city of park ridge BID PW-26-10 Sidewalk Grinding.pdf

CITY OF PARK RIDGE

505 Butler Place Park Ridge, IL 60068 Tel: 847-318-5200 www.parkridge.us

INVITATION FOR BIDS

SIDEWALK GRINDING

PW-26-10

NOTICE TO BIDDERS

The City is accepting bids from qualified vendors to provide sidewalk grinding services at various locations throughout the City.

Solicitation documents can be obtained from the City’s website (www.parkridge.us/purchasing) and Euna OpenBids (www.demandstar.com). All responses must be received via OpenBids (preferred) or in-person at Park Ridge City Hall, Finance Department, 505 Butler Place, Park Ridge, IL prior to the Due Date and Time set forth below. Responses transmitted by fax or email will not be accepted. Responses received in person must be in a sealed envelope marked and clearly labeled: Company Name and Address, Solicitation Number, and Project Title.

Infrequent or first-time users of OpenBids are encouraged to upload their responses at least 24 hours prior to the due date. The City is not responsible for submittal errors or incomplete submissions. For technical issues or concerns, bidders may contact OpenBids support directly at hello@eunasolutions.com.

VIRTUAL BID OPENING

Click here to join the Virtual Bid Opening (via Microsoft Teams) from your computer or mobile device.

Bids will be opened and read publicly at City Hall on the due date and time set forth below.

Any communication regarding this solicitation between the date of issue and date of award is to be in writing and directed to procurement@parkridge.us. Answers to questions submitted in writing may be distributed as an addendum. If a plan holder chooses not to respond, please fill out the enclosed No Response Survey form and return it to the email above.

ACTION DATE TIME

Invitation for Bids Issued July 2, 2026 -

Questions Due July 10, 2026 3:00 P.M.

Final Q&A Addendum Published July 14, 2026 3:00 P.M.

Bid Due Date July 21, 2026 10:00 A.M.

Anticipated Contract Award August 2026

GENERAL CONDITIONS AND INSTRUCTIONS

1. GENERAL

Throughout this document, “City of Park Ridge,” “City,” and “Owner” shall be synonymous and mean the City of Park Ridge. The words “bid,” “proposal,” “bidder,” “proposer,” “vendor,” “firm,” “contractor,” and “supplier” may be used in the alternative in these General Conditions and Instructions as intended and described by the Scope of Work. The phrases “request for proposal,” “invitation for bids,” “request for quotes,” “request,” “invitation,” and “solicitation” may also be used in the alternative.

2. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITE BY BIDDER

The Bidder shall, before submitting its Bid, carefully examine the plans, specifications, contract documents, Bid, and bond and insurance requirements and visit the site to verify conditions under which work will be performed. Each Bidder is responsible for reading the bid documents and familiarizing itself with all requirements. Failure of a Bidder to do so shall not relieve the Bidder of any obligation with respect to said bid. If the Bidder’s bid is accepted, it shall be responsible for, and the City will make no allowance for any errors in their Bid resulting from its failure or neglect to comply with these instructions.

3. QUALIFICATIONS OF BIDDER

The City may take any action deemed necessary to investigate the qualifications of each Bidder. The City reserves the right to qualify or disqualify Bidders as a result of lack of similar project experience and/or any other information obtained from the project reference form, references listed thereon, or publicly available information. Bidders must also demonstrate that they have sufficient resources (i.e. capital, laborers, sub-contractors, etc.) to accomplish all tasks required within the schedule for the contract. In the event there are additional eligibility requirements described in the Special Conditions or Specifications, such requirements shall be supplemental to and not in limitation of this provision.

4. PREPARATION OF BID

The Bidder shall prepare their Bid on the attached Bid Form or alternatively include all required information in the Bidder’s proposal package if a Bid Form is not included. Unless otherwise stated, all blank spaces on the Bid page(s), applicable to the subject specification, must be correctly filled in. Either a unit price or a lump sum price, as the case may be, must be stated for each item, either typed in or written in ink, in figures, and, if required, in words. In the event of an error on the Bid page in which there is a conflict between the unit price and the extended price or the total bid price, the City may exercise its reasonable discretion to ascertain the actual price of the bid.

If the Bidder is a corporation, the President and Secretary shall execute the Bid, and the Corporate Seal shall be affixed. In the event that the Bid is executed by an officer other than the President, sufficient evidence of such signatory’s authority shall be submitted. If the Bidder is a partnership, majority owning partners or general partners shall execute the Bid, unless one partner has been authorized to sign for the partnership, in which case sufficient evidence of such authority shall be submitted. If the Bidder is a limited liability company, the manager shall execute the Bid, unless another officer has been authorized to sign for the company, in which case sufficient evidence of such authority shall be submitted.

