City_of_Newark_-_HRI_RFP_2025-2026.pdf

CITY OF NEWARK

DEPARTMENT OF ADMINISTRATION

OFFICE OF VIOLENCE PREVENTION AND TRAUMA RECOVERY

COMMUNITY-BASED VIOLENCE INTERVENTION PROGRAMS

HIGH RISK INTERVENTION GRANT

REQUEST FOR PROPOSALS

PROGRAM YEARS 2025-2026

TO IMPLEMENT COMMUNITY-BASED VIOLENCE INTERVENTION PROGRAMS.

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE THE TIME

AND DATE SPECIFIED IN THE INSTRUCTIONS IS SOLELY AND COMPLETELY THAT OF THE

PROPOSER. THE CITY OF NEWARK, DEPARTMENT OF ADMINISTRATION, OFFICE OF

VIOLENCE PREVENTION AND TRAUMA RECOVERY, WILL IN NO WAY BE RESPONSIBLE FOR

DELAYS OR LOSSES CAUSED BY INTERNET, COMPUTER, OR ANY OTHER OCCURRENCE.

City of Newark

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CITY OF NEWARK – REQUEST FOR PROPOSALS

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COMMUNITY-BASED VIOLENCE INTERVENTION PROGRAMS (CBVIPP)

HIGH RISK INTERVENTION GRANT

The Department of Administration, Office of Violence Prevention and Trauma Recovery, is now accepting proposals from Newark organizations to serve as providers of community-based violence intervention programs in High Risk Intervention and Domestic Violence. The Request for Proposal (RFP) process will commence on September 24, 2025 and end on October 15, 2025. Proposals must be completed and submitted electronically via the City of Newark’s Procurement Portal at https://procurement.opengov.com/portal/newarknj by 10:30 p.m. on Wednesday, October 15, 2025.

Processing of Proposals

The Department of Administration, Office of Violence Prevention and Trauma Recovery (OVP), is the intake office for all proposal submissions. OVP determines whether or not a proposal is eligible for funding and meets program objectives. OVP convenes a review committee to evaluate eligible proposals in terms of program priorities, quality, and cost effectiveness. Under the supervision of the Business Administrator, the highest rated proposals will be considered and funded under the 2025-2026 program years to implement community-based violence intervention programs.

Paper and mailed applications will not be accepted; please do not mail or drop them off at any City Office or with any City Employee. Proposals received after the deadline will not be considered.

All communications concerning this RFP or the RFP process shall be directed via e-mail to the Office of Violence Prevention and Trauma Recovery with the following subject line: “Newark Community Based Violence Intervention Programs (High Risk Intervention) 2025-2026 RFP Question,” and using the following email address: Info.OVPTR@ci.newark.nj.us.

Specifications and other proposal information may be obtained on the City’s electronic procurement portal: https://procurement.opengov.com/portal/newarknj. In addition, more information about setting up a profile in Newark’s Procurement Portal can be found here:

https://help.procurement.opengov.com/en/articles/2482165-vendor-registration.

Grantee Options

The City of Newark at its sole and absolute discretion may reject any and all proposals in part or entirety; re-advertise this RFP; postpone or cancel at any time this RFP process; or waive any irregularities in this RFP or in the proposals received as a result of this RFP. The submission of an application will be considered by the City of Newark as constituting a firm offer by the Proposer to perform the required services at the stated fees. No modifications to a proposal will be permitted after the proposal has been submitted to the City of Newark. All expenses associated with the preparation and submission of proposals shall be borne by the Proposer. All awards are subject to

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Municipal Council Approval.

Eligibility

Eligible applicants may be for-profit or non-profit organizations, neighborhood organizations, cultural organizations, places of worship/faith organizations, and any other community-centered applicants or individuals. Government agencies are not eligible to apply.

Requirements for Providers*

1. The Provider must be a not-for-profit organization, a for-profit business entity, a sole proprietor, or other community centered applicant or individual that:

a. If for-profit or not-for-profit, has been in operation for at least one year, does not apply to sole proprietorship.

b. If not-for-profit, currently designated as a 501(c)(3) organization by the IRS.

c. If not-for-profit, currently designated as a tax-exempt organization by the State of New Jersey.

d. Has obtained and maintained in good standing all licenses and registrations necessary to operate as a tax-exempt organization or business entity in the State of New Jersey.

e. If for-profit, must be registered as a Corporation, LLC, or Sole Proprietorship.

2. Must demonstrate that it has the necessary infrastructure in place to achieve the program’s goals.

3. Must have both programmatic and fiscal oversight staff in place, either as employed staff members or contracted services.

*All requirements must be demonstrated in the proposal. Proposals submitted without this information will be deemed non-responsive.

*If an agency wishes to apply, but does not meet the above requirements, the City of Newark will accept proposals submitted using a fiscal sponsorship arrangement under an “umbrella” agreement or Memorandum of Understanding. A fiscal sponsor is an organization, traditionally a not-for-profit, that provides fiduciary oversight, financial management, and other administrative services to help build the capacity of a smaller less established organization. The fiscal sponsor’s role can include, but is not limited to, administrative functions, including receiving and administering grant funding on behalf of the sponsored organization. A fiscal sponsor may charge an administrative fee, which would be an allowable expense under the grant.

