INVITATION TO QUOTE

FOR

Roofing Services – Zone 3

ITQ NO. 4824

RELEASE DATE: October 16, 2026

SUBMISSION DEADLINE: October 30, 2026, at 11:00 AM

City of New Orleans ITQ No.: 4824 ITQ: Roofing Services – Zone 3

KEY REMINDERS TO PROSPECTIVE BIDDERS

1. READ THE SOLICITATION IN ITS ENTIRETY.

2. CONTACT THE DESIGNATED PURCHASING OFFICIAL ONLY.

3. CHECK THE SUPPLIER PORTAL PERIODICALLY.

4. TAKE ADVANTAGE OF THE QUESTION AND ANSWER PERIOD.

5. PROVIDE COMPLETE ANSWERS AND DESCRIPTIONS.

6. REVIEW THE ITQ AND YOUR RESPONSE BEFORE SUBMITTING.

7. SUBMIT YOUR PROPOSAL ON TIME.

ITQ: Roofing Services – Zone 3

TABLE OF CONTENTS

Section 1 - Definition

Section 2 - Overview

Section 3 – Award Determination

Section 4 – Notification

Section 5 –Contract

Section 6 – General Information

Section 7 – DBE Information

Section 8 – Statement of No Response

Section 9 – Attachments

ITQ: Roofing Services – Zone 3

SECTION 1 – DEFINITIONS

“Bidder” means the prospective supplier who responds to the ITQ.

“BRASS” means Budget, Requisition, and Accounting Services System.”

“City” means the City of New Orleans.

“Close Event” means the date and time at which BRASS prohibits bidders from submitting a response to the solicitation.

“DBE” means Disadvantage Business Enterprise.

“Event” means a solicitation on the Supplier Portal.

“FEMA” means the Federal Emergency Management Agency.

“HUD” means the U.S. Department of Housing and Urban Development.

“ITQ” means Invitation To Quote.

“OSD” means the City’s Office of Supplier Diversity.

“Open Event” means the date and time at which the Event is released to the public in the Supplier Portal of BRASS.

“Purchasing Conference Room” means the room adjacent to the Bureau of Purchasing located on the 4th floor of City Hall at 1300 Perdido Street, New Orleans, Louisiana 70112.

“Solicitation” means the event (RFQ, RFP, ITB, ITQ) that the Bureau of Purchasing created to release it on the Supplier Portal.

“Sponsoring Department” means the City department, board, or commission requesting that the Bureau of Purchasing releases an Event.

“Supplier Portal” means the external platform of BRASS that prospective suppliers can use to register, respond to events, and/or submit invoice.

SECTION 2 – OVERVIEW

The Bureau of Purchasing prepared the following questions and answers to provide an overview of this ITQ.

The bidder must review the ITQ in its entirety and cannot solely rely on those questions and answers.

A. Who is the Sponsoring Department?

The Department of Property Management.

B. What is the type of solicitation?

This is a solicitation for Public Works.

C. What is the title of this solicitation?

This solicitation is for Roofing Services – Zone 3.

D. How will the City award this solicitation?

The City will award this solicitation to the lowest responsive and responsible bidder.

E. What type of contract is the City seeking to execute?

The City seeks to execute a requirements contract under which the successful bidder commits to supply the goods or services as requested during the term of the contract.

F. What is the duration of the contract?

ITQ: Roofing Services – Zone 3

The contract will be effective and will terminate in 1 year from the date of execution by the City.

See “Duration” provision in Attachment B.

G. Can the contract be renewed?

The City has the option to extend the contract for up to 1 additional one-year term for time only.

See “Extension” provision in Attachment B.

H. Does the contract have a maximum dollar amount?

The amount paid under this contract will not exceed $250,000.

I. What is the maximum repair job under this contract?

The maximum amount a single service repair can be is up to $50,000.00.

J. What are the payment terms?

The City pays NET45 from the date that the Contractor submits the invoice in BRASS and after the Sponsoring Department approves it in BRASS.

The City cannot pay an invoice that it did not receive in BRASS and that the Sponsoring Department did not approve in BRASS.

K. Where do I find information about the specifications?

The bidder will find this information in Attachment A.

L. Does the DBE Program apply to this solicitation?

Yes, there is a DBE contract goal of 35%.

The bidder must refer to Attachment C for more information.

M. When is the Pre-Bid Conference?

The pre-bid conference will occur on October 20, 2026, at 11:00 AM.

The bidder can find more information about the conference in the Event in BRASS.

N. What is the deadline to submit the bid package?

The Submission Deadline is on October 30, 2026, at 11:00 AM.

O. How does the bidder submit a bid package?

The bidder must submit the bid package via its supplier account on the Supplier Portal.

P. What are the required documents?

Please refer to SECTION 9 - SECTION II.

Q. Do I have to submit a performance bond and payment bond or both?

The City will ask the lowest responsive and responsible bidder to submit a paper bond with contract documents.

The surety bond will be in the amount of $50,000 which consists of:

- $25,000 as performance bond

- $25,000 as payment bond

The City will return the performance bond and the payment bond at the end of the contract unless the City had/has to use them for performance and/or payment issues.

R. Who do I contact if I have a question about the solicitation?

The bidder must submit a question online via its supplier account on the Supplier Portal.

ITQ: Roofing Services – Zone 3

S. Is there a deadline to submit a question?

The deadline to submit a question is on October 23, 2026, at 2:00 PM.

T. Can I contact someone else?

The bidder and its representatives are prohibited from contacting City employees or officials or individuals hired for this solicitation about this ITQ prior to the Submission Deadline.

The Bureau of Purchasing calls this prohibition the “Cone of Silence.”

