OHOOPEE REGIONAL LIBRARY SYSTEM

REQUEST FOR QUALIFICATIONS (Step 1) and

REQUEST FOR PROPOSALS (Step 2)

To Provide

Construction Manager at Risk for

City of Lyons Nelle Brown Memorial Library

166 W Liberty Avenue Lyons, Ga 30436

Vidalia Toombs Board of Directors

Brian Bishop, Chair

Solicitation Issue Date: November 26, 2025 Number of Paper Copies 4 copies or 1 original+ digital copy For more information www.ohoopeelibrary.org/request

Request for Qualifications

1. Introduction The Vidalia Toombs County Library Board of Trustees requests proposals for pre-construction and construction services as a Construction Manager at Risk for the project referred to as the addition/renovation of the City of Lyons Nelle Brown Memorial Library 166 W Liberty Ave Lyons, Ga 30436

City of Lyons Nelle Brown Memorial Library will be constructed with funds from State of Georgia Capital Outlay funds with matching funds coming from the City of Lyons, The Toombs County Board of Commissioners, and local donations from community stakeholders. The project has an existing budget of $3,000,000.00 for all costs including consultant fees, permits, furniture, equipment, construction, and site development.

The Vidalia-Toombs Board of Trustees has contracted with DPR Architecture of Statesboro Georgia to provide professional design services for the project.

Construction Manager at Risk will be working closely with Ohoopee Regional Library personnel, Board of Trustees, and the Georgia Public Library Services construction consultant as well as DPR Architecture.

Proposals are to be mailed or hand-delivered to Ohoopee Regional Library System 610 Jackson Street, Vidalia, GA 30474, Attn: Cameron Asbell, Director. Proposals are due no later than __5 pm_December 30, 2025______. Proposal packages will be evaluated by library staff, Vidalia Toombs County Library Board members and select community consultants. Finalists will be requested to interview and make a presentation to a committee made up of representatives from the parties named above.

Any respondent interested in visiting the Vidalia Toombs County Library or with any questions about the scope of services to be provided may contact Cameron Asbell at asbellc@ohoopeelibrary.org or 912-537-9283 or 912-585-4700.

All costs related to the preparation, submittal, or presentations of this proposal are the responsibility of the respondent and will not be assumed in full or in part by the Vidalia Toombs County Library Board of Trustees or the Ohoopee Regional Library System.

The Library is a Public Agency. Any information submitted to the Library is subject to release as provided for by the governing authorities. The Library will take reasonable efforts to protect any information marked “confidential.” It is understood, however, that the Library will have no liability for disclosure of such information. Any proprietary or mailto:asbellc@ohoopeelibrary.org otherwise sensitive information contained in or with any Submittal is subject to potential disclosures.

This solicitation does not commit the Ohoopee Regional Library System to award a contract, to pay any cost incurred in the preparation of the Qualification, or to procure or contract for goods or services. It is the responsibility of each submitter to see that the Library System receives all materials on or before the specified closing date and time.

No Submittals will be accepted thereafter. The Library assumes no responsibility for the delivery of proposals that are mailed. The Library Board reserves the right to reject any or all Qualifications, waive any informalities and technicalities, and to accept the Submittal deemed to be in the best interest of the Library. Fee proposal will only be one factor in the grant award.

2. General Project Information

Project Background

The Nelle Brown Memorial Library originally opened at the current site in 1977 on land donated by C.W. Brown in memory of his parents Samuel and Nelle Brown. An addition/renovation project was done in 1991 to add on some space to the Adult Stacks area and to provide a meeting room. Much of the original electrical infrastructure was left intact during the 1991 renovation due to funding restrictions and as a result the HVAC system and most of the wiring is original to the building. There were no electrical light switches placed in the building and HVAC equipment occupies 3 rooms throughout the building and the space above the ceiling tiles is empty. The building is concrete block with brick, and the roof meets in T-Shape that is a challenge to expansion.