Level of Effort & Funding

All services requested in the RFP are on an “as needed” basis and the dollar values referred to in no way constitute a guarantee of the level in this effort that may be requested of the selected proposer or guarantee a certain dollar amount to the proposer. Those selected to be awardees must invoice the City of Newark for each individual service for which a contract is awarded, on a monthly basis, on or before the 15th day of each month following the month in which services are

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delivered. Reimbursement shall be on the basis of unit cost, fee for service, or line item budget for all services and shall include monthly reports of service utilization data. If an awardee is not spending at a rate, based on average monthly reimbursements, that indicates it will expend its full allocation within the contract period, the City of Newark reserves the right to reduce the dollar amount awarded to the awardee

NOTE: The City of Newark reserves the right to increase or decrease funding based on an Awardee’s rate of spending or lack thereof as delineated in their contract.

Funding Priorities

Community Violence Intervention Community Violence Intervention is an evidence-based approach that uses strategies to reduce violence by providing direct support to those at the greatest risk of perpetrating violence and those who are already connected to violence.

Providers can apply for the sub-category listed below.

High Risk Intervention Programs to address violence – Providers will develop High-Risk Intervention Programs that involve various strategies and services. These include:

Hiring, training, and deploying Outreach Workers, Violence Interrupters, and

Mediators.

Providing peacemaking & peacekeeping, violence interruption, and community engagement services.

Employing community members as Credible Messengers to serve as case managers;

Organizing events aimed at fostering community.

Working with service providers to provide resources and referrals.

Contracting with legal service providers to provide legal services to individuals with prior contact with the criminal justice system.

Hiring bilingual staff who can communicate with diverse populations and provide outreach, education, crisis intervention, and mediation services to prevent and reduce violence.

Training and deploying Outreach Workers, Violence Interrupters, and Mediators who can intervene in conflicts, promote peace, and engage with the community.

Employing Credible Messengers as case managers who can support individuals with their needs and goals.

Organizing events that foster community cohesion and resilience.

Implement 24-hour hotlines that offer immediate assistance, hospital liaisons, and referrals to all parties affected by the violence.

Deploy HRI Response Teams that work with service providers to offer resources and referrals for survivors.

Contract legal service providers to provide legal liaisons who can assist individuals with their legal rights, restraining orders, court accompaniment, and criminal justice system navigation.

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The goals of the above programming are to:

Reduce crime and violence in the City of Newark;

Create trust, healing, and community based public safety for those impacted by violence;

Fund impactful youth and adult development programs that prioritize community-centered interventions;

Bolster delivery of services by building connections between Providers and the community;

and Improve the quality of services offered to individuals who have or are at risk of experiencing violence.

Applicants with experience in working in the above categories are encouraged to consider the funding priorities identified above and submit proposals that support the City in achieving its desired goals and objectives. Proposals submitted outside of the specified priority funding areas will not be considered.

Technical Assistance

The City of Newark will host a technical assistance workshop for organizations that intend to solicit financial support under one of the two categories. The workshop will introduce the City’s funding priorities and provide clarification on all phases of the pre-award and post-award processes, as well as eligible activities, proposal preparation, the contracting process, program outcomes and expectations, and compliance with City and federal standards. The schedule for the workshop series is provided in Appendix 3. If you have specific questions, regarding the eligibility of proposed activities and/or their compliance with national objectives or technical questions regarding specific activities proposed for grant funding, please contact the Office of Violence Prevention and Trauma Recovery at (973)733-5655. Limited assistance is also available by appointment only by contacting the office listed above.

Process of Making Awards

Proposals will be reviewed, rated and ranked by a Selection Committee comprised of staff from the Department of Business Administration, community representatives, Rutgers subject matter experts, and Municipal Council members and/or staff. On the basis of their rating and ranking, the Selection Committee will make recommendations on which applicants to fund and at what level.

The recommendations will be reviewed by the Business Administrator and the Mayor’s Office, and then presented to City Council for approval. The review, approval, and program delivery steps are as follows:

1. Review of applications by Selection Committee.

2. Recommendations prepared for City Council by Selection Committee.

3. Award Letters sent out requesting updated information from awardees.

4. Preparation of contracts for awardees.

5. Approval of funded contracts by City Council.

6. Completion of deliverables by awardees – must be during the 2025-2026 calendar years, PY 2025-2026 CBVIPP APPLICATION 6 and will be based on individual start and end dates in your Proposal Narrative (Part 3, Section 2(c) of the application form). All activities must be completed no later than September 26, 2025.

Evaluation Considerations

The process for reviewing proposals is designed to increase efficiency and standardize the evaluation of proposals. The Administration intends to ensure transparency and the delivery of unbiased recommendations to the Municipal Council for approval of awards to the selected public, private, and non-profit partners. New applicants and those organizations that have previously been funded are encouraged to apply.