If a prospective bidder violates the established prohibition on communications, the City may disqualify its bid package.

U. How can I get help with the Supplier Portal?

A bidder can first find relevant information on the webpage of the Bureau of Purchasing at https://nola.gov/next/purchasing/topics/brass/ .

If a bidder needs help with registration process, password reset, or updating an existing supplier account, a bidder can submit a request for assistance online at https://nola.gov/brass-support/ .

However, any inquiry regarding the ITQ must be submitted online to the Designated Purchasing Official instead.

SECTION 3 – AWARD DETERMINATION

Following the Submission Deadline, the Designated Purchasing Official will perform the following steps in that order:

Step 1: open and review the timely submitted bid packages.

Step 2: review and determine if the two lowest bidders are responsive.

o Note: if the lowest bidder is deemed non-responsive, the Designated Purchasing Official will send a notification in writing with the reason for being deemed non-responsive.

Step 3: post a bid tabulation on the Bureau if Purchasing’s webpage at https://nola.gov/view-bid-tabulations/ .

SECTION 4 – Post Bid Documents

Post bid documents will be collected from the two lowest responsive bidders.

o DBE Forms 1 & 2 o References o Qualifications Questionnaire

Following the collection of the post bid documents, the Designated Purchasing Official will perform the following steps:

Step 1: provide OSD with the bid packages of the two lowest and responsive bidders for their reviews.

Step 2: provide the Sponsoring Department with the bid packages of the two lowest and responsive bidders for their reviews.

Step 3: Once OSD and the sponsoring department inform the Designated Purchasing Official that the lowest bidder is responsive and responsible for their respective areas, the Designated Purchasing Official will then notify the said bidder by an intent to award letter.

ITQ: Roofing Services – Zone 3

SECTION 4 – NOTIFICATION/AWARD

The intent to award letter is not a contract award notification.

The contract award is subject to the satisfaction by the lowest responsive and responsible bidder of all additional requirements in this ITQ.

The Designated Purchasing Official awards the Event in BRASS to the successful bidder and notifies the Sponsoring Department.

SECTION 5 – CONTRACT

The successful bidder is to complete and submit certain documents (examples: paper bond; copy of license; certificate of insurance, tax clearance form, etc.). Please refer to Section IV.

When the Sponsoring Department is in possession of the required documents, the Contract Manager reviews and determines whether the lowest responsive and responsible bidder provided the required documents or not and completed them correctly.

If the submission is incomplete, the Contract Manager notifies the bidder.

If the submission is complete, The Sponsoring Department is then responsible for routing the contract and its supporting documents to the City Attorney’s Office.

The City Attorney’s Office is responsible for preparing the final contract for execution and sending it to the successful bidder.

Once the successful bidder signs and returns the final contract, the City Attorney’s Office presents it to the Mayor for full execution.

Once the contract is fully executed, the Sponsoring Department provides a copy to the awarded bidder and can authorize the beginning of the services.

The City will publish a copy of the fully executed contract on the City’s Supplier Portal.

SECTION 6 – GENERAL INFORMATION

A. Legal Authority

City Charter Section 6-308(5)(b) and CAO Policy Memorandum No. 113 authorize the City to issue a solicitation to interested and qualified individuals and firms.

B. Ownership

Submissions and/or documentation submitted therewith are city property for all purposes.

The bidder will clearly mark documents or information claimed exempt from public records disclosure and specifically justify the exemption.

The City will not credit any blanket exemption claims lacking specific justification.

The City does not guarantee the confidentiality of submissions.

C. Effect

The ITQ and any related discussions or determination by anyone create no rights or obligations whatsoever.

The City is not responsible for submissions and/or presentation costs.

The City may cancel or modify this solicitation at any time at will, with or without notice.

ITQ: Roofing Services – Zone 3

Anything to the contrary notwithstanding, the contract executed by the City and the successful bidder, if any, is the exclusive statement of rights and obligations extending from the ITQ and the request for bids connected with the contract.

D. Addendum

The Designated Purchasing Official posts addendum on the Supplier Portal under the ITQ. A copy of the addendum is saved in the “Attachment” tab of the event for the ITQ.

The bidder must not rely on any representation, statement, or explanation other than those made in this ITQ or in any addendums issued.

Where there appears to be a conflict between the solicitation and any addendum issued, the last addendum issued will prevail.

E. Designated Purchasing Official

The Designated Purchasing Official is a member of the Bureau of Purchasing who is responsible for the solicitation released in BRASS.

A bidder will find the name and contact information of the Designated Purchasing Official on the Supplier Portal in the Event under “Contacts”.

F. Validity of Bid

The bid submitted by the bidder must remain valid for 90 calendar days after the Submission Deadline.

The City may submit a request in writing to the bidder to extend the 90-days for an additional 30 calendar days.

G. Tax Exempt

Purchases made by the City are exempt from state sales tax and federal excise taxes and materials invoiced to the City must exclude such taxes.

Tax exemption certificates will be furnished upon request.

H. Agree to Contract Terms and Conditions

By responding to this ITQ, the bidder agrees to the City’s required Contract Terms and Conditions set forth in this Solicitation and therefore waives any future right to contest the required provisions.

I. Protest

The City’s protest policy applies to this solicitation.

The policy is available at: https://www.nola.gov/getattachment/Purchasing/Forms/No-130- Procurement-Protest-Policy.pdf/ .

J. Failure to Comply

The Designated Purchasing Official will notify the bidder in writing that the submission is non-responsive if:

The bidder failed to submit it timely, or The bidder failed to complete and submit a form or document provided and required by the City.

The Designated Purchasing Official will not distribute a non-responsive bid package for review.