The library has a small area for expansion since it is surrounded by an access drive and a bank. Outside of the building is a concrete pad that can be incorporated into an outdoor space for patrons to use when the weather is temperate. The library users like the homey feel of the library and want to keep that and not make the building look institutional but at the same time it must be durable and have multi-use space in the building that will change over the years.

Project Description The project includes renovation of the existing 4,025 square feet heated, 575 outdoor patio and adding approximately an additional 1,720 square feet to expand the Children's area and the meeting room. Interior design considerations have been addressed with a Master Plan.

In the winter of 2024, the Vidalia Toombs County Library contracted with DPR Architecture to create a preliminary design.

● The meeting room is small and not able to accommodate programs

● The existing restrooms are small and not current to ADA standards

● There is no dedicated children's programming space

● There is no dedicated teen space

● There are no study rooms or comfortable seating areas

● HVAC needs to be updated to be more sustainable

● Electrical infrastructure is not adequate to support the current technology

● Storage is inadequate

Project Delivery Method The delivery method for this project will be CM@Risk (CM/GC).

Project Budget The total project cost including design fees, permits, testing, FFE, and all other costs of the project is estimated to be $3,000,000. The final costs may be revised by the Owner due to final programmatic requirements, funding availability, and other circumstances.

Design Professional The design professional firm will provide design and construction documents for the project. Construction documents anticipated for completion in February 2026. The start of construction is anticipated to begin as soon as March 2026.

3. Construction Management at Risk Services Request The Construction Manager at Risk (CMR) will be expected to work collaboratively with the Design Professional to develop component bid packages during the course of construction.

The prospective CMR will provide preconstruction services which may include, without limitation, technical review, cost verification, cost evaluation, value engineering, schedule development, and schedule evaluation, in addition to management of the construction. In addition, CMR will be responsible for methods of construction, safety, and the scheduling and coordination of the work of all construction and miscellaneous contracts required for completion of the project within its predetermined budget and schedule. The successful CMR will be required to work collaboratively with the Owner’s consultants.

STEP 1

REQUEST FOR QUALIFICATIONS

Qualifications Review Process Selection will be as follows:

Qualifications Review This RFQ is issued for the purpose of acquiring Statements of Qualifications from prospective CMR firms. A selection of finalist firms will be made by a

Selection Committee. The Selection Committee will consist of representatives of the Owner including Trustees and consultants. The Selection Committee will receive and review Statements of Qualifications submitted in response to this RFQ. To be deemed eligible for evaluation, firms must meet the following minimum qualifications:

Minimum Qualifications Required (evaluated on a pass/fail basis by the selection committee)

• The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any local, state, or federal agency, department, or authority.

• Firm must have sufficient bonding capacity for an anticipated total cost of work.

Provide a letter or other supporting documentation from a bonding company indicating the firm’s capacity to bond the project.

• Firm must have a current Contractor’s Public Liability Insurance policy, and must be insurable in the following amounts:

Commercial General Liability $1,000,000 per occurrence $2,000,000 policy aggregate

Coverage should include additional insured status for the Ohoopee Regional Library System and its board of directors. Coverage should be on a primary, non-contributory basis and waiver of subrogation should apply. Additional insured status should include coverage for ongoing and completed operations. Coverage should be on an occurrence basis. Per project aggregate applies

Auto Liability $1,000,000 each accident $1,000,000 hired & non-owned liability limit

Coverage should include additional insured status for the Ohoopee Regional Library System and its board of directors. Coverage should be on a primary, non-contributory basis and waiver of subrogation should apply.

Workers Compensation

$500,000 Each Accident $500,000 Disease- Policy limit $500,000 Disease Each Employee

Coverage should include waiver of subrogation in the favor of Ohoopee Regional Library System and its board of directors.

Umbrella Liability

$2,000,000 each Occurrence $2,000,000 Policy Limit

Follow form to cover General Liability, Auto Liability and Workers Compensation.

Professional Liability $1,000,000

If Applicable

Builders Risk Insurance covering the full project value.

