For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/naperville

City of Naperville, IL

26-147

I-88 CORRIDOR LAND USE STUDY

RELEASE DATE: August 21, 2026

DEADLINE FOR QUESTIONS: September 16, 2026

RESPONSE DEADLINE: September 25, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/naperville

Qualification-Based Solicitation #26-147

Title: I-88 Corridor Land Use Study

Table Of Contents

1. Introduction

2. General Information

3. Background

4. Tentative Schedule

5. Instructions for Submitting Responses

6. City Terms and Conditions

7. Pricing Elements and Assumptions for Respondents

8. Scope of Services

9. Technical Proposal Elements

10. Selection Criteria

11. Selection Team and Process

12. Proposal Response

Attachments:

A - i88-study

B - PSA _General Service Contract 26-147

C - Example of Certificate of Insurance

1. Introduction

1.1. Project Overview

The City of Naperville is soliciting responses from experienced and qualified vendors to prepare a future land use plan and zoning review related to Naperville's I-88 Corridor. Utilizing the Naperville Development Partnership's Naperville I-88 Corridor Strategy (Attachment A) as a foundation, the selected vendor will prepare a future land use plan which creates and assigns "place types" and related guidelines to the corridor study area. The place types should be responsive to the target growth clusters, aspirational development goals, redevelopment opportunities and recommended corridor character and brand, as highlighted in the I-88 Corridor Study, as well as planning best practices. The corresponding guidelines should, as a minimum include criteria for land-use transitions, mixed-use development and desired housing types and price points.

Following completion of the future land use plan, the selected vendor will evaluate the City’s existing Office, Research, and Light Industrial (ORI) Zoning District to determine amendments which are needed to allow development in the I- 88 Corridor consistent with the prepared future land use plan. The ORI review shall include which targeted industries and/or supporting uses should be added to the ORI district as a permitted or conditional use; any existing permitted or conditional uses which should be removed/amended from the ORI district; and any required conditions; area, lot width, and/or yard requirements; and height limitations would should be amended. Additional zoning amendments may be identified through the process.

The goal of this procurement is to create a future land use plan and amended ORI zoning district for presentation through the standard review process, including a public open house, a public hearing before the Planning and Zoning Commission, and final review by the Naperville City Council.

This procurement is following a quality-based selection (QBS) process. As such, the selection of a vendor will be based upon qualifications only. Pricing will NOT be accepted at this point in the process. Included pricing may lead to disqualification of the proposal.

1.2. Procurement Contact

Katherine Arbour, Procurement Officer, arbourk@naperville.il.us

1.3. Delivery Instructions

Solicitations must be submitted electronically.

Solicitations are due no later than 2:00 pm on Friday, September 25, 2026.

Proposers shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic proposal.

Any incomplete submittals may be rejected as non-responsive. Infrequent or first-time users of electronic submissions are encouraged to load their proposals 24 hours prior to the Closing Date and

Time.

1.4. Disclaimer - Document Distribution

The City of Naperville Procurement Services and its e-Procurement

Portal https://procurement.opengov.com/portal/naperville are the only authorized sources of solicitation documents. Solicitation documents and forms obtained from any other source may be an incomplete set of documents. Reproduction of these documents without the express permission of the City of Naperville is prohibited.

1.5. Questions

Proposers shall submit all inquiries regarding this solicitation via the City's eProcurement Portal, located at https://procurement.opengov.com/portal/naperville. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City's eProcurement Portal. Proposers may also click “Follow” on this solicitation to receive an email notification when answers are posted. It is the responsibility of the proposer to check the website for answers to inquiries.

Please refer to the schedule section for the deadline for submitting inquiries regarding this solicitation.

1.6. Civic Access Portal for Vendors

The City of Naperville has developed a new portal for vendors to register and update existing information within

Civic Access. The City of Naperville will only accept vendor forms from vendors currently working with the

Procurement and/or Accounts Payable teams. It will allow you to:

• Register as a new vendor.

• Sign up for ACH payments.

• Update existing vendor information (e.g. new mailing address, new TIN/W9, new banking information).

How do I register?