Before submitting a proposal, organizations should consider the following:

Whether the proposed activities or services will assist with Newark’s violence reduction initiative to provide community-based violence intervention programs;

Applicant’s capacity to complete the requested forms and submit the required documentation by the September 26, 2025 deadline;

Capacity to deliver proposed projects, activities, or services and meet expected program outcomes and deliverables;

Ability to comply with municipal, state, and federal standards related to the receipt of grant funding; and

Current standing with the City of Newark, including performance on grants from previous program years, and status of accounts with the Departments of Water and Sewer Utility, Division of Revenue Collection, and Special Taxes.

Evaluation Criteria

Before applications are considered, they must be complete and submitted via the City of Newark’s Procurement Portal at https://procurement.opengov.com/portal/newarknj by the September 26, 2025 deadline. A complete application includes ALL requested forms and documentation.

All complete and timely applications that are determined eligible for funding will be evaluated using the following criteria:

Threshold Criteria

Applicants and applications must meet the following minimum requirements in order to receive funding.

Good Standing with City: These requirements are described above. Good standing will be

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verified prior to execution of the funding contract.

Good Standing with State and Federal Governments. If the applicant is a corporation or partnership, it must in good standing with the State of New Jersey regarding corporate registration requirements, employee tax withholding and other legal requirements. If the applicant is organized as a tax-exempt nonprofit, its federal tax exemption must be approved and in good standing. An applicant may not be debarred by any federal agency.

Ability to Reduce Crime and Violence in the City of Newark: Proposed activities should implement strategies aimed at reducing crime and violence in Newark in collaboration with federal, state, and county officials, as well as community stakeholders, including universities, business leaders, and philanthropic organizations.

RFP requirements. An application must be complete and must conform to all requirements of this RFP in order to be considered. Applications must be complete and submitted via the City of Newark’s Procurement Portal at https://procurement.opengov.com/portal/newarknj.

Scoring Criteria for Applications:

Applications will be ranked and rated based on the following criteria and maximum possible scoring points per criteria, with 100 points possible.

Ability to Reduce Crime and Violence in the City of Newark. Points will be given to activities that implement strategies aimed at reducing crime and violence in Newark in collaboration with federal, state, and county officials, as well as community stakeholders, including universities, business leaders, and philanthropic organizations. (0-4 points)

Efforts to secure other funding. Points will be awarded based on the applicant’s documented efforts to secure other funding for the activity. (0-4 points)

Collaboration. Points will be given for a demonstration of collaboration in service delivery through documented evidence, including thorough description of verifiable organizational partnerships and/or contractual agreements in the proposal. Maximum points will be awarded for three or more such collaborations. (0-4 points)

Application professionalism. Points will be awarded based on layout and completeness of responses. Applications that have not been signed will not be considered. (0-4 points)

Activity need. The activity will be evaluated in terms of the documentation and justification of the need for the activity. Activities with excellent documentation and justification will be awarded the maximum points. (0-8 points)

Cost reasonableness and effectiveness. The activity will be evaluated in terms of: 1) its impact on the identified need, and 2) its implementation costs and funding request relative to its

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financial and human resources. Evaluation will include the cost incurred per person per unit, project budget, and the justification for a particular level of funding. (0-8 points)

Activity implementation. Points will be awarded to applicants based on documentation and information provided, showing that the resources, such as funding, staffing, established partnerships, etc., needed to implement the proposed activity are available and ready.

Maximum points will be given to activities that are ready to move forward quickly. These criteria take into consideration factors that may accelerate or slow down the ability to implement the activity in a timely manner. (0-8 points)

Activity implementation – outcomes. Points will be awarded to applicants based on documentation and information provided that demonstrates what the project will accomplish and how the effectiveness, success, and implementation of the project will be measured. (0- 8 points)

Experience. The experience of the applicant, including the length of time in business, qualifications and tenure of project staff, and experience in undertaking projects of similar complexity as the one for which funds are being requested, will be evaluated. (0-8 points)

Past performance – activity evaluation. The applicant will be evaluated in terms of its past performance in relation to any local, state, or Federal funding program. The past performance will refer to attainment of objectives in a timely manner, expenditure of funds at a reasonable rate, and compliance with the contract, including but not limited to submission of reports and adherence to the Scope of Services. For those applicants that have not received funding from the City of Newark in the past, allocation of points up to the maximum may be awarded, dependent upon thorough documentation of similar past performances. (0-8 points)

Past performance – organizational evaluation. The applicant will be evaluated in terms of its past performance and business relationship with the City of Newark, including documented reports, recommendations, and input from City of Newark agencies and local non-profits or other organizations that have a prior history of oversight, monitoring, and/or working directly with the applicant. (0-8 points)

Activity management. Points will be awarded to applicants based on documentation and information provided, showing that the resources needed to manage the proposed activity are available and ready, and that the commitment for operation and maintenance, where applicable, has been certified. In addition, for applicants that have received OVP program funds in the past, their record of maintenance for the funded activity will be evaluated. (0-14 points)

Matching contributions. Points will be awarded based on the ratio of the amount of eligible matching funds to the amount of program funds requested:

1.1 or more (12-14 points) 0.76-1.0 (9-11 points) 0.51-.75 (6-8 points)

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0.25-.50 (3-5 points) less than .25 (0-2 points)

General Application Guidelines

Applicants must adhere to the following general guidelines for submitting the application for funding. The application must be submitted with the required content via the City of Newark’s Procurement Portal at https://procurement.opengov.com/portal/newarknj.