• Firms must have all necessary, valid, and current licenses to do business in the State of Georgia. Provide a copy of your GC license, business license, and Georgia Certificate of Existence.

• Firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current ratio (assets/liabilities) of 1.0 or higher.

• The firm must demonstrate a commitment to safety with regard to Worker’s Compensation by having an Experience Modification Rate (EMR) over the past three years of 1.2 or less.

• The firm or its principals have not been terminated for cause or currently in default on any public works contract.

The firms must provide a sworn statement attesting to compliance with the minimum criteria listed above and provide supporting documentation as requested further in the process in accordance with deliverable (A) A-1 below in this RFQ.

The Selection Committee will then evaluate the submittals which have met the above minimum qualifications. Criteria for the evaluation are listed below:

Criteria for Evaluation of Statements of Qualifications

30% Factor: Stability of the firm, including the firm’s corporate history, resources, form of ownership, litigation history, financials, etc.

30% Factor: Firm’s relevant project experience and qualifications, including the demonstrated ability of firm in effective management of the construction of facilities comparable in complexity, size, and function, for public owners.

40% Factor: Firm’s suitability to provide services for this project, including the firm’s apparent fit to the project type, delivery method, any unique qualifications for the project, current and projected workloads, describe your firm's plan for competitively selecting subcontractors. Additional factors for a firm’s suitability will include the construction manager’s office location/proximity to the project site and ability to demonstrate a commitment to using local materials and labor whenever reasonable.

INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS

Each submittal shall be identical and include a transmittal letter. Submittals must be typed on standard (8-1/2” x 11”) paper. The pages of the qualification submittals must be numbered. Any exhibits, affidavits or other enclosure information called for may be included in an appendix. Each Statement of Qualifications shall be prepared simply and economically, providing straightforward, concise delineation of respondent’s capabilities.

STATEMENT OF QUALIFICATIONS

(DELIVERABLES “A”, “B”, and “C” FOR ALL FIRMS)

A. Stability A1- Provide basic company information: Company name, address, name of primary contact, telephone number, fax number, e-mail address, and company website (if available). If the firm has multiple offices, include information about the parent company and branch office separately.

Identify the office from which project will be managed and proximity to the project site. Provide a form of ownership, including state of residency or incorporation, and number of years in business. For joint venture entities that have not undertaken at least two projects together, each firm should submit its qualifications separately. Joint submittals are subject to the same submittal page limit.

A2- Briefly describe the history of your firm(s). Provide general information about the firm's establishment, personnel resources, including disciplines and numbers and classifications of employees, and locations and staffing of offices that will be directly involved with this Project.

A3- Please disclose whether or not the firm has been involved in any litigation with an Owner or Architect during the past five (5) years. List any active or pending litigation and provide a thorough explanation of its scope. List any claims against your firm or against Owners where your firm is named.

A4- List the firm’s annual average gross revenue for each of the past 3 years.

Supply main financial and banking references.

A5- Please provide information as to whether or not your firm has ever been removed from a contract for cause OR failed to complete a contract as awarded?

A6- The firm, in order to be deemed eligible for further evaluation, will issue the following statement asserting that the firm meets the minimum qualifications required for this project (supporting information is requested and can be included as an Appendix in the Statement of Qualifications). The SIGNED statement shall read as follows:

a. We certify our firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any local, state or federal agency, department, or authority.

b. We certify that our firm has sufficient bonding capacity for anticipated total cost of work. Provide a letter or other supporting documentation from a bonding company indicating the firm’s capacity to bond the project.

c. We certify our firm has a current Contractor’s Public Liability Insurance policy, and our firm is insurable in the listed previously under Minimum Qualifications Required.

Builders Risk Insurance covering the full project value.

d. We certify our firm has all necessary, valid, and current licenses to do business in the State of Georgia. Provide a copy of your GC license, business license, and Georgia Certificate of Existence.

e. Firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current ratio (assets/liabilities) of 1.0 or higher.

f. The firm must demonstrate a commitment to safety with regard to Worker’s Compensation by having an Experience Modification Rate (EMR) over the past three years of 1.2 or less. The firm must provide a letter or other supporting documentation.

g. We certify the firm or its principals have not been terminated for cause or are currently in default on any public works contract.