1. To create an account, please visit the City of Naperville Civic Access portal.

2. Once you have created an account, submit your vendor information Accounts Payable – Vendor Form

Submission application. Vendors can find step-by-step instructions in the Knowledge Center. An accounts payable staff member will verify your submission and follow up if there are any questions on your submission. Please send an email message to FSDAccountsPayable@naperville.il.us for assistance if needed.

2. General Information

The City of Naperville is requesting solicitations from qualified firms to provide The City of Naperville is soliciting proposals from experienced and qualified vendors to prepare a future land use plan and zoning review related to Naperville’s I-88 Corridor.

The City will select and negotiate with the qualified consultant(s) whose solicitations are responsive to this QBS and are in the best interest of the City. Any solicitation submitted in response to this QBS must provide sufficient detail and information to complete an evaluation of its merits. The instructions contained herein must be followed in order for solicitations to be considered responsive to this QBS. The City reserves the right to reject any or all solicitations.

3. Background

In 2024, the Naperville Development Partnership engaged AECOM to help them develop an actionable, market-driven, implementation-focused Economic Development and Marketing Strategy and vision for the I-88 Corridor running through Naperville, and previously known as the “Innovation Corridor”. The key goals for the strategy include:

• Leverage the corridor’s many strengths, including its burgeoning concentration of R&D, science, and advanced technology industries

• Identify at least 5 specific target clusters that will catalyze sustainable, diverse economic development in Naperville and beyond

• Identify opportunities to enhance and grow the innovation and entrepreneurial ecosystem that best supports the growth and development of these burgeoning industries

• Maximize redevelopment potential, balancing current market realities with other potential future market scenarios

The proposed I-88 future land use plan and zoning review are implementation items resulting from the I-88 Corridor

Strategy. The I-88 Corridor Strategy can be found in Attachment A.

The City of Naperville, Illinois (City) is a home rule municipality, which operates under a council-manager form of government. It is located approximately 30 miles west of Chicago in DuPage and Will Counties. The City is the third largest community in the state and serves a population of approximately 150,000 residents over a 39 square mile area.

4. Tentative Schedule

Release QBS Date / Advertised: August 21, 2026

Question Submission Deadline: September 16, 2026, 5:00pm

Question Response Deadline: September 18, 2026, 5:00pm

Proposal Submission Deadline: September 25, 2026, 2:00pm

Offer to Interview Issued: Early October

Interview: October

Firm selected for award will be notified to begin negotiations.:

Late October

City Manager / City Council award: November

Notice to Proceed: November

5. Instructions for Submitting Responses

Solicitations are due no later than 2:00 pm on Friday, September 25, 2026.

Solicitations shall not be accepted after the designated response due date and time. It is the responsibility of proposers to submit solicitations on or before the response due date and time.

6. City Terms and Conditions

6.1. City Terms and Conditions

BY SUBMITTING A RESPONSE, THE PROPOSER AGREES TO BE BOUND BY THESE TERMS AND

CONDITIONS. PROPOSERS OR THEIR AUTHORIZED REPRESENTATIVES ARE EXPECTED TO FULLY

INFORM THEMSELVES OF THE CONDITIONS, REQUIREMENTS, AND SPECIFICATIONS BEFORE

SUBMITTING PROPOSALS, FAILURE TO DO SO WILL BE AT THE PROPOSER'S OWN RISK AND HE

CANNOT SECURE RELIEF ON THE PLEA OF ERROR.

6.2. Equal Opportunity

The City will make every effort to ensure that all proposers are treated fairly and equally throughout the entire advertisement, review and selection process. The procedures established herein are designed to give all parties reasonable access to the same basic information.

6.3. Affidavit of Compliance

Proposals must be accompanied by a fully executed Affidavit of Compliance form, provided in this package, and shall be submitted on the form provided, properly signed in the appropriate places, and submitted in accordance with the Instructions for Submitting Responses.

6.4. Addendum

Proposers are required to register for an account via the City's eProcurement Portal hosted by OpenGov. Once the proposer has completed registration, they will receive addenda notifications to their email by clicking

“Follow” on this project. Ultimately, it is the sole responsibility of each proposer to periodically check the site for any addenda at https://procurement.opengov.com/portal/naperville.

6.5. Samples

Samples or drawings requested shall be delivered free of charge with the proposal. Rejected samples shall be removed by the proposer at his own expense after receiving the receipt of same. Accepted samples will be retained during the life of the contract.