The bidder will have 2 business days from the date of notification by the Designated Purchasing Official to appeal the decision of non-responsiveness.

ITQ: Roofing Services – Zone 3

The non-responsive bidder must submit the appeal to the Chief Procurement Officer via email with the number of the ITQ and a detailed explanation.

The decision from the Chief Procurement Officer or designee will be final.

Failure to submit the appeal timely waives the right to obtain a decision from the Chief Procurement Officer or designee.

K. Code of Ethics

The City adheres to the Louisiana Code of Governmental Ethics, contained in the Louisiana Revised Statutes Annotated, R.S. 42:1101, et seq.

By submitting a bid package, a bidder warrants that there is no “conflict of interest” related to this solicitation that would violate applicable Louisiana Law.

Violation of the Louisiana Code of Governmental Ethics may result in rescission of contract, permit or licenses, and the imposition of fines and/or penalties, without contractual liability to the public in accordance with applicable law.

L. BRASS

The City launched BRASS in July 2019. BRASS replaces the legacy databases and is used by all City departments.

BRASS enables suppliers to register and to maintain information about their organization for the purpose of doing business with the City and receive notifications of business opportunities.

Registration is free.

The City invites prospective suppliers to learn more at https://nola.gov/next/purchasing/topics/brass/

M. Direct Deposit Electronic Payment Program

The City will require that the successful bidder enrolls in its direct deposit electronic payment program.

Instead of receiving paper checks, payments will be made electronically via Automated Clearing House (“ACH”) and deposited directly into an account designated by the successful bidder at its financial institution.

Enrolling in direct deposit payments supports the City’s ongoing efforts to become a more efficient and effective government, deliver enhanced services and timely payments, and provide for a sustainable environment.

ACH payment will apply to the invoice that you submit through the City’s Supplier Portal AFTER the Bureaus of Purchasing AND Treasury have completed the ACH activation. The activation process may take 4 to 10 calendar days.

N. Waiver of Administrative Informalities

The City reserves the right, at its sole discretion, to waive minor administrative informalities contained in any submission.

O. Errors and Omissions in Submission

The City reserves the right to seek clarification of any submission for the purpose of identifying and eliminating minor irregularities or informalities.

P. Familiarity with Laws

The bidders must familiarize themselves with and must comply with all applicable Federal and State Laws, parish/municipal ordinances, resolutions, and the rules and regulations of all authorities having jurisdiction over the solicitation.

ITQ: Roofing Services – Zone 3

These laws and/or ordinance will be deemed to be included in the contract, the same as though herein written in full.

Q. Disclaimer

The bidders are hereby advised that due to the nature of the internet, the City cannot guarantee that access to BRASS will be uninterrupted or that emails or other electronic transmissions will be sent to you or received by us.

The City is not responsible for any delays caused by the internet.

SECTION 7 – DBE INFORMATION

A. DBE Program Compliance

The requirements of the City’s Disadvantaged Business Enterprise (“DBE”) Program apply to this contract. It is the policy of the City to practice nondiscrimination based on social and economic disadvantage, race, color, gender, disability and national origin in the award and performance of contracts.

In consideration of this policy and pursuant to Division 2 of Article IV of Chapter 70 of the Code of the City, the City enacted the DBE Program for all City contracts.

Contractor agrees to use its best efforts to carry out the applicable requirements of the City’s DBE Program fully and completely in the award and administration of this Agreement, including without limitation, all reporting requirements and established DBE participation percentage. The Contractor’s failure to carry out these requirements, as determined in good faith by the OSD, shall be deemed a material breach of this Agreement. This material breach may result in the termination of this Agreement and/or the pursuit of any other remedies available to the City under any applicable law, ordinance, or rule, including, but not limited to those set forth in the City’s Policy Memorandum for the DBE Program

B. DBE Contract Goal

The requested DBE Contract Goal is listed in the contract section of the invitation to bid.

NOTE: All non-public works contracts have a default goal of 35% DBE participation.

Participation shall be counted toward meeting the contract goal based on the following:

1. Only business entities certified as SLDBE or LAUCP-DBE are counted toward the contract DBE participation goal.

2. The Bidder/Proposer may count only the total dollar value of the subcontract awarded to certified DBE subcontractor/supplier(s) toward the contract goal.

3. A Bidder/Proposer can count 100 % of the DBE’s participation provided that the DBE has committed to performing at least 51% of the work with its own forces.

4. Bidder/Proposer may count 100 % of DBE Manufacturer Supplier’s participation and 60 % of DBE Non-Manufacturer supplier’s participation toward its contract goal.

5. When the Bidder/Proposer is in a joint venture with one or more DBE business entities, the OSD, after reviewing the joint venture agreement, shall determine the percent of participation that will be counted toward the contract goal.

6. Bidder/Proposer may count toward its contract goal only those DBE subcontractors/suppliers performing a Commercially Usefully Function.

“DBE Commercially Useful Function means” a discrete task or group of tasks, the responsibility for performance of which shall be discharged by the DBE firm by using its own forces or by actively supervising on-site the execution of the tasks by

ITQ: Roofing Services – Zone 3 another entity for whose work the DBE firm is responsible. In determining whether a certified firm is performing a commercially useful function, factors including, but not limited to, the following shall be considered:

a. Whether the business entity has the skill and expertise to perform the work for which it is being utilized and possesses all necessary licenses;

b. Whether the firm is in the business of performing, managing, or supervising the work for which it has been certified and is being utilized;

c. Whether the DBE subcontractor is performing a real and actual service that is a distinct and verifiable element of the work called for in a contract.

d. Whether the DBE subcontractor performed at least thirty percent (30%) of the cost of the subcontract (including the cost of materials, equipment or supplies incident to the performance of the subcontract) with their own forces.