B. Experience and Qualifications B1- Provide information on the firm’s experience on projects of similar, size, function, and complexity (similar type of construction and a contract dollar amount equal to 60% or more of the anticipated amount of the incumbent project). Describe 3-5 projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the project. For each project, provide the following information:

a. Project name, location, and dates during which services were performed.

b. Brief description of the project and physical description (delivery method, cost, square footage, number of stories, type of foundation, structural system, envelope, site area).

c. Services performed by your firm.

d. Provide any Owner-written letters of reference/recommendation about the firm’s performance on the project.

e. Owner/User/Architect contact information.

C. Statement of Suitability C1- Provide any information that may serve to differentiate your firm from other firms regarding suitability for the project. Suitability may include, but is not limited to, the firm’s fit to the project and/or needs of the Owner, any special or unique qualifications for the project, current and projected workloads, the proximity of office to project location along with experience working with local (within 45 miles of the project site) materials, suppliers and labor. List any techniques or methodologies offered by the firm that may be particularly suitable for this project type.

5. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFQ and RFP, seek clarification in writing, and review its submission for accuracy before submitting the document. Questions about any aspect of the RFQ, or the project, shall be submitted in writing (e-mail is preferable) to:

Cameron Asbell 610 Jackson Street Vidalia GA 30474 phone 912.538.9283 ext101 e-mail: asbellc@ohoopeelibrary.org

6. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

All responses must be sealed in an opaque envelope or box, and reference to the City of Lyons Nelle Brown Memorial Library CMR on envelopes or boxes and addressed to the addresses below. Statements of Qualifications must be physically received by the Owner prior to the deadline indicated in the Schedule on the cover page of this document.

Cameron Asbell 610 Jackson Street Vidalia GA 30474 phone 912.538.9283 e-mail: asbellc@ohoopeelibrary.org

It is the sole responsibility of the Proposers to assure delivery to the noted locations by the specified deadlines; the Owner cannot accept responsibility for incorrect delivery, regardless of the reason. No Qualifications submittals will be accepted after the time stipulated above. Qualifications submittals will not be accepted via facsimile or e-mail.

It is the responsibility of the Proposers to examine the entire Request, seek clarification in writing, and review their qualifications for accuracy before submitting a response. Once the deadline has passed, all submittals will be final.

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner.

Labeling information provided in submittals “proprietary” or “confidential” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until the final award.

STEP 2

REQUEST FOR PROPOSALS

This is a Construction-Management-At-Risk Contract. The contract format will be an Actual Cost plus a Fixed Fee not to exceed the Guaranteed Maximum Price (GMP) Agreement. The Project will be Open-Book. During Pre-Construction, the CM/GC will be responsible for pricing, value engineering, and maintainability and constructability issues. The CM/GC shall select all construction subcontracts by competitive selection using cost and other factors. The contract will have liquidated damages. All savings, including unused contingency, will be returned to the Owner.

1. Site Visit

A site visit is strongly encouraged to obtain a clear scope of the work. The site visits can be scheduled by contacting asbellc@ohoopeelibrary.org and all proposers will be given the same information. That information will include the Master Plan, and preliminary renderings of the City of Lyons Nelle Brown Memorial Library renovation/addition.

2. Submission

Proposers are requested to submit the following information in response to this RFP:

1. Firm Contact: The name, address, telephone number, fax, and email address of the individual who will serve as the firm’s contact for any questions or correspondence regarding the submittal and the RFP process.

2. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the Project.

3. Profile and Organization: Information describing the firm’s current organization, date of incorporation, ownership, corporate office, number of years in business, services offered, operating philosophy, number of employees, and employee demographics. If applicable, provide the same information for any other participating. Provide a description of the firm’s proposed organization for the project. Identify key team members and describe the services, roles, and responsibilities of each. Discuss the relationship of key team members to each other, the prime firm and other member firms. Indicate the availability of key members throughout the project.