1) Complete and submit the entire application package electronically via the City of Newark’s

Procurement Portal at https://procurement.opengov.com/portal/newarknj. Documents submitted in any other format will not be transferred to the review committee or evaluated.

2) Proposals must address the items specified in the Proposal Narrative section. Proposals that have incomplete responses to questions will lose points in the evaluation process in accordance with the corresponding Evaluation Criteria.

3) Submit only the documents specified in the Required Documentation sections. Do not submit annual proposals, video tapes, flyers, paraphernalia, or any other materials not requested at this time. Additional materials will not contribute to the evaluation process and will be discarded.

4) Submit ALL DOCUMENTATION requested. Before applications are considered, they must be complete. A complete application includes ALL requested forms and documentation.

Applications that are missing any required documentation will not be transferred to the review committee or evaluated.

5) Submit one (1) complete proposal for each funding request. Organizations applying for funding in more than one priority area (described on pages 4-5) should submit a separate application for each project. Copies of all requested forms and documentation should be included in each application.

6) Complete and submit proposals electronically via the City of Newark’s Procurement Portal at https://procurement.opengov.com/portal/newarknj. Proposals will only be accepted if submitted via the Procurement Portal at https://procurement.opengov.com/portal/newarknj by 10:15 p.m. on Tuesday, September 26, 2025.

Do not deliver proposals to any other office or staff person of the City of Newark, including the Departments of Administration, Child and Family Well-Being, Neighborhood and Recreational Services, and Public Safety; the Offices of the Mayor and Agencies, City Clerk, and Business Administrator/OVP; and/or the Municipal Council. Proposals submitted after the deadline and/or submitted via any format other than the Procurement Portal at https://procurement.opengov.com/portal/newarknj will not be accepted or reviewed.

The Administration reserves the right to request additional information or documentation not

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specified in this Request for Proposals at any stage during the process. Applicants will be expected to respond and comply with any additional requests in the time set by the Administration.

Application Content, Format, and Order

This Application is divided into three (3) parts: (1) Application Cover Sheet; (2) Application Form;

and (3) Proposal Narrative(s). A complete application must include the items listed below as indicated. Applications must be completed and submitted electronically via the City of Newark’s Procurement Portal at https://procurement.opengov.com/portal/newarknj:

Part 1: Application Cover Sheet (all applicants)

Part 2: Application Form (all applicants as specified) o Section One Part A. Applicant/Organization Profile o Section Two – Financial Information o Section Three – Scope of Services

Part A. Organization Information Part B. Location and Target Information Part C. Accomplishments (Quantifiable) Part D. Project Narrative/Description Part E. Project Budget Attachment 1 – Budget/Cost Categories and Elements of Cost Attachment 2 – Costs Summary Attachment 3 – Schedule A. Personnel Costs Attachment 4 – Schedule B. Consultant Services Costs Attachment 5 – Schedule C. Other Cost Categories

Part 3: Proposal Narrative o Section One – Organization Summary Part A. Agency Background Part B. Current Programs and Activities Part C. Statement of Achievements Part D. Organizational Staffing Qualifications o Section Two – Project Summary Part A. Need Addressed by the Proposed Project Part B. Project Goals Part C. Project Implementation Strategies Part D. Specific Collaboration Strategies Part E. Project Outcomes Part F. Methods of Evaluating Project Effectiveness Part G. Overcoming Barriers to Service Delivery Part H. Project Staff Qualifications

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Appendix 2 - Required City of Newark Forms

* These documents MUST BE NOTARIZED AND/OR INCLUDE THE CORPORATION SEAL o Declaration* o Counterterrorism Compliance Form* o Disclosure Statement for Non-profit Sub-recipients (Non-profits only)* o Name of Person Authorized to Sign Contract and Other Official Documents* o Non-Collusion Affidavit* o Stockholder Disclosure Certification (For-profit organizations only)* o Hold Harmless Agreement* o Certificate of Compliance with NJ Charitable Registration Act (Non-profits only)* o Certification of Compliance with Executive Order on Pay to Play Reform (For profit organizations only)* o Newark Political Contribution Disclosure Form (For profit organizations only)* o Exhibit A - Affirmative Action Compliance* o Statement of Ownership Disclosure* o Disclosure of Investment Activities in Iran and Russia* o Prohibited Activities in Russia and Belarus and Investment Activities in Iran* o Criminal Conviction Questionnaire Certification* o American with Disabilities Act Form* o State Required Record Retention Agreement*

Required Documents for All Proposals o Letters of Recommendations:

Recommendations Summary Sheet (See Attachment 6, page 13) Three (3) Letters of Recommendation o Organization Documents:

Articles of Incorporation/By-Laws: Documents must include names of board members, officers, and date agency was incorporated. NOTE: On a separate sheet of paper attached to the end of the incorporation documents, the agency must provide a list of the names, phone numbers, and addresses of all individuals who are authorized to sign official papers and documents on behalf of the organization.