Each Bid must contain all required certifications and signatures. In addition, if any addenda are issued by the City, the Bidder shall be required to acknowledge receipt of the formal addendum on the Bid form or proposal, as applicable. Failure of a Bidder to acknowledge any of the addenda issued or submit essential required documents contained in the solicitation shall deem its bid non-responsive; provided, however, that the City in reliance upon its home rule powers, may choose to waive this requirement if the City determines from the context of the Bid that the Bidder has considered the terms and conditions of the addendum.

The Bid submitted must not contain erasures, interlineations, or other corrections unless each correction is suitably authenticated by affixing in the margin immediately opposite the correction the surname or surnames of the person or persons signing the bid.

Modifications of bids already submitted will be considered if received at the office designated in the Invitation to Bid by the time set for opening of bids. Unless called for, alternate bids will not be considered. No compensation will be allowed due to any difficulties which the Bidder could have discovered or reasonably known prior to bidding.

5. SUBMISSION OF BID

All prospective Bidders shall submit their Bid in the manner specified in the Notice to Bidders by the specified due date and time of the bid. Bids received beyond the date and hour set for the bid opening will not be considered.

Submission of a bid will be considered presumptive evidence that the Bidder has visited the sites and is conversant with local facilities and difficulties, the requirements of the documents and of pertinent State or Local Codes, the state of Labor and Material Markets, and has made due allowance in the bid for all contingencies. Include in bid all costs of labor, material, equipment, allowance, fees, permits, guarantees, applicable taxes, insurance and contingencies, with overhead and profit necessary to produce a complete project, or to complete those portions of the work covered by the Specifications on which the Bid is made including all trades, without further cost to the Owner. Unless otherwise described in the Special Conditions or Specifications, Bidders shall be responsible to obtain all permits and arrange for all inspections. No unsolicited supplemental information will be accepted and will be returned without being considered by the City.

6. WITHDRAWAL OF BID

A Bidder may withdraw their Bid at any time prior to the time specified in the notice as the closing time for receipt of bids. However, no Bidder shall withdraw, cancel or modify their Bid for a period of sixty

(60) calendar days after the specified closing time for the receipt of bid. Where this contract is subject to approval by another agency, such as the Federal Government or the State of Illinois, then the Bidder shall not withdraw, cancel or modify their Bid for a period of ninety (90) calendar days after the specified closing time for the receipt of bids.

7. CONSIDERATION OF BIDS

No Bid will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City of Park Ridge upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City, or had failed to perform faithfully any previous contract with the City. The Bidder, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary resources and adequate insurance to comply with the terms of these specifications and contract documents.

Each Bidder shall submit where necessary, or when requested by the Procurement Officer, catalogs, descriptive literature or detailed drawings fully detailing features, designs, construction, appointments, finishes and the like not covered in the specifications, necessary to fully describe the material or work they propose to furnish.

The City of Park Ridge reserves the right to disregard any informality in the bids and bidding, to waive technicalities, or to reject any and all bids when, in the opinion of the City Council, the best interest of the City will be served by such action.

8. ACCEPTANCE OF BIDS

The City will accept one of the bids or reject all bids within sixty (60) calendar days, or within ninety (90) calendar days where approval by other agencies is required, from the date of opening of bids, unless the successful Bidder, upon request of the City, extends the time of acceptance to the City. The contract will be awarded based on the City’s independent assessment of the bid by reference to the evaluation criteria described in the bid solicitation. Where no evaluation criteria are specified, the contract will be awarded to the lowest responsible and responsive bidder whose bid is most favorable to the City’s interests. The City may rely on any information presented in the bid and any publicly available information to assess the qualifications, responsiveness and responsibility of a bid.

In addition to price, the City may consider: (1) compliance with bid and contract requirement including bonds and insurance; (2) ability, capacity, and skill to perform; (3) adequacy of facilities, equipment, materials, financial resources, organization, and staffing; (4) character, integrity, reputation, judgment, experience, and efficiency; (5) quality of past performance; (6) compliance with past contracts and applicable laws; (7) ability to provide future maintenance and service; (8) conditions or exceptions placed on the bid.

9. INTERPRETATION OF CONTRACT DOCUMENTS

Any Bidder in doubt as to the true meaning of any part of the specifications and contract documents may submit to the Procurement Officer a written request for an interpretation thereof by the deadline described in the Notice to Bidders. No oral comments will be made to any Bidder as to the meaning of the General or Special Conditions or any other contract documents and any inadvertently made are hereby disclaimed and void. The person submitting the request shall be responsible for its prompt delivery. Questions received after the deadline described in the Notice to Bidders cannot be considered.

Such interpretation will be made only in the form of a written addendum duly issued by Procurement Officer. A copy of such addendum will be posted on the City’s website and DemandStar. Failure on the part of the prospective Bidder to receive a written interpretation prior to the time of the opening of bids will not be grounds for withdrawal of their Bid. The Bidder shall acknowledge receipt of each addendum issued.

Addenda may modify or interpret the Bidding Documents and will become part of the Contract Documents when the Contract is executed. Subsequent addenda shall govern over prior addenda only to the extent specified.