C. DBE Directory

Contractors may only utilize certified SLDBE and/or Louisiana Unified Certification Program (LAUCP) DBE firms from the following lists to meet the City’s DBE Program goals.

a. Contractors agree to utilize the City’s SLDBE directory of certified firms as a first source when searching for certified DBE business entities. The SLDBE directory includes entities certified through Sewerage and Water Board of New Orleans, New Orleans Aviation Board and Harrah’s New Orleans. The SLDBE directory is available at www.nola.gov.

b. The Louisiana Unified Certification Program (“LA UCP”) directory is available at www.dotd.louisiana.gov.

Information on locating these directories may also be requested from the OSD at supplierdiversity@nola.gov.

D. Good Faith Effort Policy

In accordance with Sec.70-461 of the City Code, the City shall reject any bid and shall not award, enter into or amend any contract that is not supported by documentation establishing that the Bidder/Proposer has met the applicable contract DBE participation Goal or made Good Faith Efforts to the applicable contract DBE participation goal.

Good Faith Efforts are steps taken to achieve a contract DBE participation goal or other requirements which, by their scope, intensity and usefulness demonstrate the Bidder’s or Proposer’s responsiveness to fulfilling the City’s DBE Program goals prior to the award of a contract, as well as the Contractor’s responsibility to put forth measures to meet or exceed the contract DBE participation goal throughout the duration of the contract.

The OSD shall be responsible for determining whether a Bidder/Proposer has made their best efforts to achieve the DBE Program contracting objectives. In making this determination, the DBE Compliance Officer shall consider the following factors:

1. SPECIFIC PORTIONS OF WORK IDENTIFIED FOR DBE SUBCONTRACTOR:

i. Bidder/Proposer listed all selected scopes or portions of work to be performed by DBEs in order to increase the likelihood of meeting the contract goal for the project

ii. Bidder/Proposer listed the estimated value of each scope or portions of work identified.

ITQ: Roofing Services – Zone 3

2. NOTIFYING CERTIFIED DBEs OF CONTRACTING OPPORTUNITIES:

i. Bidder/Proposer contacted the OSD to request submission of subcontracting opportunities on the DBE Opportunities page.

ii. Bidder/Proposer included a copy of each announcement or notification.

3. INITIAL SOLICITATION & FOLLOW-UP:

i. Bidder/Proposer listed all certified DBE firms that received written notification of work items to be subcontracted and documented the certified firm’s response.

ii. Bidder/Proposer included copies of the written notice(s) sent to certified firms.

4. NEGOTIATE IN GOOD FAITH:

i. Bidder/Proposer provided an explanation for any rejected DBE bid or price quotation.

ii. Bidder/Proposer included a copy of the written rejection notice including the reason for rejection to the rejected DBE firm.

If a Bidder/Proposer fails to submit documented Good Faith Efforts as outlined, the bid shall be considered non-responsive.

The OSD may take into account the performance of other Bidders/Proposers in meeting the contract DBE participation goal and may, if deemed advisable, request further information, explanation or justification from any Bidder/Proposer. For example, Bidder’s past performance on similar contracts with similar scopes and/or a Proposer’s prior history utilizing DBEs will also be taken in consideration when determining Good Faith Efforts.

Good Faith Efforts shall be monitored throughout the life of the contract and evaluated on a case-by-case basis in making a determination whether a Bidder or Proposer is in compliance with the Good Faith Effort policy.

To obtain a copy of the Good Faith Effort Policy contact OSD at supplerdiversity@nola.gov.

E. Required DBE Forms for BIDs/RFPs/RFQs

I. Bids:

In accordance with Louisiana Public Bid Law, the two apparent lowest bidders on an invitation to bid shall complete and submit all required post bid documents within three (3) business days of the bid opening. If the required post bid documents are not received within three

(3) business days of the bid opening it shall be determined that bidder was non-responsive.

The following DBE documents must be received within three (3) business days of the bid opening:

1. DBE Compliance Form-1: This form is used to establish your DBE commitment on a City of New Orleans bid, RFP or solicitation response. The Bidder shall provide a list of all proposed DBE subcontractor(s).

If the Bidder has attained the amount of DBE participation to meet the contract goal, only submit DBE Compliance Form-1.

2. DBE Compliance Form-2: This form is used to document Good Faith Efforts when the amount of DBE participation committed on DBE Compliance Form-1 is less than the Contract Goal. The Bidder shall provide all required supporting

ITQ: Roofing Services – Zone 3 documentation of demonstrated Good Faith Efforts as specified on DBE Compliance Form-2.

3. After receipt and review of the required post-bid documents, the OSD will determine if the Bidder has provided valid DBE Compliance Forms and (if applicable) evidence of demonstrated Good Faith Efforts.

Thereafter, the Bidder/Contractor shall be bound by the established percentage, as approved by the OSD.

II. Request for Proposals (“RFP”) / Request for Qualifications (“RFQs”):

To ensure the full participation of DBE’s in all phases of the City’s procurement activities, all Proposers at time of proposal submission shall complete and submit a DBE Participation Plan.

1. DBE Participation Plan (Attachment “C”): A completed DBE Participation Plan shall be considered a methodology on how the Proposer plans to meet the contract DBE participation goal if awarded the project.

a. If a DBE Participation Plan (Attachment “C”) is not submitted, it shall be determined that the Respondent was non-responsive to the DBE provisions and the proposal will not be evaluated by the selection committee.