6.6. Alternate Proposals

The proposal specifications may not state that an alternate proposal is permissible, but each proposer is encouraged to do so.

6.7. Proposals Binding for 180 Days

Unless otherwise specified in the specifications, all formal proposals submitted shall be binding for one hundred and eighty (180) calendar days following date of receipt.

6.8. Proposal Preparation Costs

All costs directly or indirectly related to preparation of a response to the RFP, any oral presentations required to supplement and/or clarify a proposal, and or reasonable demonstrations which may be, at its discretion, required by the City shall be the sole responsibility of and shall be borne completely by the proposer submitting a proposal.

6.9. Proposal Ownership

All proposals, including attachments, supplementary materials, addenda, etc., shall become the property of the

City and will not be returned to the proposer.

6.10. Appeals and Remedies

Any actual or prospective bidder, proposer, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the Chief Procurement Officer pursuant to the Naperville

Procurement Code Section 1-9B-12.

https://www.municode.com/library/il/naperville/codes/code_of_ordinances?nodeId=TIT1AD_CH9MUFI_ARTB

PUPOGU_1-9B-12APRE

6.11. Illinois Freedom of Information Act

1. Cooperation with disclosure under the Illinois Freedom of Information Act. The Illinois Freedom of

Information Act (“FOIA” or “Act”)) (5 ILCS 140/1, et seq.), provides that records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (5 working days with a possible 5 working day extension, or within such other time frame as agreed upon in writing by the requester). Upon notification from the City that it has received a FOIA request that calls for records within the proposer’s control, the proposer shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the proposer shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records or part thereof, are applicable.

2. Information that may be exempt from disclosure under FOIA. The underlying principle of FOIA is that public records should be available to the public. However, there are many exemptions under FOIA which permit specific information to be withheld from disclosure for certain reasons. (See 5 ILCS 140/7 and 7.5).

If the City receives a FOIA request which calls for production of any or all of the materials you have submitted in response to the City’s request for proposal, the City will consider whether any of the exemptions are applicable. To assist us in that regard please review and comply with the following:

a. Trade Secret/Proprietary information/(7(1)(g)). You may seek to have information submitted by it to the City withheld from disclosure to third parties to the extent that such information constitutes trade secrets or commercial or financial information that is proprietary, privileged or confidential, the disclosure of which would cause competitive harm to a person or business. Please clearly indicate, specifically, any portions of your proposal that you believe fall within this exemption.

i. Note: Please be careful to designate only those sections of your submittal that you believe, in good faith, fall within this exemption. If entire documents or submittals are designated as exempt, the City may determine that you have not complied with this direction and may not respect your claim for the exemption.

b. Security measures/7(1)(v)). You should clearly designate, with specificity, any portions of its submittal which falls within the following exemption:

Vulnerability assessments, security measures, and response policies or plans that are designed to identify, prevent, or respond to potential attacks upon a community's population or systems, facilities, or installations, the destruction or contamination of which would constitute a clear and present danger to the health or safety of the community, but only to the extent that disclosure could reasonably be expected to jeopardize the effectiveness of the measures or the safety of the personnel who implement them or the public. *Information exempt under this item may include, such things as details pertaining to the mobilization or deployment of personnel or equipment, to the operation of communication systems or protocols, or to tactical operations.

[*Note: The examples provided above are not exclusive.]

c. Maps/Locations/(7(1)(x)). You should clearly designate, with specificity, any portions of its submittal which falls within the following exemption:

Maps and other records regarding the location or security of generation, transmission, distribution, storage, gathering, or switching facilities owned by a utility, by a power generator, or by the Illinois Power Agency.

In light of this standard, please note with a red P in the upper right hand corner of only those pages containing information that you are seriously requesting to be considered as Confidential and Proprietary and a red S in the upper right hand corner of only those pages containing information that you are seriously requesting be considered to contain Security Related information, thereby meeting the applicable exemption criteria of the

Illinois Freedom of Information Act (www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=85&ChapterID=2 ). You also must highlight in yellow the specific information you claim to be exempt on that page. The City will evaluate only appropriately marked pages and highlighted sections.