Any references in these specifications to manufacturer's name, trade name, or catalog number (unless otherwise specified) is intended to be descriptive but not restrictive and only to indicate articles or materials that will be satisfactory. Bids on other makes and catalogs will be considered, provided each Bidder clearly states on the face of their Bid exactly what is proposed to be furnished. Unless so stated in the Bid, it shall be understood that the Bidder intends to furnish the item specified and does not propose to furnish an "equal". The City hereby reserves the right to approve as an equal, or to reject as not being an equal, any article the Bidder proposes to furnish which contains minor or major variations from specification requirements.

10. CHANGES:

Illinois law (720 ILCS 5/33E-9) requires that aggregate changes in excess of $25,000 or aggregate extensions greater than one hundred eighty (180) days must comply with the Criminal Code. Likewise, Illinois law (50 ILCS 525/5) expresses for a change order that authorizes or necessitates any increase in the contract price that is 50% or more of the original contract price or that authorizes or necessitates any increase in the price of a subcontract under the contract that is 50% or more of the original subcontract price, then the portion of the contract that is covered by the change order must be resubmitted for bidding in the same manner for which the original contract was bid. Upon approval, the Procurement Officer shall issue to the successful contractor a written change order to the original contract; such change orders shall be binding upon both parties thereto and shall in no way invalidate or make void the terms of the original contract not modified by such change.

11. FAIR EMPLOYMENT

Bidder’s signature on the Bid Form will be construed as acceptance of and willingness to comply with all provisions of the acts of the General Assembly of the State of Illinois relating to wages of laborers and discrimination and intimidation of employees. Provisions of said acts are herein incorporated by reference and become a part of this Bid and Specifications

12. DRUG FREE WORKPLACE ACT

At the time of contract, the Contractor will make certification required in the Contract and will comply with all provisions of the Drug Free Workplace Act that are applicable to the Company. False certification or violation of the requirements of the Drug Free Workplace Act may result in sanctions including but not limited to suspension of the Contract with the City, termination of the Contract and debarment of contracting with the City for at least one (1) year but not more than five (5) years.

13. HAZARD COMMUNICATION

All on-site contractors shall be informed of chemical hazards to which their employees could possibly be exposed while working for the City. Upon request, this information is made available to the contractors and their subcontractors by the prime contractor. It is the contractors and subcontractor’s responsibility to train their own employees on Hazardous Communications and the handling of hazardous materials. It is the responsibility of the contractor to inform the City of any hazardous substances brought and stored on City property. The contractor must also provide a Safety Data sheet for such chemicals.

14. WARRANTY/GUARANTEE

The Bidder warrants to the City that the labor shall be first class and conform to the requirements of the Specifications and shall be performed by persons qualified in their respective trades. Materials furnished under the Contract will be of good quality and new unless otherwise required or permitted under the Specifications, and that materials will be free from defects not inherent in the quality required or permitted. Work and materials not conforming to the Specifications, including substitutions not properly approved and authorized, may be considered defective and will be rejected by the City. This warranty excludes remedy for damage or defect caused by abuse, modifications not executed by the Bidder, improper or insufficient maintenance, improper operation, or normal wear and tear and normal usage.

Unless otherwise described in the specifications, materials provided under this agreement will be guaranteed for a period of one year, or the term of the manufacturer’s warranty, whichever is greater.

Unless otherwise described in the specifications, labor provided under this agreement will be guaranteed for a period of one year.

15. NON-BARRED BIDDING

The Bidder must certify that it is not barred from bidding on this contract as a result of a conviction for the violation of state laws prohibiting bid-rigging or bid rotating by executing the included certification as required by 720 ILCS 5/33E-11.

16. ILLINOIS FREEDOM OF INFORMATION ACT (FOIA)

Contractor understands that amendments to the Illinois Freedom of Information Act (P.A. 96-0542), which took effect January 1, 2010, requires the Contractor to produce to the City any of its company records and documents which are in any way related to the performance of services under this agreement and not exempt from disclosure within five (5) business days of the City’s receipt of a request for said records. Accordingly, the Contractor. agrees to be bound by the provisions of the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.), and agrees to deliver to the City all records in its possession relating to this agreement within three (3) business days of a request by the City for said records. Contractor agrees to reimburse the City any fees, fines, or costs incurred by or assessed against the City for its failure to deliver requested records in the possession of the Contractor, and which the Contractor failed to deliver to the City within three (3) business days of its receipt of a request from the City to do so. An e-mail request for records and documents sent during business hours will be considered received by the Contractor on the day sent. The Contractor shall not be entitled to receive any wages, fees, or costs of any kind from the City for the production of documents and records in response to a Freedom of Information Act request.

17. INSPECTION OF MATERIALS

The City shall have a right to inspect any materials or equipment to be used in carrying out this contract.