2. Within ten (10) days of the City’s issuance of the Notice to Award letter, the selected Proposer shall complete and submit a DBE Compliance Form-1: This form is used to establish your DBE commitment on a City Bid, RFP or solicitation response. The selected Proposer shall provide a list of all proposed DBE subcontractor(s).

a. If the amount of DBE participation committed on DBE Compliance Form-1 is less than the Contract Goal, the selected Proposer shall complete DBE Compliance Form-2: This form is used to document Good Faith Efforts when the amount of DBE participation committed on DBE Compliance Form-1 is less than the contract DBE participation goal. The selected proposer shall provide all required supporting documentation of demonstrated Good Faith Efforts as specified on DBE Compliance Form- 2.

The OSD shall review the contents of all required DBE Compliance Forms and may, if deemed advisable, request further information, explanation or justification from any Bidder/Respondent. Thereafter, the Contractor shall be bound by the established percentage, as approved by the OSD.

F. Contractor Cooperation

The Contractor shall:

1. Designate an individual as the “DBE Liaison” who will monitor the Contractor’s DBE participation as well as document and maintain records of “Good Faith Efforts” with DBE subcontractors/suppliers (“DBE Entities”).

2. Execute written contracts with DBE Entities that meet the applicable DBE goals.

a. The Contractor shall provide the DBE Compliance Officer (“DBECO”) with copies of said contracts within thirty (30) days from the date the Agreement is fully executed between the City and the Contractor.

b. The Contractor shall agree to promptly pay subcontractors, including DBE Entities, in accordance with law.

ITQ: Roofing Services – Zone 3

3. Establish and maintain the following records for review upon request by the OSD:

a. Copies of written contracts with DBE Entities and purchase orders;

b. Documentation of payments and other transactions with DBE Entities;

c. Appropriate explanations of any changes or replacements of DBE Entities, which may include a record of “Post-Award Good Faith Efforts” for each certified firm that the Contractor does not use in accordance with the approved DBE participation submission;

d. Any other records required by the OSD.

The Contractor is required to maintain such records for three (3) years after completion or closeout of the Agreement. Such records are necessary to determine compliance with their DBE obligations.

4. Post monthly payments and submit regular reports to the DBECO as required via the online “Contract Compliance Monitoring System” or other means approved by the OSD.

a. The Contractor shall submit the initial report outlining DBE participation within thirty (30) days from the date of notice to proceed (or equivalent document) issued by the City to the Contractor. Thereafter, “DBE Utilization” reports shall be due on or before the fifteenth (15th) day of each month until all DBE subcontracting work is completed.

b. Reports are required even when no activity has occurred in a monthly period.

c. If the established percentage is not being met, the monthly report shall include a narrative description of the progress being made in DBE participation.

d. The Contractor may also be required to attach or upload copies of canceled checks or bank statements that identify payer, payee and amount of transfer to verify payment information as indicated on the form.

5. Conform to the established percentage as approved by the OSD.

a. The total dollar amount of the Agreement shall include approved change orders and amendments. For a requirements contract, the total dollar amount shall be based in actual quantities ordered.

b. No changes to the established percentage and DBE Entities submitted on DBE Compliance Form-1 shall be allowed without approval by the OSD.

c. The City will not adjust the contract for any increase in cost due to replacement of DBE Entities.

G. Post-Award Modification

The OSD may grant a post-award modification request if:

a. for a reason beyond the Contractor’s control, the Contractor is unable to use the certified DBE entity submitted on DBE Compliance Form-1 to perform the specified work. The Contractor must notify the OSD of the intent for removal and substitution of a certified DBE immediately upon determination of that the DBE submitted on Compliance Form -1 is unable to perform the specified work. In such case, the Contractor shall use and document “Good Faith Efforts” to find a similarly qualified and certified DBE entity to perform such specified work. The same criteria used for

ITQ: Roofing Services – Zone 3 establishing “Good Faith Efforts” in maximizing the participation of DBE Entities prior to awarding the Agreement will also apply to the substitution of DBE subcontractors during the performance of the Agreement; or

b. the Contractor reasonably believes that, due to a change of scope, execution of the work in accordance with the directions from the City is unlikely to meet the established percentage or terms. In such case, the Contractor shall use and document “Good Faith Efforts” to achieve a reasonable amount of DBE participation on the remaining work on the Agreement.

H. Monitoring DBE Participation

To ensure compliance with DBE requirements during the term of the Agreement, the DBECO will monitor the Contractor’ use of DBE subcontractors/suppliers (“DBE Entities”) through the following actions:

1. Job site visits;

2. Electronic payment tracking via the Contract Compliance Monitoring System or other means as approved by the OSD;

3. Routine audits of contract payments to all subcontractors;

4. Reviewing of records and reports; and/or

5. Interviews of selected personnel.

The DBECO may schedule inspections and on-site visits with or without prior notice to the Contractor or DBE Entities.

I. Failure to Comply

If the DBECO determines in good faith that the Contractor failed to carry out the requirements of the DBE Program, such failure shall be deemed a material breach of this Agreement. This material breach may result in the termination of the Agreement and/or the pursuit of any other remedies available to the City under any applicable law, ordinance, or rule, including, but not limited to those set forth in the City’s Policy Memorandum for the DBE Program.

All DBE Compliance forms are maintained by the OSD and are subject to change.

SECTION 8 – STATEMENT OF NO RESPONSE

If you elected not to respond to the ITQ, the Bureau of Purchasing is interested in learning the reason(s) for non-response.