Audit Report and IRS Form 990: Applicants are required to submit a 2024 Financial Audit or 2024 IRS Form 990 (if applicable). NOTE: The 2024 Audit may not have an end date prior to December 31, 2024. If the 2024 Financial Audit is unavailable, please submit most current Financial Audit along with an official letter stating when the 2021 Financial Audit will be complete.

Certified Financial Statement: Applicants are required to submit a Certified Financial Statement for 2024. NOTE: The 2024 Financial statement may not have an end date prior to December 31, 2024. (Not necessary if 2024 Financial Audit is submitted.)

Proof of IRS Status Determination: Legal documentation listing the IRS status of the firm or agency.

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State of New Jersey Business Registration Certificate (For-profit organizations only) Form NJ-Reg-A (Business Registration Certificate for individuals not operating as a business/For profit only) Certificate of Employee Information Report (can be submitted post award) o Certificate of Insurance (can be submitted post award) o Broad Endorsement Form (can be submitted post award)

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REQUIRED DOCUMENTS FOR ALL PROPOSALS

ATTACHMENT 6 –

RECOMMENDATIONS SUMMARY SHEET

Please insert three (3) letters of recommendation behind this page from Newark-based entities (other non-profits, County or State agencies, private contractors, and non-political affiliations) that endorse and collaborate with this Community-Based Violence Intervention Program (CBVIPP) or the delivery of program-related services.

Recommender (1) Full Name

Recommender (1) Affiliation

Has your organization worked with this agency on CBVIPP funded projects in the past?

Yes No Will your organization work with this agency on the project proposed for CBVIPP funding?

Yes No

Recommender (2) Full Name

Recommender (2) Affiliation

Has your organization worked with this agency on CBVIPP funded projects in the past?

Yes No Will your organization work with this agency on the project proposed for CBVIPP funding?

Yes No

Recommender (3) Full Name

Recommender (3) Affiliation

Has your organization worked with this agency on CBVIPP funded projects in the past?

Yes No Will your organization work with this agency on the project proposed for CBVIPP funding?

Yes No

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Special Provisions for All Awarded Proposals

A. Letter/Certificate from NJ Attorney General Confirming Charitable Registration

If a non-profit organization is selected as a sub-recipient, the non-profit organization is required to provide a copy of the Letter/Certificate issued by the State of New Jersey Attorney General confirming charitable registration.

B. Certificate of Insurance (Required Coverage and Endorsement)

If the organization is selected as a sub-recipient, the organization becomes a vendor and must provide a certificate of insurance from an insurer with a Best’s rating of no less than A- indicating compliance with the required coverage to the City of Newark. The VENDOR must notify the CITY immediately, of any material change in insurance coverage, such as changes in limits, coverage, change in status of policy, etc. As part of the certificate of insurance submission a broad endorsement form/additional insured endorsement form that lists the City of Newark as additional ensured must also be included. The CITY reserves the right to require complete copies of insurance policies at all times.

a. General Requirements: The VENDOR shall maintain for the duration of the contracts, at its cost and expense, insurance against claims for injuries to persons or damages to property, including contractual liability, which may arise from or in connection with the performance of the work by the VENDOR, it agents, employees, representatives, assigns or subcontractors. This insurance shall cover such claims as may be caused by any negligent act or omission and shall be in the amounts of $1,000,000 per occurrence and $2,000,000 aggregate.

b. Primary Insurance: The VENDOR’S insurance coverage shall be primary insurance as respect to the CITY, its officers, officials, employees, agents, and representatives shall apply separately to each project or location. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the VENDOR’S insurance and shall not contribute with it.

c. Workers Compensation Insurance: The VENDOR shall maintain for the duration of the contract, at its cost and expense, Workers Compensation Insurance in the statutory amounts pursuant to N.J.S.A. 34 et seq.

d. Additional Insured Status: The CITY must be listed as additional insured for liability arising out of activities performed by or on behalf of the VENDOR. As part of the certificate of insurance submission a broad endorsement form/additional insured endorsement form that lists the City of Newark as additional ensured must also be included.

e. Special Conditions: The insurer must indicate on the Certificate of Insurance that it agrees to defend, indemnify, and hold harmless the City of Newark, NJ its agents, PY 2025-2026 CBVIPP APPLICATION 15 servants, and administrators from any and all complaints arising out of work or duties to be performed under this contract between the City of Newark and the VENDOR.

f. Amounts: All insurance shall be written up for the following limits of liability:

Bodily Injury Liability Insurance: $1,000,000.00 each person $1,000,000.00 each occurrence

Property Damage Liability Insurance: $1,000,000.00 each person $1,000,000.00 each occurrence

Professional Liability: $1,000,000.00

Submission Deadline

Interested non-profits must complete and submit the entire application package electronically via the City of Newark’s Procurement Portal at https://procurement.opengov.com/portal/newarknj by 10:15 a.m. on the September 26, 2025 deadline to be considered for Community-Based Violence Intervention Program funding.

*Do not submit proposals in any format other than the Procurement Portal at https://procurement.opengov.com/portal/newarknj or to any other office or staff person of the City of Newark, including the Departments of Administration, Child and Family Well-Being, Neighborhood and Recreational Services, and Public Safety; the Offices of the Mayor and Agencies, City Clerk, and Business Administrator/OVP; and/or the Municipal Council.