The Contractor shall be responsible for the contracted quality and standards of all materials, equipment, components or completed work finished under this contract up to the time of final acceptance by the City. Materials, equipment, components or completed work not complying therewith may be rejected by the City and shall be removed and replaced by the Contractor at no cost to the City.

18. INDEMNITY

To the fullest extent permitted by law, the Contractor shall waive any right of contribution against the City and shall indemnify and hold harmless the City and their officers, officials, employees, volunteers and agents from and against all claims, damages losses and expenses, including, but not limited to, legal fees (attorney’s and paralegal’s fees, expert fees and court costs), arising out of or resulting from the performance of the Contractor’s work provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or injury to or destruction of property, other than the work itself, including the loss of use resulting therefrom, or is attributable to misuse or improper use of patent, trademark or copyright protected material or otherwise protected intellectual property, to the extent it is caused by any wrongful or negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. Such obligation shall not be construed to negate, abridge or otherwise reduce any other right to indemnity that the Owner would otherwise have. The Contractor shall similarly, protect, indemnify and hold and save harmless, the Owner, its officers, officials, employee, volunteers and agents against and from any and all claims, costs, causes, actions and expenses, including, but not limited to, legal fees, incurred by reason of Contractor’s breach of any of its obligations under, or Contractor’s default of any provisions of the Contract. The indemnification obligations under this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Contractor or any subcontractor under Workers’ Compensation or Disability Benefit Acts or Employee Benefit Act.

19. SUBLETTING OR ASSIGNMENT OF CONTRACT OR CONTRACT FUNDS

No contract shall be assigned or any part of the same subcontracted without the prior written consent of an authorized agent of the City; but in no case shall such consent relieve the Contractor from their obligation or change the terms of this contract. The Contractor shall not transfer or assign any contract funds or claims due or to become due without the prior written approval of an authorized agent of the City having first been obtained. The unauthorized transfer or assignment of any contract funds in whole or in part, or any interest therein, which shall be due or to become due to the Contractor, shall cause the annulment of said transfer or assignment so far as the City is concerned.

20. CONFLICT OF INTEREST

The Bidder covenants that to the best of its knowledge no member of the governing body of the City, and no other officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the solicitation or approval of this contract, shall have or does have any personal interest, direct or indirect, in this contract.

The Bidder covenants that it presently has no interest and shall not acquire any interest, direct or indirect, in the work to which this contract pertains which would conflict in any manner or degree with the performance of its services hereunder. The Bidder further covenants that in the performance of this contract, it shall not employ any officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the solicitation or approval of this contract.

21. COMPLETION

Bidder shall complete the services within the timeline set forth in the Bid Documents. Failure of the Bidder to complete these services in accordance with the Specifications shall constitute a breach of the Contract.

22. TERMINATION, CANCELLATION AND DAMAGES

This contract may be terminated for convenience upon mutual agreement of both parties. The City may terminate based on the Contractor’s breach or default. Unless the breach or default creates an emergency situation, as determined in the City’s sole discretion, the Contractor shall be given notice and a five (5) day opportunity to correct before the termination becomes effective.

If the City terminates this Contract because of the Contractor’s breach or default, the City shall have the right to purchase items or services elsewhere and to charge the Contractor with any additional cost incurred, including but not limited to the cost to cover, incidental and consequential damages and the cost of re-bidding. The City may offset these additional costs against any sums otherwise due to the Contractor under this bid or any unrelated contract

Upon such termination, Contractor shall be entitled to payment only as follows: (1) the actual cost of the work completed in conformity with this Agreement; plus, (2) any additional costs actually incurred by Contractor as are permitted by the prime contract and approved by City. The Contractor shall not be entitled to any claim or claim of lien against City for any additional compensation or damages in the event of such termination and payment

If the City of Park Ridge fails to appropriate funds to enable continued payment of yearly or multi-year Contracts the City may cancel, without termination charges, provided Contractor received at least thirty

(30) days prior written notice of termination.

23. TAX EXEMPTION

Federal Excise Tax does not apply to materials purchased by the City of Park Ridge by virtue of Exemption Certificate No. 36-600-6041. Illinois Retailers' Occupation Tax, Use Tax, and Municipal Retailers' Occupation Tax do not apply to materials or services purchased by the City of Park Ridge by virtue of Statute. Illinois Tax Exemption Identification No. E9998-1408-05. The prices quoted herein shall comply with all Federal Laws and Regulations.

24. PAYMENTS

Payment terms shall be in accordance with the provisions of the Local Government Prompt Payment Act, 50 ILCS 505/1 et seq., after receipt by the City of the Contractor’s invoice.

25. QUANTITIES

The quantities shown herein are estimated for canvassing purposes only, and as such may not represent the actual quantities required during the life of any contract made pursuant to these specifications.

Nothing herein shall be construed as an obligation of the City to order or pay for any services other than the amount determined to meet the actual requirements of the City. The right to increase or decrease the quantities shown herein, at any time during the life of this contract, is reserved to the City. The City will only be obligated to pay for such quantities as may be ordered and accepted by the City from time to time.