Your response to the below questionnaire will help the City understand potential challenges and/or barriers with the ITQ.

https://forms.office.com/Pages/ResponsePage.aspx?id=hfTLCLccAkqaIQ3ZtFuf90s12R kxNB5KnaGW8hYN33NUMjZBN05YS1U0UVY4N0tXOFdEMEVHQTFXNi4u

SECTION 9 – ATTACHMENTS

SECTION I – A bidder must review the following:

A. SPECIFICATIONS AND MAP

B. GENERAL TERMS AND CONDITIONS

SECTION II – A bidder must complete and submit the following required documents as part of the bid submission:

ITQ: Roofing Services – Zone 3

C. BID FORMS

o C1 – LOUISIANA UNIFORM PUBLIC WORK BID FORM o C2 – CORPORATE RESOLUTION OR WRITTEN EVIDENCE

SECTION III – The two lowest responsive bidders must complete and submit the following required documents.

POST BID DOCUMENTS:

o C3 – DBE FORM o C4 – QUALIFICATIONS QUESTIONNAIRE (Trades Only) o C5 – REFERENCES (Trades Only)

SECTION IV – ADDITIONAL NEEDS: THE SUCCESFUL BIDDER MUST SATISFY INDICATED

NEEDS ON OR BEFORE IT RECEIVES A CONTRACT.

D. TAX CLEARANCE

E. NON-COLLUSION AFFIDAVIT

F. CONFLICT OF INTEREST AFFIDAVIT

G. BIDDER’S ATTESTATION

H. CITY’S HIRING REQUIREMENTS

I. SUBCONTRACTORS IDENTIFICATION

J. PAYMENT AND PERFORMANCE BONDS

K. CERTIFICATE OF INSURANCE

[ATTACHMENTS A THRU I ON FOLLOWING PAGES]

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ITQ: Roofing Services – Zone 3

SECTION I

THE FOLLOWING ATTACHMENTS ARE FOR

REVIEW ONLY

ITQ: Roofing Services – Zone 3

INVITATION TO QUOTE

ATTACHMENT A

SPECIFICATIONS

I. General Purpose

The City acting through its Department of Property Management (DPM) is seeking bids from qualified and responsible contractors for Roofing Services on an on-call basis for immediate need repair projects that are deemed necessary for the continued operations of city-owned or city operated facilities. The resulting contract may be used by all City departments.

The City shall utilize this contract on an as needed basis. No work is guaranteed under this contract. This contract is not exclusive.

II. Applicable Geographical Area

This contract applies to city-owned facilities located within the boundaries of “Zone 3”.

Contractors may work under this contract in other zones at the request of the City. The zones are defined as follows:

Zone 1: Boundaries extend from Calliope Street to Earhart Boulevard, to Claiborne Avenue, to Iberville Street, to Rampart Street, to Esplanade Avenue, to Carrollton Avenue, to City Park Avenue, to Metairie Road, to Bamboo Road, to Monticello Avenue, to the Mississippi River.

Zone 2: Boundaries extend from the 17th Street Canal to Metairie Road, to City Park Avenue, to Carrollton Avenue, to Esplanade Avenue, to the Mississippi River, to the Inner Harbor Navigation Canal, to Lake Pontchartrain.

Zone 3: Boundaries extend from the Inner Harbor Navigation Canal to the Mississippi River, to the boundary line separating the Parish of Orleans and the Parish of St Bernard, to Lake Borgne, to The Rigolets, to Lake Pontchartrain.

Zone 4: Boundaries extend from the Mississippi River to the boundary line separating the Parish of Orleans and the Parish of Plaquemines, to the boundary line separating the Parish of Orleans and the Parish of Jefferson.

Zone 5: Boundaries extend from Esplanade Avenue, to North Rampart St, to Canal Street, to S.

Claiborne Avenue, to Earhart Boulevard, to Calliope Street, to Convention Center Boulevard, to Henderson St, to the Mississippi River.

III. Scope of Work

The Contractor shall be expected to perform Roofing Services for city-owned or city operated facilities.

Being that this solicitation is for “on-call services”, there are no specific job specifications, schedule of work or specific project contract documents available at this time.

The Contractor shall furnish all labor, tools, equipment, supplies, materials, transportation, staging, trucking, and supervision as required for work in all buildings in accordance with the work order for awarded work.

The Contractor shall supervise the work and shall employ competent employees during the progress of the work.

The Contractor shall utilize enough competent workers who are thoroughly experienced in this type of work to progress to completion of work without unnecessary delay.

The City reserves the right to purchase equipment and material to be installed under this contract.

Any defective materials, equipment or parts supplied by the contractor shall be replaced at no cost to the City.

ITQ: Roofing Services – Zone 3

The Contractor shall obtain all permits, inspections, licenses, and certificates required for work.

All work shall be performed in strict conformity with all laws, regulations, and ordinances of the federal, state, and municipal governments and all departments and bureaus thereof having jurisdiction.

All permit fees for local permits issued by the City for work under the contemplated contract shall be waived.

The Contractor shall keep all exterior doors locked and not propped ajar or dogged open.

Any property damaged by the Contractor in carrying out the provisions of this contract shall be restored to its original condition by and at the expense of the Contractor.

The City shall hold the Contractor responsible for any property that is lost or stolen during the execution of the work.

All materials, supplies, tools, ladders, and debris shall be cleared away or cleaned up immediately upon ending work for a day and when finishing a work project, and all such things shall be removed from the city-owned facility, leaving the premises in a swept-clean condition.

IV. Work Order

The City will begin the process to authorize work through the issuance of a work order. Upon receipt of work order the Contractor will assess the work order location and provide a quote for repairs.

Once a quote is approved by the representative of the requesting city department, a Purchase Order will be issued and a Notice to Proceed will be sent to the Contractor for work to begin.