SUBMITTALS THAT ARE GLOBALLY MARKED CONFIDENTIAL WILL BE CONSIDERED SUBJECT TO

FULL DISCLOSURE UNDER THE ILLINOIS FREEDOM OF INFORMATION ACT WITHOUT REDACTION.

6.12. Criteria for Awarding and Reservation of Rights

The contract will be awarded to the one or more proposers that are determined to provide the best value to the

City, or any other proposer determined by the City Council to be in the best interest of the City, who meets or exceeds the criteria and provisions provided by the requesting department. The City reserves the right to reject any or all proposals or to waive any details in proposals received whenever such rejection or waiver is in the best interests of the City. The City also reserves the right to reject the proposal of a proposer who has previously failed to satisfactorily perform, has not completed contracts on time, or whom, upon investigation shows, is not in a position to perform the contract.

6.13. Notice of Award

The City intends to accept in writing one proposal within one hundred & eighty (180) days from the date of receipt, or the time specified within the specifications, unless the awardees extend the time of acceptance to the City. Notice of Award will be posted on the City’s online bidding service for all proposers of record to view.

6.14. Mandatory Terms

Any award made as a result of this Request for Proposal will be subject to the following. By submitting a proposal, the proposer agrees to be bound by the following terms and requirements in any resulting contract:

6.15. Termination

This Agreement may be terminated by the City at any time upon thirty (30) days' written notice, or by either party in the event of substantial failure to perform in accordance with the terms hereof by the other party through no fault of the terminating party. This Agreement is also subject to termination by either party if either party is restrained by state or federal law of a court of competent jurisdiction from performing the provisions of this Agreement. Upon such termination, the liabilities of the parties to this Agreement shall cease, but they shall not be relieved of the duty to perform their obligations up to the date of termination. Mailing of such notice, as and when above provided, shall be equivalent to personal notice and shall be deemed to have been given at the time of mailing.

If this Agreement is terminated due to the City's substantial failure to perform, the Contractor shall be paid for labor and expenses incurred to date, subject to setoff for any damages, losses, or claims against the City resulting from or relating to Contractor’s performance or failure to perform under this agreement.

In the event of termination by the City upon notice and without cause, upon completion of any phase of the

Services, fees due the Contractor for services rendered through such phase shall constitute the total payment for services. In the event of such termination by the City during any phase of the Services, the Contractor will be paid for services rendered during the phase on the basis of the proportion of work completed on the phase as of the date of termination to the total work required for that phase. In the event of any such termination, the

Contractor also will be reimbursed for the charges of independent professional associates and Contractors employed by the Contractor to render Services and paid for all unpaid Additional Services and Reimbursable

Expenses not in dispute.

Reimbursable expenses mean the actual expenses incurred by the Contractor or the Contractor’s independent professional associates or Contractors, directly or indirectly, in connection with the Project.

6.16. Patents and Copyrights

If an article sold and delivered to the City hereunder shall be protected by any applicable patent or copyright, the Vendor agrees to indemnify and save harmless the City, from and against any and all suits, claims, judgments, and costs instituted or recovered against it by any person whomsoever on account of the use or sale of such articles by the City in violation or right under such patent or copyright.

6.17. Compliance with Laws

The vendor certifies that in performing this contract, they will comply with all applicable provisions of the federal, state, and local laws, regulations, rules, and orders.

6.18. Insurance

At the Contractor’s expense, the Contractor shall procure and maintain in effect throughout the duration of this

Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.

The Contractor must furnish Certificates of Insurance to the City before staff recommends award of the

Agreement tothe City Council. If requested, the Contractor will give the City a copy of the insurance policies. The policies must be delivered to the City within two weeks of the request. All insurance policies shall be written with insurance companies licensed to do business in the State of Illinois and having a rating of not less than A: VII according to the A.M. Best Company. Should any of the insurance policies be canceled before the expiration date, the issuing company will mail 30 days written notice to the City. The Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein.

Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the

City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the

City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

The limits of liability for the insurance required shall provide coverage for not less than the following amounts, or greater where required by law. If the Contractor maintains higher limits than the minimums shown below, the City shall be entitled to coverage for higher limits maintained by the Contractor.

A. Commercial General Liability:

Coverage shall be at least as broad as Insurance Services Office Commercial General Liability Occurrence

Form CG 00 01 and include Premise/Operations, Products/Completed Operations, Independent Proposers, Contractual, and Personal Injury/Advertising Injury.