4. Resumes of Key Individuals: Provide professional resumes and job descriptions of the key individuals that will be assigned to this project; describing each member’s education, technical training, qualifications, and experience with similar projects.

5. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the project budget and a copy of the firm's certificate of insurance showing the firm's current limits of liability for commercial general liability, employer's liability, business automobile liability and professional liability.

6. Experience: Provide brief descriptions of relevant projects that the firm has participated in during the past five years that are similar in size, scope, and type to the project referenced in this RFP and/or include the following scope of work:

a. CMR – preconstruction and construction services experience.

b. CMR – contract sum (GMP) pricing and “open book” pricing experience.

c. Constructability review experience.

d. Project CPM scheduling phased bid packaging and associated schedule and cost tracking.

e. Experience with the construction of public facilities, particularly public libraries.

F. Selection Process and Evaluation Criteria Selection Criteria:

The CMR will be selected using a qualification-based selection process during the initial Request for Proposal (RFP) stage to develop a short list and the best value selection process during the final Pricing Proposal stage for the final CMR selection. The qualifications-based selection criteria for the RFP is included in this announcement. The best value criteria used in evaluating proposals from the short listed firms will include such factors that are determined to derive or offer the greatest value to the Owner, combining both qualifications and fee.

Short List:

Each firm responding to this RFP will be evaluated based on its qualifications and the qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After evaluating the responses to this RFP, the Owner will select a short list of candidates that it considers being the most qualified.

Pricing Proposal:

The Owner will work with short-listed firms to provide them reasonable additional material or information they may need. The pricing proposals shall contain, at a minimum, a list of key personnel for the Project, a statement of the general conditions and contingency requirements, a fee proposal divided into a preconstruction fee, a construction fee, and the portion of the construction fee to be at risk in a GMP.

Interview:

After submitting pricing proposals, the short-listed firms will be interviewed by representatives of the Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key personnel, and understand the project approach and ability to meet the stated objectives for the Project. Please be prepared to discuss with specificity the firm’s capacity to conduct this work in compliance with the timetable and budget expectations. The Owner will notify each short-listed firm to schedule individual times for the interviews. Fee Proposals will be submitted at the beginning of the interview in a sealed envelope.

Selection Schedule:

Tentative schedule is subject to change.

RFP Posted and Advertised 11/21/2025

RFQs Due 12/30/2025

Selection Process and notification to shortlisted firms 1/2/2026

Interviews Week of 1/5/2026

Selection of CMR (Board approval) Week of 1/5/2025

Cancellation and Rejection:

The Owner reserves the right to reject all proposals and cancel at any time for any reason this solicitation, any portion of this solicitation or any phase of the Project.

The Owner shall have no liability to any proposer arising out of such cancellation or rejection. The Owner reserves the right to waive minor variations in the selection process. Acceptance of a proposal shall not constitute an agreement between the submitter and the Owner.

G. Submittal Instructions

All responses must be sealed in an opaque envelope or box, and reference to the City of Lyons Nelle Brown Memorial Library CMR on envelopes or boxes and addressed to the addresses below. Statements of Qualifications must be physically received by the Owner prior to the deadline indicated in the Schedule on the cover page of this document.

Cameron Asbell, Director 610 Jackson Street Vidalia GA 30474

It is the sole responsibility of the Proposers to assure delivery to the noted locations by the specified deadlines; the Owner cannot accept responsibility for incorrect delivery, regardless of the reason. No Qualifications submittals will be accepted after the time stipulated above. Qualifications submittals will not be accepted via facsimile or e-mail.

It is the responsibility of the Proposers to examine the entire Request, seek clarification in writing, and review their qualifications for accuracy before submitting a response. Once the deadline has passed, all submittals will be final.

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner.