Failure to meet the submission deadline by 10:15 p.m. on September 26, 2025 via the City of Newark’s Procurement Portal at https://procurement.opengov.com/portal/newarknj, shall preclude a proposal from consideration by the City of Newark.

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PART 1 - APPLICATION COVER SHEET

PROPOSED ACTIVITY

City of Newark CBVIPP Funding Priority Activities: (Check One)

Community Violence Intervention

Address of Proposed Activity/Project

City Ward of Proposed Activity/Project

Description of Proposed Activity

Total Amount Requested for Activity: $

PROJECT SUB-RECIPIENT

Applicant Organization (Full Legal Name)

Doing Business As

Executive Director

Proposal Contact Name

Proposal Contact Title

Proposal Contact Street Address

City, State, Zip Code

Proposal Contact Phone

Proposal Contact Fax

Proposal Contact Email

I certify the information contained in this proposal is true and accurate. I further understand material omission or false information contained in this proposal constitutes grounds for disqualification of the proposer (s) and this proposal.

Authorized Signature_______________________________________ Date

Typed Name

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PART 2 - APPLICATION FORM

SECTION ONE – PART A: APPLICANT/ORGANIZATION PROFILE

Applicant Organization (Full Legal Name)

Applicant (Full Legal Name)

Street Address

City, State, Zip Code

City Ward (If Applicable)

Phone

Fax

Website

Email Address

Mailing Address (If different from above)

City, State, Zip Code

Type of Entity (check one):

For Profit Corporation Joint Venture LLC Partnership Sole Proprietorship Non-profit Association Other

Number of Years in Operation

Tax ID #

Date of IRS Determination

DUNS Number

Women Owned/Headed Organization YES NO

Minority Owned/Headed Organization YES NO

Total Number of Employees

Number of Minority Staff Members

Section 3 organization YES NO

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SECTION TWO – FINANCIAL INFORMATION

Name of Accountant/Fiscal Officer

Street Address

City, State, Zip Code

Accountant Phone Number

Total for Organization’s Operating Budget for FY 2025

Total Major Funding Sources (Current)

2024 Financial Audit complete? Yes No

Dates covered by Financial Audit From: To: Completed:

2024 Financial Statement complete? Yes No

Dates covered by Financial Statement From: To: Completed:

2024 IRS Form 990 complete? (Non-Profits Only) Yes No

List Other Sources of Funding or Permanent Financing (Current) List Funding Amount

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

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SECTION THREE – SCOPE OF SERVICES

Part A. Organization Information

Program/Project Title Anticipated Program/Project Start Date Total Budget for Program/Project Amount of CBVIPP Funds Requested Total Matching Funds Secured Part B. Location and Target Population Profile

Service/Project Coverage Area in 2025-2026 (Check all that apply)

Newark Wards:

East West Central North South All Other Location, (Please Specify)

Complete Address of Facility Where Services Will Be Provided

Is the site(s) where services are provided easily accessible and inviting to community residents? Yes No

Type/Category of Service or Activity Proposed (check one per application)

Community Violence Intervention:

High Risk Intervention Programs to address violence Domestic Violence Support

# Persons to be served 2025-2026 (Count total unduplicated persons)

# Target Population by Age

Infants (<1 yr) Adults (19–64 yrs) Children (1yr -12 yr) Seniors (65 yrs+) Youth (13–18 yrs)

Target Population by Income Range

0-30% AMI

31-50% AMI

51-80% AMI

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SCOPE OF SERVICES

Part C. Accomplishments (Quantifiable)

INSTRUCTIONS

Under “Units”, select ONLY ONE category that best measures your proposed activity. Then, attach a number, e.g., 100 non-duplicated youth per program year (not month).

Under “Unit Cost”, divide the amount of funding by the number of service units.

ACTUAL ACCOMPLISHMENTS – 2024 PROGRAM YEAR

Provide verifiable date for the CBVIPP activity recently completed or, if new applicant, report activity completed with another funding source

Population Type Served

Units

Unit Cost

People (general) Youth Elderly Households - with Children Adult Only Households

Proposed Accomplishments for 2025/2026 PROGRAM YEAR

Respond based on what agency would undertake if awarded a CBVIPP grant.

Population Type To Be Served

Units

Unit Cost

People (general) Youth Elderly Households with Children Adult Only Households

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Part D. Project Narrative/Description Instructions. In the space provided, describe the specific activity proposed for funding, demonstrating that the applicant has read and understands the City’s priority activities, goals, and objectives.

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Part E. Project Budget Instructions. Complete each of the attachments in accordance with the instructions provided on each form and attach after this page.

Attachments 1 – 5 can be found on pages 23 – 28.

Attachment 1.

Budget/Cost Categories and Elements of Cost

Attachment 2.

Costs Summary

Attachment 3.

Schedule A. Personnel Costs

Attachment 4.

Schedule B. Consultant Services Costs

Attachment 5.