26. PRICING

Pricing shall remain consistent with the original terms accepted by the City for the term of the contract.

27. TERM OF CONTRACT

The term of this Contract shall be one (1) year commencing upon execution of this Contract.

28. PUBLIC RELATIONS

The Contractor shall endeavor at all times to maintain good public relations and to present the City in a positive light. Any action by the Contractor which damages the City’s good will shall be considered a breach of this Agreement.

INSURANCE REQUIREMENTS

Upon notice of acceptance of Bid and prior to commencing any work or furnishing materials, the successful bidder shall, within fifteen (15) calendar days of said notice, provide the City a certificate of insurance evidencing the required coverages and limits specified below. All insurance shall be issued by a responsible insurer acceptable to the City, licensed to do business in the State of Illinois and rated at least A:VII by A.M. Best. Each policy shall include an endorsement requiring at least thirty (30) days’ prior written notice to the City of Park Ridge of cancellation or reduction in coverage. All required insurance shall be maintained in full force and effect for the duration of the contract and until all work has been approved and accepted by the City.

1. Workers’ Compensation: Statutory coverage for all persons whom the contractor may employ directly or through subcontractors in carrying out the work under this contract. Such insurance shall hold the City free and harmless of all personal injuries of all persons whom the contractor may employ directly or through subcontractors.

Employer’s Liability: $1,000,000 minimum liability for each accident/injury and disease.

2. Commercial General Liability: including bodily injury and property damage. Coverage shall be provided in the following minimum amounts:

$2,000,000.00 General Aggregate $1,000,000.00 Per Occurance $1,000,000.00 Products/Completed Operations Aggregate

3. Commercial Automobile Liability, Owned, Non-owned and Hired: including bodily injury and property damage, which may arise from the use of motor vehicles engaged in various operations under this contract. Coverage shall be provided in the minimum amount of $1,000,000 each accident for Combined Single Limit.

4. Umbrella Liability: $2,000,000 minimum per occurrence. The scope of coverage provided by the

Umbrella or Excess policy shall follow form with the general liability policy.

The City of Park Ridge shall be named as an additional insured on all liability policies required herein.

The requirement to obtain and maintain insurance shall be solely the responsibility of the Contractor and cannot be waived by any act or omission of the City. The Contractor shall require all subcontractors to maintain the required insurance and, upon request, shall provide the City with certificates of insurance and copies of applicable policies and endorsements.

The surety companies, other signers of any required bonds, and the insurance companies shall familiarize themselves with all of the conditions and provisions of these specifications and contract documents, and hereby waive all rights of special notification of any change or modification of this contract in regard to the scope of the work, time of completion, cancellation or termination, or of any other act or acts by the City of Park Ridge or its authorized employees and agents under the terms of this contract. Failure to notify the previously mentioned surety or insurance companies of change or modification shall in no way relieve the surety or insurance companies of their obligations under this contract.

PREVAILING WAGE

☐ The Illinois Prevailing Wage Act does not apply to this contract.

☒ The Illinois Prevailing Wage Act applies to this contract. This contract calls for the construction of “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. The Contractor shall comply therewith and pay, and require every Subcontractor to pay, the prevailing rates of wages as established by the Illinois Department of Labor for each craft or type of work needed to execute the contract in accordance with 820 ILCS 130/.01 et seq. Contractor shall prominently post the current schedule of prevailing wages at the Contract site and shall notify immediately in writing all of its Subcontractors, of all changes in the schedule of prevailing wages. Any increases in costs to Contractor due to changes in the prevailing rate of wage during the terms of any contract shall be at the expense of Contractor and not at the expense of the Owner. Change orders shall, however, be computed using the prevailing wage rates applicable at the time the change order work is scheduled to be performed.

Contractor shall be solely responsible to maintain accurate records as required by the prevailing wage statute and to obtain and furnish all such records to Owner or Department of Labor as required by Statute including certified payroll or, in lieu thereof, a certified letter stating that the Contractor is exempt from the application of the Act. Contractor shall be solely liable for paying the difference between prevailing wages and any wages actually received by laborers, workmen and/or mechanics engaged in the Work and in every way defend and indemnify Owner against any claims arising under or related to the payment of wages in accordance with the Prevailing Wage Act. The Owner agrees to notify the Contractor or Subcontractor of the pendency of any such claim, demand, lien, or suit.

The Illinois Department of Labor publishes the prevailing wage rates on its website at:

https://labor.illinois.gov/laws-rules/conmed/current-prevailing-rates.html

The Contractor is advised that the Department revises the prevailing wage rates, and the Contractor/subcontractor has an obligation to check the Department’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor’s website.

The Contractor shall also:

(1) Insert into each subcontract and the project specifications for each subcontract, a written stipulation that the subcontractor shall not pay less than the prevailing rate of wages to all laborers, workers, and mechanics performing work under the contract.