Labeling information provided in submittals “proprietary” or “confidential” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until the final award.

Proposers are requested to submit the following information in response to this

RFP:

1. Firm Contact: The name, address, telephone number, fax, and email address of the individual who will serve as the firm’s contact for any questions or correspondence regarding the submittal and the RFP process.

2. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the Project.

3. Profile and Organization: Information describing the firm’s current organization, date of incorporation, ownership, corporate office, number of years in business, services offered, operating philosophy, number of employees, and employee demographics. If applicable, provide the same information for any other participating. Provide a description of the firm’s proposed organization for the project. Identify key team members and describe the services, roles, and responsibilities of each. Discuss the relationship of key team members to each other, the prime firm and other member firms. Indicate the availability of key members throughout the project.

4. Resumes of Key Individuals: Provide professional resumes and job descriptions of the key individuals that will be assigned to this project; describing each member’s education, technical training, qualifications, and experience with similar projects.

5. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the project budget and a copy of the firm's certificate of insurance showing the firm's current limits of liability for commercial general liability, employer's liability, business automobile liability and professional liability.

6. Experience: Provide brief descriptions of relevant projects that the firm has participated in during the past five years that are similar in size, scope, and type to the project referenced in this RFP and/or include the following scope of work:

a. CMR – preconstruction and construction services experience.

b. CMR – contract sum (GMP) pricing and “open book” pricing experience.

c. Constructability review experience.

d. Project CPM scheduling, phased bid packaging and associated schedule and cost tracking.

e. Experience with the construction of public facilities, particularly public libraries.

f. Experience with the construction of parking facilities.

The firm’s role in each project should be clearly identified as well as the role of the team members for this project. Information should include a description of services provided, completion date, project cost and examples of how the firm controlled costs, resolved disputes, administered subcontractors, and met deadlines. Include references for each which include a contact person, address, phone number, and email. References should be prepared to be contacted by the

RFP evaluation committee.

7. Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a competitive process and, if so, the nature of the work and capability to self-perform.

8. Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the Project

9. Estimating: Demonstrated track record of performance of in-house estimating on projects comparable to the Project.

10. Scheduling: Demonstrated track record of performance of managing projects to the original schedule.

11. Claims/Litigation: Provide information on whether the firm is currently or has in the past five years been involved in any claims, litigation, and/or arbitration.

Firms are requested to identify professional registrations, memberships and credentials including but not limited to: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individuals.

LEED Credentials: Leadership in Energy & Environmental Design (Green Building

Certification Institute) GA: Green Associate AP: LEED AP (Legacy LEED Accredited Professional without specialty) AP +: (see below):

LEED AP BD+C (Building Design and Construction specialty) LEED AP ID+C (Interior Design and Construction specialty)

LEED AP O+M (Operations and Maintenance specialty) LEED AP ND (Neighborhood Development specialty) LEED AP Homes (Specialty for residential LEED construction)

Other Industry Credentials CCCA: Certified Construction Contract Administrator (CS() CCM: Certified Construction Manager (CMAA) CCS: Certified Construction Specifier (CSI) CDT: Construction Document Technologist

(CSI)

DBIA: Design-Build Institute of America

Fee Proposal

Ohoopee Regional Library

CM/GC FEE PROPOSAL

(Submit In a Sealed Envelope)

1. CM/GC’S FEE:

Basis of Fee. The CM/GC’s fee is the amount, established by and agreed to by both parties, which is the full amount of compensation due to the CM/GC as gross profit, and for any and all expenses of the Project not included and identified as a Cost of the Work, provided that the CM/GC performs all the requirements of the Contract Documents within the time limits established.

A. PRECONSTRUCTION FEE including all overhead:

Pre-Construction Fee. Representing the gross profit for the pre-construction consulting services provided by CM/GC as set forth in Section 2, Parts 1 and 2 of the Owner and CM Contract AIA Document A133, and as described in Section 4, Owner shall pay to CM/GC a Preconstruction Fee:

TOTAL

Pre-Construction Fee (fixed fee)

B. CONSTRUCTION FEE including all overhead:

Construction Fee. Representing the gross profit, overhead and general conditions for the construction services provided by CM/GC as set forth in Section 2, Part 3 of the Owner and CM Contract AIA Document A133, and as described in Section 5, Owner shall pay to CM/GC a Construction Fee.