Work under a specific Notice to Proceed shall begin and end upon the recording by a representative of the City department of the arrival and departure time of the Contractor at the jobsite.

It shall be incumbent upon the Contractor to notify the representative of the requesting City department of their arrival at and departure from the jobsite.

V. Response Time

The Contractor must possess a workforce and necessary equipment/tools to be able to begin work within 3 calendar days of written Notice to Proceed from the representative of the requesting City department.

VI. Change Orders

The Contractor shall submit to the representative of the requesting City department all change orders for approval and processing prior to any change taking place.

VII. Safety Precautions

The Contractor shall strictly follow approved and normal safety practices during all operations associated with this contract.

The Contractor shall follow guidelines/requirements dictated by the Occupational Safety and Health Administration (OSHA) manual.

The Contractor shall take necessary precautions to prevent others from entering the work site whenever applicable.

Precautions must be exercised at all times to safeguard the welfare and safety of the general public, employees of the City and City Officials.

VIII. Sub-Standard Performance

ITQ: Roofing Services – Zone 3

If, in the opinion of the representative of the requesting department, the Contractor fails to properly fulfill its obligation covered under the terms of the contract, the City representative shall notify the Contractor in writing and give the Contractor adequate opportunity to correct any problem(s).

If the Contractor fails or refuses to correct said problem(s), then City representative may retain the services of another contractor and deduct the cost of the work from any monies due to Contractor.

IX. Warranty

All workmanship by the Contractor shall be guaranteed against failure or defects during normal use for a period of 1 year from the date of completion of the work.

All materials and parts supplied by the Contractor will have the standard manufacturers’ warranties.

The Contractor shall provide all equipment warranty documentation to City representative.

X. License/Certification Required

The Contractor must be licensed, bonded, and insured in accordance with the rules and regulations of the Louisiana State Board of Contractors in the field employed or the trade undertaken.

The Contractor must have a minimum of 5 years of licensed experience in the subject trade for commercial clients, municipalities, institutions, and/or school districts.

The Contractor shall use only trained and licensed personnel to perform the services.

All Contractor personnel shall have a copy of all required certifications and licenses on their person when on duty in the City.

All persons operating a motor vehicle on public ways or private property, and on City property must possess a current and valid drivers license to operate a motor vehicle.

XI. Map

A map of the applicable zone can be found on the following page.

XII. Invoicing

To ensure a proper invoice, the Contractor must include in the invoice the following information and/or attached documentation:

Total number of hours and dates worked (labor) by position.

Location of services performed: Building name, (e.g. City Hall, NOPD 1st District, etc.) if applicable, location address, City department/division work was performed for.

City purchase order number and work order number.

Detailed itemized cost of billing for services performed (labor, materials, supplies and related items).

Copies of supplier invoices for materials, supplies, consumables, and related materials.

Additional copies of invoices and all supporting documentation shall be provided upon request.

Invoices submitted for payment by the Contractor that does not list the above information will be rejected and not paid until proper documentation is provided.

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ITQ: Roofing Services – Zone 3

INVITATION TO QUOTE

ATTACHMENT A

MAP

[ATTACHMENTS B THRU I ON FOLLOWING PAGES]

ITQ: Roofing Services – Zone 3

INVITATION TO QUOTE

ATTACHMENT B

GENERAL TERMS AND CONDITIONS

TABLE OF CONTENTS

1. ACKNOWLEDGMENT OF

EXCLUSION OF WORKER’S

COMPENSATION COVERAGE.

2. ACKNOWLEDGMENT OF

EXCLUSION OF UNEMPLOYMENT

COMPENSATION COVERAGE.

3. ASSIGNABILITY.

4. AMENDMENT.

5. AUDIT AND INSPECTION.

6. CHOICE OF LAWS.

7. COMPLIANCE WITH CITY’S

HIRING REQUIREMENTS - BAN

THE BOX

8. CONFLICT OF INTEREST.

9. CONSTRUCTION OF

AGREEMENT.

10. CONVICTED FELON STATEMENT.

11. COST RECOVERY.

12. DECLARED DISASTER.

13. DISADVANTAGED BUSINESS

ENTERPRISE (“DBE”) PROGRAM.

14. DURATION.

15. EMPLOYEE VERIFICATION.

16. ENTIRE AGREEMENT.

17. FAMILIARITY WITH LAWS

18. NON-DISCRIMINATION.

19. EXCLUSIVE JURISDICTION AND

VENUE.

20. EXTENSION.

21. FORCE MAJEURE.

22. INCORPORATION INTO

SUBCONTRACTS.

23. INDEMNIFICATION.

24. INDEPENDENT CONTRACTOR

STATUS.

25. INVOICING.

26. LIMITATIONS OF THE CITY’S

OBLIGATIONS.

27. LIVING WAGES.

28. NO THIRD PARTY

BENEFICIARIES.

29. NON-EXCLUSIVITY.

30. NON-SOLICITATION.

31. NON-WAIVER.

32. OWNERSHIP INTEREST

DISCLOSURE.

33. PAYMENT.

34. PERFORMANCE MEASURES.

35. PROHIBITION AGAINST

FINANCIAL INTEREST IN

AGREEMENT.

36. PROHIBITION ON POLITICAL

ACTIVITY.

37. REMEDIES CUMULATIVE.

38. SEVERABILITY.

39. SUBCONTRACTOR REPORTING.

40. SURVIVAL.

41. SUSPENSION.

42. TAX CLEARANCE. (NEW

PROVISION AS OF MARCH 2024)

43. TERMINATION FOR CAUSE.

44. TERMINATION FOR

CONVENIENCE.

45. TERMINATION FOR NON-

APPROPRIATION.