Limits:

General Aggregate $2,000,000.00

Products/Completed Operations $2,000,000.00

Each Occurrence $2,000,000.00

Personal Injury $2,000,000.00

B. Automobile Liability:

Coverage shall be at least as broad as Insurance Services Office Form CA 00 01 to include all Owned, Hired, Non-owned vehicles.

Limits:

Combined Single Limit Per Accident $2,000,000.00

C. Workers’ Compensation:

Coverage shall be in accordance with the provisions of the laws of the State of Illinois.

D. Employers’ Liability:

Limits:

Each Accident $1,000,000.00

Each Employee Bodily Injury by Disease $1,000,000.00

Policy Limit Bodily Injury by Disease $1,000,000.00

F. Errors & Omissions Liability/Professional Liability:

Errors & Omissions Liability insurance appropriate to the Contractor’s profession.

Limits:

Per Occurrence $2,000,000.00

Aggregate per policy period of one year $2,000,000.00

If Errors & Omissions Liability coverage is written on a claims-made form:

A. The retroactive date must be shown and must be before the date of the Agreement or the beginning of contract work.

B. Insurance must be maintained, and evidence of insurance must be provided for at least three (3) years after completion of contract work.

C. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the Agreement effective date, the Proposer must purchase extended reporting period coverage for a minimum of three (3) years after completion of contract work.

I: Other Insurance Provisions

The insurance policies set forth in Items A, E, and F above shall continue to be maintained for a period of three

(3) years following the termination or expiration of this Agreement.

The insurance policies set forth in Items A, B, and E above are to contain, or be endorsed to contain, the following provisions:

A. The City, its officers, officials, employees and volunteers are to be covered as insured’s with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor;

and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage shall be provided in the form of an endorsement to the Vendor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or, if not available, through the addition of both CG 20 10, CG 20

26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).

B. For any claims related to the performance of the Contractor’s work, Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents, and subcontractors.

The Contractor understands that the acceptance of Certificates of Insurance, policies, and any other documents by the City in no way releases the Contractor from the requirements set forth herein.

6.19. Indemnification

The Contractor shall indemnify, hold harmless and defend the City, its officers or employees from any and all claims, suits, actions, costs, and fees, including attorney fees, of every nature or description arising from, growing out of, or connected with the performance of this Agreement because of any negligent act or omission, neglect, or misconduct of the Contractor, its employees and agents, or any of its subcontractors. Except as to professional liability, such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided.

The Contractor shall be responsible for any and all damages to property or persons and for any losses or costs to repair or remedy construction as a result of any negligent act or omission, neglect, or misconduct in the performance of its work and shall indemnify and hold harmless the City, its officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting therefrom. Acceptance of the work will not relieve the Contractor of the responsibility for subsequent correction of any such errors, omissions, and/or negligent acts or of its liability for loss or damage resulting therefrom. Except as to professional liability, these indemnities shall not be limited by the listing of any insurance coverage.

The Contractor shall not be responsible for any delay in the performance or progress of the Project, or liable for any costs or damages sustained by the City resulting from such delay, caused by any errors, omissions and/or negligent acts of the City or its agents, or by changes ordered in the work, or as a result of any federal, state or regulatory authority, or riot or civil commotion, or by any other cause beyond the Contractor's control. In the event of such delay, the Contractor will proceed with due diligence to alleviate the delay and continue the performance of its obligations under this Agreement.

The Contractor shall not be responsible for any damages which may occur as a result of any modifications made to the plans of the Contractor by others without the Contractor's knowledge, or for damages which may occur because of the improper or negligent acts of third parties.

The City will release and hold harmless the Contractor for delays or losses experienced by the City or others which result from the discovery of concealed conditions which require additional design, mitigation, or other remedial action. When such discovery warrants the need for additional services, those services will be considered.

6.20. Successors and Assigns

The City and the Contractor each bind themselves and their partners, successors, executors, administrators, and assigns to the other party of this Agreement and to the partners, successors, executors, administrators, and assigns of such other party in respect to all covenants of this Agreement. Except as above, neither the

City nor the Contractor shall assign, sublet, or transfer their interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any office or agent of any public body which may be a party hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the City and the Contractor.