Schedule C. Other Costs Categories

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SCOPE OF SERVICES. PART E. PROJECT BUDGET

ATTACHMENT 1 –

BUDGET/COST CATEGORIES AND ELEMENTS OF COST

Personnel Costs Salaries and Wages Fringe Benefits

Consultant/Professional Service Costs Accounting and Auditing Services Any other non-employee related professional services for which a formal consultant agreement is required Bookkeeping Services

Office Expenses and Related Costs Advertising for Recruitment and Procurement Bonding Cost Data Processing supplies and services Office Equipment maintenance which are normal maintenance costs compared to capital improvements Payroll Services Postage Printing and Office Supplies Telephone

Program Expenses and Related Costs* Educational Supplies Nutritional Supplies Kitchen Supplies Medical or Laboratory Supplies (medicine not included) or Contract Services (other than consultants) Equipment Maintenance and Equipment Maintenance Supplies Hygiene/Personal care Supplies Recreation Supplies and Services Vocational Supplies

Staff Training and Education Costs All cost relating to training and continuing education of agency staff

Travel, Conference, and Meetings Conference and Meeting Cost Cost of meals or refreshments served at meeting with volunteers Employee travel reimbursement Insurance for agency vehicles

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Maintenance cost for agency owned vehicles Reimbursement to volunteers

Equipment and Other Capital Expenditures Purchase of capital assets including renovations cost

Facility Costs Household Supplies and Security Services Insurance and Property Taxes Lease and Rent Payments License Fees Maintenance of Building Grounds Utilities Water and Sewer

NOTE: Please refer to the appropriate cost principles for the exact definitions of these cost elements. *Definitions and Cost elements to be included with the applications.

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ATTACHMENT 2 –

COSTS SUMMARY

CBVIPP 2025-2026 Sub-Recipient Name:

For Cost Categories A through C, a SCHEDULE SHEET and JUSTIFICATION must be completed and submitted, where applicable.

Cost Category Total Funds Needed CBVIPP Funds Requested Funds from Other Sources

A. PERSONNEL COSTS

Salaries and Wages

Fringe Benefits

TOTAL PERSONNEL COST

B. CONSULTANT / PROFESSIONAL

TOTAL SERVICE COSTS

C. OTHER COST CATEGORIES

Office Expense and Related Cost

Program Expense and Related Cost

Staff Training and Education Cost

Travel, Conference and Meetings

Equipment and Other Capital Expense

Facility Cost

TOTAL OTHER COSTS

TOTAL COSTS

LESS: PROGRAM INCOME

NET TOTAL COSTS

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ATTACHMENT 3 –

SCHEDULE A: PERSONNEL COSTS

CBVIPP 2025-2026 Sub-Recipient Name List all full and part-time staff paid, including fringe benefits. Provide an explanation of fringe benefits at the bottom of form.

Position Title/Incumbent Name/Vacant Responsibilities & Duties Minimum Qualifications Annual Salary

Weekly Hours on Project

% Weekly Work

Time on Project

Subtotals Explanation of Fringe Benefits:

% Fringe Benefits

TOTAL PERSONNEL COST

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ATTACHMENT 4 –

SCHEDULE B: CONSULTANT SERVICES COSTS

CBVIPP 2025-2026 Sub-Recipient Name:

List services which provide for Program or client benefit and are contracted for on a per client cost or time or number of hours basis.

Nature of Consultant Service Responsibilities & Duties Total Funds

Needed Basis of Cost Estimate (i.e, Rate X Hours) Minimum Qualifications

(education and experience)

TOTAL CONSULTANT SERVICES COSTS

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ATTACHMENT 5 –

SCHEDULE C: OTHER COSTS CATEGORIES

CBVIPP 2025-2026

Sub-Recipient Name:

List cost applicable to the Project in the categories provided. A copy of lease agreement, equipment purchase, and other pertinent agreement must be attached to this funds request. See Budget Cost Categories for explanation of cost categories.

Other Costs Category Basis of Cost Estimate Total Funds Needed CBVIPP Funds Requested

Funds from Other Sources

A. Office Expense and Related Costs

B. Program Expense and Related Costs

C. Staff Training & Education Costs

D. Travel, Conference, and Meetings

E. Equipment & Other Capital Expense

F. Facility Costs

TOTAL OTHER COSTS

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PART 3 – PROPOSAL NARRATIVE

SECTION ONE – ORGANIZATION SUMMARY

Part A. Agency Background Instructions. Describe the organization’s background as it relates to establishing the agency’s identity and legitimacy as an organization. Responses can detail but should not be limited to describing the agency’s mission statement, history, expertise, longevity of presence in the community, etc. Describe whether or not the organization is in good standing with all federal, state, and local governments as defined in the Selection Criteria or what will be done to attain Good Standing status. Briefly describe each pending lawsuit in which the applicant or any of the proposed project staff is either a plaintiff or defendant.

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Part B. Current Programs and Activities Instructions. List all activities in which the organization is currently engaged. Describe in detail all current programs and activities for which funding is sought with this proposal. Responses should describe projects or activities that are the same as, or similar to, those proposed for funding by the City that are relevant to establishing the agency’s credibility, track record, and ongoing performance in the delivering services. Describe your readiness to start the proposed activity, in terms of having staffing, facilities and other resources required. Give an estimate of how many days’ lead time you will need to start, after receiving an executed contract. Describe any impediments to starting immediately, such as needing to wait for hiring, award of other funding, or similar impediments.