(2) Require each subcontractor to insert into each lower-tiered contract and the project specifications for each lower tiered subcontract, a stipulation that the subcontractor shall not pay less than the prevailing rate of wages to all laborers, workers, and mechanics performing work under the contract.

SUBMITTAL REQUIREMENTS

Please include the following required items with your bid response. Bidders shall submit only the requested completed forms and supporting documentation and shall not return or reproduce the original bid packet or solicitation documents as part of their submittal. Failure to provide all required items may result in the bid being deemed incomplete or non-responsive.

1. Bid Form (provided)

2. Procurement Forms (provided)

• Form A Contract Execution

• Form B Contractor Certifications

• Form C Vendor Profile

• Form D References

• Form E Subcontractor Profile

SIDEWALK GRINDING PROGRAM

PW-26-10

- TABLE OF CONTENTS -

SPECIAL CONDITIONS pg# General Requirements 1 Examination of Plans, Specifications, Special Provisions, and Work 1 Quantities 1 Completion Date 1 Failure to Complete Work on Time 1 Schedule of Work 2 Hours of Construction 2 Dust Control 2 Site Condition and Clean-Up 2 Protection of Existing Facilities 3 Use of Fire Hydrants 3 Street Closures and Parking Conflicts 4 Keeping the Road Open to Traffic 4 Cleaning Existing Structures 4 Sprinkling Systems 5 Traffic Control and Protection 5 Working In the Area of Existing Parkway Trees 5

SPECIAL PROVISIONS pg# Location of Project 6 Description of Project 6 Sidewalk Grinding 6

- SPECIAL CONDITIONS –

GENERAL REQUIREMENTS

The contract and work shall be carried out in conformance with the Ordinances of the City of Park Ridge, the attached Plans and Special Provisions, and the Illinois Department of Transportation “Standard Specifications for Road and Bridge Construction” adopted January 1, 2022 (hereinafter referred to as the “Standard Specifications”), the “Supplemental Specifications and Recurring Special Provisions” adopted January 1, 2026, the “Standard Specifications for Water and Sewer Construction in Illinois” 7th Edition 2014, the “Standard Specifications for Traffic Control Items” and the latest edition of the “Illinois Manual on Uniform Traffic Control Devices for Streets and Highways” in effect on the date of the invitation for bids. Plan notes shall take precedence over specifications. Special Provisions are supplemental to said specifications and in case of conflict with any part(s) of said specifications, said special provisions shall take precedent and shall govern.

EXAMINATION OF PLANS, SPECIFICATIONS, SPECIAL PROVISIONS, AND WORK

The bidder shall comply with Sections 102 and 104 of the Standard Specifications relative to examination of the Plans, Specifications, Special Provisions, and Work and hereby is advised that due to the nature of the contract, he/she would place special emphasis on inspection in detail, of the site, of the proposed work and familiarization with all local conditions, traffic and otherwise, affecting the contract and the detailed requirements for construction.

QUANTITIES

The quantities shown herein are estimated for canvassing purposes only, and as such, may not represent the actual quantities required during the life of any contract made pursuant to these specifications.

Nothing herein contained shall be construed as an obligation of the City to order or pay for any quantity of material other than that amount determined to meet the actual requirements of the City of Park Ridge.

The right is therefore reserved to increase or decrease the quantities shown herein at any time during the life of this contract. The City of Park Ridge will be obligated to pay for only such quantities as from the time ordered, delivered, and accepted by the using agencies.

COMPLETION DATE

The Contractor must complete the project by September 30, 2026. All of the following is in accordance with Section 108 of the Standard Specifications.

The project shall not begin until all required agency permits are obtained.

The completion date pertains to the work items outlined in this contract. Any “Punch List” work that is required shall be completed within 30-days of the completion date of this project. Failure to complete any or all punch list work will result in forfeiture of any retainer held in this contract.

FAILURE TO COMPLETE WORK ON TIME

Time is of the essence to the contract. Should the Contractor fail to complete the work on or before the completion date or substantial completion date stipulated in the contract or within such extended time as may have been allowed, the Contractor shall be liable and shall pay to the City the sum of fifteen-hundred dollars ($500.00) per calendar day, not as a penalty, but as liquidated damages, for each day of overrun in the contract time, or such extended time, as may have been allowed. The liquidated damages for failure to complete the contract on time are approximate, due to the impracticality of calculating and proving actual delay costs. The liquidated damage amount establishes the cost of delay to account for administration, engineering, inspection, and supervision during periods of extended and delayed performance. The costs of delay represented by the liquidated damages are understood to be a fair and reasonable estimate of the costs that will be borne by the City during extended and delayed performance by the Contractor for the work, remaining incidental work, correction of work improperly completed, or repair of work damaged as a result of the Contractor. The liquidated damage amount specified will accrue and be assessed until final completion of the total physical work of the contract even though the work may be substantially complete. The City will deduct these liquidated damages from any monies due, or to become due, to the Contractor from the City.