6.21. Force Majeure

Neither the Contractor nor the City shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to: acts of God, war or insurrection, strikes or lockouts by the parties’ own employees, walkouts by the parties’ own employees, fires, natural calamities, riots, or demands or requirements of governmental agencies.

6.22. Payment Terms

The City of Naperville’s payment terms are net 30. The payment date will be calculated based on the invoice receipt date or delivery date, whichever is later. All payments shall be made with electronic payment transfer.

6.23. Amendments and Modifications

The nature and the scope of services specified in this Agreement may only be modified by a written amendment to this Agreement approved by both parties. This Agreement may be modified or amended from time to time, provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representative of the City and the authorized representative of the Contractor.

6.24. Standard of Care

Vendor shall perform all of the provisions of this Contract with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under the same or similar circumstances. The City shall base its determination of the Vendor’s fulfillment of the scope of the work in accordance with accepted professional consulting standards.

Vendor shall be responsible for the accuracy of its professional services under this Contract and shall promptly make revisions or corrections resulting from its errors, omissions, or negligent acts without additional compensation. The City’s acceptance of any of Vendor’s professional services shall not relieve Vendor of its responsibility to subsequently correct any such errors or omissions.

Vendor shall respond to the City’s notice of any errors and/or omissions within 24 hours of written confirmation by the Vendor of the City’s notice. Such confirmation may be in the form of a facsimile confirmation receipt by the City, or by actual hand delivery of written notice by the City to the Vendor. Vendor shall be required to visit the Project site if directed by the City.

6.25. Laws Governing

This contract shall be governed by the laws of the State of Illinois, both as to interpretation and performance, except that Sections 2 through 8 of the Local Prompt Payment Act (50 ILCS 505/2-8) shall not be applicable. Venue for any action related to this agreement shall be in the Circuit Court for the 18th Judicial

Circuit, DuPage County, Illinois.

6.26. Non-Appropriations Clause

This contract is contingent on the receipt of funding in future years. The terms of this contract and any

Purchase Order issued for multiple years under the Contract are contingent upon sufficient appropriations being approved by the City Council. Notwithstanding any language to the contrary in the solicitation, purchase order, or any other Contract document, the City may terminate its obligations if sufficient appropriations are not approved by the City Council. The City’s decision as to whether sufficient appropriations are available is final and binding on all parties.

7. Pricing Elements and Assumptions for Respondents

No cost information should be provided in any part of a response to this QBS. This procurement is following a quality-based selection (QBS) process. As such, the selection of a vendor will be based upon qualifications only. If pricing information is included in any part of the response, it may result in the response being deemed non-responsive.

8. Scope of Services

8.1. Term of Award

The initial term of this contract will be for 1 year, from the date of award. This contract may be extended for up to 2 additional years in increments of one year if the vendor performs satisfactorily and provided that there are no changes in the terms, conditions, specifications, and pricing structure unless mutually agreed to by the parties.

At the end of any contract term, the City reserves the right to extend this contract for a period of ninety (90) days for the purpose of issuing a new solicitation.

8.2. Outcomes Desired

The goal of this procurement is to create a future land use plan and an amended ORI zoning district for presentation through the standard review process, including a public open house, a public hearing before the

Planning and Zoning Commission, and final review by the Naperville City Council.

This project will be successful if the following outcomes are achieved:

• A future land use plan prepared for the I-88 Corridor and presented to the City Council for review

• Applicable zoning amendments prepared and presented to the City Council for review

8.3. General Scope of Services

The goal of this procurement is to create a future land use plan and an amended ORI zoning district for presentation through the standard review process, including a public open house, a public hearing before the

Planning and Zoning Commission, and final review by the Naperville City Council.

This project will be successful if the following outcomes are achieved:

• A future land use plan prepared for the I-88 Corridor and presented to the City Council for review

• Applicable zoning amendments prepared and presented to the City Council for review

8.4. Project Schedule

The Project Schedule submitted in the proposal will be finalized during the Scoping Meeting and subsequent contract negotiations. The anticipated project start date is January 19, 2027. The schedule should identify key milestones in the planning process and key decision points necessary to complete the scope of the work by

December 31, 2027. The schedule should include City review time and decision points.