TOTAL

Construction Fee (percentage of construction cost)

By signing, the contractor agrees to honor the fee proposal for a period of 30 days from the date of submission.

CM/GC Name

By:_________________________________________________________ Signature of CM/GC Officer

Title of CM/GC Office Screening of Respondents to be Qualifications Based Rather than Fee Based

Ohoopee Regional Library System: Project Cost Matrix All items marked Pre-Con or Const. Services must be included in your fee if you seek payment for these items. However, it is not required that you provide each item. The GM/GC will use its common practices to determine which items are necessary for the execution of the work.

Office Expense

Construction Management

Services within Fee

Cost of Work

Owner

CM Field Office, Furniture and Furnishings X Office Supplies X Field Office Equipment & Maintenance X Jobsite Radios/Beepers/Cell Phones X Copy Machine & Maintenance X Computers, Usage, Software & Maintenance X Fax Machine & Service X Field Office Telephone X Long Distance/Local, all X Office Janitorial X Postage & Overnight deliveries, unless authorized by Owner

X

Plans and Specifications (All printing of plans and specifications). Owner will provide 4 sets

X

Scheduling Expenses X Construction Photos & Supplies X Personal Relocation Expenses and Temporary Housing

X

Job Travel, All X Project meetings X Construction Trade Training Programs X Record Drawings (As Built) X Messenger/Runner/Courier X Audit (If Required) X Records Storage X

All items marked Pre-Con or Const. Services must be included in your fee if you seek payment for these items. However, it is not required that you provide each item. The GM/GC will use its common practices to

Testing, Inspection & Quality Control Construction

Services Within fee

Cost of Work Owner

Testing Laboratory Services X

Soils Testing & Inspection X

Concrete Testing & Inspection X

QC/QA Manager X

Provide NPDES storm water monitoring and maintenance of sediment control associated with construction activity. Include all fines incurred from authorities having jurisdiction.

X

All items marked Pre-Con or Const. Services must be included in your fee if you seek payment for these items. However, it is not required that you provide each item. The GM/GC will use its common practices to

Taxes/Insurance/Fees Construction

Services

Within fee

Cost of Work Owner

File and obtain permits from authorities having jurisdiction. Coordinate and schedule inspection.

(Fees to authorities having jurisdiction shall be paid by the Owner) Building Permit Fees X

Special Permits, Licenses, Fees X

Utility Connection Fees X

Operational Permits X

Easements X

Impact Fees X

Builder’s Risk Insurance X

Insurance Deductibles X

General Liability & Umbrella Insurance for Project

X

Miscellaneous Insurance X

Sales, Use, and Gross Receipts Taxes X

Cost of temporary services. Cost of temporary and permanent services. Includes electrical, water, sanitary, and security until owner takes beneficial occupancy.

X

OSHA, Fines and Penalties Incurred X Construction Managers own legal fees and expenses

All items marked Pre-Con or Const. Services must be included in your fee if you seek payment for these items. However, it is not required that you provide each item. The GM/GC will use its common practices to

Construction Management Labor

Construction

Services within fee

Cost of Work Owner

Construction Management Labor X General Conditions Labor X

Coordinate post-completion activities, including the assembly of guarantees, manuals, closeout documents, training, and the Owner’s final acceptance.

X

Conduct, record, and complete preliminary deficiency list prior to issuance of Architect’s deficiency list. Coordinate and monitor the resolution of all deficiency items.

X

Coordinate, monitor, and resolve all warranty complaints and latent deficiencies to the satisfaction of the Owner and the Using Agency during the one-year general warranty period.