SCHEDULE OF WORK

As indicated in Article 108.02 of the Standard Specifications, the Contractor shall submit a written sequence and timetable for completion of the work within 10 calendar days after award of contract and no later than at the time of the preconstruction meeting.

HOURS OF CONSTRUCTION

Construction operations, including the delivery of equipment, supplies, materials, and the turning on of any engine, are permitted between the hours of 7 A.M. and 7 P.M. Monday – Friday only. Work at any other time, including emergencies, is only permitted with written permission from the City and must be requested a minimum of 48 hours in advance. Violations of this code are subject to Police enforcement and possible fines.

DUST CONTROL

Section 107.15 of the Standard Specifications details the Contractor’s responsibility for dust control.

When, in the opinion of the Engineer, dust becomes a problem despite normal cleanup measures, the Contractor may be required to wash down the pavement or spread calcium chloride as a palliative. This item shall be incidental to the contract.

Dust shall be controlled by the uniform application of sprinkled water and shall be applied only when directed by the Engineer, in a manner meeting his/her approval.

If, in the opinion of the Engineer, the Contractor has not satisfactorily corrected the dust problem within 4 hours of written notice, the City without further notice will employ measures to correct the situation and deduct the amount of five-hundred dollars ($500.00) from any final payment, for each time dust control measures are required.

Dust control will not be paid for separately but will be considered included in the total contract cost.

SITE CONDITION AND CLEAN-UP

The Contractor shall store materials and equipment where directed by the Engineer and shall move same materials and equipment, if and when it becomes necessary, at his own expense. The Contractor shall have control over his employees' parking of automobiles on the site and shall provide receptacles for depositing wastepaper and garbage. The Contractor shall keep the site neat and shall clean up any debris when directed to do so by the Engineer. Upon completion of the improvement, the site shall be left in a condition acceptable to the Engineer and the Owner. Failure to keep the site neat, or clean up debris when directed to do so, shall be just cause for withholding of payments due to the Contractor and final acceptance will not be made until the site is in a condition acceptable to the Engineer and Owner. Any damage to sidewalks, curbs, and parkways due to the negligence of the Contractor shall be restored by the Contractor at his/her own expense. No additional compensation shall be allowed to the Contractor for compliance with this requirement.

The Contractor shall maintain, during the entire construction period, barricades and warning lights at all material storage areas and around parked construction equipment.

PROTECTION OF EXISITING FACILITIES

Existing facilities, including grounds, structures, landscaping, and so forth shall be protected by the Contractor. Any damage to existing facilities shall be reported to the Engineer and shall be repaired promptly by the Contractor when ordered to do so by the Engineer. All repairs of damage to existing facilities shall be made to the satisfaction of the Engineer. Failure to repair damage shall be just cause to withhold payment for work that becomes due.

The Contractor shall call J.U.L.I.E. (800) 892-0123 regarding location of underground utilities prior to beginning construction so that buried services in the location of construction may be located and staked.

Where adjustments of the utility frames are necessary, the Contractor shall contact the respective utility company and make arrangements for their adjustments.

The Contractor shall contact the City of Park Ridge Engineering Department at least 72 hours prior to the start of construction at any location. Any damage by the Contractor to water services shall be repaired and/or replaced by the Contractor at his/her own expense.

The Contractor shall make his own investigation to determine the existence, nature, and location of all utility lines and appurtenances within the limits of the improvement.

The Contractor shall be held responsible for any damage to existing utility lines and appurtenances resulting from the operations of his/her equipment and/or crew. No extra compensation will be allowed to the Contractor for any expense incurred because of delays, inconvenience, or interruption to his/her work resulting from compliance with the above requirements.

USE OF FIRE HYDRANTS

If the Contractor desires to use water from fire hydrants, meters and keys shall be obtained from the Water and Sewer Department with a deposit. Upon return of the equipment, the Contractor shall be billed for the water usage at the current rate. This applies to all pay items which require using water, including but not limited to parkway restoration, watering plants, dust control, maintenance of roadways, trench jetting, asphalt cold milling operations, asphalt rolling operations, etc.

Fire hydrants shall be accessible at all times to the Fire Department. No materials or other obstructions shall be placed closer than 15 feet to a fire hydrant. Any arrangements of less than 15 feet must be approved by the Fire Department.

STREET CLOSURES AND PARKING CONFLICTS

The City of Park Ridge requires notice of a street closure. The Contractor must notify the Engineering Department 72 hours in advance of these closures.

When the Contractor will be working on a block that requires closure and/or changes to parking restrictions, they must coordinate with the City to develop an alternate parking plan for permitted parkers and provide information and notice so residents/permitted parkers are aware of their alternatives.

The Contractor is responsible for providing and posting all “NO PARKING” signs required. “NO PARKING” signs must be posted at least 24 hours in advance and include the dates and times of the parking restriction(s). It is the responsibility of the Contractor to remove the signs after work is completed.