8.5. Minimum Qualifications and Expectations

At a minimum, all firms or teams must have demonstrated experience with land use planning, corridor studies, and zoning review for other municipalities and counties, experience conducting public meetings or outreach, and knowledge of current market and development trends. Key team members, especially the Project Manager, shall have significant demonstrated experience with this type of project and should be committed to staying with the project for its duration.

9. Technical Proposal Elements

The solicitation outlines the proposer’s qualifications and proposed plan for addressing the requested service.

Solicitations should specifically address each of the following elements. Proposers should present their solicitation in the same sequence and with the same numbering scheme and headings shown in this section. If the proposer believes that a subject has been adequately addressed in another part of the solicitation, then a cross-reference to the appropriate part of the narrative must be provided.

9.1. Capability, Capacity and Qualifications of the Offeror

Overview of the Responding Organization.

Provide an overview of the company, including but not limited to the company’s legal name and corporate structure, location of headquarters and ancillary offices, number of years in business and providing the requested services and any lawsuits within the last five (5) years. High-scoring proposals will be able to demonstrate the longevity of the company and principals with at least five years of experience in performing services comparable to those requested herein. High scoring proposals will provide a title page that includes the following information: name of firm, local address, telephone number, fax number, name and email address of contact person, and location of branch offices, if any.

Staffing.

Provide an organizational chart that identifies the key team members by name and role for members of the firm(s) who could be directly involved with the development of a future land use plan for Naperville’s I-88 Corridor and recommended amendments to the City’s ORI zoning district. Resumes of the project manager shall be provided to outline their experience in this type of work. High-scoring proposals will also be able to demonstrate that the proposed project manager will perform services comparable to those requested herein.

Firm Resume and References.

Provide five (5) specific examples of recently completed projects that involved services similar to the outlined herein. For each project, include a description including location, client references and contact information, and scope of professional services delivered by your firm. High scoring proposals will demonstrate project experience in conducting land use studies and zoning analysis with municipal clients.

Subcontracting.

If any portion of the contract is subcontracted, please outline the specifications here and indicate which team members are subconsultants. If a subconsultant is being used, high-scoring proposals will demonstrate that the subconsultant’s team member(s) have worked with the responding vendor on similar projects in the past.

9.2. Suitability and Quality of the Approach / Methodology / Program

Project Approach.

Provide a thorough project approach that the firm will apply to the future land use plan and zoning analysis, including a detailed outline of the tasks associated with the scope of services and a description of the proposed data collection procedures and development of land use and zoning recommendations. The consultant may choose to identify any tasks they deem necessary to successfully complete the project, including the firm’s approach to understanding the Naperville I-88 Corridor Strategy and identifying the strengths and/or limitations of the City’s ORI zoning designation. High scoring proposals will demonstrate how the firm proposes to deliver a top-quality project.

Project Schedule.

The Project Schedule submitted in the proposal will be finalized during the Scoping Meeting and subsequent contract negotiations. The anticipated project start date is January 19, 2027. High scoring proposals should identify key landmarks in the planning process and key decision points necessary to complete the scope of the work by December 31, 2027. The schedule should include City review time and decision points.

Development Trend Analysis and Best Practices.

Provide an overview of how the firm will develop recommendations for strengthening the I-88 corridor’s “sense of place" and make recommendations on future land uses that maximize redevelopment potential, while balancing current market realities with other potential future market scenarios. High scoring proposals will detail the firm’s approach to creating “place types” for target industries and how the place types will be responsive to the target growth clusters, aspirational development goals, redevelopment opportunities and recommended corridor character and brand, as highlighted in the I-88 Corridor Study, as well as planning best practices.

Zoning Analysis.

Provide a thorough project approach to evaluate the City's Office, Research, and Light Industrial (ORI) district and align I-88 Corridor development with the future land use plan. High scoring proposals will outline a clear method to identify zoning changes and prove the firm's strong background in zoning analysis.

Final Plan Presentation.

Provide a breakdown of proposed plan components or sections to be included in the final product. High scoring proposals will clearly identify land use recommendations and recommended amendments to the City’s

ORI zoning district in a manner that is easy to understand and implement.

Implementation Strategies or Recommendations.

