work for which he/she has entered into contracts.

SECTION 3. AWARD AND EXECUTION OF CONTRACT

3-1 CONSIDERATION OF BIDS

The Bids received will be compared on the basis of .the summation of the products of the items of WORK listed and unit prices offered. In case of discrepancy between the gross sums and the unit prices shown in the Bid, the unit prices shall govern, and any errors found in said gross sums shall be corrected. In awarding CONTRACTS, the OWNER will, in addition to considering the amounts stated in the Bid, take into consideration the responsibility of the various Bidders as determined from a study of the data required under Article 2-13 and from other investigations which the OWNER may elect to make.

3-2 AWARD OF CONTRACT

Except in cases where the OWNER exercises the right to reject any or all Bids, the CONTRACT will be awarded, as soon as practicable, after the opening of the Bids.

If a CONTRACT is not awarded within forty-five (45) days after the opening of Bids, a Bidder may file a written request with the OWNER for the withdrawal of his/her Bid or the Award date may be extended by mutual consent of the OWNER and Bidder. The OWNER will have a maximum of five (5) days after the receipt of such request to Award the CONTRACT or release the Bidder from further obligation by return of the Bidder’s Bid Guaranty.

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3-3 RETURN OF BID GUARANTY

The Bid Guaranties of all except the two (2) lowest Bidders will be returned promptly after the

Bids have been checked. The Bid Guaranties of the two (2) lowest Bidders will be returned as soon as the CONTRACT and Contract Bond of the successful Bidder have been. properly executed and approved.

If CONTRACTS cannot be awarded promptly, the OWNER shall permit the two (2) lowest Bidders to substitute a Bid bond or other securities as approved by the OWNER for the bank cashier’s checks, or certified checks which they may have submitted with their Bid as Bid Guaranties, but such substitutions shall not be made until a period of three (3) days has elapsed after the date of opening Bids.

3-4 REQUIREMENT OF CONTRACT BOND

The successful Bidder, at the time of the Award and prior to the execution of the CONTRACT, shall deposit with the OWNER a surety bond for the full amount of the CONTRACT. The form of the bond shall be that furnished by the OWNER, and the surety shall be acceptable to the OWNER.

3-5 EXECUTION OF THE CONTRACT

The CONTRACT shall be executed by the successful Bidder. The bond, when required, shall be executed by the principal and sureties, and the executed CONTRACT and Contract Bond shall be presented to the OWNER within fifteen (15) days after receipt of the Notice of Award and the

CONTRACT.

3-6 FAILURE TO EXECUTE CONTRACT

Failure on the part of the successful Bidder to execute a CONTRACT and provide an acceptable

Contract Bond and acceptable insurance certificates, as provided herein, within fifteen (15) days from the date of receipt of CONTRACT from the OWNER, will be considered as just cause for the rescission of the Award and the forfeiture of the Bid Guaranty to the OWNER, not as a penalty but in payment of liquidated damages sustained as a result of such failure.

SECTION 4. SCOPE OF WORK

4-1 INTENT OF THE CONTRACT

The intent of the CONTRACT is to prescribe a complete outline of the WORK which the

CONTRACTOR undertakes to do in full compliance with the Plans and Specifications. The CONTRACTOR shall furnish all required materials, equipment, tools, labor, and incidentals and shall include the cost of these items in the unit prices bid for the several units of WORK. The quantities appearing in the Bid Documents are estimates prepared for establishment of contract unit prices and the comparison of Bids.

Payment to the Contractor will be made for the actual measured quantities performed and accepted ·or material furnished or accepted according to the CONTRACT, and the scheduled quantities may be increased, decreased, or omitted as herein provided.

Under no circumstances shall the Contractor exceed any established pay item quantity without notification to the Owner or its representative and receipt of authorization as provided herein.

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4-2 CHANGES

The OWNER reserves the right to make in writing, at any time and without notice to the Surety, changes in quantities, alterations in WORK, and the performance of extra WORK to satisfactorily complete the project. Such changes shall not invalidate the CONTRACT nor release the Surety, and the CONTRACTOR agrees to perform the WORK as altered.

The CONTRACTOR shall accept payment for changes which result in an increase or decrease in the quantities of WORK to be performed as follows:

(a) All changes in WORK of the type that appears in the CONTRACT as pay items accompanied by unit prices will, except as provided under paragraph (c) herein, be paid for at the CONTRACT unit prices.

(b) Extra WORK which is not included in the CONTRACT as pay items at unit prices and is not included in other items of the CONTRACT will be paid for as specified in Article 9-4.

(c) Extra WORK for which there is a pay item at a unit price in the CONTRACT, that for any one or more of the following reasons materially increases or decreases the cost of the pay items as BID, and which is not included in the prices BID for other items in the CONTRACT will be paid for as provided in Article 9-4.

(1) WORK involving a substantial change in location or depth

(2) WORK which differs in design

(3) WORK requiring a change in the type of construction

(d) In cases where the OWNER changes any portion of the CONTRACT which results in the elimination or non-completion of any portions of the WORK partially completed, payment will be made as specified in Article 9-5.

All changes shall be authorized in writing by the OWNER before WORK is started. Such authorizations shall include the items of WORK involved and the method of payment for each item. Such authorizations shall be processed in a timely manner.

If the CONTRACTOR intends to assert a claim for an adjustment under this clause, he/she shall, within thirty (30) days after receipt of a written authorization, as noted above, submit to the OWNER a written statement setting forth the general nature and monetary extent of such claim, unless this period is extended by the OWNER.

Claims for extra WORK which have not been authorized in writing by the OWNER and claims asserted after final payment will be rejected.

4-3 DIFFERING SITE CONDITIONS

During the progress of the WORK, if subsurface or latent physical conditions are encountered at the site differing materially from those indicated in the CONTRACT or if unknown physical conditions of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in the WORK provided for in the CONTRACT, are encountered at the site, the party discovering

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such conditions shall promptly notify the other party in writing of the specified differing conditions before they are disturbed and before the affected WORK is performed.

Upon written notification to the OWNER, the OWNER’S ENGINEER will investigate the conditions, and if it is determined that the conditions materially differ and cause an increase or decrease in the cost or time required for the performance of any WORK under the CONTRACT, an adjustment, excluding loss of anticipated profits, will be made and the CONTRACT modified in writing accordingly.

The OWNER will notify the CONTRACTOR of the determination whether or not an adjustment of the CONTRACT is warranted.

The Contractor shall also comply with the requirements of the Public Construction Contract Act, 30 ILCS 557 et. seq., if applicable.

No CONTRACT adjustment will be allowed under this clause for any effects caused on unchanged WORK.

Any adjustment in compensation resulting from differing site conditions will be made as specified in Article 4-2. Any adjustment in Contract Time resulting from differing site conditions will be made as specified in Article 8-10.

4-4 PERIODIC AND FINAL CLEANUP

From time to time or as may be ordered by the OWNER or the ENGINEER and immediately after completion of the WORK, the CONTRACTOR shall at his/her own expense clean up and remove all refuse and unused materials of any kind resulting from the WORK. Upon failure to do so within five (5) working days after receipt of written request from the OWNER, the WORK may be done by the OWNER and the cost thereof charged to the CONTRACTOR and deducted from the CONTRACT.

Upon completion of the WORK, the CONTRACTOR shall remove all his/her equipment and put the area of the WORK in a neat and clean condition…