KEEPING THE ROAD OPEN TO TRAFFIC

This item of work shall be performed in accordance with Article 107.09 of the Standard Specifications except as modified herein.

At the completion of each working day, the road shall be made safe and passable to traffic through the work area. If the Contractor fails to restore all access to the road by the close of each working day, the Engineer will impose a daily monetary deduction for each 24-hour period (or portion thereof) the deficiency exists. For this project, the daily deduction will be one-thousand dollars ($1,000.00) per day, per street. In addition, if the Contractor fails to respond, the Engineer may correct the deficiencies, and the cost thereof will be deducted from monies due, or which may become due, to the Contractor. This corrective action will in no way relieve the Contractor of his/her contractual requirements or responsibilities.

This work will not be paid for separately but will be considered included in the total contract cost which shall include all material, labor, and equipment needed to complete these operations specified herein.

No permanent street closures will be allowed, and all streets should remain open to vehicle access.

Temporary or moving lane closures will be allowed as necessary. The Contractor is responsible for all traffic control.

CLEANING EXISITING STRUCTURES

All existing drainage structures shall be inspected by the Contractor, together with the Engineer, prior to starting construction with a record kept of their condition. All debris which accumulates in these structures during the time the contract is in force shall be removed and disposed of by the Contractor at his own expense.

All debris and foreign material found in the existing drainage structures before construction operations start shall remain in place unless ordered to be removed by the Engineer. If the Contractor is required to remove and dispose of this material, he/she will be paid in accordance with the provision of Article

109.04 of the Standard Specifications.

SPRINKLING SYSTEMS

The Contractor shall be careful not to damage sprinkling systems that may be located in parkways or lawns adjacent to curbs and sidewalks, and any damage done to the sprinkling systems due to his negligence shall be repaired by the Contractor at his/her expense to the satisfaction of the Engineer.

If adjustments to the sprinkling systems are needed due to pavement widening or change to the parkway grade, the Contractor shall retain a licensed irrigation contractor to make such adjustments. This work will be paid for separately as specified in this contract.

TRAFFIC CONTROL AND PROTECTION

Traffic control shall be in accordance with the applicable sections of the most recent editions of the “Standard Specifications,” the Supplemental Specifications, the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways, any special details and highway standards contained in the plans, the Traffic Specifications, and the Special Provisions contained herein.

Special attention is called to articles 107.09 and 107.25, sections 701, 702 and 703 of the “Standard Specifications”

WORKING IN THE AREA OF EXISITING PARKWAY TREES

No nails or tacks of any sort shall be used for installing temporary “No Parking” signs on any trees. The Contractor shall notify the City of any potential conflicts between their equipment and parkway trees. The City Forester will determine the course of action necessary to reduce such conflict. Also, any excavation that disturbs tree roots shall be brought to the attention of the City Forester. In the event roots need to be trimmed, a rotary saw capable of making a clean, smooth cut shall be used to trim such roots. This work shall be considered incidental to the contract.

[ Continue to “SPECIAL PROVISIONS” ]

- SPECIAL PROVISIONS –

The following Special Provisions supplement the Illinois Department of Transportation “Standard Specifications for Road and Bridge Construction,” Adopted January 1, 2022 (hereinafter referred to as the “Standard Specifications”), the “Supplemental Specifications and Recurring Special Provisions,” adopted January 1, 2026, the “Standard Specifications for Water and Sewer Construction in Illinois,” 7th Edition, 2014, the “Standard Specifications for Traffic Control Items,” and the latest edition of the “Illinois Manual on Uniform Traffic Control Devices for Streets and Highways,” in effect on the date of the invitation for bids. Plan notes shall take precedence over specifications. Special Provisions are supplemental to said specifications, and in case of conflict with any part or parts of said specifications, said special provisions shall take precedent and shall govern.

LOCATION OF PROJECT

The work for this project will take place at various locations in Park Ridge, IL.

DESCRIPTION OF PROJECT

The Sidewalk Grinding Program consists of removing trip hazards with vertical separations of up to 2 inches using a horizontal concrete cutting method. Work for this project is bid as per unit price – with the contract amount not to exceed $30,000.

SIDEWALK GRINDING

Work under this item shall be performed in accordance with Sections 211 and 252 of the Standard Specifications except as herein modified.

Description: This work shall consist of removing trip hazards from existing Portland Cement Concrete (PCC) sidewalk squares. Locations shall be determined by City of Park Ridge Engineering Staff.

General Requirement: Contractor shall furnish all labor, materials, and equipment necessary to perform the Work as described herein. The purpose of this program is to remove potential tripping hazards while preserving the existing sidewalk squares. The specific goal of the program is to remove displaced concrete edges with vertical separations of ½ to 2 inches via horizontal saw cutting or other methods that yield the same result. The finished slope should be no more than 8% where possible, and the new surface must have a smooth and uniform appearance and texture.