Provide a thorough approach to implementing land use recommendations and recommended amendments to the City’s ORI zoning district. High scoring proposals will identify clear and measurable implementation action items.

9.3. Milestones and Deliverables

Milestones and Deliverables.

Provide a detailed project schedule, identifying specific tasks and their anticipated duration. Key project milestones, based on the scope of services included herein, should be included. High scoring proposals will consider all necessary stakeholder engagement and City review times.

Outcomes to be Achieved.

Describe how your firm will be able to achieve the outcomes described in the Scope of Services/Desired

Outcomes. High scoring proposals will be able to provide specific information that demonstrates alignment with desired outcomes specified in Scope of Services/Outcomes Desired.

9.4. Reporting

Please disregard this section. Reporting will not be a technical proposal element.

10. Selection Criteria

Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Capability, Capacity and Qualifications of the Proposer Points Based 40

(40% of Total)

2. Suitability and Quality of the Approach Points Based 50 (50% of Total)

3. Milestones and Deliverables Points Based 10 (10% of Total)

Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Capability, Capacity and Qualifications of the Proposer Points Based 40

(40% of Total)

2. Suitability and Quality of the Approach Points Based 50 (50% of Total)

3. Milestones and Deliverables Points Based 10 (10% of Total)

11. Selection Team and Process

Procurement Selection Team

A selection committee comprised of staff from the Transportation, Engineering and Business Development

Group will evaluate all submitted proposals. Proposals will be reviewed, evaluated, and scored using the criteria and weights defined in this solicitation. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion.

In addition to the selection committee members, non-scoring subject matter experts (SME) may also participate in the submittal review and/or attend the interviews/demonstrations to provide SME perspective to the selection committee members regarding the procurement.

Selection Process

A Quality-Based Selection (QBS) process will be followed for this project. Top firms ranked in the initial selection process will be contacted by the City for further review and evaluation. The consultant receiving the highest score in the final selection process will be selected to refine the scope and negotiate fee. .

The awarded respondent will be selected based on a three-phase evaluation process.

Phase 1 – Technical Submittal Evaluation

This phase will serve to shortlist the respondents to enter into the interview phase. The selection committee will review, evaluate and score all of the submittals based upon the information provided in the submittal using the criteria and weights defined in this solicitation. The top respondents with the highest qualification scores may be invited to interview with the selection committee.

Phase 2 – Interviews

If the City decides to conduct interviews, the shortlisted respondents will be scheduled to attend interviews with the selection committee (and SMEs, if applicable). Following the interviews, the shortlisted candidates may be re-scored by the committee using the criteria and weights defined to finalize the qualification scores.

Phase 3 – Contract Negotiations and Award

The City will invite the respondent ranked first with the highest qualification score to enter into negotiations regarding man-hours and cost. Failure to reach consensus will result in the vendor not being considered further and the City will then enter into negotiations with the respondent ranked second based upon qualification scores.

Following the completion of this phase, City staff will recommend the chosen vendor for City Council or City

Manager approval.

12. Proposal Response

1. Technical Proposal Response* Submit one (1) electronic copy (PDF format), which shall include the following sections:

☐ Capability, Capacity and Qualifications of the Proposer

☐ Suitability and Quality of the Approach

☐ Milestones and Deliverables

*Response required

2. Redacted Technical Proposal Response Submit one (1) electronic copy (PDF format) of the Technical Proposal Response with information that may be exempt from disclosure under FOIA redacted. See the Illinois Freedom of Information Act section of the City’s

General Terms and Conditions on page X for additional information regarding what can be redacted.

3. Exceptions to the City’s Professional Services Agreement Submit one (1) electronic copy (PDF format) of any exceptions to the City’s Consultant Services Agreement set forth in Appendix F of this RFP. Such exceptions may be considered in the evaluation and award processes. The City will be the sole determiner of the acceptability of any exception. Any exceptions submitted may render the submission as non-responsive to the requirements listed.

4. Affidavit of Compliance* Please download the below documents, complete, and upload.

• 006-AFFIDAVIT_-_NEW_-_08252...

*Response required

5. The undersigned proposer, having examined the specifications and other documents, hereby agrees to supply services as per the attached specifications and to perform other work stipulated in, required by and in accordance with the proposal documents attached.*

☐ Please confirm

*Response required

6. Additional Information