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Part C. Statement of Achievements Instructions. Provide specific evidence of the organization’s success in accomplishing past or current organizational or program goals. Responses can address but should not be limited to describing achievements such as organizational service or community awards, quantity and quality of services provided and benefits gained by participants receiving services, recurring grants based on performance, etc.

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Part D. Organizational Staffing Qualifications Instructions. List the names and titles of all key supervisors, project managers, line staff and contracted personnel who will be involved in delivering or supervising the proposed services. For each, briefly describe their academic and professional credentials (degrees, educational certificates, professional certifications) and number of years of experience in delivering the proposed services. Describe the staff’s readiness to undertake the proposed activity. It is not necessary to provide information about staff members or contracted personnel who will not be involved in delivery of the services proposed in this application for funding.

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SECTION TWO – PROJECT SUMMARY

Part A. Need Addressed by the Proposed Project Instructions. Describe the need the proposed project seeks to address, the activities to be undertaken, the population(s) to be served, the expected outcomes (units of service, number of clients to be served, and the proposed start and end dates. Briefly describe the supporting background information and data regarding the needs.

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Part B. Project Goals Instructions. Briefly describe the goals the project seeks to accomplish in terms of positive impacts on individuals and the target area.

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Part C. Project Implementation Strategies Instructions. Describe the specific activities the agency will undertake to implement the project, its approach to delivering the services, and the number and type of staff and contract service providers that will be employed. Describe the proposed start and end dates of the activities that are proposed in this application.

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Part D. Specific Collaboration Strategies Instructions. Describe how the organization has or will engage families, social networks of clients, agencies, organizations, or community groups in the implementation of project activities.

Responses can specify ways in which the agency is any or all of its resources, such as staff, finances, materials, office space, service locations or facilities, etc. to deliver the proposed project services.

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Part E. Project Outcomes Instructions. For each type of activity to be implemented, describe the total units of service to be provided, the population to be served, the geographical target area for services, and the expected outcomes.

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Part F. Methods of Evaluating Project Effectiveness Instructions. Describe what tools and procedures the organization will use to track the project outcomes. Also describe what methods (if any) will be used to determine the effectiveness of the services in meeting clients’ needs, including surveys to obtain feedback from clients.

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Part G. Overcoming Barriers to Service Delivery Instructions. Describe obstacles or impediments that the agency encounters or anticipates in being able to effectively and/or efficiently provide services to the target population and how the applicant plans to overcome them. Such barriers include but are not limited to: difficulties in enrolling clients, challenges in serving clients, language barriers, and reliability of matching funding, Responses can identify any challenges that the organization may be experiencing, including, where applicable, but not limited to, financial shortfalls, staff turnover, limited resources of the organization, language barriers, difficulty in marketing or disseminating materials, transportation, limited partners, etc. Describe how managers will respond to lagging performance, if that were to occur due to internal or external factors.

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Part H. Project Staff Qualifications Instructions. Describe the qualifications of staff that will be engaged in the delivery of the Project.

Responses can highlight the level of education, training, experience, awards or commendations for service, etc., that project staff possess and/or have received related to the specialty area or services proposed as part of the project activities.

END PROPOSAL NARRATIVE SECTION

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APPENDIX 1

Proposal Narrative Guide

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Proposal Narrative Guide

The information provided in this section is intended to assist applicants in preparing responses to the City of Newark Request for Proposals for the 2025-2026 Community-Based Violence Intervention Program. Inasmuch as the information provided is only a guide it is not intended to be exhaustive, only to provide additional assistance to applicants on the type of content to cover or address in the required narrative responses. Applicants should be mindful of the information provided in the Evaluation Criteria section of this Request for Proposals in preparing responses and adhere to all stated guidelines and requirements for layout and format.

Section One – Organization Summary (Total of 4 pages)

Part A. Agency Background (maximum 1 pages) Describe the organization’s background as it relates to establishing the agency’s identity and legitimacy as an organization. Responses can detail but should not be limited to describing the agency’s mission statement, history, expertise, longevity of presence in the community, etc.

Part B. Current Programs and Activities (maximum 1 pages) Describe activities in which the organization is currently engaged. Responses can detail any similar projects or activities in the same or a related area that are relevant to establishing the agency’s credibility, track record, and ongoing performance in the delivering services for which grant funding is sought.

Part C. Statement of Achievements (maximum 1 pages) Provide specific evidence of the organization’s success in accomplishing past or current organizational or program goals. Responses can address but should not be limited to describing achievements such as organizational service or community awards, quantity and quality of services provided and benefits gained by participants receiving services, recurring grants based on performance, etc.

Part D. Organizational Staffing Qualifications (maximum 1 page) Describe the qualifications of the agency’s leadership as it relates to establishing background on the organization’s professional competency to implement the proposed project activities.

Responses can include but should not be limited to addressing the credentials of key senior staff and management, organizational structure, processes for ensuring all staff are qualified and committed to working with the target population, strategies for organizational self-evaluation and continuous improvement, etc.

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Section Two – Project Summary (Total of 8 pages)

Part A. Need Addressed by the Proposed Project (maximum 1 page)…