46. TERMS BINDING.

47. WAIVER OF SICK AND ANNUAL

LEAVE BENEFITS.

1. ACKNOWLEDGMENT OF

EXCLUSION OF WORKER’S

COMPENSATION COVERAGE. The Contractor herein expressly agrees and acknowledges that it is an independent contractor as defined in R.S. 23:1021 (6) and as such, it is expressly agreed and understood between the parties hereto, in entering into this Contract, that the City shall not be liable to the Contractor for any benefits or coverage as provided by the Workmen's Compensation Law of the State of Louisiana, and further, under the provisions of R.S. 23:1034 anyone employed by the Contractor shall not be considered an employee of the City for the purpose of Worker’s Compensation coverage.

2. ACKNOWLEDGMENT OF

EXCLUSION OF UNEMPLOYMENT

COMPENSATION COVERAGE. The Contractor herein expressly declares and acknowledges that it is an independent contractor, and as such is being hired by the City under this Contract for hire as noted and defined in R.S. 23:1472 (E), and therefore, it is expressly declared and understood between the parties hereto, in entering into this Contract, or agreement for hire, and in connection with unemployment compensation only, that:

a. The Contractor has been and will be free from any control or direction by the City over the performance of the services covered by this contract; and

b. Services to be performed by the Contractor are outside the normal course and scope of the City’s usual business; and

c. The Contractor has been independently engaged in performing the services listed herein prior to the date of this Contract.

Consequently, neither the Contractor nor anyone employed by the Contractor shall be considered an employee of the City for the purpose of unemployment compensation coverage, the same being hereby expressly waived and excluded by the parties hereto.

3. ASSIGNABILITY. The Contractor shall not assign any interest in this Contract and shall not transfer any interest in the same without prior written consent of the City.

4. AMENDMENT. The Contract shall not be modified except by written amendment executed by duly authorized representatives of the parties.

5. AUDIT AND INSPECTION:

a. The Contractor will submit to any City audit, inspection, and review and, at the City’s request, will make available all documents relating or pertaining to this Contract maintained by or under the control of the Contractor, its employees, agents, assigns, successors and subcontractors, during normal business hours at the Contractor’s office or place of business in Louisiana. If no such location is available, the Contractor will make the documents available at a time and location that is convenient for the City.

b. The Contractor will abide by all provisions of City Code § 2-1120, including but not limited to City Code § 2-1120(12), which requires the Contractor to provide the Office of Inspector General with documents and information as requested. Failure to comply with such requests shall constitute a material breach of the Contract. The Contractor agrees that it is subject to the jurisdiction of the Orleans Parish Civil District Court for purposes of challenging a subpoena.

6. CHOICE OF LAWS. This Contract shall be construed and enforced in accordance with the laws of the State of Louisiana, without regard to its conflict of laws provisions.

7. COMPLIANCE WITH CITY’S

HIRING REQUIREMENTS - BAN THE BOX.

A. The Contractor agrees to adhere to the City’s hiring requirements contained in City Code Sections 2-8(d) and 2-13(a)-(f).

Prior to executing this Agreement, ITQ: Roofing Services – Zone 3

Contractor must provide a sworn statement attesting to its compliance with the City’s hiring requirements or stating why deviation from the hiring requirements is necessary.

B. Failure to maintain compliance with the City’s hiring requirements throughout the term of the Agreement, or to provide sufficient written reasons for deviation, is a material breach of this Agreement. Upon learning of any such breach, the City will provide the Contractor notice of noncompliance and allow Contractor thirty (30) days to come into compliance. If, after providing notice and thirty (30) days to cure, the Contractor remains noncompliant, the City may move to suspend payments to Contractor, void the Agreement, or take any such legal action permitted by law or this Agreement.

C. This section will not apply to any agreements excluded from the City’s hiring requirements by City Code Sections 2-8(d) or (g). Should a court of competent jurisdiction find any part of this section to be unenforceable, the section should be reformed, if possible, so that it is enforceable to the maximum extent permitted by law, or if reformation is not possible, the section should be fully severable and the remaining provisions of the Agreement will remain in full force and effect.

D. The Contractor will incorporate the terms and conditions of this Article into all subcontracts, by reference or otherwise, and will require all subcontractors to comply with those provisions.

8. CONFLICT OF INTEREST. In the interest of ensuring that efforts of the Contractor do not conflict with the interests of the City, and in recognition of the Contractor’s responsibility to the City, the Contractor agrees to decline any offer of employment if its independent work on behalf of the City is likely to be adversely affected by the acceptance of such employment. The initial determination of such a possibility rests with the Contractor. It is incumbent upon the Contractor to notify the City and provide full disclosure of the possible effects of such employment on the Contractor's independent work in behalf of the City. Final decision on any disputed offers of other employment for the Contractor shall rest with the City.

9. CONSTRUCTION OF

AGREEMENT. Neither party will be deemed to have drafted the Contract. The Contract has been reviewed by all parties and will be construed and interpreted according to the ordinary meaning of the words used so as to fairly accomplish the purposes and intentions of all parties. No term of the Contract will be construed or resolved in favor of or against the City or the Contractor on the basis of which party drafted the uncertain or ambiguous language. The headings and captions of the Contract are provided for convenience only and are not intended to have effect in the construction or interpretation of the Contract. Where appropriate, the singular includes the plural, and neutral words and words of any gender include the neutral and other gender.

10. CONVICTED FELON STATEMENT.

The Contractor complies with City Code § 2- 8(c) and no principal, member, or officer of the Contractor has, within the preceding five years, been convicted of, or pled guilty to, a felony under state or federal statutes for embezzlement, theft of public funds, bribery, or…