Fees Construction

Services within fee

Cost of Work Owner

Legal Fees X Engineering equipment including transits and levels

X

Field engineering X Layout crew, and exterior X Engineering Supplies X Layout/Batterboards X Licensed Survey Layout, Baseline and benchmarks

X

Site Surveys & Soils Reports X Temporary Sanitation Facilities X Temporary storage and protection of materials including Owner purchased items with approved purchase orders

X

Dump trucks, rubber tire loaders, sweeps, including dump fees for site clean up. General site and on-going site and job cleanup.

X

Provide portable construction heat and lighting as required.

X

Financially responsible for all utilities to the project until the authority having jurisdiction provides temporary permit/certificate of occupancy.

All items marked Pre-Con or Const. Services must be included in your fee if you seek payment for these items. However, it is not required that you provide each item. The GM/GC will use its common practices to

Permanent Construction Construction

Services within fee

Cost of Work Owner

Trade Contract Cost X Self-Perform Labor & Materials X

Materials incorporated into the Work X Corrective Work: Punch list work and warranty work within the “cost of work” coordinating all corrective work during construction and after Owner’s acceptance shall be within construction management services. It is the CM/GC responsibility within the fee to complete any item not performed by subcontractor.

Each responding firm shall document with submittals the following qualifications.

1. A portfolio and references of completed projects that demonstrate applicable qualifications.

Digital files of completed project images can count as a portfolio rather than a physical portfolio.

2. A proven ability to develop creative solutions for square footage utilization that maximizes workflow, storage, and supervision requirements.

3. A proven ability to develop aesthetic solutions that reflect the tastes of the Library Board of Trustees, staff, and Construction Committee.

4. A proven ability to successfully perform all phases of work for library projects of comparable size and scope.

5. A proven ability to adhere to program and budget requirements.

6. A proven ability to integrate interior design considerations with building schematic and design development solutions.

7. A proven track record of integration and follow-through of Owner input and concerns pertaining to details.

Proposals shall be evaluated based on their relative responsiveness to the criteria described above and with the criteria weighted as shown:

25% Previous history of Public Library or Public Building design and construction projects

25% Experience of the design team, project managers, and consultants designated to be responsible for design and coordination from conception to project completion

25% Evaluation of previous design work and references

25% Other considerations including but not limited to fee proposal, additional expenses and firm reputation for budget overruns and change orders for basic services and/or basic bid items

Reservations

The Vidalia Toombs County Board of Trustees reserves the following rights:

● Rejection of any and all proposals

● Negotiation of changes in the Scope of Work

● Negotiation of services to be provided

● Negotiation of fee proposal

● Waive any and all technicalities

The selected Proposer will be expected to execute a contract within 30 days of contract award. The Library anticipates awarding a contract to extend through the entire plan development and construction phase.

Upon award of the contract, the selected Proposer will be bound to deliver services on the terms and conditions of this document and any negotiations which may occur. As well, the Library shall be bound on the said terms and conditions to procure the services described and remit payment to the successful Proposer on a progress basis when the work is accepted by the Library. The selected Proposer shall understand that as work progresses, minor technical adjustments may be necessary.

Timely delivery of services is essential

The Library shall have the right to terminate any contract to be made hereunder at its convenience by giving the selected Proposer written notice 60 days in advance of its election to do so and by specifying the effective date of such termination. The selected Proposer shall be paid for services rendered and not in question or dispute through the effective date of such termination. Further, if the selected Proposer fails to fulfill any of the obligations hereunder, the Library may, by giving written notice to the selected Proposer, terminate the agreement with said firm for such default. If the agreement is so terminated, only the portion of work satisfactorily completed will be paid.

Additional Information

If there are any questions or should the respondent require additional information, contact Cameron Asbell asbellc@ohoopeelibrary.org 610 Jackson Street Vidalia, GA 30474 912-537-9283

This is to certify that I, the undersigned Proposer, have read the instructions to the proposers and agree to be bound by the provisions of the same.

Date_______________________

By: _________________________________ Signature

Title

Company

Address